HomeMy WebLinkAboutExhibitOFFICE OF THE FLORIDA ATTORNEY GENERAL
VOLA 2017-2018
Organization: City of Miami Police Department
Grant No.: VOCA-2017'-City of Miami Police Cepa-00090
Version Date: 0712�012017 08:56:48
Applicant Information
Provide the legal name of the Applicant Agency, If awarded funding, this information, will be used for
contract purposes.
City of Miami
Federal Data Universal Numbering System (DUNS) Number, 072220791
Federal Employee Identification Number (FEIIN): 596000375
Registered with the System of Award Management (formally CCR)? Yes
Agency Director: Prefix (Mr., Ms,, Dr., etc.) Chief Title: Chief of Police
Name:
Telephone #
Mailing Address:
(Street, P.O. Box,
etc,)
Rodolfo Llanes
(305) 603-6100
Miami Police Department
P.O, Box 016777
Fax #: (305) 372-4609
City: Miami State: Florida
Zip Code: 33101-1706
Email Address: Rodolfo,LlianesircDmi,ami-Dolice.ora
Performance Report Contact:
Prefix (Mr., Ms., Dr., etc.) Ms.
Bianca Joseph
Title: Sergeant
Telephone #: (305) 603-6201 Fax #: (305) 579-6634
Mailing Address: Miami Police Department
(Street, P.O. Box, 400 NW 2nd Avenue
etc.)
City:
Zip Code:
Email Address:
Miami
33101-1706
27233@miami-police,org
State: Florida
07/20/2017 Page 1 of 53
Financial Contact:
OFFICE OF THE FLORIDA ATTORNEY GENERAL
VOCA 201'7-2018
Organization: City of Miami Police Department
Grant No,: VOCA-2017-City of Miami Police Depa-00096
Version: Date: 07/20/2017 08:56:48
Applicant Information
Prefix (Mr., Ms., Dr., etc.) Mrs
Name:
Telephone #:
Mailing Address:
(Street, P.O. Box,
etc.)
City:
Zip Code,
Email Address:
133HERM
Miami Police Department
400 NW 2nd', Avenue
Xiao-Wen.Choi@miami-police.org
Title: Police Budget &
Finance Manager
Fax #.- (305) 603-6634
State: Florida
I acknowledge that I have read, understand, and agree to the conditions set forth in the Victims of Crime Act
(VOCA) Grant Application, Instructions and the Final Program Guidelines for the duration of the grant period
certify that the information contained in this application is true, complete and correct.
I acknowledge that the applicant agency, if awarded a VOCA grant, will comply with Federal Rules Regulating
Grants and State Criteria, SUbrecipients must comply with the applicable provisions of VOCA, the Final
Program Guidelines,, the requirements of the OJP Financial Guide, effective edition, and all laws, rules and
regulations applicable to expenditures of State funds including the Reference Guide for State Expenditures.
SUbrecipients must maintain appropriate programmatic and financial records that fully disclose the amount and
disposition of VOCA funds received. This includes: financial documentation for disbursements; daily time and
attendance records specifying time devoted to allowable VOCA victim services; client files; the portion of the
project supplied by other sources of revenue; job descriptions" contracts for services; and other records which
facilitate an effective audit. SUbrecipients will abide by any additional eligibility or service criteria as
established by the state grantee including Submitting statistical and programmatic information on the use and
impact of VOCA funds:, as requested.
PUBLIC AGENCIES ONLY: I hereby certify that pursuant to the VOCA Final Program Guidelines, grant funds
will be used to enhance or expand services and will not be used to Supplant state and local funds that Would
otherwise be available for crime victim services.
Signature of Agency Director: Rodolfo Llanes Date: February 23, 2017 4:29PM
07/20/2017 Page 2 of 53
OFFICE OF THE FLORIDA ATTORNEY GENERAL
VOLA 2017-2018
Organization: City of Miamii Police Department
Grant No.: VOLA -2017 -City of Miami Police Depa-00096
Version Date: 07/2012017 08:56:48
Agency Eligibility
1) Identify which of the following categories best describes the applicant agency:
Public
2) Describe the type of implementing agency (choose only one category):
Government Agencies Only (choose one from the drop-down menu):
Law Enforcement
Describe Other:
Campus Organizations Only (choose one from the drop-down menu):
Describe Other:
Non-profit Organization Only (choose one from the drop-down menu)-.
Fe—de—ra-Wy—Recognized Tribal Governments, Agencies, and Organizations On
(choose one from the drop-down menu): i
Describe Other:
3) Judicial circuit to be served-,
Eleventh
4), Subgrantee Agency Service Area(s) (List the Counties that cover the service area of your
organization);
Miami -Dade County
5) List the total population of the counties to be served:
441,003
6) Describe the geographic characteristics of the service are (choose one from the drop-down
menu),
Urban
7) Congressional District(s) served:
27th
07/2012017 Page 3 of 53
OFFICE OF THE FLORIDA ATTORNEY GENERAL
VOCA 2017-2018
Organization: City of Miami Police Department
Grant No.: VOCA-2017-City of Miami Police Depa-lilt" 1t
Version Date: 07/20/2017 08:56:48
Agency Eligibility
25th
8) Describe the purpose of the Proposed VOCA sub award: (choose one from the drop-down
menu):
Continue a VOCA funded victim project funded in a previous year
9) Funds will primarily be used to (choose one from the drop-down menu):
Continue existing services to crime victims
10), Is the applicant organization faith -based? (choose orie from the drop-down menu):
No
07/20/2017 Page 4 of 53
OFFICE OF THE FLORIDA ATTORNEY GENERAL
VOCA 2017-2018
Organization: City of Miam:i Police Department
Version Date: 0712012017 08:56-48
Certification Regarding Debarment
Instructions for Certification
1, By signing and submitting this proposal, the prospective lower tier participant is providing the certification
set Out below.
2,The certification in this Clause is a material representation of fact upon which reliance was placed when this
transaction was entered into. If it is later determined that the prospective lower tier participant knowingly
rendered an erroneous certification, in addition to other remedies available to the Federal Government, the
department or agency with which this transaction originated may pursue available remedies, including
Suspension and/or debarment.
3, The prospective lower tier participant shall provide immediate written notice to the person to which this
proposal is submitted if at any time the prospective lower tier participant learns that its certification was
erroneous when submitted or has become erroneous by reason of changed circumstances.
43he terms "covered transaction," "debarred," "suspended," "ineligible," "lower tier covered transaction,"
"participant," "person," "primary covered transaction," "principal," "proposal," and "voluntarily excluded,"' as used
in this clause, have the meanings set Out in the Definitions and Coverage sections of rules implementing
Executive Order 12549,
5, The prospective lower tier participant agrees by submitting this proposal that, should the proposed covered
transaction be entered into, it shall not knowingly enter into any lower tier covered transaction with a person who
is debarred, suspended', declared ineligible, or voluntarily excluded from participation in this covered
transaction, unless authorized by the deparbnent or agency with which this transaction originated.
& The prospective lower tier participant further agrees by Submitting this proposal that it will include the clause
title "Certification Regarding Debarment, Suspension, Ineligibility and Voluntary Exclusion -Lower Tier Covered
Transactions," without modification, in all lower tier covered transactions and in alll solicitations for lower tier
covered transactions,
7. A participant in a covered transaction may rely upon a certification of a prospective participant in a lower tier
covered transaction that it is not debarred, Suspended, ineligible, or voluntariiy excluded from the covered
transaction, unless it knows that the certification is erroneous, A participant may decide the method and
07120/2017 Page 5 of 53
OFFICE OF THE FLORIDA ATTORNEY GENERAL
VOCA 2017'-2018
Organization: City of Miami Police Department
Grant No,: VOCA-2017-City of Miami Police Depa-00096
Version Date: 07/20/2017 018:56:48
Certification Regarding Debarment
frequency by which it determines the eligibility of its principals. Each participant may check the
Non -procurement List.
8. Nothing contained in the foregoing shall be construed to require establishment of a system of records in
order to render in good faith the certification required by this clause. The knowledge and information of a
participant is not required to exceed that which is normally possessed by a prudent person in the ordinary
course of business dealings.
9. (Except for transactions authorized under paragraph (5) of these instructions, if a participant in a covered
transaction knowingly enters into a lower tier covered transaction with a person who is suspended, debarred,
ineligible, or voluntarily excluded from participation in this transaction, in addition to other remedies available to
the Federal Government, the department or agency with which the transaction originated May pursue available
remedies, including suspension and/or debarment,
U. S. DEPARTMENT OF JUSTICE
OFFICE OF THE COMPROLLER
OFFICE OF JUSTICE PROGRAMS
Certification Regarding
Debarment, Suspension, Ineligibility and Voluntary Exclusion
Lower Tier Covered transactions
(Sub -Recipient)
This certification is required by the regulations implementing Executive Order 12549, Debarment and
Suspension, 28 CFR Part 67.510. Participants' responsibilities. The regulations were published as Part
V11 of the May 26, 1988 Federal Register (pages 19160 B 19211).
1) The prospective lower tier participant certifies, by Submission of the proposal, that neither it nor its
principals are presently debarred, suspended, proposed for debarment, declared ineligible, or voluntarily
excluded from participafion, in this transaction by any Federal department or agency.
2) Where the prospective lower tier participant is unable to certify to any of the statements in this
certification, Such prospective participant shall attach an explanation to this proposal,
Lifian P. Blondet, Director , Office of Grants Administration
kl.ariie and Title of Authorized Official
V February 23, 2017 5:09PM
Signature of Authorized Official Date Signed
07120/2017 Page 6 of 53
OFFICE OFTHE FLORIDA ATTORNEY GENERAL
VO017-2018
Organization- City of Miami Police Department
Version Date: 07120/2017 08:56.48
Certification Regarding Debarment
City of Miami
Name of Organization
Miami Police Department
P.O. Box 016777
Address of Organization
07120/2017 Page 7 of 53
OFFICE OF THE FLORIDA ATTORNEY GENERAL
VOCA 2017-2018
(Organization: City of Miami Police Department
Grant No.,: VOCA-2017-City of Miami Police Depa-00096
Version Coate: 07120/2017 08:56:48
Special Conditions Certification
Victims of Crime Act (VOCA) Section 539, Consolidated and Further Continuing
Appropriations Act, 2013, Special Conditions Certification Form
Section 539 of the Consolidation and further Continuing Appropriations Act, 2013 provides the following
requirement,
Computer Network Requirement
The Agency understands and agrees that:
a)No award funds may be used to maintain or establish a computer network system unless such
network blocks the viewing, downloading, and exchanging of pornography, and
b)Nothiing in item (a) limits the use of funds necessary for any Federal, State, tribal, or local law
enforcement agency or any other entity carrying out criminal investigations, prosecution, or
adjudication activities.
