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Home My WebLink AboutBack-Up DocumentsBAYFRONT PARK MANAGEMENT TRUST OPERATING & CAPITAL IMPROVEMENT BUDGETS FISCAL YEAR 2017/2018 BAYFRONT PARK MANAGEMENT TRUST OPERATING BUDGET FOR FISCAL YEAR 20t7/2018 Table of Contents I. Trust Members II. Letter of Introduction III. Budget Summary W. Bayfront Park Operating Budget V. Bayfront Park Capital Improvement Budget VI. Revenues vs. Expenses & Organizational Chart CHAIRPERSON Commissioner Frank Carollo TRUST MEMBERS Marlene Avalo Alex Cardenas Emilio Calleja Ralph Duharte Frank Fernandez Jeanie Hernandez Nathan Kurland Marie Louissaint Jose Gell M I L D R E D A N D C L A U D E P E P P E R BAYFRONT PARK M A N A G E M E N T T R U S T 301 N. BISCAYNE BOULEVARD, MIAMI, FL 33132 TELEPHONE: (305)358-7550 FAX: (305) 358-1211 August 29, 2017 Honorable Mayor Regalado and Members of the City Commission: The Bayfront Park Management Trust (Trust) is pleased to submit its Fiscal Year 2017/2018 Operating and Capital Budgets for City Commission approval. The Trust unanimously approved these budgets at a regularly scheduled meeting held on August 29, 2017, and we respectfully request that you do the same. The City Commission created the Trust in 1987 to operate, manage and maintain Bayfront Park with the goal of ensuring maximum community utilization. In 1994, Bicentennial Park (now Museum Park) was added to the organization's portfolio. The Trust's governing board consists of nine (9) individuals, under the leadership of Commissioner Frank Carollo, who through their work on the Trust have demonstrated their commitment to making our community a better place for residents and visitors. The Trust's FY 2017/20I8 budget is the guiding document for our management of the facilities placed in our care and our goals for services to the community, Bayfront Park is a 32 -acre park located in the Miami Harbor District and immediately adjacent to the Central Business District. Built on filled bay -bottom in 1925 (May 1, 2016 marked Bayfront Park's 91 st year), it has been a gathering place for Miami's residents and visitors since that time. Museum Park, located at 1075 Biscayne Boulevard in the heart of the Miami Harbor District, is a spectacular 21 -acre waterfront site, adjacent to the cruise ship turning basin in Biscayne Bay. Museum Park re- opened to the public on June 14, 2014. The park is home to the Perez Art Museum Miami, which opened in December 2013, and the Patricia and Phillip Frost Museum of Science. Initial improvements to the park are complete with others contemplated for the future. With the reopening of Museum Park, there are now 53 acres of public waterfront parkland under the Trust's management. In addition to "ensuring maximum community utilization," the Trust's founding legislation included a further directive: "The Trust shall, to the greatest extent it determines to be feasible, implement the exercise of its powers in a manner which utilizes and encourages the fullest and most active participation and cooperation of private enterprise." The Trust recognizes the balance it must strike between managing public parks and encouraging private enterprise. It uses its resources to create social value, whether through the hosting of major concerts and festivals or the management of excellent public parks. During Fiscal Years 2012 through 2016. the City of Miarni provided $0 to support Bayfront Park's operations while the Trust's Administrative and Maintenance expenses totaled $9,876,057. During that same period the City realized $5,425,000 in savings by not subsidizing the park's operation, which is and continues to be self-sustaining. During those five years, the Trust also paid $2,200,908 for fire services and $6,084,502 in police services. providing thousands of hours of overtime pay for our first responders. An estimated $15,106,564 was generated in parking revenue, translating to a $1,841,515 in parking surcharge to the City of Miami. The Trust's success is the City's success, And, that success is a direct result of the social entrepreneurial model that has guided our operation for the past 13 years -- our mission is to create social value. In the past five years the Trust has also demonstrated an ongoing commitment to facility improvements by investing in capital improvements. In FY 2016/2017 the Trust continued its efforts at upgrading Bayfront Park's physical plant. The Trust expended over 1.2 million dollars to the Corrective Action Plan, removing a layer of contaminated soil from locations in the park, cover with impermeable fabric and cover with a foot of clean soil. Many parks throughout the city, and Miami - Dade County, have been confronted with this issue, but Trust is the only park agency covering the cost of restoration. The Trust continues to plan, promote and coordinate two of our community's largest celebrations, the America's Birthday Bash on July 4th and the Bayfront Park ,New Year's Eve Celebration. The Trust is committed to providing these free, community inclusive celebrations for Miami's residents and visitors. Armando Perez, AKA Pitbul1, closed the 2014 inaugural New Year's Eve Revolution with the statement, "Tonight we made history. Next year we'll make tradition" and Pitbull proved to be a man of his word. On December 31, 2016, before a live audience of 150,000 and 2.6 million viewers on FOX Television, the third iteration of Pitbull's New Year's Eve Revolution kicked off in Bayfront Park. The performances started at 8:00 p.m. on New Year's Eve with Pitbull, and hosted by Snoop Dogg and Queen Latifah. Performers included: Salt-n-Pepa, Biz Markie, Nelly, Austin Mahone, Lunch Money Lewis, Deshgner and others. For New Year's Eve 2017, the Trust envisions an event that includes all of the previous years' elements, partnerships with Bayside Marketplace, the Greater Miami Host Committee, food and drink available throughout the site, a fireworks spectacular at midnight, and a live broadcast on FOX Television, featuring Mr. 305 — Armando Perez -- AICA Pitbull, and A level talent, whose identities have yet to be released. The event's goal is to challenge Time's Square's primacy as the home of New Year's Eve. Given our balmy weather, spectacular waterfront location, dynamic urban skyline and multi -cultural community — we recognize Miami as the premier location for New Year's Eve and on NYE 2017, we will demonstrate that fact to the rest of the world. Our free, thrice weekly yoga classes continue their popularity with over 156,000 residents and visitors having participated in the classes since they began in September 2005 and reached the ten year anniversary on September 12, 2015. The classes have been featured by NBC Nightly News with Brian Williams, The Wall Street Journal, Fox Sports Network, CNN, Delta Sky Magazine, Celebrated Living (in flight magazine for American Airlines), Vues d'Ailleurs (in flight magazine for French airline Corsairfly), and numerous local outlets. Sponsorship agreements continue to help the park offset the expense of this extremely popular and oft copied program. In 2016, through various partnerships and permits, the Trust