HomeMy WebLinkAboutR-17-0475City of Miami
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Legislation
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Resolution R-17-0475
File Number: 2900
City Hall
3500 Pan American Drive
Miami, FL 33133
www.miamigov.com
Final Action Date: 9/28/2017
A RESOLUTION OF THE MIAMI CITY COMMISSION, WITH ATTACHMENT(S),
ADOPTING A FINAL BUDGET AND MAKING APPROPRIATIONS RELATING TO
OPERATIONAL AND BUDGETARY REQUIREMENTS FOR THE FISCAL YEAR
BEGINNING OCTOBER 1, 2017 AND ENDING SEPTEMBER 30,2018;
RATIFYING, APPROVING, AND CONFIRMING CERTAIN NECESSARY
ACTIONS OF THE CITY MANAGER AND DESIGNATED CITY OF MIAMI
DEPARTMENTS IN ORDER TO UPDATE THE RELEVANT FINANCIAL
CONTROLS, PROJECT CLOSE-OUTS, ACCOUNTING ENTRIES, AND
COMPUTER SYSTEMS IN CONNECTION THEREWITH AND FOR GRANTS IN
PROGRESS; PROVIDING FOR AN EFFECTIVE DATE.
WHEREAS, pursuant to Sections 200.065(2)(x)(4) and (2)(c), Florida Statutes (2017),
the City Manager previously has prepared and submitted to the City Commission a Proposed
Budget of the expenditures and revenues of all City of Miami ("City") Departments, Offices, and
Boards for the Fiscal Year beginning October 1, 2017 and ending September 30, 2018 ("Fiscal
Year 2017-18"); and
WHEREAS, on September 19, 2017, the City held a public hearing as required pursuant
to Section 200.065(2)(c), Florida Statute (2017), whereat the City Commission adopted the
proposed budget as the tentative budget of the City pursuant to Resolution No. R-17-0447 on
September 19, 2017; and
WHEREAS, the General Fund Budget for Fiscal Year 2017-18 is $726,828,000 and the
total Budget for all non -capital funds is $1,060,940,000; and
WHEREAS, the City's final general operating ad valorem millage rate is 7.4365; and
WHEREAS, the major source of revenue for the General Fund is derived from the
category identified as "Property Taxes" in the amount of $325,976,000; and
WHEREAS, this proposed budget recommends to elevate the City's zoning and planning
functions to the status of stand-alone departments herein separately to be called the Planning
Department and the Office of Zoning; and
WHEREAS, this proposed budget recommends the creation of a new department to be
named Veterans Affairs and Homeless Services in which the Homeless Assistance Program
functions, previously under the Neighborhood Enhancement Teams Department, will fall within
the scope of the newly created department; and
WHEREAS, by separate Resolution No. R-17-0445, adopted September 19, 2017, the
City has amended its Multi -Year Capital Plan ("Plan") and it is in the best interests of the City to
authorize the City Manager to make any further other necessary changes to adjust, amend, and
appropriate for the Plan to make changes corresponding to this Resolution; and
WHEREAS, it is in the best interests of the City to authorize the City Manager to make
City of Miami Page 1 of 8 File ID: 2900 (Revision: A) Printed On: 12/27/2017
File ID: 2900
Enactment Number: R-17-0475
any further necessary changes to adjust, amend, and appropriate the City's Operating Budget,
Five -Year Financial Plan, and Strategic Plan, all for the purposes set forth in this Resolution;
and
WHEREAS, it is in the best interests of the City to ratify, approve, and confirm certain
necessary actions of the City Manager and designated City Departments in order to update the
relevant financial controls, project close-outs, accounting entries, and computer systems in
connection therewith and for grants in progress;
NOW, THEREFORE, BE IT RESOLVED BY THE COMMISSION OF THE CITY OF
MIAMI, FLORIDA:
Section 1. The recitals and findings contained in the Preamble to this Resolution are
adopted by reference and incorporated as fully set forth in this Section.
Section 2. The City Manager has recommended a tentative budget, including the
Five -Year Financial Plan, for the City for Fiscal Year 2017-18.