* Each agency must have some type of blocking software, if their networks are
supported ("maintained") by VOCA funds,
* This includes the purchase of new computer equipment (computers, monitors and
printers), or software of any kind (new and/or updates) for the computer network
system,
AGENCY CERTIFICATION:
VOCA funding, is NOT USED to maintain or establish a computer network system,
OR
VOCA funding is USED to maintain or establish a computer network system. However, the
computer network system is (select one below):
!ill Will MINIMUM ;il!l!lil 11 M 1 1
Is not able to block the viewing, downloading and exchanging of pornography.
Anticipated date of blocking software purchase (fill in date), or
Exempt because oLgani zation is a Federal:, State, tribal, or local law enforcement
agency, or an entity carrying out criminal investigations, prosecutions, or
adjudication activities.
Agency Name: City of Miami
Name of Authorized Official: Lillian P. Blondet, Director, Office of Grants Administration
Signature and Title of Authorized Official: v
07/2012017 Page 8 of 53
OFFICE OF THE FLORIDA ATTORNEY GENERAL
VO CA 2017 -2018
Organization: City of Miami Police Department
Version Date: 0712012017 08:56:48
Special Conditions Certification
Date of Certification; 2/24/2017
COAG Staff Only:
Approved
Z-331MMUM
Not Approved
February 24, 2017 10:05AM
Date Approved
07/20/2017 Page 9 of 53
UFF
VOCA 2017-2018
Organization: City of Miami Police Department
Grant No.: VOCA-2017-City of Miami Police cepa-00096
Version Date: 07/20/2017 08:56:48
Standard Assurances
Department of Justice AWARD CONTNUATION
Office of Justice Programs SHEET
Office for Victims of Crime Grant
Applicability of Part 200 Uniform Requirements
The Uniform Administrative Requirements, Cost Principles, and Audit Requirements in 2 C.F.R. Part
200, as adopted and supplemented by the Department of Justice (DOJ) in 2 C.F.R. Part 2800 (the "Part
200 Uniform Requirements") apply to this 2015 award from the Office of Justice Programs (OJP). For
this 2015 awardl, the Part 200 Un,iform Requirements, which were first adopted by DOJ on December
26, 2014, supersede, among other things, the provisions of 28 C.F.R. Parts 66 and 70, as well as those
of 2 C.F.R. Parts 215, 2201, 225, and 230.
If this 2015 award supplements funds previously awarded by OJP under the same award number, the
Part 200 Uniform Requirements apply with respect to all award funds (whether derived from the initial
award or a supplemental award) that are obligated on or after the acceptance date of this 2.015 award,
Potential availability of grace period for procurement standards: Under the Part 200 Uniform
Requirements, a time limited grace period may be available under certain circumstances to allow for
transition from policies and procedures that complied with previous standards for procurements under
federal awards to policies and procedures that comply with the new standards (that is, to those at 2
C.F.R. 200.317 through 200,326)
For more information on the Part 200 Uniform Requirements, including information regarding the
potentially -available grace period described above, see the Office Of Justice Programs (OJP) website at
gj_r)_ggy/fuqrLmc,LLPrL (LLiLiLformP,,egi.iirements,ht�-ri
_2 ZQ
In the event that an award -related question arises from documents or other materials prepared or
distributed by OJP that may appear to conflict with, or differ in some way from, the provisions of the Part
200 Uniform Requirements, the recipient is to contact OJP promptly for clarification.
The recipient agrees to comply with the Department of Justice Grants Financial Guide as posted on the
OJP Website (Ulrrendy. the "2015 DOJ Grants Financiai Guide").
The recipient acknowledges that failure to Submit an acceptable Equal Employment Opportunity Plan (if
recipient is required to submit one pursuant to 28 C.F.R. Section 42.302) that is approved by the Office
for Civil Rights is a violation of the Standard Assurances executed by the recipient, and may result in
suspension of funding until such time as the recipient is in compliance, or termination of the award,
4. The recipient understands and agrees that OJP may withhold award funds, or may impose other related
requirements, if the, recipient does not satisfactorily and promptly address outstanding issues from
audits required by the Part 200 Uniform Requirements (or by the terms of this award), or other
outstanding issues that arise in connection with audits, investigations, or reviews of DOJ awards,
Recipient understands and agrees that it cannot use any federal funds, either directly or indirectly, in
support of the enactment, repeal, modification or adoption of any law, regulation or policy, at any level of
government, without the express prior written approval of OJP.
07/20/2017 Page 10 of 03
OFFICE OF THE FLORIDA ATTORNEY GENERAL
VOCA 2017-2018
Organization: City of Miami Police Department
Version Date: 07120/2017 08:56:48
Standard Assurances
The recipient and any subrecipients must promptly refer to the DOJ OIG any credible evidence that a
principal, employee, agent, subreciplent, contractor, subcontractor, or other person has -- (1) submitted
a claim for award funds that violates the False Claims Act; or (2) committed a criminal or civil violation of
laws pertaining to fraud, conflict of interest, bribery, gratuity, or similar misconduct involving award funds
Potential fraud, waste, abuse, or misconduct should be reported to the 01G by -
mail: Office of the Inspector General U.S. Department of Justice Investigations Division
950 Pennsylvania Avenue, N.W. Room 4706 Washington, DC 20530
e-mail: hotlinegusdoi.gov
hotline: (contact information in English and Spanish): (800) 869-4400
or
hotline fax: (202) 616-9881 Additional information is available from the DOJ 01G
website at www,usdoi.gov/oig
7. Restrictions and certifications regarding non -disclosure agreements and related matters.
No recipient or subrecipient Linder this award, or entity that receives a contract or subcontract with any
funds under this award, may require any employee or contractor to sign an internal confidentiality
agreement or statement that prohibits or otherwise restricts, or purports to prohibit or restrict, the
reporting (in accordance with law) of waste, fraud, or abuse to an investigative or law enforcement
representative of a federal department or agency authorized to receive such information.
The foregoing is not intended, and shall not be understood by the agency making this award,, to
contravene requirements applicable to Standard Form 312 (which relates to classified information),
Form 4414 (which relates to sensitive compartmented information), or any other form issued by a federal
department or agency governing the nondisclosure of classified information,
1. In accepting this award, the recipient --
a. represents that it neither requires nor has required' internal confidentiality agreements or statements from
employees or contractors that Currently prohibit or otherwise currently restrict (or purport to prohibit or
restrict) employees or contractors from reporting waste, fraud, or abuse as described above; and
b,. certifies that, if it learns or is notified that it is or has been requiring its employees or contractors to
execute agreements or statements that prohibit or otherwise restrict (or purport to prohibit or restrict),
reporting of waste, fraud, or abuse as described above, it will immediately stop any further obligations of
award funds, will provide prompt written notification to the agency making this award, and will resume (or
permit resumption o0such obligations only if expressly authorized to do so by that agency.
2. If the recipient does or is authorized to make s,ubawards or contracts under this award --
07/20/2017 Page 11 of 53
OFFICE OF THE FLORIDA ATTORNEY GENERAL
VOCA 2017-2018
Organization* City of Miami Police Department
G
Version Date: 07/20/201�7'08*56-.48
Standard Assurances
a. it represents that --
(1) it has determined that no other entity that the recipient's application proposes may or will receive award
funds (whether through a subaward, contract, or subcontract) either requires or has required internal
confidentiality agreements or statements from employees or contractors that currently prohibit or
otherwise currently restrict (or purport to prohibit or restrict) employees or contractors from reporting
waste, fraud, or abuse as described above; and
(2) it has made appropriate inquiry, or otherwise has an adequate factual basis, to support this
representation; and
it certifies that, if it learns or is notified that any subrecipient, contractor, or subcontractor entity that
receives funds under this award is or has been requiring its employees or contractors to execute
agreements or statements that prohibit or otherwise restrict (or purport to prohibit or restrict), reporting of
waste, fraud, or abuse as described above, it will immediately stop any further obligations of award
funds to or by that entity, will provide prompt written notification to the agency making this award, and will
resume (or permit resumption of) such obligations only if expressly authorized to do so by that agency,
8. Recipient understands and agrees that it cannot use any federal funds, either directly or indirectly, in
support of any contract or subaward to either the Association of Community Organizations for Reform
Now (ACORN) or its subsidiaries, without the express prior written approval of OJP,.
9. The recipient agrees to comply with any additional requirements that may be imposed during the grant
performance period if the agency determines that the recipient is a high-risk grantee. Cf. 28 C.F.R. parts
66, 70.
10. The recipient agrees to comply with applicable requirements regarding registration with the System for
Award Management (SAM) (or with a successor government -wide system officially designated by OMB
and OJP). The recipient also agrees to comply with applicable restrictions on SUbawards to first-tier
subrecipients that do not acquire and provide a Data Universal Numbering System (DUNS) number, The
details of recipient obligations are posted on the Office of Justice Programs web site at
www.ojp.gov/funding/sam.,htm (Award condition: Registration with the System for Award Management
and Universal Identifier Requirements), and are incorporated by reference here. This special condition
does not apply to an award to an individual who received the award as a natural person (i.e,, unrelated to
any business or non-profit organization that he or she may own or operate in his or her name).
11. Pursuant to Executive Order 13513, "Federal Leadership on Reducing Text Messaging While Driving,"
74 Fed. Reg. 51225 (October 1, 2009), the Department encourages recipients and sub recipients to
adopt and enforce policies banning employees from text messaging while driving any vehicle during the
course of performing work funded by this grant, and to establish workplace safety policies and conduct
education, awareness, and other outreach to decrease crashes caused by distracted drivers.
07/20/2017 Page 12 of 53
OFFICE OF THE FLORIDA ATTORNEY GENERAL
VOCA 2017-2018
Organization: City of Miami Police Department
Grant No.: VOCA-2017-City of Miami Police Depa-00096
Version Date: 07/2012017 08:56:48
Standard Assurances
12, The recipient agrees to comply with all applicable laws, regulations, policies, and guidance (including
specific cost limits, prior approval and reporting requirements, where applicable) governing the use of
federal funds for expenses related to conferences, meetings, trainings, and other events, including the
provision of food and/or beverages at such events, and costs of attendance at such events. Information
on rules applicable to this award appears in the DOJ Grants Financial Guide (currently, as section 3.10
of "Postaward Requirements" in the "2015 DOJ Grants Financial Guide"),
11 The recipient understands and agrees that any training or training materials developed or delivered with
funding provided under this award must adhere to the OJP Training Guiding Principles for Grantees and
Subgrantees, available at www.o'p,usdo*.gov/funding/ojptraininqqL]idingprinciples.htm
14. The recipient agrees that if it currently has an open award of federal funds or if it receives an award of
federal funds other than this OJP award, and those award funds have been, are being, or are to be Used,
in whale or in part, for one or more of the identical cost items for which funds are being provided Linder
this OJP award, the recipient will promptly notify, in writing, the grant manager for this OJP award, and, if
so requested by OJP, seek a budget -modification or change -of -project -scope grant adjustment notice
(GAN) to eliminate any inappropriate duplication of funding.