added yoga classes and "Mammy and Me classes in Museum Park. The Trust continues its community outreach by providing free weekly yoga classes at Jose Marti Park - from April 2014 through the present, over 826 participants have attended. The Trust looks to add additional programming to all of its facilities in FY 201712018, The 50 -foot Holiday Tree that brightens Bayfront Park from Thanksgiving through New Year's will continue to serve as downtown's mid -winter beacon. During the holidays, the park is also the host site for our Menorah Lighting. sponsored by the Shul of Downtown, and the Miami Outboard Motor Club's Holiday Boat Parade. BAYFRONT PARK MANAGEMENT TRUST 301 North Biscayne Boulevard Miami FL 33132 (305) 358-7550 The newly renovated Museum Park opened to the public in June 14, 2014. This 21 acre facility, with the longest continuous length of bay walk within the City of Miami, and two cultural institutions as neighbors brings renewed energy to the downtown waterfront. The 2017/2018 Trust budget includes $1,000,000 to meet the needs of the restored facility. The budget also contemplates the facility's maintenance needs using outside contractors to handle the landscape maintenance in Museum Park. The Trust is optimistic that once the opportunities presented by the park become realized, event promoters will recognize the park as an attractive location to entertain their clients, and a revenue stream can be developed to help offset the operational, maintenance and future capital costs of the facility. A robust marketing plan is executed for both Bayfront and Museum Parks, including exposure on Bayfront Park's website (which engages an average of 14,000 monthly visitors), Bayfront Park's marquee sign (The marquee sign is located on Biscayne Boulevard, with 65,000 passing vehicles each day. The marquee is adjacent to Bayside Marketplace, one of south Florida's most visited tourist destinations, with a reported 23 million annual visitors), social media campaigns on Facebook, Twitter and Instagram (which have a combined reach of about 14,000 followers), and press releases distributed to over 130 contacts (including the Downtown Development Authority, Greater Miami Convention & Visitors Bureau, Downtown Miami, Miami Travel Attractions, .Biscayne Times, Social Miami, The Miami Herald and Miami New Times among others). The Trust recognized the need to support activities outside the Bayfront and Museum Park boundaries and to help where most needed. Throughout the year Bayfront staff lent their expertise to events held around the city, from Coconut Grove to Little Haiti to City Hall. Additionally in the past year the Trust: • Hosted Ultra Music Festival in Bayfront Park, - widening the event's already enormous economic impact for downtown Miami and surrounding areas, • Continues to manage Museum Park, which served as host site for and Best Buddies Walk, among others. • Continued with the diversification of events hosted — ranging from film shoots to art installations to pop concerts, and community festivals, • Continued to host some of the community's premier fundraising events such as the Susan G. Komen Race for the Cure, Light the Night Walk, and the Crohn's & Colitis Foundation Walk, • Lent staff expertise to City departments and partner organizations through participation in committees, workshops and focus groups to help improve our community, • Continued care and maintenance of the statues and plaques throughout the park and at the Torch of Friendship, • Continues to work with the community for alternative transportation opportunities with Bayfront Park serving as a designated drop off/pick up location for the Miami Trolley, an expanded Big Bus Tour operation, which includes boat tours and a water taxi operation. In FY 2015/2016, the Trust committed $250,000 to help bring Tri -Rail to Downtown Miami - those funds are being periodically dispersed. BAYFRONT PARK MANAGEMENT TRUST 301 north Biscayne Boulevard Miami. FL 33132 (305)358-7554 The Bayfront Park Management Trust board of directors and staff intend to build on these past accomplishments, pursuant to our mission of "ensuring maximum community utilization and enjoyment." Thank you for allowing us the opportunity and the privilege to continue our efforts next fiscal year, which will begin with your approval of the attached budget. Respectfull , Jose Gel] Interim Executive Director Enc. Cc: file BAYFRONT PARK MANAGEMENT TRUST 301 North Biscayne Boulevard Miami. FL 33132 (305) 358-7550 REVENUES GENERALREVENUES SPECIAL EVENTS 8 MARKETING REVENUES MAINTENANCE REVENUES RESERVE FUND TRANSFER TOTAL REVENUES EXPENSES ADMINISTRATNE EXPENSES SPECIAL EVENTS 3 MARKETING EXPENSES MAINTENANCE EXPENSES TRANSPORTATION INFRASTRUCTURE SUPPORT DEPRECIATION EXPENSES TOTAL EXPENSES NET INCOME BOARD DESIGNATED FUND FOR CAPITAL IMPROVEMENTS TOTAL CAPITAL IMPROVEMENTS TOTAL NET BUDGET 30ARD DESIGNATED RESERVE FUND Projections based on actual and known expenses through May 31, 2017 BAYFRONT PARK MANAGEMENT TRUST OPERATING & CAPITAL BUDGET SUMMARY FISCAL YEAR 2017/2018 S S 5 $ $ S 1,000,000 1 APPROVED PROJECTED' APPROVED AUDITED REQUESTED BUDGET BUDGET ACTUAL BUDGET ACTUAL FY 17118 S FY 16117 850,000 $ FY 1 EI17 733.000 S FY 15116 735.000 S FY 15116 902,542 $ 710,000 $ 4,469,000 $ 4,445,000 $ 6,846,500 $ 3,630,000 5 4,823,302 $ $ $ $ - $ 472 S 2.378,705 S $ 1,930.000 7,225,000 S S 7,579,504 5 S 2,200,000 6,565,000 S $ 5,726,366 $ 7,357,705 5 1,039,243 $ 987,643 5 717,400 $ 956.988 $ 693,534 S 3397,320 S 3.362,039 5 4.318,100 S 2,626.508 S 3,004,333 5 2,621.142 S 2.575.315 S 1,644,000 S 2,431,504 $ 1,732.113 $ S - $ 80.000 5 250.000 $ 84.514 S 300,000 5 S S $ 300.000 7,225,000 2,000,000 5 $ S $ 300,000 7,059,500 520,000 $ $ $ S 300.000 6,565,000 3,000,000 S $ S 361,765 5,876,259 {149,8931 $ 1,357,705 S $ 2.819,000 S 2,819,000 S 2,000,000 S $ 3,000.000 S S 5 $ $ S 1,000,000 1 BAYFRONT PARK MANAGEMENT TRUST OPERATING BUDGET FISCAL YEAR 201712018 Requested Approved Projected Approved Audited Budget Budget Actual Budget Actual FY 2017118 FY 2016117 FY 2016117 FY 2015116 FY 2015116 REVENUES GENERAL 101 • BOAT DOCK INCOME 5 200.000 $ 350,000 5 335,000 $ 150,000 $ 478,633 102 - CARRIAGE INCOME $ - $ $ - $ - $ - 103 - FILM AND VIDEO LOCATION RENTAL $ 30,000 5 30,000 $ 25,000 $ 17,000 $ 26,250 $04 - MISCELLANEOUS REVENUES S 50,000 $ 50,000 $ 35,000 $ 150,000 $ 36,402 105 - CONCESSIONS $ 160.000 $ 150,000 $ 120,000 $ 150,000 $ 107.949 106 - MARQUEE REVENUES $ 20.000 $ 20.000 $ 18,000 5 t8,000 $ 18.000 107 • PARKING OPERATION INCOME 5 250.000 $ 250.000 $ 200.000 $ 250,000 5 235,276 108 - INTEREST INCOME $ $ $ $ - $ 80 109 - WAREHOUSE RENTAL INCOME 5 5 S S $ 110 - MIAMI SPORTS 8 EXHIWT[ON AUTHORITY S $ $ S $ 111 LONGTERM AGREEMENT INCOME 5 5 $ 5 $ 112 DONATIONS 5 $ 5 5 5 TOTAL GENERAL REVENUES $ 710,000 $ 850,000 $ 733,000 $ 735,000 $ 902,592 P" BAYFRONT PARK MANAGEMENT TRUST OPERATING BUDGET FISCAL YEAR 201712018 3 Requested Approved Projected Approved Audited Budget Budget Actual Budget Actual FY 2017118 FY 2016117 FY 2016117 FY 2015115 FY 2015116 EXPENSES ADMINISTRATIVE: 1100 - Salaries and Wages S 572,465 $ 546,493 $ 518,000 S 524,188 S 