Section 3. The Tentative Budget is attached and incorporated herein by reference
and is amended to include all of the applicable changes contained in the memorandum entitled
"Information for Second Budget Hearing — Fiscal Year 2017-18 Proposed Budget" dated
September 22, 2017, as well as three (3) floor amendments:
• Adding a General Fund allocation of $75,000 to "Transfers Out to Capital" for the
Jimbo's Lagoon Project (40-13183404) and delegating authority to the City Manager
to amend the FY 2017-18 Capital Plan in a like amount;
• Adding a General Fund allocation of $325,000 to the Police Department for the
Shotspotter Program; and
• Explaining that the additional funds allocated for the Camillus House are for the bed
program, not the mat program as was written in the September 22, 2017 memorandum;
and is to become the Final Budget for the City, as hereby adopted.
Section 4. The following appropriations are made for the municipal operations of the
General Fund for the Fiscal Year 2017-18:
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File ID: 2900
Enactment Number: R-17-0475
GENERAL FUND
APPROPRIATIONS
ADOPTED BUDGET
Departments, Boards and Offices:
Mayor
$ 1,333,000
$ 1,333,000
Commissioners
3,602,000
3,602,000
City Manager
3,916,000
3,916,000
Office of Agenda Coordination
397,000
397,000
Auditor General
1,126, 000
1,126, 000
City Attorney
8,418,000
8,418,000
City Clerk
1,753,000
1,753,000
Civil Services
428,000
428,000
Code Compliance
6,728,000
6,728,000
Office of Communications
1,592,000
1,592,000
Equal Opportunity and Diversity Programs
438,000
438,000
Office of Film and Entertainment
424,000
424,000
Finance
8,873,000
8,873,000
Grants Administration
1,741,000
1,741,000
Human Resources
4,603,000
4,603,000
Information Technology
40,81,999
10,956,000
Management and Budget
2,843,000
2,843,000
Neighborhood Enhancement Teams (NET)
6,514,000
6,514,000
Procurement
2,701,000
2,701,000
Office of Resilience and Sustainability
785,000
785,000
Veterans Affairs and Homeless Services (New Department)
1,657,000
1,722,000
Building Department
12,533,000
12,533,000
Planning Department (Change of Department Name)
4,999
4,763,000
Office of Zoning (Change of Department Name)
2,305,000
2,305,000
Community and Economic Development
2,411,000
2,411,000
General Services Administration
23,067,000
23,067,000
Public Works Department
21,111,000
21,111,000
Solid Waste
33,291,000
33,291,000
Office of Capital Improvements
3,252,000
3,252,000
Fire -Rescue
130, 864, 000
130, 864, 000
Police
235,1x-61,000
235,486,000
Real Estate and Asset Management
12,052,000
12,052,000
Parks and Recreation
44,752,000
44,752,000
Risk Management
2,920,000
2,920,000
Non -Departmental
55,839,999
55,051,000
Transfers -OUT
X999
72,077,000
TOTAL GENERAL FUND
$ 726,828,000
$ 726,828,000
Reserves Based on Financial Integrity Principles:
(Included in General Fund — NDA)
Contingency Reserves
Undesignated Reserves
TOTAL RESERVES
$ 5,000,000
$ 5,000,000
Section 5. The above appropriations for the municipal operations of the General
Fund are made based on the following sources of revenues for Fiscal Year 2017-18:
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File ID: 2900 Enactment Number: R-17-0475
GENERALFUND REVENUES
Property Taxes
$ 325,976,000
Franchise Fees and Other Taxes
110,344,000
Interest
2,500,000
Transfers -IN
6,464,000
Fines and Forfeitures
15,743,000
Intergovernmental Revenues
67,662,000
Licenses and Permits
65,738,000
Other Revenues (Inflows)
22,728,000
Charges for Services
109,673,000
TOTAL GENERAL FUND
$ 726,828,000
Section 6. The following appropriations are
made for the municipal operations of
Debt Service Funds for Fiscal Year 2017-18:
DEBT SERVICE FUNDS APPROPRIATONS
General Obligation Bonds
$ 27,978,000
Special Obligation Bonds
51,984,000
TOTAL DEBT SERVICE FUNDS
$ 79,962,000
Section 7. The above appropriations
for the municipal operations of Debt Service
Funds are made based on the following sources of revenues for Fiscal Year 2017-18:
DEBT SERVICE FUNDS
REVENUES
Property Taxes
$ 27,978,000
Transfers -IN and Other Revenues
51,984,000
TOTAL DEBT SERVICE FUNDS
$ 79,962,000