15, The recipient understands and agrees that award funds may not be used to discriminate against or
denigrate the religious or moral beliefs of students who participate in programs for which financial
assistance is provided from those funds, or of the parents or legal guardians of such students,
16. The recipient understands and agrees that - (a) No award funds may be used to maintain or establish a
computer network unless such network blocks the viewing, downloading, and exchanging of
pornography, and (b) Nothing in subsection (a) limits the use of funds necessary for any Federal, State,
tribal, or local law enforcement agency or any other entity carrying out criminal investigations,
prosecution, or adjudication activities.
17, A recipient that is eligible under the Part 200 Uniform Requirements to use the "de minimis" indirect cost
rate described in 2 C.F.R. 200,414ft and that elects to use the "de minimis" indirect cost rate, must
advise OJP in writing of both its eligibility and its election, and must comply with all associated
requirements in the Part 200 Uniform Requirements, The "de minimis" rate may be applied only to
modified total direct costs (MTDC).
18, The recipient must collect, maintain, and provide to OJP, data that measure the performance and
effectiveness of activities under this award, in the manner, and within the timeframes, specified in the
program solicitation, or as otherwise specified by OJP. Data collection supports compliance with the
Government Performance and Results Act (GPRA) and the GPRA Modernization Act, and other
applicable laws.
19. The Grantee authorizes Office for Victims of Crime (OVC) and/or the Office of the Chief Financial Officer
(OCFO), and its representatives, access to and the right to examine aH records, books, paper or
07/20/2017 Page 13 of 53
OFFICE OF THE FLORIDA ATTOMIET GERERAL
• 2017-2018
• PoDepartment
Version Date: 07/2012017 08:56:48
Standard Assurances
documents related to the VOCA grant. The State will further ensure that all VOCA subgrantees will
authorize representatives of OVC and OCFO access to and the right to examine all records, books,
paper or documents related to the VOCA grant.
20. The Grantee agrees to submit a Subgrant Award Report (SAR) to OVC for each subgrantee of the
VOCA victim assistance funds, within ninety (90) days of awarding funds to subgrantees,. States and
territories are required to submit this information through the automated system.
21. VOCA Requirements
The recipient assures that the State and its subre6pients will comply with the conditions of the Victims of
Crime Act (VOCA) of 1984, sections 1404(a)(2), and 1404(b)(1) and (2), 42 U S.C. 10603(a)(2) and (b)
(1) and (2) (and the applicable program guidelines and regulations), as required. Specifically, the State
certifies that funds Linder this award will:
The recipient assures that the State and its sUbrecipients will comply with the conditions of the Victims of
Crime Act (VOCA) of 1984, sections 1404(a)(2), and 1404(b)(1) and (2), 42 U.S.C. 10603(a)(2) and (b)
(1) and (2) (and the applicable program guidelines and regulations), as required. Specifically, the State
certifies that funds under this award will:
a) be awarded only to eligible victim assistance organizations, 42 U.S.C. 10603(a)(2);
b) not be used to supplant State and local public funds that would otherwise be available for crime victim
assistance, 42 U.S.G. 10603(a)(2); and
c), be allocated in accordance with program guidelines or regulations implementing 42 U.S.C. 10603(a)(2)
(A) and 42 U.S.C. 10603(a)(2)(B) to, at a minimum, assist victims in the following categories: sexual
assault, child abuse, domestic violence, and underserved victims of violent crimes as identified by the
State,
22. Demographic Data
The recipient assures that its subrecipients will collect and maintain information on race, sex, national
origin, age, and disability of victims receiving assistance, where such information is voluntarily furnished
by the victim.
23, Discrimination Findings
The recipient assures that in the event that a Federal or State court or Federal or State administrative
agency makes a finding of discrimination after a due process hearing on the ground of race, religion,
national origin, sex, or disability against a recipient of victim assistance formula funds Linder this award,
the recipient will forward a copy of the findings to the Office for Civil Rights of OJP,
24, The recipient understands that all OJP awards are subject to the National Environmental Policy Act
(NEPA, 42 U.S.C. section 4321 et seq.) and other related Federal laws (including the National Historic
Preservation Act), if applicable. The recipient agrees to assist OJP in carrying out its responsibilities
07/20/2017 Page 14 of 53
OFFICE OF THE FLORIDA ATTORNEY GENERAL
VOCA 2017-2018
Organization: City of Miami Police Department
Grant No.: VOCA-2017-City of Miami Police Cepa-00096
Version Date: 0712012017 08:56:48
Standard Assurances
under NEPA and related laws, if the recipient plans to use VOCA funds (directly or through subaward or
contract) to undertake any activity that triggers these requirements, Such as renovation or construction.
(See 28 C.F.R. Part 61, App, D,) The recipient also agrees to comply with all Federal, State, and local
environmental laws and regulations applicable to the development and implementation of the activities to
be funded under this award.
25. The recipient agrees to comply with applicable requirements to report first-tier subawards of $25,000 or
more and, in certain circumstances, to report the names and total compensation of the five most highly
compensated executives of the recipient and first-tier subrecipients of award funds, Such data will be
submitted to the FFATA Subaward Reporting System (FSRS). The details of recipient obligations, which
derive from the Federal Funding Accountability and Transparency Act of 2006 (IFFATA), are posted on
the Office of Justice Programs web site at www.ojp.gov/fundiiig/ffata.htm (Award condition; Reporting
Subawards and Executive Compensation), and are incorporated by reference here. This condition, and
its reporting requirement, does not apply to grant awards made to an individual who received the award
as a natural person (i.e., unrelated to any business or non-profit organization that he or she may own or
operate in his or her name).
26. The recipient understands and agrees that it has a responsibility to monitor its subrecipients' compliance
with applicable federal civil rights laws, The recipient agrees to submit written Methods of Administration
(MOA) for ensuring subrecipients' comiciiance to the OJ P's Office for Civil Rights at
Civi]RightsMOAP_u,sdo
j.gov within 90 days of receiving the grant award, and to make supporting
documentation available for review upon request by OJP or any other authorized persons.
The required elements of the MOA are set forth at www.ojp.usdoi.gov/funding/other requirements.htm,
under the heading, "Civil Rights Compliance Specific to State Administering Agencies."
27, The recipient agrees to submit (and, as necessary, require sub -recipients to Submit) performance
reports on the performance metrics identified by CVC, and in the time, and manner requiired by OVC.
This information on the activities supported by the award funding will assist in assessing the effects that
VOCA Victim Assistance funds have had on services to crime victims within the jurisdiction. Beginning
October 1, 2015, the recipient agrees to submit (and, as necessary, require sub -recipients to submit)
such information quarterly.
28. The recipient must require all non-profit sub -recipients of VOCA Assistance funding under this award to
make their financial statements available online (either on the recipient's, the sub -recipient's, or another
publicly available website). OVC will consider sub -recipient organizations that have Federal 501(c)(8)
tax status as in compliance with this requirement, with no further action needed, to the extent that such
organization files IRS Form 990 or similar tax document (e,g,, 990 -EZ), as several sources already
provide searchable online databases of such financial statements.
291, The, recipient must require all non-profit sub -recipients of VOCA Assistance funding under this award to
certify their non-profit status. Sub -recipients may certify their non-profit status by submitting a statement
07/20/2017 Page 15 of 53
OFFICE OF THE FLORIDA ATTORNEY GENERAL
VOC�A 2017-2018
Organization: City of Miami Police Department
Grant No.: VOCA-2017-City of Miami Police Depa-00096
Version Date: 07/2012017 08:56:48
Standard Assurances
to the recipient (to be placed in the grant file) affirmatively asserting that the sub -recipient is a non-profit
organization, and indicating that it has on file, and available upon audit, either —1) a copy of the
recipient's 501(c)(3) designation letter; 2) a letter frorn the recipient's state/territory taxing body or
state/territory attorney general stating that the recipient is a non-profit organization operating within the
state/territory; or 3) a copy of the recipient's state/territory certificate of incorporation that substantiates
its non-profit status, Sub -recipients that are local non-profit affiliates of state/territory or national
non -profits should have available proof of (1), (2) or (3), and a statement by the state/territory or national
parent organization that the recipient is a local non-profit affiliate.
k1moklm
Name of Authorized Official:
Signature of Authorized Official
NEWIM.
City of Miami
Lillian P. Blondet, Director, Office of Grants Administration
M
February 23, 2017 5:09PM
07/20/2017 Page 16 of 53
OFFICE OF THE FLORIDA ATTORNEY GENERAL
VOCA 2017-2018
Oirga,nization: City of Miami Police Department
Grant No.: VOCA-2017-City of Miami Police Diepa-0001
Version Date: 07/20/2017 08:56,:48 1
EEOP Certification Form
Compliance with the Equal Employment Opportunity Plan (EEOP) Requirements
Carefully read the instructions below and then complete the applicable section for your agency.
Recipient's Name: City of Miami Police
Department
Address: Miami Police Department
P.O. Box 016777, Miami, Florida, 33101-1706
Grant Title: VOLA 2017
Requested Award Amount: $85,368.20
DUNS Number. 072220791
Grant Number: VOLA -2017 -City of Miami Police
Depa-00096
Name and Title of Contract Person: Chief Ro,dolfo Llanes Chief of Police
Telephone Number: (305) 603-6100 E -Mail Address: Rodolfa.Llanes@miami-police.org
Section A - Declaration Claiming Complete Exemption from the EEOP Requirement
Please check all the following boxes that apply:
Recipient has less than fifty employees.
Recipient is an Indian tribe.
Recipient is an educational institution,
Recipient is a medical institution.
Recipient is receiving an award less than
$25,000
I, fresponsible official],
certify that [recipient] is
not required to prepare an EEOP for the reason(s) checked above, pursuant to 28 C,F,R § 42.302.
1 further certify that [recipient]
will comply with applicable federal civil rights laws that prohibit discrimination in employment and in the
delivery of services.
Section B - Declaration Claiming Exemption from the EEOP Submission Requirement and
Certifying that an EEOP is on File for Review
If a recipient agency has fifty or more employees and is receiving a single award or subaward of
$25, 000 or more, but less than $50,0, 000, then the recipient agency does not have to submit an EEOP
to the OCR for review as long as it cetfifies the following (42 G.F.R. § 42.300.,
1, Lillian P. Blondet [responsible official],
certify that Cites Miami [recipient],
which has fifty or more employees and is receiving a single award or subaward for $25,000 or
017/20/2017 Page 17 of 53
OFFICE OF THE FLORIDA ATTORNEY GENERAL
VOCA 2017-2018i
Organization., City of Miami Police Department
Grant No.: VOCA-2�017-City of Miarni Police Depa-00096
Version Date: 0712012017 08:56:48
EEOP Certification Form
more, but less than $500,000, has formulated an EEOP in accordance with 28 CFR pt. 42, SL)bpt.