510,587 1107 -Health & Dental Insurance Contribution S 68,248 S 66.000 $ 60,000 5 60,000 S 49,984 1108- Life Insurance & Disability Contribution S 3,500 S 3,500 $ 3,500 S 3,500 S 3,507 1109- Executive IEmpioyeesRetirement Plan Cor0butcn S 80,030 S 26,650 $ 26,000 3 25,3C0 S 22,826 1110 - Master Planning Implementation Process S - $ $ $ $ 1110.1 - Grants Writing Service Fees 5 5,000 $ $,000 S $ 5,000 S 1111 -Mise Expenses S 5.000 $ 5,000 S 5,000 $ 5,000 $ 3,744 1112 - Computer Supplies & Software S 4,000 S 4.000 S S 4000 S 1113 -Courier S 1.500 S 1.500 5 1,500 S 1,000 $ 1,694 1114 -Equipment Purchases S - $ - 5 $ 2,500 $ 1115. Equipment Rental & Maintenance S 5.000 S 5,000 S 3,000 S 5,000 S 2,702 1116 -Postage $ 3,000 $ 3.000 S 2.000 $ 3,000 $ 1,635 1117 -Printing $ 1,000 S 1,000 S 400 S 1,000 $ 25 11 IS - OfceSupplies $ 10,000 S 10,000 S 7.500 S 10.000 S 7,1 t9 1119- Telephone, Cell Phone Pager. Cable Services, Wi-F, S 45,000 S 45000 S 30,000 S 45,000 S 28.118 1120 -Bank Charges $ 500 S 500 S $ S00 S 111 1121 - Newspaper Public Nouces S 3,500 5 3,500 $ S 3,500 S 1122 -Business Travel & Seminars S 3 - $ S $ t 123 - Training & Conference Regislra6an S S $ $ S 1124 - Training & Conference Expenses $ $ $ $ $ 1125 -Meeting Expenses $ 5,000 S 5,000 $ 5,000 $ 5,000 $ 4,987 1126 - Memberships and Subscripfiors $ 5400 5 5,000 $ 3.500 S 5.000 S 2,877 1127 - Business Expenses S - S S 3 $ 1128 - Director's Liability Insurance S 6 900 $ 6.000 5 5,000 5 6,000 $ 5.038 1129 - Property Insurance 3 2000, S 2,000 $ 1.500 $ 2.000 5 1,529 1130 -Premises Insurance $ 29,000 5 29,000 $ 27,000 $ 26®00 $ 27,505 1130.1 - Insurance Deductibles S 2.500 S 2.500 S $ 2.500 $ 1131 -Accounting Services S 5 22,000 S 5 - 22.000 S S - 18,500 $ 5 - 22.000 S S - 18,500 1132 Audit 1133 - Marquee hlamn enance Contract $ $ $ S S 10,000 $ $ 373 1134 -Marquee Non ConlracNalMaintenance S 10,000 $ 10,000 S 1135 -Contingency Fund S 150,000 S 180,000 S S 180,OQ0 $ 1136 - Bad Debt Expenditure $ $ - S S S 675 TOTAL ADMINISTRATIVE EXPENSES $ 1,039,243 $ 987,643 $ 717,400 $ 956,988 $ 693,534 3 Bayfront Park Management Trust Operating Budget Notes to Proposed Budget for 2017/2018 EXHIBIT 100 Administration General Revenue 101 Boat Dock Income: proposed $200,000. Revenue based on North and South docks rental. 102 Carriage Income: proposed $00. 103 Film and Video Location Rental: proposed $30,000. Projected revenue based on previous year' s experience and discussions with film and video professionals. 104 Miscellaneous Revenue: proposed $50,000. Revenue based on previous year's experience. 105 Concessions: proposed $160,000. Use fee based on potential agreements with park concessionaires as recommended in the Trust's long range planning sessions. 106 Marquee Revenue: proposed $20.000. Income based on projected revenue. 107 Parking Operation Income: proposed $250,000. Revenue projection based on parking operation. 108 Interest Income: proposed $00. Income based on projected revenue from Trust funds held in interest earning accounts. 109 Warehouse Rental Income: proposed $00. 110 General Revenues: proposed $00. I I I Long Term Agreement Income: proposed $00. 112 Donations: proposed $00. This line item represents donations made to the Trust for general operating support or specific project funding, which is separate from grant revenue. Administrative Expenses 1100 Salaries and Wages: proposed $572,465. This includes the salary of the Executive Director 1101 who provides overall management for the Bayfront Park Management Trust $148,000; the salary of the Administrative Director 1102.1 who assists the Executive Director in the management of the Trust, focusing on contracts with promoters, service providers and concessionaires, compliance with procurement procedures and liaison with the City Agenda Office, and the Trust agenda preparation $83,853; the salary of the Business and Finance Director 1103 who is responsible for the finances, bookkeeping and accounting functions of the Trust, and assists the Executive Director with the management of the Trust $85,030; the salary of the Bookkeeper 1103.1 who reports to the Business and Finance Director and is responsible for daily maintenance of the Trust's financial records $54,553; the salary of the Human Resources and Office Coordinator 1103.2 who is responsible for managing all human resources functions of the Trust and for coordinating office functions $51,396; the salary of the Administrative Assistant 1104 who assists the Administrative Director with administrative functions for Bayfront Park Management Trust $45,000; the salary of the Receptionist 1105 who is responsible for Bayfront Park's front office functions $38,745; and funds for the payrolling costs of the administrative employees. 1107 Health & Dental Insurance Contribution: proposed $68,248. These funds will be used to purchase health, dental and vision insurance for Trust administrative employees. 1108 Life [nsurance & Disability Contribution: proposed $3.500. These funds "-III be used to purchase life and disability insurance for Trust administrative employees. 1109 Executive Director/ Employees' Retirement Plan: proposed $$0,030. These funds will be used for the Executive Director and employees' retirement plan. 1110 Master Planning Implementation Process: proposed $00. 1110.1 Grant Writing Service Fees: proposed $5,000. These funds will be used to pay for grant writing services for the Trust. 1111 Miscellaneous Expenses: proposed $5,000. These funds will be used for miscellaneous purchases of goods or services required during the year. 1112 Computer Supplies and Software: proposed $4,000. These funds will be used to purchase computer supplies and software, as well as associated true -up fees for licensed software. 1113 Courier: proposed $1,500. These funds will be used to procure courier services. 1114 Equipment Purchases: proposed $00. These funds will be used to purchase new office furniture and equipment, including but not limited to computers, facsimile, copiers, scanners, printers, etc. 1115 Equipment RentaUMaintenance: proposed $5,000. These funds will be used for office equipment rental, lease and maintenance contracts. 1116 Postage: proposed $3,000. These funds will be used to purchase postage. 1117 Printing: proposed $1.000. These funds will be used to procure printing services. 111$ Office Supplies: proposed $10.000. These funds will be used to purchase office supplies. 1119 Telephone, Cellular Phone, Pager, Cable Services, and Wi-Fi: proposed $45,000. These funds will be used to procure telephone. cellular phone, pager. cable television services. and Wi-Fi network. 1120 Bank Charges: proposed $500. These funds will be used for bank charges. 1121 Newspaper Public Notices: proposed $3,500. These funds will be used for public notices required by City of Miami procurement procedures. 1122 Business Travel andSeminars: proposed $00. 1123 Training & Conference Registration: proposed $00. 1124 Training & Conference Expenses: proposed $00. 