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Home My WebLink AboutAgenda Item Summary FormJr AGENDA ITEM SUMMARY FORM F€ File ID: #2893 Date: 08/29/2017 Requesting Department: Office of Capital Improvements Commission Meeting Date: 09/28/2017 District Impacted: District 4 Type: Resolution Subject: Accept Bid - SW 71 st Ave Street Roadway Imrprovements Purpose of Item: The nature of this item is to authorize a resolution of the Miami City Commission, accepting the bid received May 17, 2017 for a construction contract with R&G Engineering, Inc. ("R&G"), the lowest responsive and responsible Bidder, pursuant to Invitation to Bid ("ITB") No. 16-17-026 for the SW 71st Avenue from SW 8th Street to SW 4th Street Roadway Improvements — D4 — Project No. B-50405, in the amount of $586,158.19 plus a ten percent (10%) contingency for a total amount not to exceed $644,774.01, allocating funds from Capital Improvement Project No. B-50405. Background of Item: On April 14, 2017, the Department of Procurement ("Procurement") issued ITB No. 16- 17-026 — SW 71st Avenue from SW 8th Street to SW 4th Street Roadway Improvements — D4 — Project No. B-50405 (the "Project") under full and open competition to obtain construction services. On May 17, 2017, the ITB closing date, eight (8) bids were received in response to the ITB. R&G is the lowest responsive and responsible Bidder for the Project following the guidelines in the ITB. Procurement hereby recommends award of the contract to R&G whose total bid amount is $595,308.79 minus the agreed upon pre -award reduction totaling $9,150.60, plus a ten percent (10%) owner contingency for a total Contract amount not to exceed $644,774.01. Budget Impact Analysis Item is an Expenditure Item is NOT Related to Revenue Item is NOT funded by Homeland Defense/Neighborhood Improvement Bonds Total Fiscal Impact: $644,774.01 OCI Project No: B-50405 Reviewed By Office of Capital Improvements Wendy Jaramillo Department Head Review Completed 08/31/2017 4:22 PM Office of Management and Budget Yvette Smith Budget Analyst Review Completed 09/13/2017 11:56 AM Office of Management and Budget Christopher M Rose Budget Review Completed 09/13/2017 3:24 PM Department of Procurement Annie Perez Procurement Review Completed 09/13/2017 6:48 PM City Manager's Office Alberto N. Parjus Assistant City Manager Review Completed 09/14/2017 4:43 PM City Manager's Office Daniel J. Alfonso City Manager Review Completed 09/15/2017 8:43 PM Office of the City Attorney Valentin J Alvarez Legislative Division Review Completed 09/18/2017 12:49 PM Office of the City Attorney Barnaby L. Min Deputy City Attorney Review Completed 09/18/2017 1:08 PM Office of the City Attorney Victoria Mendez Approved Form and Correctness Completed 09/18/2017 7:36 PM City Commission Maricarmen Lopez Meeting Completed 09/28/2017 9:00 AM Office of the Mayor Mayor's Office Signed by the Mayor Completed 10/05/2017 4:36 PM Office of the City Clerk City Clerk's Office Signed and Attested by the City Clerk Completed 10/05/2017 4:51 PM File Number: 2893 City of Miami Legislation Resolution Enactment Number: R-17-0452 City Hall 3500 Pan American Drive Miami, FL 33133 www.miamigov.com Final Action Date -9/28/2017 A RESOLUTION OF THE MIAMI CITY COMMISSION, WITH ATTACHMENT(S), ACCEPTING THE BID RECEIVED MAY 17, 2017, PURSUANT TO INVITATION TO BID ("ITB") NO. 16-17-026, FROM R&G ENGINEERING, INC., THE LOWEST RESPONSIVE AND RESPONSIBLE BIDDER, TO PROVIDE CONSTRUCTION SERVICES FOR THE "SOUTHWEST 71 ST AVENUE FROM SOUTHWEST 8TH STREET