E, I further certify that within the last twenty-four months, the proper authority has formulated and
signed into effect the EEOP and, as required by applicable federal law, it is available for review
by the public, employees, the appropriate state planning agency, and the Office for Civil Rights,
Office of Justice Programs, U.S. Department of Justice. The EEOP is on file at the following
office:
City of Miami Police Department [organization],
400 NW 2nd Avenue, Miami, FL 33128 [Address],
Office for Civil Rights for Review
If a recipient agency has fifty or more employees and is receiving a single award or subaward of
$500, 000 or more, then the recipient agency must send an EEOP Utilization Report to the
l, [responsible official],
certify that [recipient],
which has fifty or more employees and is receiving a single award of $500,000 or more, has
formu!lated an EEOP in accordance with 28 CFR pt. 42, subpt. E, and sent it for review on [date]
to the Office for Civil Rights, Office Of Justice Programs, U.S. Department Of Justice.
Daniel JI. Alfonso, City Manager
Name and Title of Authorized Official
I/
Signature of Authorized Official
J my 05, 2017 9:13AM
Date Signed
07/20/2017 Page 18 of 53
OFFICE OF THE FLORIDA ATTORNEY GENERAL
VOCA 2017-2018
Organization: City of Miami Police Department
Grant No.. VOCA-2017-City of Miami Police Depa-00096
Version Date: 07/2012017 08:56:48
Related Parties Questionnaire
Agency Name: City of Miami
1 Are there Currently any family relationships that exist between the board of directors, the agency's No
principal officers, the agency's employees, and any independent contractors?
If yes, describe any and aII family relationships that exist and indicate if your agency has a related parties
policy.
2) Are you aware of any interests, direct or indirect, that exist with the, Current board of directors, the current
agency principal officers, the current agency employees, or any Current independent contractors in the
following area?
A) Sale, purchase, exchange, or leasing of property? No
B) Receiving or furnishing of goods, services, or facilities? No
C) Transfer or receipt of compensation, fringe benefits,, or income or assets? No
D) Maintenance of bank balances as compensating balances for the benefit of another? No
If yes to any above, describe any and all interests that you are aware of at this time,
3) Are any current board of directors, current agency's principal officers, current agency's No
employees, or any current independent contractors indebted to the agency?
If yes, describe any and all family relationships that exist and indicate if your agency has a related parties
policy,
4) Have any current board of directors, current agency principal officers, current agency empioyees, No
or any current independent contractors misappropriated assets or committed other forms of fraud
against the agency?
If yes, describe any and all family relationships that exist and indicate if your agency has a related parties
policy.
07/20/2017 Page 19 of 50
OFFICE OF THE FLORIDA ATTORNEY GENERAL
VOCA 2017-2018
Organization: City of Miami Police Department
Grant No.: VOCA-2017-City of M'iami Police Diepa-OOiO96
Version Date* 07120/2017 08:56:48
Related Parties Questionnaire
By signing this form, I hereby certify that the information contained in this questionnaire is true, and accurate to
the best of my knowledge and belief, I acknowledge any obligation to notify the Office of the Attorney General
VOLA Grant Manager for this contract of any changes to the information provided.
Lillian P, Blonclet, Director, Office of Grants Administration
Name and Title of Authorized Official
V
Signature of Authorized Official
February 23, 2017 5; 1 OPM
Date Signed
07/20/2017 Page 20 of 53
OFFICE OF THE FLORIDA ATTORNEY GENERAL
VOCA 2017-2018
Organization: City of Miami Police Department
Grant No.: VOCA-2017-Ci�ity of Miami Police Depa-00096
Vers,ion Date: 07/2012017 08:56:48i
Funding Source Chart
Apphcants Must provide information that demonstrates Community support of its services; financial, support
from non-fecleral sources; non-federai resources for the required 20% program match (unless in-kind match is
utilized); and, if a new program, shows that 25-50% of the total financiai support is from non-federal sources.
Budget and Staffing
Provide the amount of funding that is allocated to victim services within the applicant agency for the Current
fiscal year and the amount requested for the proposed VOCA project, Do not report the entire agency budget,
unless the entire budget is devoted to victim services programs. Round amounts to the nearest dollar, and
include all expenses which are budgeted for the victim services program, (i.e., personnel costs which include
salaries for directors, clerical/support staff, victim advocates, counselors, etc.; training costs; equipment such
as computers, fax machines, printers, copiers, telephones, and furnishings, etc.; operating costs Such as
utiiities, postage, printing, office supplies, travel, counseling Supplies, etc.). Please note: Do not include in-kind
match.
What is the fiscal year Of Your sub grantee agency?
(choose one from the drop-down menu to the right)
Other Defined:
Funding Source
Federal Funding *Describe below
VOLA grant request (excluding match)
State Funds
Local, Public or Private Funds
Other;
(Describe at right)
Totals
October 1 to September 30
Agency Total Victim Proposed
Services Budget VOA Project
(Current Fiscal Year) Budget
$0
$85,368.00
$109,78800 $21,342,(E
q109,788.00 $106,71008
*For the judicial circuit you are requesting funding with this application
* If the applicant agency currently receives federal funding for victim services, indicate the source(s) and the use
of those funds (Response is limited to 1000 characters.) If this is not applicable, please indicate "N/A,"
INE
07/20/2017 Page 21 of 53
OFFICE OF THE FLORIDA ATTORNEY GENERAL
VOCA 2017-2018
Organization: City of Miami Police Department
Grant No.: VOCA-2017-City of Miami Police Depa-00096
Version Date: 07/20/2017 08:56:48
VOCA Personnel Budget: 2
Agency Name: City of Miami
Complete the table below and provide information about each position requested. In the Budget Narrative
section indicate if the salary/benefit expenses listed include costs that are anticipated during the 12 month
period. For example, raises and increases in benefit costs, as well as any other information needed to support
the request.
Provide a job description for all proposed VOCA-funded staff and indicate the percentage of time by each job
duty, Failure to provide VOCA allowable job descriptions may result in a reduction to your request. The job
description must reflect VOCA allowable activities that are equal to or greater than the percentage of the
position that is VOCA funded,
RATE, A percentage should be indicated for those benefits that are calculated by using a percentage of the
gross salary, e.g., retirement is often calculated in this manner.
W -707M
Total Actual Cost Total Amount Percent VOCA VOCA Funded
(from chart below) VOCA Funded Funded FTE
Position: Victim Advocate $50,605,47 $50,605,47 100%
2
Personnel Narrative: Provide direct services to victims or survivors (10%), follow-up/case management
(20,%) and victim rights information (50%); updates officers on new laws or policy
changes (10%); and networks with other providers to enhance service (10%),
Sub -Total
Agency Contribution for Personnel Expenses
Pay Schedule: (choose one from the drop-down menu)
Position Number:
RM
Hours per week 40
Hourly Rate $18.90
RATE Yearly Per, Pay Period
Employer Approved Budget
Cost
Gross Salary $39,31100 $39,312.00 $1,512.,00
FICA 7,65% $3,007,37 $115-67
Retirement 0% $0 $0
1
07/20/2017 Page 22 of 53
OFFICE OF THE FLORIDA ATTORNEY GENERAL
VOCA 2017-2018
Organization: City of Miami Police Department
Grant No.: VOLA -2017 -City of Miami Police Depa-00096
Version Date: 07/20/2017 08:56:48
VOLA Personnel Budget: 2
Health Ins.
$7,661.42
$294.67
Life Ins.
$0
$0
Dental Ins.
$0
$0
Workers Comp
1.5%
$589.68
$22.68
Unemployment
0,5%
$35,00
$1.35
(1st $7K)
Other-,
$0
TOTAL
$50,605.47
$1,946.36
Explanation (if applicable):
This position is funded 100% through the VOCA grant at a cost of $50,605.47.
Is this position used as a matching expense Y/N?
M
07/20/2017 Page 23 of 53
OFFICE OF THE FLORIDA ATTORNEY GENERAL
VOCA 2017-2018
Organization: City of Miami Police Department
Grant No..: VOCA-2017-City of Miami Police Depa-00001
Version Date: 07/2012017 08:56:48
VOCA Personnel Budget: Victim Advocate I I
Agency Name: City of Miami
Complete the table below and provide information about each position requested. In the Budget Narrative
section indicate if the salary/benefit expenses listed include costs that are anticipated during the 12 month
period. For example, raises and increases in benefit costs, as well as any other information needed to support
the request.
Provide a job description for all proposed VOCA-funded staff and indicate the percentage of time by, each job
duty. Failure to provide VOLA allowable job descriptions may result in a reduction to your request. The job
description: must reflect VOCA allowable acfivities, that are equal to or greater than the percentage of the
position that is VOCA funded.
RATE: A percentage should be indicated for those benefits that are calculated by using a percentage of the
gross salary, e.g,, retirement is often calculated in this manner.
21�4 111711
Total Actual Cost Total Amount Percent VOCA VOLA Funded
(from chart below) VOCA Funded Funded FTE
Position: Victim Advocate $50,605.47 $25,302.73 50% 0.5
1
Personnel Narrative, Provide direct services to victims or survivors (10%), follow-up/case management
(20%) and victims rights information (50%). They also update officers on new laws
or policy changes (10%); and networks with other providers to enhance service
(10%).
WE MW
$50,605,47 $25,302,73
Agency Contribution for Personnel Expenses $25,30274
Pay Schedule: (choose one from the drop-down menu) Bi -Weekly
Position Number:
99
Hours per week = 40
Hourly Rate = $18.90
RATE Yearly Per Pay Period
Employer Approved Budget
Cost
Gross Salary $39,312.00 $39,312.00 $1,512.00
FICA 7.65% $3,007.37 $115,67
0712012017 Page 24 of 53
OFFICE OF THE FLORIDA ATTORNEY GENERAL
VOCA 2017-201' 8
Organizatiow City of Miami Police Department
Grant No.: VOCA-2017-City of Miami Police Depa-00096
Version Date: 07/20/2017 08:56:48
VOCA Personnel Budget: Victim Advocate 1 1
Retirement
0%
$0
$0
Health Ins.
$7,661.42
$294.67
Life Ins,
$0
$0
Dental Ins.
$0
$0
Workers Comp,
1.5%
$589.68
$22,68
Unemployment
0.5%
$35.00
$1.35
(1 st $7K)
Other:
$0
$0
TOTAL
$50,605.47
$1,946.36
Explanation (if applicable):
Total employer cost for the position is $50,605.47. We request 50% VOCA funding or $25,302.73.The City will
match $21,342.05 or 42.17340% of cost.
Is this position used as a matching expense Y/N,?