Section 8. The following appropriations are made for the municipal operations of
Special Revenue Funds for Fiscal Year 2017-18:
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SPECIAL REVENUE FUNDS
Bayfront/Riverfront Land Acquisition Rouse Trust
City Clerk Services
Community Development
Real Estate and Asset Management Services
Departmental Improvement Initiative
Emergency Funds
Fire -Rescue Services
General Special Revenue
Homeless Program
Law Enforcement Trust Fund
Miami Ballpark Parking Facilities
Parks and Recreation Services
Planning Services
Police Services
Public Works Services
Solid Waste Recycling Educational Trust Fund
Transportation and Transit
Tree Trust Fund
UASI-Fire-Rescue
TOTAL SPECIAL REVENUE FUNDS
Enactment Number: R-17-0475
APPROPRIATIONS ADOPTED BUDGET
$ 1,420,000 $
1,420,000
749,000
749,000
50,231,000
50,231,000
1,119,000
1,119,000
11,',-r- 51,000
11,343,000
100,000
100,000
3,087,000
3,087,000
875,000
875,000
2,535,000
2,535,000
2,442,000
2,442,000
5,127,000
5,127,000
2,176,000
2,176,000
13,320,000
13,320,000
43,989,900
13,169,000
17,027,000
17,027,000
151,000
151,000
20,631,000
20,631,000
3,980,000
3,980,000
14,629,000
14,629,000
$ 163,839,000 $
164,111,000
Section 9. The above appropriations for the municipal operations of Special
Revenue Funds are made based on the following sources of revenues for Fiscal Year 2017-18:
SPECIAL REVENUE FUNDS
All Sources
TOTAL SPECIAL REVENUE FUNDS
REVENUES
$ 164,111,000
$ 164,111,000
Section 10. The following appropriations are made for the municipal operations of
Internal Service Funds for Fiscal Year 2017-18:
INTERNAL SERVICE FUND APPROPRIATIONS
Life and Health Insurance $ 53,665,000
Workers' Compensation 18,150,000
Others 18,224,000
TOTAL INTERNAL SERVICE FUND $ 90,039,000
Section 11. The above appropriations for the municipal operations of Internal Service
Funds are made based on the following sources of revenues for Fiscal Year 2017-18:
INTERNAL SERVICE FUND
All Sources
TOTAL INTERNAL SERVICE FUND
REVENUES
$ 90,039,000
$ 90,039,000
Section 12. This Resolution is a resolution of precedent and all other resolutions in
conflict with it are held null and void insofar as they pertain to these appropriations; however, no
provision contained in this Resolution shall be construed to violate the Anti -Deficiency Act, as
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set forth in Sections 18-500 through Sections 18-503 of the Code of the City of Miami, Florida,
as amended ("City Code"). The appropriations are the anticipated expenditure requirements for
the City but are not mandatory should efficient administration of City Departments and Boards
or altered economic conditions indicate that a curtailment in certain expenditures is necessary
or desirable for the general welfare of the City. The City Manager is specifically authorized to
create awards and to transfer funds between accounts and awards, and to withhold any of these
appropriated funds from encumbrance or expenditure should such action appear advantageous
to the economic and efficient operation of the City. The City Manager is also authorized to
transfer any excess unrestricted moneys from other funds to the General Fund provided that
those are appropriated moneys which are no longer needed to implement the original purpose
of the appropriation, which are legally available at the time of such transfer, and whose
expenditure is not limited to use for any other specified purpose.
Section 13. The City Manager is authorized to make any further necessary changes
to adjust, amend, and appropriate the City's Operating Budget, Five -Year Financial Plan,
Strategic Plan, and the Multi -Year Capital Plan, with transfers in and/or out, as necessary and
applicable, of legally available funds, and to designate projects, services, components, values,
amounts, and uses, as necessary and applicable, for purposes set forth in this Resolution.
Section 14. All departments and the number of employees designated therein
provided for in this budget either by position summary or by the organizational chart are deemed
approved by the City Commission. Any permanent change regarding same shall require City
Commission approval.