1125 Meeting Expenses: proposed $5,000. These funds will be used for expenses associated with the monthly Board Meetings of the Bayfront Park Management Trust, 1126 Memberships and Subscriptions:, proposed $5,000. These funds will be used for memberships in professional organizations and subscriptions to professional journals. 1127 Business Expenses: proposed $00. 1128 Director's Liability Insurance: proposed $6,000. These funds will be used to purchase Directors and Officers Liability Insurance for the Bayfront Park Management Trust. 1129 Property Insurance: proposed $2,000. These funds will be used to purchase Property Insurance for Trust property not adequately covered by the City of Miami Self Insurance Fund. 1130 Premises Liability Insurance: proposed $29,000. These funds enable the Trust to purchase liability insurance for Bayfront and Museum Parks. 1130.1 Insurance Deductible: proposed $2.500. These funds cover the insurance deductible in the event a claim is paid against the Trust's liability insurance. 1131 Accounting Services: proposed $00. 1132 Audit: proposed $22,000. These funds will be used to procure the annual audit of the Trust's finances. 1133 Marquee Maintenance Contract: proposed $00. 1134 Marquee Non -Contractual Maintenance: proposed $10,000. These funds will be used to pay for the maintenance of the Bayfront Park Marquee. 1135 Contingency Funds: proposed $150,000. These funds will be used for any unforeseen expenses incurred during the year. 1136 Bad Debt Expenditure: proposed $00. BAYFRONT PARK MANAGEMENT TRUST OPERATING BUDGET FISCAL YEAR 201712018 X Requested Approved Projected Approved Audited Budget Budget Actual Budget Actual FY 2017!1 S FY 2016117 FY 20107 FY 2015116 FY 2015115 REVENUES SPECIAL EVENT AND MARKETING: 201 - SPECIAL EVENT RENTAL INCOME $ 800,000 5 800,100 $ 1,850,000 $ 800,000 $ 1,322,203 202 -AMPHITHEATER OPERATION 8 MANAGEMENT 5 810.000 $ 786,000 5 786,000 $ 763,075 $ 763,074 203 • SPECIAL EVENT SPONSORSHIP $ - $ $ 5 - $ 35,850 204 - TENT RENTAL $ 50,000 $ 50.000 $ 20,000 $ 100,000 $ 16,419 205 - BEERIALCOHOL LOCATION FEES $ 20,000 $ 20,000 $ 30,000 $ 20,000 $ 15,200 205. FOOD AND SODA LOCATION FEES $ 25,000 $ 25,000 $ 20,000 $ 25,000 $ 10,225 207-ARTSIMERCHANOISEISPONSOR LOCATION FEES 5 20,000 $ 20.000 S 15,000 S 20,00 5 13,225 208 - SPECIAL EVENT ELECTRICAL S 25.000 $ 25,000 5 30,000 $ 25,000 $ 27,466 209 • DAY OF SHOW STAFFING $ 10,000 S 10.000 $ 85,000 $ 10,000 $ 39,654 210 - BOX OFFICE PERSONNEL AND MANAGEMENT $ - $ 5 6,000 $ S 2,275 211 - SPECIAL EVENT CONTRACTED PERSONNEL $ 60,000 $ 60,000 $ 130,000 $ 100,000 5 85,412 212 - SPECIAL EVENT CLEAN-UP SERVICES $ 300,000 $ 300,000 $ 650,000 $ 700,000 $ 353,771 213 -CITY OFMIAMIPOLICE 5 1.600,000 $ 1,600,000 $ 1,900,000 3 900,000 $ 1.189,830 214 • CITY OF MIAMI FIRE 5 400.000 $ 400.000 $ 800.000 5 350.000 $ 457 123 215 - PARKING SPACE RENTAL S 25000 $ 25.000 $ 60.000 $ 25.000 S 42,985 216 - SPECIAL EVENT EQUIPMENT RENTAL 5 15 000 5 15,000 $ 15,000 $ 10,000 $ 17,660 217 FOURTH OF JULY $ $ $ 15,000 $ 3 27,977 218 FOURTH OF JULY CITY SERVICES 5 $ - 5 $ - $ 220 • WSCELLANEOUS SERVICES $ 159,000 $ 159.000 $ 220,500 $ 131,925 $ 211,908 221 . PARK DAMAGE - EVENTS S 100,000 $ 100.000 $ 150.000 $ - $ 129,938 222 - SPECIAL EVENT GRANTS 5 50.000 $ 50.000 $ 64,000 $ 50,000 $ 51,106 TOTAL SPECIAL EVENT REVENUES $ 4,469,000 $ 4,445,000 S 6,846,500 $ 3,630,000 $ 4,623,302 X BAYFRONT PARK MANAGEMENT TRUST OPERATING BUDGET FISCAL YEAR 2017/2018 well Requested Approved Projected Approved Audited Budget Budget Actual Budget Actual FY 2017118 FY 2016117 FY 2016117 FY 2015[16 FY 2015116 EXPENSES SPECIAL EVENT AND MARKETING: 2200 -Salaries and Wages $ 224,482 $ 146,909 $ 139,500 $ 143,378 $ 136.554 2206 - Health & Dental Insurance Contnbu6an $ 11,900 $ 22,000 $ 20,000 $ 20,000 5 17,742 2206-1-EmployeesRetirement Pfan $ 16,468 5 4,600 S 4,600 $ 4,600 $ 3,622 2207 - Day of Shaw Staffing 5 35.000 S 35.000 S 30,000 $ 35,000 $ 30,129 2208 • Special Event Contracted Personnel $ 155,000 S 155,000 $ 230,000 $ 155,000 $ 200,874 2209 - Box Office Personnel and Management $ 5,000 S 5,000 $ 2,500 S 5.000 $ 1,114 2210 - Special Event Electrcal Services 5 10,000 5 10,000 $ 10,000 S 10,000 $ 10,816 2211 - City of Miami Fire Rescue Services $ 400,000 $ 400.000 S 800,000 S 350.000 $ 457,248 2212 - City of Miami Police S 1.600,000 5 1,600.000 $ 1.900.000 S 400,000 S 1,191,415 2213 - Special Event Cleanup Services $ 260,000 5 260.000 S 550,000 $ 260,000 $ 324,269 2214 - Parking Space Rental $ 5.000 $ 5,000 $ 500 5 5,000 S 400 2215 - Special Event Equipment Purchase S S - $ S $ 2216 - Speciat Event Tent Rental S 35.000 5 35.000 $ 15.000 $ 85,000 $ 14,667 2217 - Special Event Equipment Rental S 10.000 $ 10,000 $ 7.500 $ 10,000 $ 9,994 2218 • $PMT Sponsored Events S 40,000 S 40,000 $ 40,000 S 40.000 S 35.943 2218 1 - 8PMT Sponsored Nonprofit Community Events $ 5 - S S $ 2218.2 - 8PMT Sponsored Holiday Events S $ - $ $ $ 2218.3 -8PMT Sponsored New Year's Eve $ 110.000 5 110,000 5 235.000 S 100,000 S 248,124 2219 - Fourth of July 5 55,000 5 55.000 S 55.000 S 55,000 $ 54.983 2220 - Fourth of Jtily C ty Services $ 65000 $ 65,000 $ 65,000 $ 45.000 $ 57,738 2221 -Insurance $ $ $ S S 2222 • Website Production and Design S 5 $ S $ 2222 1 -Event booking Software S $ S - S - $ 2223 - Website Hosting, Revision and Maintenance S 8,000 $ 8,000 S 3,500 5 8,000 $ 3,120 2224 - Marketing Opportunity Fund S 100.000 S 100.000 S - $ 100,000 $ 1,282 2224 1 - Event Opportunity Fund S 200,000 5 250.000 S 200.000 S 250,000 S 200.000 2225 - Advertising $ 15.000 15,000 S 1,000 S 15,000 S 999 2226 - Broadcast Advertising 5 - S $ - $ 2221 - Design & Graphics S 5,000 5 5.000 S 1,000 S 5,000 S 643 2228 - Photographic and Video Services S 4,500 4.500 S $ 4,500 S 2229 - Panting of Brochure and Promoters Packet 2230 - Pramotionaf $ 4.500 S 4,500 S 500 S 4.500 S 999 2231- Speciai Event Miscellaneous Expenses S 16.536 3 16.530 S 7,500 $ 16,530 S 1.660 2232 - Special Event Damages S 5 - $ S - S TOTAL SPECIAL EVENT EXPENSES 1 $ 3,397,320 $ 3,362,039 $ 4,318,100 $ 2,626,508 $ 3,004,333 well Bayfront Park Management Trust Operating Budget Dotes to Proposed Budget for 2017/2018 EXHIBIT 200 Special Events and Marketing Special Events and Marketing Revenue 201 Event Rental Income: proposed $800,000, Rental income reflects a projected 15 -date event calendar. 202 Amphitheater Operation & Management: proposed $810,000. This revenue is based on the management agreement with Live Nation. 203 Special Event Sponsorship: proposed $00. 204 Tent Rental: proposed $50,000. Tent rental revenue is based on a projected 15 events scheduled in Trust facilities in 2017/2018. 205 Beer/Alcohol Location Fees: proposed $20,000. Beer and Alcohol Location Fees revenue is based on a projected 15 events scheduled in Trust facilities in 2017/2018. 206 Food and Soda Location Fees: proposed $25,000. Food and Soda Location Fees revenue is based on a projected 15 events scheduled in Trust facilities in 2017/2018. 207 Arts/Merchandise/Sponsor Location Fees: proposed $20,000. Arts, Merchandise, and Sponsor Fees revenue is based on a projected 15 events scheduled in Trust facilities in 2017/2018. 208 Special Event Electrical: proposed $25,000. Special Event Electrical revenue represents charges to promoters for electrician services and is based on a projected 15 events scheduled in Trust facilities in 201712018. 