Yes
07/20/2017 Page 25 of 53
OFFICE OF THE FLORIDA ATTORNEY GENERAL
VOCA 2017-2018
Organization: City of Miami Police Department
Grant No.: VOCA-2017-City of Miami Police Depa-00096
Version Date: 07/20/2017 08-.56:48
VOCA Contractual/Fee for Service Budget
Agency name: City of Miami
For each contractual service listed, include a description of the service to be provided, the business name of
the contractor, the cost per unit of service, and the estimated units of service to be used. Indicate in the
narrative section how the number of services requested was determined. Also, give a description of a unit of
service, e.g., a 60 minute Unit of legal services, a 60 minute individual therapy session, and a 90, minute group
therapy session.
Therapy must be requested at a maximum of the following rates, per 15 minute increment/unit:
Individual Therapy- $25 per unit
Family Therapy- $12,25 per unit/per person
Group Therapy- $8 per unit/per person
EXAMPLE - Budget Narrative:
Therapy, Inc., will provide therapy for adult survivors of incest. It is anticipated that this service will be used
approximately 10 times during the year.
Contractual Services - Contracts for specialized services:
Name of Business or Contractor / Budget Narrative Cost Per Estimated
Unit of Units of
Service Service
Name of Business or Contractor:
Budget Narrative:
Contractual Subtotal
Total
M
07/20/2017 Page 25 of 53
OFFICE OF THE FLORIDA ATTORNEY GENERAL
VOLA 2017-2018
Organization: City of Miami Police Department
Grant No.: VOLA -2017 -City of Miami Police Cepa-00096
Version Date: 07/2012017 08:56:48
VOCA Equipment Budget
Agency Name: City of Miami
Items included in this section Must be furniture and/or equipment costing $2,500 or more. If awarded funds in
this category, prior approval is required before purchasing items. Provide a justification for the equipment
purchase requests.
EXAMPLE - Narrative Response:
The computer will increase the advocate's ability to reach and better serve crime victims. The cost listed above
is for a complete computer package which includes the computer, monitor, software and printer,
ALL EQUIPMENT PURCHASES MUST BE PRE -APPROVED PRIOR TO THE ACTUAL PURCHASE
Equipment:
Description of Equipment and a Budget Narrative
Budget Narrative:
Equipment Subtotal
Number Cost Per Total
Item
RE
07/20/2017 Page 27 of 53
OFFICE OF THE FLORIDA ATTORNEY GENERAL
VOCA 2017-2018
Organization: City of Miami Police Department
Version Date: 07/20/2017 08:56:48
VOCA Operating Budget
Agency name: City of Miami
Office supplies such as paper, pencils, toner, printing, books, postage, transportation for victims; monthly
service costs for telephone or utilities; staff travel (for &ect service to crime victims only), etc, Furniture and
equipment costing less than $2,500 should be requested from this budget category. In the narrative section,
provide a brief description of the, operating expenses and note if the cost is pro -rated, lndicate how the number
and cost of services requested were determined (by FTE? by % use? by sq/ft?).
EXAMPLE- Narrative Response:
The Victim Advocate will need monthly telephone service calculated at $20 per month, which is the standard
rate budgeted for new positions in this agency.
Operating:
Description of Operating Cost and a Budget Narrative Number Cost Per Total
item
Description of Operating Cost: 105,000 $0.05 $5,250,00
Victim Advocate Services Brochures
Budget Narrative:
Victim Advocate brochures provide victims with comprehensive information on
victim rights and resources, Approval of the brochures will be obtained from the
COAG and contain all acknowledgements. We are requesting 105000 brochures at
$0.052 each.
Operating Subtotal $5,250,00
07/20/2017 Page 28 of 53
OFFICE OF THE FLORIDA ATTORNEY GENERAL
VOCA 2017-2018
Organization: City of Miami Police Department
Grant No.: VOCA-2017-City of Miami Police Depa-00096
Version Date: 07120/2017 08:56:48
VOLA Training Budget: Victim Services Training offered by FCPTI
Agency Name: City of Miami
Training requested must be to enhance delivery of victim services,
Travel associated with training must adhere to the State of Florida Travel Rules,
If awarded funds in this category, additional information will be required prior to incurring costs associated with
training.
The narrative should include the name and detailed information on the training and a justification for how it will
enhance
direct services to crime victims.
Florida Administrative Rules related to travel expenses:
Ckck Here
Section 1'12.061, Florida Statutes- Travel Expenses:
Click Here
Reference Guide for State Expenditures:
Click Here
Training Expenses:
Description of Training Expenses and a Budget Narrative Number Cost Per Total
Item
Description of Training Expenses: 2 $2,000.00 $4,000.00
Victim Services Training offered by FCPT[
Budget Narrative:
For approved training provided by the Florida Crime Prevention Institute (FCP,Tl)
and associated approved travel costs. Training to be attended by both Victim,
Advocates.
Training Subtotal $4,000.00
07/20/2017 Page 29 of 53
OFFICE OF THE FLORIDA ATTORNEY GENERAL
VOCA 2017-2018
Organization: City of Miami Police Department
Grant No.: VOCA-2017-City of Miami Police Depa-00096
Version Date: 0712012�017 08:56:48
VOCA Match Budget: Victim Advocate 1
Agency Name: City of Miami
Program Match: The Final Program Guidelines require that ail proposals provide a 20% match of the total
VOCA project. Total VOCA Project is defined as the VOCA Budget Request Plus the Program Match. Match
funds are Subject to the same restrictions that govern VOCA grant funds, i.e,, the source of program match
must be a VOCA-allowable expenditure, Training is not approved as a matching contribution.
To determine the amount of match required by the Final Program Guidelines for the proposed
VOCA project, divide the total amount of the VOCA Budget Request by four. The result is the
amount of the program match. For example, if the VOCA Budget Request is $30,000, then divide
$30,000 by four which equals $7,500. In this case, the required match is $7,500 which equals
20% of the total VOCA project. The following further illustrates the program match requirement:
Allowable match funds may include, but are not limited to, volunteers, staff salaries, rent, equipment, operating
costs, etc. Federal funds from other sources cannot be used for VOCA match. Match used for the VOCA
project cannot be used! as match for any other grant. Do not over report match, i.e., do not provide match in
excess of 20% of the total VOCA project. Match may be provided as either cash or in-kind or a combination of
cash and in-kind as follows:
Cash Match: A cash match is any cost component that is included in the agency's overall budget
as it applies to the provision of direct services for victims of crime, i.e., staff providing direct
victim services, travel related to the delivery of direct victim services, rent paid by the agency for
the portion of the program providing direct victim services, etc, If the agency pays for the expense,
then it may be used as a cash match.
In -Kind Match: An in-kind match includes donated iterns or services that benefit the program but
which do not have a dollar value assigned for budgeted purposes. For example, programs may
use Volunteer hours as match. The value placed on donated services must be consistent with the
rate of compensation paid for similar work in the applicant agency. If the required skills are not
found in the applicant agency, the rate of compensation must be consistent with the labor market.
Programs may use items donated by other programs or individuals as in-kind match, i.e,, rent and
utilities used for the provision of direct services to victims and donated by another source outside
the agency.
The Program match section is an itemized description by budget category of proposed matching contributions.
The budget categories are personnel, contractual services, equipment and operating expenses. Provide a
detailed (itemized) list and a budget narrative for each budgeted category. Indicate the funding source and
indicate if it is a cash or in-kind match. Do not over report required match. Unless otherwise approved by the
07/20/2017 Page 30 of 53
OFFICE OF THE FLORIDA ATTORNEY GENERAL
VOCA 2017-2018
Organization: City of Miami Police Department
Grant No.: VOCA-2017-City of Miami Police Depa-00096
Version Date: 07/2012017 08:56:48
VOCA Match Budget: Victim Advocate 1
OAG, reported match must be consistent with the monthly reimbursement request.
Match Narrative: Describe in detail the type of Match, whether cash or in-kind, the budget category, etc. Submit
the same detailed information for match as provided for VOCA funded items. If match is in the personnel
category for paid staff complete the table below (attach additional page(s) if needed) and provide the total
salary and benefits and percentage. Attach job descriptions for all paid staff and/or volunteers reported as
Match. Job descriptions must reflect VOCA allowable activities that are equal to or greater than the percentage
of the position that is reported as Match, Failure to provide VOCA allowable job descriptions may result in a
reduction to Your request.
EXAMPLES- Match Narrative:
Our agency utilizes volunteers who provide direct services to victims of crime, such as intake clerks, clerical
(types reports and calls victims) and victim advocates. The agency anticipates using volunteers at the
equivalent of 20 - 23 hours per week x 52 weeks x $5.15 for a match of $5,698.
* Only those agencies with an established volunteer component are eligible to utilize volunteers as match.
The agency rents office space from the Global Company at $14,400 annually and the agency's pro -rated
portion for office space for volunteers and Supervisor of the victim advocate would be approximately 19% (or
$234 per month) x 12 months = $2,,807,
Approximately 5% of the Victim Advocate Supervisor position will be utilized to provide supervision for the
victim advocate position. The supervisor's total salary and benefits equal $32,000.
Program Match Description
Funding Source Cash or Budget Match
May not be derived from In -Kind Category Amount
Federal Dollars
Victim Advocate 1
Local, Public or Private Cash Personnel $21,342,05
Match Sub -Total
$21,342.05
Budget Narrative:
The total employer cost for the Victim Advocate full-time, temp
position is $50,605,47. We request 50% VOCA funding or
$25,302,73, The City will match $21,342.05 or 42.17340% of cost,
VOCA FTE %
0.4217%
Hours per week
40
RATE Employer Reported Match:=
Cost
Hourly Rate =
$18.90
42,1734%
Annual Gross Salary
$39,312.00
$39,312.00 $16,579.21
FICA
7.65% $3,007,37 $1,268,31
Retirement
0% $0 $0
Health Ins,
$7,661.42 $3,,231.08
Life Ins.
$0 $0
Dental Ins,
$0 $0
07/2012017 Page 31 of 53
OFFICE OF THE FLORIDA ATTORNEY GENERAL
VOLA 2017-20,18
Organization: City of Miami Police Department
Grant No.,: VOLA -2017 -City of Miami Police Depa-00096
Version Date: 07/20/2017 08:5,6:48
VOCA Match Budget: Victim Advocate 1
Workers Comp 1.5% $589,68
Unemployment 0.5% $35.00
Other
TOTAL $50,655.47
$248-69
$14.76
$0
$21,342.05
Explanation (if applicable):
The current Victim Advocate works as a full-time temp for up to 40 hours per week. We are requesting funding
to continue this full-time ternp position in order to meet the growing needs of the community.
