HomeMy WebLinkAboutMemo - Award RecommendationCITY OF MIAMI, FLORIDA
INTER -OFFICE MEMORANDUM
TO: Daniel J. Alfonso DATE: August 9, 2017 FILE:
City Manager
SUBJECT: Recommendation of Award for
City Lots and Rights -of -Way
Landscaping, M-0121
FROM: Annie Perez, CPPO REFERENCES: Invitation for Bid ("IFB") No.
Procurement Director 700384
ENCLOSURES: Bid Security List
RECOMMENDATION:
Based on the findings below, the Department of Procurement (Procurement) hereby recommends
award for City Lots and Rights -of -Way Landscaping, to Orchidman Landscape Artisans, Corp.
(Orchidman) (Primary) and Thomas Maintenance Services, Inc. (Thomas) (Secondary), the two
(2) lowest responsive and responsible Bidders, per the bid specifications. Additional locations and
services may be added to the Contract as deemed in the best interest of the City of Miami.
Contract NumberlTitle: IFB No. 700384, City Lots and Rights -of -Way Landscaping, M-0121
Contract Amount: Approximately $194,195.89 annually (aggregate of $1,165,175.34
for six (6) years)
Contract Term: Initial term for a period of two (2) years, with the option to renew for
two (2) additional two (2) year periods
Recommended Vendor: Orchidman (Primary) and Thomas (Secondary)
BACKGROUND:
On May 19, 2017, Procurement issued IFB No. 700384, under full and open competition. As
required by the Procurement Code, the IFB was advertised and issued online. On June 21, 2017,
four (4) bids were received and tabulated following the guidelines directed in the IFB and all bids
were responsive. Based on the above findings, Procurement hereby recommends that the
Contract be awarded to Orchidman and Thomas, the two (2) lowest responsive and responsible
Bidders. Your signature below indicates your approval of Procurement's recommendation.
Approved: Date:
Daniel J. Alfonso, City Manager
PR17270 Page 1 of 2
Nzeribe Ihekwaba, Ph.D., P.E., Assistant City Manager, Chief of Operations
Fernando Casamayor, Assistant City Manager, Chief Financial Officer
,Juvenal Santana, P.E., CFM, Director, Public Works
Rafael Suarez -Rivas, Senior Assistant City Attorney, City Attorney's Office
Lydia Osborne, Ph. D., CPPO, CPPB, Assistant Director, Procurement
Anthony Rolle, CPPB, Procurement Contracting Manager, Procurement
PR17270 Page 2 of 2