209 BPINIT Show Staffing: proposed $10,000. BPMT Show Staffing revenue is based on events scheduled in Trust facilities in 2017/2018 where event staff charges are not included in rental fees. 210 Box Office Staff and Manajzement: proposed $00. 211 Special Event Contracted Services: proposed $60,000. Special Event Contracted Services are security and parking personnel required at all Trust hosted events. The revenue is based on a projected 15 events scheduled in Trust facilities in 2017/2018. 212 Special Event Clean -Up Services: proposed $300,000. Special Event Clean -Up Services revenue is based on a projected 15 events scheduled in Trust facilities in 2017/2018. 213 Citv of Miami Police: proposed $1,600,000. City of Miami Police revenue is based on a projected 15 events scheduled in Trust facilities in 2017/2018. 214 City of Miami Fire: proposed $400,000. City of Miami Fire revenue is based on a projected 15 events scheduled in Trust facilities in 2017/2018. 215 Parking Space Rental: proposed $25,000, This revenue represents fees charged to promoters for additional parking locations rented from City of Miami Department of Off -Street Parking. 216 Special Event Equipment Rental: proposed $15,000. Special Event Equipment Rental revenue is based on a projected 15 events scheduled in Trust facilities in 2017/2018. 217 Fourth of July: proposed $00. Revenue represents income from the Trust' s annual July 4"' celebration. 218 Fourth of July City Services: proposed $00. The City of Miami no longer provides police. fire rescue and solid waste services for the Trust' s annual July 4"' celebration. 220 Miscellaneous Services: proposed $159.000. Represents income from " arious services the Trust provides promoters. outside of those listed above. 1% 221 park Damage_- Events: proposed $100,000. Represents fees charged to promoters for damages in Bayfront or Museum Parks resulting from Special Events. 222 Special Event Grants; proposed $50,000. Figure represents amount to be generated through grant applications for Trust sponsored special events. 13 Special Events and Marketing Expenses 2200 Salaries and Wages: proposed $224,482. This includes the salary of the Event Coordinator 2201 who is responsible for special event related activities undertaken by the Trust $81,575; the salary of Legal 2202 who assists with contracts and all legal matters $75,000; the salary of the Marketing Director 2204 who is responsible for increasing awareness of and facility rentals for the Trust $55,157; and fitnds for the payrolling costs of the Special Event employees. 2206 Health & Dental Insurance Contribution: proposed $17,900. These funds will be used to purchase health, dental and vision insurance for Trust Special Event and Marketing employees. 2206.1 Employee Retirement Plan: proposed $16,408. These funds will be used for Bayfront Park special event, legal and marketing employees' retirement plan. 2207 Day of Show Staffing: proposed $35,000. These funds will be used to pay staff needed for set-up, teardown and maintenance of events. 2208 Special Event Contracted Personnel: proposed $155,000. These funds will be used to pay contracted personnel who provide special event parking and security services, as well as manage the parking operation outside Bayfront Park offices. 2209 Box Office Personnel and Management: proposed $5,000. These funds will be used to pay box office and ticket auditing crew. 2210 Special Event Electrical Services: proposed $10.000. These funds will be used to pay the Trust' s certified electrician. who is required on-site during all special events to connect house power to the promoter's equipment. and these fees are charged back to the promoter. 2211 City of Miami Fire Rescue Service; proposed $400.000. Fire Rescue Service is required i4 at all special events to ensure the safety and well-being of park visitors. 2212 City of Miami Police: proposed $1,600,000. City of Miami Police representatives are required at all special events to ensure the security and well-being of park visitors. 2213 Event Cleanup Services: proposed $260,000. These funds will be used to pay during -event and after -event cleaning contractor. 2214 Parldna Space Rental: proposed $5,000. These fees will be used to obtain additional parking locations, as needed, from the City of Miami Department of Off Street Parking. 2215 Special Event Equipment Purchase: proposed $00. 2216 Special Event Tent Rental: proposed $3)5,000. These fiends will be used to rent tents, tables, chairs, lights, side-walls and table skirts from the Trust' s tent contractor. 2217 Sl2ecial Event Equipment Rental: proposed $10,000. These funds will be used to rent equipment from various vendors required for special events. 2218 BPMT Sponsored Events: proposed $40,000. These funds will be used to sponsor various community events supported and approved by the Bayfront Park Management Trust. 2218.1 BPMT Sponsored Nonprofit Community Events: proposed $00. 2218.2 BPMT Sponsored Holiday Events: proposed $00. 2218.3 BPMT Sponsored New Year's Eve: proposed $110,000. These funds will be used for the production costs of the Trust' s annual New Year's Eve celebration. 2219 Fourth of July: proposed $55.000. These funds will be used for the production costs of the Trust' s annual July 4"' celebration. 2220 Fourth of July City Services: proposed $65,000. This expense represents the cost of City 15 of Miami services, police, fire rescue, trash removal, for the Trust' s annual July 4"' celebration. 2221 Insurance: proposed $00. 2222 Website Design and Production: proposed $00. 2222.1 Event Booking Software: proposed $00. 2223 Website Hosting, Revision and Maintenance: proposed $8,000. These funds will be used to pay for website hosting, necessary revisions and maintenance services for the Bayfront Park Management Trust website. 2224 Marketing Opportunity Fund: proposed $100,000. These funds will be used to undertake promotions, or other marketing opportunities to further increase the Trust's services to the community. 222.1.1 Event Opportunity Fund: proposed $200,000. These funds will be used to undertake special events opportunities to further increase the Trust's services to the community. 2225 Advertising: proposed $15,000. These funds will be used to purchase advertising which includes but is not limited to radio, television and online ads, print advertising, or any advertising outlet/service deemed appropriate to support Trust sponsored events. or to promote Bayfront Park as a desirable destination for the general public. as well as event planners and promoters. 2226 Broadcast Advertising: proposed $00. 2227 Design and Graphics: proposed $5.000. These fiends will be used to contract with a designer to create advertising materials to support Bayfront Park Management Trust sponsored events. or to promote Bayfront Park as a desirable destination for the general public. as well as event planners and promoters. 1o 2228 Photographic and Video Services: proposed $4,500. These funds will be used to contract with photographers and videographers to document events at Bayfront Park. 2229 Brochure and Promoter, s Packet Printing: proposed $00. 