07/20/2017 Page 32 of 53
OFFICE OF THE FLORIDA ATTORNEY GENERAL
VOCA 2017-2018
Organization:! City of Miami Police Department
Grant No.. VOCA-2017-City • Miami Police Depa-000
Version Date: O 017 08:56:48
VOCA Budget Req�uest I
Personnel (10A)
Contractual Services (10B)
Equipment (10C)
Operating Expenses (10D)
Training Expenses (10E)
Total
Required Match Part 11
Total VOLA
Budget Request
$75,908.20
$0
$0
$5,250000
$4,000.00
$85,15810
Total paid staff for agency's victim services program (total number of
full-time equivalent staff
(FTE) for the current fiscal year):
Number of staff requested from VOCA, expressed in FTEs;
Number of staff requested as matching expenses, expressed in FTE's:
Total staff requested, expressed in FTEs:
(Include services for child physical abuse/neglect and child sexual assault/abuse)
Domestic and Family Violence
Adult Sexual Assault
Underserved
(includes DIUi/DWI crashes, survivors of homicide victims, assault, adults molested
as chiidren, elder abuse, victims with disabilities, robbery:, other violent crimes)
MATCH (financial support from other sources)
Value of in-kind match $0
Cash match $21,289.55
Total match $21,289.55
Match waiver No
Total VOCA
EE
$21,289.55
011
1.5
0.42
1,9217
6.1
07/20/2017 Page 33 of 53
OFFICE OF THE FLORIDA ATTORNEY GENERAL
VO01 7-2018
Organization: City of Miami Police Department
Grant No.: VOCA-2017-City of Miami Police Depa-010096
Version Date. 07/20/2017 08:56:48
Use of VOCA and Match Funds
INSTRUCTION: For this request, check the category of service and subcategory that best identifies the types of
services or activities that will be provided by the VOLA-fUnded project as described below.
Note: Report only those program activities that will be implemented with VOCA and Match funds.
Check all that apply
INFORMATION & REFERRAL,
V Information about the criminal justice process V Referral to other victim service programs
Information about victim rights, how to obtain
notification,, etc.
aw'Lluf ?10-1 ]WOWL111
Victim advocacy/accompaniment to emergency
medical care
Referral to other services, supports and
resources (includes legal, medical, faith -based
organizations, address confidentiality programs,
etc.)
Performance of medical forensic exam or
interview, or medical evidence collection
Victim advocacy/accompaniment to medical Immigration assistance (e.g, special visa,
forensic exam continued presence application, and other
immigration relief)
Law enforcement interview V Intervention with employer, creditor, landlord, or
advocacy/accompaniment academic institution
Prosecution interview advocacy/accompanirnent Child and/or dependent care assistance
(includes accompaniment with prosecuting (provided by agency)
attorney and with victim/witness)
Criminal advocacy/accompaniment V Transportation assistance (provided by agency)
Civil advocacy/accompaniment (includes victim V Interpreter services
advocate assisting with protection orders)
V Individual advocacy (assistance in applying for V Assistance with victim compensation
public benefits, return of personal property or
effects)
EMOTIONAL SUPPORT OR SAFETY SERVICES
07/20/2017 Page 34 of 53
OFFICE OF'THE FLORIDA ATTORNEY GENERAL
VOCA 2017-2018
Organization., City of Miami Police Department
Grant No.: VOCA-2017-City of Miami Police Depa-00096
Version Date: 07/20/2017 08:56:�48
Use of VOCA and Match Funds
Crisis intervention (in-person, includes safety Therapy (traditional, cultural:, or alternative
planning, etc.) healing: art, writing, or play therapy; etc.)
Hotline/crisis fine Counseling
Individual Counseling
On -scene crisis response (e.g., community
crisis response),
SHELTERIHOUSING SERVICES
Emergency shelter or safe house
Transitional housing
CRiMINAL/CIVIL JUSTICE SYSTEM ASSISTANCE
Notification of criminal justice events (e,g,, case
status, arrest, court proceedings, case
disposition, release, etc.)
Victim impact statement assistance
Assistance with restitution (includes assistance
in requesting and when collection efforts are not
successful)
Emergency justice -related assistance
Civil legal attorney assistance in obtaining
protection or restraining order
Support groups (facilitated or peer)
Emergency financial assistance (includes
emergency loans and petty cash, payment for
Items such as food and/or clothing, changing
windows and/or locks, taxis, prophylactic and
non prophylactic meds, durable medical
equipment, etc.)
Relocation assistance
Immigration attorney assistance (e.g,, special
visas, continued presence application, and other
immigration relief)
Other civil legal attorney assistance (e.g.,
landlord/tenant, employment, etc.)
Prosecution interview advocacy/accompaniment
(includes accompaniment with prosecuting
attorney and with victim/witness
Criminal advocacy/accompaniment
Civil advocacy/accompaniment (i:ncIudes victim
advocate assisting with protection orders)
07/20/2017 Page 35 of 53
OFFICE OF THE FLORIDA ATTORNEY GENERAL
VOCA 2017-2018
Organization. City of Miami PoDepartment
Grant No.: VOCA-2017-City of Miami Pol�ice Depa-00096
Version, Date: 07/20/2017 08:56:48
Use of VOCA and Match Funds
Civil legal attorney assistance with family law
issues (e.g., custody, visitation, or support)
07120/2017 Page 36 of 53
OFFICE OF THE FLORIDA ATTORNEY GENERAL
VOCA 2017-2018
Organization: City of Miami Police Department
Grant No,: VOCA-2017-City of Miami Police Depa-00096
Version Date: 07/2012017 08:56:48
Statement of Need
Statement of Need: The statement of need Must provide a description about why this project is needed. Be
clear and avoid acronyms.
Underserved Victims: Applicants are encouraged to identify gaps in available services for "underserved"
victims and to seek funding to provide services to these victims. Underserved Populations may include, but are
not limited to, child -on -child abuse, child abuse by non -caretaker, crimes against the elderly, non-English
speaking persons, persons with disabilities, victims of federal crimes, victims of workplace violence and
members of racial or minorities.
I Briefly describe the need for services to victims of crime that will be addressed using VOCA funding. If
needed, define the deficiency of services to victims.
The City of Miami Police Department (MPD) is requesting funding to provide quality and effective
services to victims of violent crimes. Currently, we have two full-time, temporary Victim Advocates (100%
and 50% VOCA funded:, respectively), providing assistance, to the ,441,003 residents and over 3.8M
annual visitors who may become crime victims in Miami. Funding will allow MPD to continue providing
comprehensive support to assist victims' access and navigate the services critical to their recovery,
MPD's Victim Advocate Services Program is an integral element of the comprehensive services
available and complements the efforts of officers providing aid to the victims of crime. The workload
generated, requires this program to continue with two full-time Advocates to ensure MPD provides the
highest level of diligent and compassionate service. Without the continued VOCA fuinded positions, an
estimated 50% of the projected victims will be unsupported during Fiscal Year 2018,
2) Provide information about crime statistics for at] counties that will be served in the service area.
Specifically, detail the statistics related to the need described in #1.
Victim Advocates are experienced law enforcement professionals who navigate the various programs
and services available to victims for recovery from traumatic incidents. Miami's large population
significantly affects their workload. In 2016, their case management included 29871 cases. The number
of cases reported to MPD included 4700 aggravated assaults; 3100 domestic violence; 202 sexual
assaults; 1446 robberies; 21 hit & runs; 62 homicides and 366 unclassified deaths. Property crimes
including burglary, larceny, and auto -theft totaled 17,171. Advocates were assigned 4,385 new cases
and continued case management on 29,880 other cases which needed follow-up and are still open. They
are responsible for other advocacy efforts such as attending community meetings, providing outreach
information to residents, speaking to° law enforcement officers and the community about services
available to crime victims, as well as assisting non-Engiish speaking residents with to -Visa requests.
3) Provide demographic information about the population of all of the counties that will be served. At
a minimum, provide information about gender, race, or national origin and age for the service area.
With approximately 6 million inhabitants, Miami -Dade, Broward and Palm Beach Counties are the most
populous areas in Florida. Per the 2015 Census estimate, 3 million (52%) females and 2.8 million (48%)
males reside in these counties. The tri -county population is diverse, consisting of 21.5% Black, 37,7%
07120/2017 Page 37 of 53
OFFICE OF THE FLORIDA ATTORNEY GENERAL
VOCA 2017-2018
Organization: City of Miamii Police Department
Grant No.- VOCA-2017-City of Miami Police Depa-00096
Version Date: 07/20/2017 08:56:48
Statement of Need
Hispanic, and 37.7% White. The vulnerable populations of children make up 20.8%, and seniors 17,4%
(over 65 years old) of the POPUlationr the median age is 41. Wages are low, at an average median
income of $49,500 versus $55,775 nationally. Families have high poverty rates, with 16,5% overall living
in poverty, and 18% of females living below the poverty line. In 2016, approximately 38.6 million people
visited the tri -county area. While MPD does not provide direct law enforcernent services in these
Counties, should a resident of these counties or visitor become a victim in the City of Miami, services will
be provided to them.
4) Provide demographic information about the population to be served through the proposed VOLA
project. At a minimum provide information using agency historical data about gender, race or
national origin and age for the service area.
Miami is the largest municipality in Miami -Dade County with a 2015 estimated population of 441,003,
encompassing 36 square miles. The majority of the Victim Advocates' clients reside here. It has an
ethnically diverse Population that is, 71% Hispanic, 19.2% Black, and 11.8'% White, Females comprise
52% and males 48% of the populace; 18% are under age 18 and 16% are seniors 65 years and older.
The median income is $31,051versus the US average of $55,775; 28.3% of Miami residents live in
poverty. In single family households with related children this is higher with 54% living below the poverty
line. Miarni's, foreign -born rate is 57% and 76%, of residents speak a language other than English at
home. Millions of travelers visit yearly, many not familiar with City laws or unable to access resources
when victimized. These factors affect victims' access to victim services, increase the difficulty of MPD,'s
response, and intensify the need for two full time Victim Advocates to remain in the unit.
07/20/2017 P@ge 38 of 53
OFFICE OF THE FLORIDA ATTORNEY GENERAL
VOCA 2017-2018
Organization: City of Miami Police Department
Grant No.,: VOCA-2017-City of Miami Police Depa-0001
'17pay't""
Project Proposal
The project proposal Must clearly outline what needs to be done and by whom in order to address the needs
identified in the statement of need.
The project proposal pertains only to the services related to the proposed Total VOCA Project (VOCA grant
plus match activities).
1) Describe which services wiil be provided to the crime victims described in the statement of need.
Summarize which services will be provided by each proposed VOCA funded personnel position or
contractor. Specifically, indicate how the proposed personnel, operating, contractual, equipment and
training expenses are associated with the provision of services to crime victims: consistency
Victim Advocates will work 7 days a week to provide personal and emotional advocacy,
assistance with completing victim compensation forms, criminal justice support and advocacy,
telephone and follow-up contacts, mail contacts, on -scene crisis intervention and support,
transportation to shelters or support agencies, assistance in completing U: -Visa certification,
referrals to appropriate agencies for shelter, and grief or family counseling, and other services.