Section 15. The City Manager is authorized to administer the executive pay plan and
benefit package to disburse the funds appropriated herein for said purpose in a manner he or
she deems appropriate. The City Manager is also authorized to administer and disburse the
City Commission benefit package. With the exception of those positions in which the salary is
established by City Commission action, the City Manager is further authorized to establish the
salaries of those employees in executive and staff positions in accordance with the executive
and staff pay plan. These employees may receive any salary increases given in Section 16.
Section 16. The City Manager is authorized to disburse any funds that may be
designated by the City Commission as cost -of -living or other pay adjustments to Civil Service,
executive, and staff employees as may be approved by the City Manager.
Section 17. Nothing contained in this Resolution shall be construed as to prohibit or
prevent the City Manager, the administrative head of the City, who is responsible for the efficient
administration of all Departments from exercising the power granted to and imposed upon him
or her in the Charter of the City of Miami ("Charter") to fix, adjust, raise, or lower salaries and to
create, abolish, fill, or hold vacant, temporary, or permanent positions whenever it has been
determined by the City Manager to be in the best interest of efficient and economical
administration of the City and all its Departments. The authority contained in this Section shall
also be applicable whenever the City Manager shall cause a Department to reorganize itself to
perform its services more efficiently. Such reorganization may include reduction of budgeted
positions, reclassification of positions, and alteration of the number of budgeted positions in any
given classification.
Section 18. The transfer of funds between the detailed accounts comprising any
separate amount appropriated by the above Sections hereof is approved and authorized when
such transfer shall have been made at the request of the City Manager and when such transfer
shall have been made of any part of an unencumbered balance of an appropriation to or for a
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purpose or object for which the appropriation for the herein fiscal year has proved insufficient.
Section 19. The transfer of funds between the detailed accounts comprising any
separate amount appropriated by the above sections hereof is approved and authorized when
such transfer of funds is made at the request of the City Manager and when such transfer is to
be made between the detailed accounts appropriated to the same office, department, or
division.
Section 20. To effect salary adjustments, the City Manager is further authorized to
make departmental and other transfers from any reserve accounts established in the General
Fund and is authorized to approve transfers for any unforeseen requirements of all appropriated
funds as may be required so long as such transfer is consistent with the provisions contained in
Chapter 18, Article IX of the City Code.
Section 21 To facilitate effective budgetary control and sound fiscal management, the
City Manager is further authorized to transfer funds from departmental budget reserve accounts
to the Emergency Account of Non -Departmental Accounts to other Funds and to departmental
budget reserve accounts from the Emergency Account of Non -Departmental Accounts to other
Funds.
Section 22. The Emergency Account is declared to be appropriated to meet
emergency expenses and is subject to expenditure by the City Manager for any emergency
purpose.
Section 23. Except as herein provided, transfers between items appropriated shall be
authorized by resolution amendatory hereto, except that transfers from the Non -Departmental
Accounts may be made by resolution.
Section 24. The City Manager is authorized to invite or advertise for bids for the
purchase of any material, equipment, physical improvement, or service provided by the
aforementioned appropriations or which may be provided for in accordance with the authority of
Chapter 18 of the City Code, for which formal bidding is required, such bids to be returnable to
the City Commission or City Manager in accordance with Charter or City Code provisions.
Section 25. Further, expenditure of the herein appropriated funds is authorized in the
procurement of goods and services by award or contract for the same by the City Commission
following the use, if applicable, of competitive negotiations unless the award of such contract by
the City Manager is expressly allowed under City Code provisions.
Section 26. Certain necessary actions by the City Manager and the designated City
Departments in order to update the relevant financial controls, project close-outs, accounting
entries, and computer systems in connection therewith and for grants in progress, are hereby
ratified, approved, and confirmed.
Section 27. This Resolution shall become effective immediately upon its adoption and
signature of the Mayor.'
' The herein authorization is further subject to compliance with all requirements that may be imposed by
the City Attorney, including but not limited to, those prescribed by applicable City Charter and City Code
provisions.
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APPROVED AS TO FORM AND CORRECTNESS:
1
ria ndez, ity ttor ey 9129/2017
Enactment Number: R-17-0475
{2} If the Mayor does not sign this Resolution, it shall become effective at the end of ten (10) calendar
days from the date it was passed and adopted. If the Mayor vetoes this Resolution, it shall become
effective immediately upon override of the veto by the City Commission.
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