2230 Promotional: proposed $4,500. These funds will be used to purchase promotional items, which promote Bayfront Park as a desirable destination for the general public, as well as event planners and promoters. 2231. Special Event Miscellaneous Expenses: proposed $16,530. These funds will be used to make miscellaneous purchases that arise in the course of doing special events. 2232 Special Event Damages: proposed $00. REVENUES MAINTENANCE: 301 -CITY CONTRIBUTION 302 - HURRICANE REWSURSEMENT 303 -GRANTS 304 - FPL FOUNTAIN CONTRIBUTION 305 • Miss CURRY GIFT TO CHALLENGER MEMORIAL 306 - CITY CONTRIBUTION FOR CAPITAL IMPROVEMENT 306 - LEE & TINA HILLS CONTRIBUTION TOTAL MAINTENANCE REVENUES BAYFRONT PARK MANAGEMENT TRUST OPERATING BUDGET FISCAL YEAR 2017/2018 ir. Approved Projected Approved Audited Budget Actual Budget Actual FY 2016117 FY 2015117 FY 2015116 FY 2015!16 472 $ $ $ 472 EXPENSES MAINTENANCE: 3300 - Salaries and wages 3307.1 - Maintenance Department Overtime 3308 - Health and Dental Insurance Contribution 3308,1 -Employees Retirement Plan 3309 - Challenger Memorial Flower Maintenance 3310 - Architectural Advisor 3311 Architectural Advisor Special Projects 3312 - Turf Replacement 3313 - New Landscape Plants 3314 - Park Mowing 3315 - Park Fence and Sile improvements 3316 - Bougainvillea Trimming 3317 - Eitlermmalor 3318 Fetilizer 8 Chemicals 3319 - Signage 3320 - General Park Contractor 3321 .Office Clearing & Maintenance Services 33211 RestroomsAttendams 3322 - Pressure Cleaning Equipment Maintenance 3323 - Ticket Trailer Maintenance - Purchase 3324 - Pairl and Accessories 3325 - Uniforms 3326 - Part Vehicle Maintenance and Repair 3327 - Purchase of a New Closed Van 3328 - Equipment Leasing and Renlais 33281 Equipment Purchase 3328 2 - Equipment Repairs 3329 Miscellaneous Supplies 3330 Gator Maintenance and Repairs 3331 . Park Electrician Ongoing Maintenance 3332 - Lift Station and Pump Service 3333 - Electrical Maintenance Materials 3334 - Bulbs, Fixtures and Pales 3335 - Air Conditioner Replacement Cost 3336 - Air Conditioping Maintenance Contracl 3337 Alarm Momlonng Services 3338 Dade Count' Yater and 3awes 3339 - FPL Utilities BAYFRONT PARK MANAGEMENT TRUST OPERATING BUDGET FISCAL YEAR 201712018 Requested Approved Projected Approved Audited Budget Budget Actual Budget Actual FY 2017118 FY 2016117 FY 2016117 FY 2015116 FY 2015116 $ 368,712 $ 367,318 S 305,000 $ 380,004 $ 325,121 $ 55,000 $ 41,500 S 80,000 S 41,500 $ 72,046 5 71,600 $ 70,000 $ 60,000 $ 65,000 $ 48,523 $ 38,830 S 10,000 5 5.000 S 9.500 5 3,345 $ $ $ $ S $ $ $ $ $ S 7,500 S 7,500 S 5,000 $ 7.500 S 4 430 5 5.000 S 5.000 $ 1,000 S 5,000 S 1.000 3 S $ S $ $ $ $ S S $ 3.000 S 3,000 $ 3,000 5 3,000 $ 3,635 S 10,000 S 10.000 S 2000 S 10.000 $ 2,759 S 3,= S 3.000 5 2.000 S 3.00 S 2,352 S 250,000 $ 250.000 $ 250,000 S 150.000 S 297.356 S 20,500 5 20.000 S 20.000 S 20.000 S 22.451 85,000 5 85,000 5 $ 55,000 $ S 10.000 $ 10.00 5 1,500 S 10,000 S 628 S $ $ S - $ $ 7,000 $ 7,000 S 7,000 S 5,000 $ 6,043 S 5.000 $ 5,000 S 2.000 S 5,000 S 1,541 S 7,500 S 7,500 $ 4.500 5 7,500 S 4.269 5 - S $ $ $ 2,000 5 2.000 S 2100 5 2,000 $ 736 S $ $ $ - S 5 15.000 S 15,000 5 15,000 5 15,000 S 13,068 5 7,000 $ 7.000 S 5,000 S 7.000 S 5.504 S 10,000 S 10,000 5 5,000 5 10.000 5 5.569 S 21,OCO 5 21,000 5 21,000 S 21,000 S 33,144 5 2.000 $ 2,000 S 1,500 5 2,000 3 2,170 S 10,000 S 10,000 S 10,000 $ 10,000 S 24,034 S 7,000 5 7.000 S 7,000 S 7,000 S 2,563 S 5.000 5 5.000 $ 3.000 5 5.000 S 3,423 S 4,000 S 4,000 S 1500 3 4,000 S 1297 S 85.000 5 85 000 5 75.000 S 85 000 S 93.921 S 180,000 S 180 000 S 180 000 3 180 000 S 192,922 19 BAYFRONT PARK MANAGEMENT TRUST OPERATING BUDGET FISCAL YEAR 201712018 Requested Approved Projected Approved Auditsd Budget Budget Actual Budget Actual FY 2017118 FY 2016117 FY 2016N7 FY 2015116 FY 2015116 EXPENSES MAINTENANCE: S 1,000 S 1,000 S S 1.000 S 3340- Trash Removal Fee S $ 3341 - Pdvale Trash Hauling 5 S S 3342 - Maintenance of Trash Compactor $ $ S $ $ 3343 - New Garbage Barrels $ S $ $ $ 3344 • Park Vehicle insurance S 5.000 $ 5,000 S 3,000 $ 5,000 S 3,471 3345 • Chemicals $ $ 1,500 5 - 1,500 $ S 250 $ $ 1,500 $ $ 194 3346•CleaningSupplies -Other 5 26.000 S 26,000 $ 20,000 S 26,000 S 233.455 3346 1- Trash Bags 5 2.000 3 2,000 $ 2.000 5 2,000 S 2,136 33462 -Hand Towels S 2,000 S 2,000 S 1,500 S 2,000 $ 1,652 3346.3 -Toilet Tissue $ 1,500 5 1,500 S 250 $ 1,500 S 33464 -Hand Soap $ 1,000 S 1,000 S - S 1,000 S 3347 - Tact Purchases $ 20.000 i 20.000 5 10.000 S 20.000 5 8,774 33471 -Fuel 5 2,500 2.500 $ 1,500 S 2.500 $ 1,613 3348 • Miscellaneous 3349-Generar Plumbing Repair and Maintenance 5 6000 S 6.000 $ 8.000 S 6,000 S 8,131 3350 - Maintenance of Irrigation Pumps S 2,500 S 2.500 $ $ 2.500 $ 3351 • Tuff and Irrigation Supplies S 20.000 S 20.000 $ 7 500 S 20,000 5 11,552 3352 • Private Security $ 150,000 5 150,1100 S 140,000 S 150,000 S 136,720 3353 - Purchase of Hand Radios $ 2.090 $ 5 - 2.004 S S - 500 $ $ 2,040 S S 3354 - Maintenance and Repair of Hand Radios $ 3355 - Maintenance Safety Training $ 2.500 5 2.500 $ S 2.500 $ 3356 - Facilities Cleaning Contractor S 5 - S S 5 3357 - Infrastructure Studies & Expenses S 5 S S S S 3358 - Seawall Cfeaning 5 50.000 5 50 004 S 20.000 S MUSEUM PARK: 4500 21 - Museum Park Landscape Contracior 5 120.000 5 120,000 $ 100.000 $ 120.000 S 106,581 4500 31 - Museum Park Maintenance Overtime S $ - S - $ 20000 S 4501 • Museum Park Landscape Supplies S 30,000 S 30,000 $ 10,000 $ 30.000 S 13,991 4502 - Museum Park Infrastructure & Furnishing 5 75,000 S 75.000 S 12,000 $ 75,000 S 13,246 4503 - Museum Park Electricity 5 150,000 S 150,000 $ 10,000 $ 150,000 $ 4504 - Museum Park Water & Sewer S 140,000 5 100,000 $ 55,000 S 100,000 S 62,007 4505 - Museum Park Consumables 5 75,000 S 75,000 $ 10,000 $ 75,000 $ 3.414 4506 - Museum Park Security $ 300.000 5 300,000 S 140.000 $ 300.000 S 144,874 4507 - Museum Park Fence and Sire Improvements S 25.000 S 25 U00 S 3,000 S 25.000 S 1,440 4508 Museum Park Contingency S 125,000 i 125.000 S - 5 105.001) S FOUNTAIN : 5501 Fountain ConvactandSermces S S S S 5502. CompulerMamlenance S 15.000 i 15 000 3 S 13.000 $ S 15 000 a S 13 973 5503 Chemicals S $ S 5504 Fd€er and Screens S 3 15;000 S t5,000 S $ 2,500 S 15,004 S - 5505 - Miscellaneous Maintenance TOTAL MAINTENANCE EXPENSES S 2,621,142 S 2.575,318 S 1,644,000 E 2,431,504 $ 1,732,113 20 Bayfront Park Management Trust Operating Budget Notes to Proposed Budget for 2017/201$ EXHIBIT 300 Maintenance Maintenance Revenue 301 City Contribution: proposed $00. 302 Hurricane Reimbursement: proposed $00. Line item is included in the budget in the event of a hurricane. 303 Grants: proposed $00. 304 FPL Fountain Contribution: proposed $00. 305 Miss Curry Gift to Challenger Memorial: proposed $00. 