TO SOUTHWEST 4TH STREET ROADWAY IMPROVEMENTS — D4 — PROJECT," OFFICE OF CAPITAL IMPROVEMENTS ("OCI") PROJECT NO. B-50405, IN THE AMOUNT OF $586,158.19 FOR THE SCOPE OF WORK PLUS A TEN PERCENT (10%) CONTINGENCY AMOUNT OF $58,615.82 FOR A TOTAL NOT TO EXCEED AWARD VALUE OF $644,774.01; ALLOCATING FUNDS FROM THE OCI PROJECT NO. B-50405; FURTHER AUTHORIZING THE CITY MANAGER TO EXECUTE AN AGREEMENT, IN SUBSTANTIALLY THE ATTACHED FORM, CONSISTING OF THE ITB DOCUMENTS AND ATTACHMENTS, AND TO NEGOTIATE AND EXECUTE ANY SUBSEQUENT DOCUMENTS, INCLUDING ANY AMENDMENTS AND MODIFICATIONS TO THE AGREEMENT, IN A FORM ACCEPTABLE TO THE CITY ATTORNEY, AS MAY BE NECESSARY, FOR SAID PURPOSE. WHEREAS, the Department of Procurement ("Procurement") issued Invitation to Bid ("ITB") No. 16-17-026 for construction services for the "Southwest 71 sl Avenue from Southwest 8t" Street to Southwest 4t" Street Roadway Improvements — D4 — Project," Office of Capital Improvements ("OCI") Project No. B-50405 ("Project"); and WHEREAS, eight (8) bids were received by the Office of the City Clerk on May 17, 2017; and WHEREAS, Procurement has determined R&G Engineering, Inc. ("R&G") to be the lowest responsive and responsible bidder; and WHEREAS, the Bid Security List indicates that R&G's bid was in the amount of $595,308.79; and WHEREAS, Procurement, OCI and Miami -Dade County Water and Sewer Department negotiated and secured a pre -award reduction of $9,150.60 from R&G's bid; and WHEREAS, the City Manager requests authorization to execute an Agreement with R&G in the amount of $586,158.19, plus a ten percent (10%) contingency amount of $58,615.82, for a total not to exceed award value of $644,774.01; and WHEREAS, funds in the amount of $644,774.01 are to be allocated from OCI Project No. B-50405; NOW, THEREFORE, BE IT RESOLVED BY THE COMMISSION OF THE CITY OF MIAMI, FLORIDA: Section 1. The recitals and findings contained in the Preamble to this Resolution are adopted by reference and incorporated as if fully set forth in this Section. Section 2. The bid received May 17, 2017, pursuant to ITB No. 16-17-026, from R&G, the lowest responsive and responsible bidder, to provide construction services for the Project, in the amount of $586,158.19 for the scope of work plus a ten percent (10%) contingency of $58,615.82, for a total not to exceed award value of $644,774.01, is accepted. Section 3. Funds to be allocated from OCI Project No. B-50405. Section 4. The City Manager is authorized' to execute the negotiated Agreement with R&G, in substantially the attached form, consisting of the ITB documents and attachments. Section 5. The City Manager is further authorized' to negotiate and execute any subsequent documents, including any amendments and modifications to said Agreement, in a form acceptable to the City Attorney, as may be necessary for said purpose. Section 6. This Resolution shall become effective immediately upon its adoption and signature of the Mayor.2 APPROVED AS TO FORM AND CORRECTNESS: 1 i ria i ' ndez, City Attor ey 9/18/2017 ' The herein authorization is further subject to compliance with all regulations that may be imposed by the City Attorney, including but not limited to, those prescribed by applicable City Charter and City Code provisions. 2 If the Mayor does not sign this Resolution, it shall become effective at the end of ten (10) calendar days from the date it was passed and adopted. If the Mayor vetoes this Resolution, it shall become effective immediately upon override of the veto by the City Commission.