Advocates are available to victims and survivors at the crime scene and are responsible for
maintaining relationships with a diverse group of service providers. Advocates will also provide
victims with a brochure containing rights and resources valuable to them. Training from the
Florida Crime Prevention Institute will be provided to Advocates to further enhance their quality of
service.
2) Provide a listing of other agencies that will coordinate services with the applicant for the VOCA project
and the services provided by each agency.
The City coordinates services with agencies providing assistance within its boundaries and
keeps referrals Sources for Miami -Dade, Broward and Monroe Counties: Coordinated Victim
Assistance Center (CVAC); the Lodge and Safes pace -s helte r for victims of domestic violence;
Women's Fundof Miami -Cade County Human Trafficking & Sexual and Domestic Abuse
Progrann; the State Attorney's Office Victim Advocates Unit;Kristi House Sexuaq Abuse Program;
Community Action and Human Services Department -certifies victims of domestic violence;
Switchboard of Miami -provides information and referrals; Jackson Health System for Mental
Health Crisis Counseling; Doxy Bolton Rape Treatment Center;The Children's Bereavement
Center, Center for Family and Child Enrichment, I nc., Dade County Alliance against Domestic
Violence,the Homeless Assistance Trust Programs and the Florida Department of Children and
Families. We coordinate with other local police departments; victim advocate units,and others as
needed,
3) Describe in detail how the coordination of services will be accomplished.
Indicate if a Memorandum of Agreement or other formal coordination pian is in place.
Once the initial assessment is prepared, the Victim Advocate determines the necessary services
07/20/2017 Page 39 of 53
OFFICE OF THE FLORIDA ATTORNEY GENERAL
VOCA 2017-2018
Organization: City of Miami Police Department
Grant No.: VOCA-2017-City of Miami Felice Depa-00096
Version Date: 07120/2017 08:56:48
based on the victims' circumstances, and will either deliver the services in-house, or refer clients
to a partner agency. If services are provided by the Advocate, they will schedule an appointment
with the victim at the point of intake to come to the MPD's Victim Advocate Program office. If
services needed are, within the scope of another agency, the Advocate will make a referral to the
appropriate partner agency. The Victim Advocate then f0II0WS-Up with the victim to ensure their
needs are being met. Once an external referral is made to one of MPD's partner agencies, that
agency takes on case management responsibilities. However, the Victim Advocate remains
responsible for processing victims' compensation forms and maintains an open door policy for all
victims they assist. For minors, MPD has a Multidisciplinary Team Agreement with the
Orlowitz-Lee Children Advocacy Center,
4) Does a duplication of service exist? (Choose one from the drop-down menu): No
If yes, please explain.
5) The Final Program Guidelines mandate that grant recipients use volunteers in the victim services
program. Describe how volunteers will be utilized to provide services to crime victims. If the agency does
not currently utilize volunteers, please explain how they will be recruited and incorporated into the victim
339• �4�
Volunteers are selected via an application process and undergo a background check through the
Community Relations Unit, per Miami Police Department policy. 'Volunteer duties include
contacting victims, filing cases, answering office phones, compiling statistics and other
administrative duties related to obtaining incident (crime reports) and maintaining victim case
files,
6) Identify the number of volunteer hours supporting the work of this VOCA award for subgrantee agency's
victimization program/services,
1 Volunteers provided
520 Hours of Service annua@iy
0.25 FTE equivalent (hours provided divided by 2080)
7) If applicable, provide a justification for not billing Victim Compensation for services that may be funded
through Victim Compensation, For example, therapy services requested as part of the personnel or
contractual budgets,
If this is not applicable, please indicate "N/A."
M
8) The agencies that receive VOCA grant funding are required to comply with the Federal statutes and
07/2012017 Page 40 of 53
OFFICE OF THE FLORIDA ATTORNEY GENERAL
• 017-2018
Organization: City of Miam:i Police Department
Grant No.: VOCA-2017-City of Miami Police Depa�-00096
Version Date: 0712012017 08:56:;48i
Project Proposal
regulations that prohibit discrimination in federally assisted programs or activities. Recipients may not
discriminate in employment on the basis of race, color, national origin, religion, sex, and disability. Also,
recipients may not discriminate in the delivery of services or benefits on the basis of race, color, inational
origin, religion, sex, disability, and age. In order to ensure VOLA -funded agencies fulfill the expectations
of the Federal civil rights obligations all organizations that receive VOLA funding must complete the
online civil rights training curriculum, for recipients offered by the Office for Civil Rights, If awarded VOLA
grant funding will the applicant agency complete the required training and comply with all applicable
Federal statutes and regulations related to civil rights and nondiscrimination?
(Choose one from the drop-down menu below)
07/20/2017 Page 41 of 53
OFFICE OF THE FLORIDA ATTORNEY GENERAL
VEDA 2017-2018
Organization: City of'Miami Police Department
Grant No.: VOLA -2017 -City of Miami Police D�epa-00096
Version Date: 07/20/2017 08:56.48
Victims Served and Types of Services,
Agency Name: City of Miarni
The number of victims indicated should include the number of new victims provided services by VOLA funded
and matching staff during the grant period. The figures indicated should be based on historical data and/or the
anticipated need of the population served through the VOCA project. If awarded funding, the applicant agency
will be expected to fulfill these performance measures,
Recipients of VOLA funding are required to provide services to victims of Federal crimes and to provide
assistance with the VOLA Crime Victim Compensation program,
VOCA Grant Request
(from the Budget Summary Page) $85,368,20
# of Victims Type of Victim $ Amount % of Total # of Other For other
to Ilse $85,368.20 per Grant Types types of crimes,
Served Category Amount of Victims identify and list each
to be separately below.
Served
1200
Adult Physical Assault
$1,808,27
(Includes Aggravated and
$0
Simple Assault)
100
Adult Sexual Assault
0
Adults Sexually
$0
Abused/Assaulted as
$180.83,
Children
0
Arson
0
Bullying (Verbal, Cyber or
$58,497.38
Physical)
0
Burglary
10
Child Physical Abuse or
$0
Neglect
0
Child Pornography
50
Child Sexual
Abuse/Assault
3235
Domestic and/or Family
Violence
0
DU,I/DVVI Incidents
30
Elder Abuse or Neglect
0
Hate Crime:
Racial/Religious/Gende0S
exuai Orientation/Other
$21,699.18
25A2% 0
$1,808,27
2.12% 0
$0
0.00% 0
$0
0.00% 0
$0
0.00% 0
$0
0,00% 0
$180.83,
0.21% 0
$0
01.00% 0
$90413
1.06% 0
$58,497.38
68.52% 0
$0
0,00% 0
$542.48
0,64% 0
$0
0.00% 0
07/20/2017 Page 42 of 53
OFFICE OF THE FLORIDA ATTORNEY GENERAL
VOCA 2017-2018
Organization: City of Miami Police Department
Grant No.: VOLA -2017 -City of Miami Police Depa-00096
Version Date: 07/2012017 08:56:48
Victims Served and Types of Services
Indicate the number of victims projected to receive the following services. In this section, only count a victim
once, regardless of how many times, the victim- received a particular service. The total amount for any one
service may not exceed the total number of victims projected to be served. See the VOCA Definitions for a
description of each service.
# of Victims
(Explanation Required)
# of Other Types
For other types of
0
Human Trafficking: Labor
$0
0,00% 0
0
Human Trafficking: Sex
$0
0,00% 0
0
Identity
$0
01.00% 0
4721
Theft/Fraud/Financial
0
4721
Crime
0
0
Kidnapping
$0
0.001% 0
0
Mass Violence
$0
0,00% 0
4721
(Domestic/International)
0
15
Other Vehicular
$27124
0.82% 0
Total
Victimization (e.g., Hit and
0
Subtotal of "Other"
Run)
6
Robbery
$108.50
0A3% 0
0
Stalking/Harassment
$o
0,00% 0
75
Survivors of Homicide
$1,356.20
1.59% 0
Victims
0
Teen Dating Victimization
$0
0,00% 0
0
Terrorism
$0
0.00% 0
(Domestic/International)
0
Violation of a Court Order
$0
0,00% 0
Total
4721
$85,368.20
100,00% 0
Victims
Served
Indicate the number of victims projected to receive the following services. In this section, only count a victim
once, regardless of how many times, the victim- received a particular service. The total amount for any one
service may not exceed the total number of victims projected to be served. See the VOCA Definitions for a
description of each service.
# of Victims
Type of Service
# of Other Types
For other types of
to be
of Services to be
services, identify and list
Served
Provided
each separately below.
4721
Information and Referral
0
4721
Personal Advocacy/Accompaniment
0
4721
Emotional Support or Safety Services
0
0
Shelter/Housing Services
0
0
Criminal/Civil Justice System, Assistance
0
4721
Number of Victims Assisted with a Victim
0
Compensation Application
Total
18884
0
Subtotal of "Other"
07/20/2017 Page 43 of 53
OFFICE OF THE FLORIDA ATTORNEY GENERAL
VOLA 2017-2018
Organization: City of Miami Police Department
Grant No.: VOCA-2017-City of Miami Police Depa-00096
Version Date: 07/20/2017 08:56:48
Victims Served and Types of Services
Services
07/20/2017 Page 44 of 53
OFFICE OF THE FLORIDA ATTORNEY GENERAL
VOCA 2017-2018
Organization: City of Miami Police Department
Grant No.: VOLA -2017 -City of Miami Police Depa-00096
Version Date: 07/20/2017 08:56:48
Required Documentation
Required Documentation:
Job descriptions: A job description is required for all proposed VOCA-funded personnel and match
personnel and must indicate the percentage of time allocated for each task totaling 100% of the job
duties. Job descriptions must reflect VOCA allowable activities that are equal to or greater than the
percentage of the position that is VOCA funded. Failure to provide VOCA allowable job descriptions
may result in a reduction to your request.
Letters Of Support: Attach three (3) current letters of support from local community or government groups.