306 City Contribution for Capital Improvements: proposed $00. Maintenance Expenses 3300 Salaries and Wages: proposed $368,712. This includes the salary of the Park Maintenance Supervisor 3301 who is responsible for the management and coordination of all maintenance crews and related activities of the Trust $66,625; the salary of the Facilities Coordinator 3301.1 who reports to the Park Maintenance Supervisor and is responsible for the ongoing maintenance of Trust facilities $49,249; the salary of the Maintenance Assistant 11 3303 who reports to the Park Maintenance Supervisor and is responsible for the ongoing maintenance of Trust facilities $24,624; the salary of the Maintenance Assistant 111 3304 who reports to the Park Maintenance Supervisor and is responsible for the ongoing maintenance of Trust facilities $39,570; the salary of the Maintenance Assistant IV 3305 who reports to the Park Maintenance Supervisor and is responsible for the ongoing maintenance of Trust facilities $35,000; the salary of the Maintenance Assistant V 3305.1 who reports to the Park Maintenance Supervisor and is responsible for the ongoing maintenance of Trust facilities $33,856; the salary of the Maintenance Assistant VI 3305.2 who reports to the Park Maintenance Supervisor and is responsible for the ongoing maintenance of Trust facilities $34,688; the salary of the Turf & Irrigation Specialist 3306 who reports to the Park Maintenance Supervisor. and works to ensure the health and vitality of the flora in Trust facilities $39,975; and funds for the payrolling costs of the Maintenance Department employees. 3307.1 Maintenance Department Overtime: proposed $55.000. These funds will be used for overtime hours 4vorked by the Maintenance Department employees necessary for maintaining Bayfront Park. 22 3308 Health and Dental Insurance Contribution: proposed $71,600. These funds will be used to purchase health, dental and vision for the Maintenance Department employees. 3308,1 Employee Retirement Plan: proposed $38,830, These funds will be used for Bayfront Park maintenance employees' retirement plan. 3309 Challenger Memorial Flower Maintenance: proposed $00. 3310 Architectural Adviser: proposed $00. 3311 Architectural Adviser - Special Projects: proposed $00. 3312 Turf Replacement: proposed $7,500. These funds will be used to purchase replacement turf on an as needed basis. 3313 New Landscape Plants: proposed $5,000. Theses funds will be used to replace damaged or dying plants as needed. 3314 Mowing Services: proposed $00. 3315 Fence and Site Improvements: proposed $00. 3316 Bougainvillea Trimming: proposed $00. 3317 Exterminator: proposed $3,000, These funds will be used for a contract exterminator, to keep rodents and insects to a minimum in Trust facilities. 3318 Fertilizer & Chemicals: proposed $ 10.000. These funds will be used to fertilize the turf, palms, shrubs and deciduous trees in Bayfront and Museum Parks. 3319 Signage: proposed $3.000. These funds will be used for maintenance of existing signage in Bay orit Park. 3320 General Park Contractor: proposed $250,000. These funds will be used to contract with W City of Miami approved General Contractors for necessary and ongoing repairs required to maintain Trust facilities, often resulting from event related damages. 3321 Office Cleaning & Maintenance: proposed $20,500. These funds will be used to contract a cleaning service provider to clean the Bayfront Park Offices. 3321.1 Restroom Attendants: proposed $85,000. These funds will be used to contract a cleaning service provider to clean the restrooms at Bayfront Park, 3322 Pressure Cleaning Equipment Maintenance: proposed $10,000. These funds will be used to maintain pressure and steam cleaners owned by the Trust. 3323 Ticket Trailers Maintenance and Purchase: proposed $00. 3324 Painting & Accessories: proposed $7,000. These funds will be used to maintain Bayfront Park' s structures. 3325 Uniforms: proposed $5,000. These funds are used to purchase and maintain uniforms for the park maintenance staff. 3326 Park Vehicle Maintenance and Repairs: proposed $7,500. These funds will be used for routine maintenance and repairs of the Park's pick-up trucks. This will include tires. tune-ups and complete vehicle maintenance. 3327 Purchase of New Closed Van: proposed $00. 3328 Equipment Leasing & Rentals: proposed $2.000. These funds will cover costs to lease and/or rent equipment associated with Park upkeep and maintenance. 3328.1 Equipment Purchase: proposed $00. 3328.2 Equipment Repairs: proposed $15,000. These funds will cover the cost of a wide range _4 of equipment repairs necessary for the ongoing maintenance of Bayfront and Museum Parks. 3329 Miscellaneous Supplies: proposed $7,000. These funds will allow designated staff members to purchase miscellaneous supplies as the need arises. 3330 Gator Maintenance & Repairs: proposed $10,000. These funds will be used for maintenance and repair of the Trust's five John Deere Gators. 3331 Park Electrician Ongoing Maintenance: proposed $21,000, These funds will be used to allow the park electrician to develop and maintain maintenance and an upgrade schedule of the park, s electrical system. 3332 Lift Station and Pump Service: proposed $2,000. These funds would be used to maintain Bayfront Park' s lift stations and pit pumps. 3333 Electrical Maintenance Materials: proposed $10,000. These funds will be used to Purchase lamps, fuses, receptacles, switches, and miscellaneous hardware related to the Bayfront Park electrical system. This will cover most fixtures within park buildings -- administrative offices, service buildings, maintenance buildings, and the amphitheater: fluorescent bulbs, standard incandescent bulbs. wall duplex receptacles, single -pole switches, cover plates. and small -amperage fuse breakers. 333.1 Bulb Fixtures & Poles: proposed $7,000. These funds will be used to replace burnt out bulbs and damaged and missing electrical poles in Trust facilities. 3335 Air Conditioner Replacement Cost: proposed $00. 3336 Air Conditionina iNlaintenance Contract: proposed $5,000. These funds %vill be used to enter into a service contract with a vendor to provide air conditioning maintenance in the park' s administrative offices, amphitheater, laser tower, fountain booth and south end service building. 3337 Alarm Monitoring Services: proposed $4,000. These funds will be used for alarm monitoring services in the administrative offices, the fountain control booth and the south end service building. 3338 Miami -Dude County Water and Sewer: proposed $85,000. These funds will be used for all water and sewage services supplied by Miami -Dade County Water & Sewer Department. 3339 FP&L Utilities: proposed $180,000. These funds will be used to purchase electrical services from EP&L and include an increase to cover projected rate changes. 3340 Trash Removal Fee: proposed $1,000. These funds will cover costs imposed by the city to transport trash from the park to appropriate disposal sites. 3341 Private Trash Hauling: proposed $00. Services provided at no charge tlu•ough City of Miami agreement. 3342 Maintenance of Trash Compactor: proposed $00. 3343 New Garbage Barrels: proposed $00. 3344 Park Vehicle Insurance: proposed $5,000. These funds will be used to purchase insurance for the Park's trucks. 3345 Chemicals: proposed $00. 3346 Cleaning Supplies: proposed $1.500. These funds will be used to purchase cleaning supplies and other materials needed to keep the park' s administrative offices clean. 