A current letter is one that is dated during the current calendar year. It is the responsibility of the applicant
agency to ensure letters highlight the applicant agency's record of providing effective services to victims
of crime (if applicable), demonstrates the writer's suipport as well as the community's support of the
services that are requested as part of VOCA Grant project. Do not provide more than three Ietters. The
following will not be accepted:
*Letters from individuals or units within the applicant agency
kLetters acknowledging conference or meeting participation
"Letters that are similar in content
Documentation of the agency's 501(c) 3 ruling from the Internal Revenue Service: Provide
documentation to document the nonprofit status of the applicant agency. This may include:
*proof that the Internal Revenue Service recognizes the organization as being tax exempt under
501(c){3) of the Internal Revenue Code;
*a statement from a state taxing body or state secretary of state certifying that the organization is
a nonprofit organization and that no part of the organization's net earnings may benefit any private
shareholder or individual;
*a certified copy of a certificate of incorporation or similar document establishing nonprofit status"
*any of the above, if it applies to a state or national parent organization, with a statement by the
state or national parent organization that the applicant is a local nonprofit affiliate
Required Documentation Uploads
Upload Name: The Women's Fund Upload Type; Letters Of Support
VictimResponse Letters of Support
Coordinated Victims Letters of Support
Assistance Center
State, of Florida Certificate 001(c) 3
of Tax Exemption
Victim Advocate Job Job Descriptions
Description
07/20/2017 Page 45 of 53
Upload Name:
OFFICE OF THE FLORIDA ATTORNEY GENERAL
VOCA 2017-2018
Organization: City of Miami Police Department
Grant No.: '(JCA, -2017 -City of Miami Police D�epa-00096
Version Date: 07/20/2017 08.56-.48
Required Documentation
Upload Type:
07/2012017 Page 46 of 53
OFFICE OF THE FLORIDA ATTORNEY GENERAL
VOCA 2017-2018
Organization: City of Miami Police Department
16 -
Version Date: 07/20/2017 08,56:48
VOCA Grant Application - Technical Review Results]
Agency Information Review
Application Information
1 Are there any discrepancies in the information? If yes, then please explain in the No
comments field,
Comments:
Agency Eligibility
I . Is the applicant agency type correct?
Yes
2. Is the implementing agency type correct?
Yes
3. Is the indicated Judicial Circuit correct for the service area?
Yes
4, Are the correct counties selected for the judicial circuit?
Yes
5. Are the geographical characteristics correct?
Yes
6. Are the indicated Congressional District(s) correct?
Yes
7. Is the purpose of the project acceptable?
Yes
8. Is the primary use of funding acceptable?
Yes
Additional Reviewer Comments:
Certification Review
Certificate of Debarment
Are there any discrepancies in the information provided? If yes, then please explain No
in the comments field.
Comments:
07/2012017 Page 47 of 53
OFFICE OF THE FLORIDA ATTORNEY GENERAL
VOCA 2017-201:18
Organization. City of Miam,i Police Department
Grant No.: VOCA-2017-City of Miami Police Cepa-00696
Version Date: 07120112017 08:56:48
VOLA Grant Application - Technical Review Results
Special Conditions Certification
I , Is VOLA funding used to maintain or establish a computer network system? No
2. If VOLA, funding is being used to maintain or establish a computer network, is the N/A
applicant agency blocking the viewing, downloading and exchange of
pornography?
3. If the applicant agency is not able to block the viewing, downloading and exchange N/A
of pornography, what is the anticipated date of being able to do so?
4. Are there any discrepancies in the information provided? If yes, then please explain N/A
in the comments field.
Comments:
EEOP Certification Form
1 Are there any discrepancies in the information provided? If yes, then please explain Yes
in the comments field.
2. Is section A, B or C completed as appropriate? Yes
Comments:
Agency should review selection and confirm the appropriate section has Ibeen
completed.
Related Parties Questionnaire
If any of the answers are Yes, is an acceptable explanation provided? N/A
WITATIUMM
Additional Reviewer Comments:
Project Information Review
Statement of Need
07/20/2017 Page 48 of 53
OFFICE OF THE FLORIDA ATTORNEY GENERAL
VOCA 2017-2018
Organization: City of Miami Police Department
Grant No.: VOCA-2017-City of Miami Police Depa-00096
Version Date: 0712012017 08:56:48
VOCA Grant Application - Technical Review Results
1. Is the need for services, to victims provided by the applicant agency acceptable? Yes
2. Is the information about crime statistics for all counties that will be served in the Yes
service area acceptable?
3. Is the demographic information about the population of all of the counties that will be Yes
served acceptable?
4, is the demographic information about the papulation to be served through the Yes
proposed VOCA project acceptable?
A I
TST171797-2 am
Project Proposal
1, Are services and service providers acceptable? No
2. Is a complete listing of coordinating agencies and services identified? Yes
3. Is the description of how the coordination of services will be accomplished Yes
acceptable?
4. If a duplication of services exist, is the explanation acceptable? If no, then please N/A
explain in the comments field.
5, Is the description on how volunteers will be utilized acceptable? Yes
& If a justification for not billing Victim Compensation was provided', is the justification N/A
acceptable?
7. Did the applicant agency confirm that Civil Rights training will be completed? Yes
Comments:
I. Training to Police Officers, residents and talk shows are not approved on VOCA
funded time.
Victims Served and Types of Services
1. Are there any discrepancies in the Victims to be Served section? If yes, then No
please explain in the comments field,
a. What is the proposed total number of victims to be served? 4,721
b. What is the current total number of victims to be served, if applicable? 3,,952
c. Are the target numbers appropriate? Yes
2, Are there any discrepancies in the Types of Services section? If yes, then please Yes
explain in the comments field.
a. What is the proposed total number of services? 30,600
b. What is the current total number of services, if applicable? 14,404
c. Are the target numbers appropriate? No
07/20/2017 Page 49 of 53
OFFICE OF THE FLORIDA ATTORNEY GENERAL
VOCA 21017-2�018
Organization: City of Miami Police Department
Grant No.: VOCA-2017-City of Miami Police Depa-00096
Version Date: 07/20/2017 08:56:48
VOCA Grant Application - Technical Review Results
1 Is the target number entered for Assisting with Victim Compensation applications No
appropriate for the victim population served?
4. Are "Others" indicated appropriate? N/A
Comments:
2. Types of Victim Services- each service category cannot be more than total
victims served (4721). Agency needs to correct this.
Required Documentation
1 Are three letters of support included?
Yes
a. Co letters of support address Victims to Ibe Served and Types of Services?
No
b. Are the letters of support current?
Yes
c. Are the letters of support from an individual written on, behalf of a local
Yes
community or government group?
N/A
d. Are the letters of support similar in content (exact same narrative/text)?
No
2. Did the applicant agency provide documentation of it's 501(c)3 ruling from the
N/A
Internal Revenue Service?
Additional Reviewer Comments:
Budget Information Review
Funding Source Chart
1. Are there any discrepancies in the information provuded? If yes, then please explain
Yes
in the comments field.
2. Are the sources indicated for federal funding and the use of those funds
N/A
acceptable?
3. Are the sources described for Other funding and' the use of those funds
N/A
acceptable?
4. For cash match in the VOCA Match Budget identified in the Proposed VOCA
No
Project Budget column, what is the funding source?
a. What is the funding source? (Select all that apply, double click to de -select a
State
radio button)
Local
07/20/2017 Page 50 of 53
OFFICE OF THE FLORIDA ATTORNEY GENERAL
VOCA 2017-2018
Organization: City of Miami Police Department
Grant No.: VOCA-2017-City of Miami Police Depa-00096
Version Date: 07/20/2017 08:56:48
VOCA Grant Application - Technical Review Results
Other
5, Does the grant amount requested match the total request amount in the VOCA Yes
Budget Request section?
Comments:
4. Agency should indicate cash match in the Proposed VOCA Budget column.
VOCA Personnel Budget
1 Are there any discrepancies in the information provided? If yes, then please explain No
in the comments field.
2. Are job descripfions for each position uploaded in the Required Documentation Yes
section?
3. Does each job description indicate the percentage of time allocated for each job Yes
duty? (totaling 100%)
4. Do allowable duties match requested funding? Yes
WOMMMUM
Duty 3 must be performed as a result of a crime.
VOCA Contractual/Fee for Service Budget
1 Are there any discrepancies in the information provided? If yes, then please explain N/A
in the comments field,
2. Does each narrative explain how the expenses were calculated? N/A
3. Are services allowable? N/A
4. Are Consultant fees below the Federal threshold of $450 per 8 hour day? NIA
5. If the applicant agency is requesting a Legal Aid or SATP, are the rates within N/A
guidelines?
6, If the applicant agency is requesting a Legal Aid or SATP, is the narrative N/A
acceptable?
Comments.
W� .
Are there any discrepancies in the information provided? If yes, then please explain N/A
in the comments field.
07/20/2017 Page 51 of 53
OFFICE OF THE FLORIDA ATTORNEY GENERAL
VOCA 2017-2018
Organization: City of Miami Police Department
Grant No.: VOCA-2017-City of Miami Police Depa-00096
Version Date: 07/20/2017 08:56:48
VOCA Grant Application - Technical Review Results
2. Does each narrative explain how the expenses were calculated? N/A
1 Is each item over $2,500 allowable? N/A
Comments:
VOCA Operating Budget
1 Are there any discrepancies in the information provided? If yes, then please explain Yes
in the comments field,
2. If printed material is requested, are they appropriate for VOCA funding? Yes
3. If travel costs are requested, are the costs related to direct service provision? N/A
4. Does each narrative explain how the expenses were calculated? Yes
5, Is each item less than $2,500 allowable? N/A
1 � $,078 per brochure appears to be, high. Provide more info on how this cost was
determined,
• .-
1. Are there any discrepancies in the information provided? If yes, then please explain No
in the comments field.
2. Does each narrative include information on the training and how it will enhance Yes
direct services to crime victims?
3. Is the training requested appropriate for VOCA funding? Yes
MOM =_
VOCA Match Budget
1 Are there any discrepancies in the information provided? If yes, then please explain No
in the comments field.
2. Is the correct match amount listed? (based on the funding request) Yes
3. Is cash or in-kind appropriately identified? Yes
4. Are the budget categories indicated correctly? Yes
5, Does each narrative explain how the expenses were calculated? Yes
6. Is the correct match amount fisted for each item based on the narrative provided? Yes
07/20/2017 Page 52 of 53
OFFICE OF THE FLORIDA ATTORNEY GENERAL
VOCA 2017-2018
Organization: City of Miami Police Department
Grant No.: VOCA-2017-City of Miami Police Depa-00096
Version, Date: 07/20/2017 08:56:48
VOCA Grant Application - Technical Review Results
8. Are job descriptions for each position uploaded in the Required Documentation Yes
section?
9, Does each job description indicate the percentage of time allocated for each job Yes
duty?
10. Are duties described for match allowable? Yes
Comments:
Duty 3 must be performed as a result of a crime
VOCA Budget Request
I Are there any discrepancies in the information provided? If yes, then please explain No
in the comments field.
2. Is the agency's total paid staff in the victimization program/services included in Yes
FTE's for the Current fiscal year?
3. Is the subaward match complete and correct? Yes
Use of VOCA and Match Funds
1 Are there any discrepancies in the information provided? If yes, then please explain No
in the comments field.
2. Did the applicant agency select Emergency Financial Assistance as one of their No
services?
a. Is Emergency Financial Assistance indicated in the VOCA or Match budget? N/A
3. Did the applicant agency select Sexual Assault Forensic Exams as, one of their No
services?
WSTAMOM
Signature of Reviewer:
Rebekah Smith Date: July� i WA
07/20/2017 Page 53 of 53