3346.1 -Trash Bags: proposed $'6.000. These funds will be used to purchase trash bags for all park needs. 3346.2 Hand Towels: proposed $2,000. These fiends will be used to purchase hand towels for use in park' s restrooms. 3346.3 Toilet Tissue: proposed $2,000. These funds will be used to purchase toilet tissue for use in park' s restrooms. 3346.4 Hand Soap: proposed $1,500. These funds will be used to purchase hand soap for use in park' s restrooms. 3347 Tool Purchases: proposed $1,000. These funds will be used to purchase all tools necessary to maintain Trust facilities. This includes hand or power tools needed for routine maintenance. 3347.1 Fuel: proposed $20,000. These funds will be used to purchase fuel for park's vehicles and power equipment. 3348 Miscellaneous: proposed $2,500. These funds will be used for miscellaneous maintenance. 3344 General PlumbinzRepair and Maintenance: proposed $6,000. These funds will be used for plumbing repair and maintenance throughout Bayfront Park, all restrooms, toilets, sinks, and showers in the amphitheater, south end service building, light tower complex, and administrative offices. 3350 Maintenance of Irrigation Pumps: proposed $2,500. These funds will be used to maintain the Park' s irrigation pumps. located in the pump station adjacent to the Mildred & Claude Pepper Fountain and the south end service building. 3351 Turf and Irrigation Supplies: proposed $20.000. These finds will be used to maintain and upgrade Bayfront and Museum Parks' turf and irrigation system. 3352 Private Security- proposed $150,000. These funds will be used to hire private security, from an existing City of Miami contractor, to provide 24-hour security in Bayfront Park. 3353 Purchase of Hand -Radios: proposed $00. 3354 Maintenance and Repair of Hand -Radios: proposed $2,000. These funds will be used to maintain the two-way radio system, for use by park staff and for rental to promoters. 3355 Maintenance Safety Training: proposed $2,500. These funds will be used for safety training classes for the park's maintenance staff. 3356 Facilities -Cleaning Contractor:proposed $00. 3357 Infrastructure Studies and Expenses: proposed $00. 3358 Seawall Cleaning: proposed $50,000. These funds will be used for cleaning of the seawall along the baywalk in Bayfront Park. Museum Park Maintenance- 4500.21 aintenance 4500.2.1 Museum Park Landscape Contractor: proposed $120,000. The Museum Park Landscape Maintenance Contractor is responsible for partial mowing and trimming maintenance of Museum Park. 4501 Museum Park Landscape Supplies; proposed $30,000. These funds will be used to obtain landscape materials for Museum Park, such as mulch. plants, etc. 4502 Museum Park Infrastructure & Furnishes: proposed $75,000. These funds will be used to maintain infrastructure in Museum Park. 4503 Nfuscuni Park Electricity: proposed $150.000. These funds xill be used to pa\- for electricity in Museum Park. 4504 Museum Park Water & Sewer: proposed $100,000. These funds will be used for all water and sewage services in Museum Park. 4505 Museum Park Consumables: proposed $75,000. These funds will be used to purchase trash bags, fuel, and irrigation supplies for Museum Park. 4506 Museum Park Security: proposed $300,000. These funds will be used to hire private security, from an existing City of Miami contractor, to provide 24-hour security in Museum Park. 4507 Museum Park Fence and Site Improvements: proposed $25,000. These funds will be used to maintain the fence surrounding Museum Park, and additional site improvements. 4508 Museum Park Contingency: proposed $125,000. These funds will be used for any unforeseen Museum Park expenses incurred during the year. Mildred & Claude Pepper Fountain 5501 Fountain Maintenance Service Contract: proposed $00. Maintenance staff maintains the Mildred and Claude Pepper Fountain in Bayfront Park. 5502 Fountain Computer Maintenance: proposed $00. 5503 Chemicals: proposed $15,000. These funds will be used to purchase chlorine for the Mildred and Claude Pepper Fountain in Bayfront Park. 5504 Filters and Screens: proposed $00. 5505 Miscellaneous Maintenance: proposed $15.000. These funds will be used for unforeseen expenses associated kvith the Mildred and Claude Pepper Fountain in Bayfront Park, Bayfront Park Management Trust Operating Budget Notes to Proposed Budget for 2017/2018 EXHIBIT Depreciation Expense Depreciation Expense; proposed $300,000. This figure represents the decrease in value over- time of the Trust's assets and is a function of generally accepted accounting principles. BAYFRONT PARK MANAGEMENT TRUST CAPITAL IMPROVEMENT BUDGET FISCAL YEAR 2017/2018 BOARD DESIGNATED FUND FOR CAPITAL IMPROVEMENTS FIXED ASSETS 8 LAND IMPROVEMENTS Purchase of Fixed Assets Park Structures & Pathways Park WayOndings $ Furnishings Park Tree Canopy Expansion Fountain Project Playground Wl-F; Prated TOTAL CAPITAL IMPROVEMENTS BAYFRONT PARK MANAGEMENT TRUST CAPITAL BUDGET FISCAL YEAR 201712018 32 Requested Budget FY 2017118 2,819,080 150,000 100,000 100.000 50,000 200.D00 2,119,000 100,000 Bayfront Park Management Trust Capital Improvement Budget Notes to Proposed Budget for 2017/2018 EXHIBIT 600 Board Designated Capital Improvement Fund: $2,819,000 Expenses Fixed Assets and Land Improvements Purchase of Fixed Assets: proposed $150,000. These funds will be used to replace and acquire new equipment (computers, printers, scanners, vehicles, gators, etc.) over $750. Park Structures & Pathways: proposed $100,000. These funds will be used for park pathways beautification, with a particular focus on the Baywalk. Park Wayfindinas & Furnishings: proposed $100,000. These funds will be used for park signage and furnishings. including but not limited to benches and trash receptacles. Park Tree Canopv Expansion: proposed $50,000. These funds will be used for expansion of the park tree canopy. Fountain Project: proposed $200,000. These funds will be used for improvements to the fountain. Play Ground: proposed $2.119,000. These funds will be used for a new Playground at Museum Park. Wi-Fi Netsvork: proposed $ 100.000. These fields will be used for the installation of a Wi-F] Network connection in Bayfront Park. REVENUES GENERAL REVENUES SPECIAL EVENTS 6 MARKETING REVENUES MAINTENANCE REVENUES RESERVE FUND TRANSFER TOTAL REVENUES EXPENSES ADMINISTRATIVE EXPENSES SPECIAL EVENTS 8 MARKETING EXPENSES MAINTENANCE EXPENSES TRANSPORTATION INFRASTRUCTURE SUPPORT DEPRECIATION EXPENSES TOTAL EXPENSES NET INCOME BOARD DESIGNATED FUND FOR CAPITAL IMPROVEMENTS TOTAL CAPITAL IMPROVEMENTS TOTAL NET BUDGET BOARD DESIGNATED RESERVE FUND 'Projections based on actual and known expenses through May 31, 2017 BAYFRONT PARK MANAGEMENT TRUST OPERATING & CAPITAL BUDGET SUMMARY RSCA€. YEAR 2017/2018 REQUESTED BUDGET FY 17!18 5 710,000 $ 4,469,000 S • $ 2,178,705 $ 7,357,705 S 1,039.243 $ 3,397,320 5 2.621.142 s - 5 300 NO 5 7,357,705 $ $ 2,819,000 S 2.819.000 5 $ 1,000,000 5 APPROVED S PROJECTED' $ APPROVED S AUDITED $ BUDGET 5 ACTUAL $ BUDGET $ ACTUAL 5 FY 16117 $ FY 16117 S FY 15116 $ FY 15116 S 850,000 $ 733.000 5 735,000 $ 902,592 S 4,445,000 $ 6,846,500 $ 3,630,000 $ 4,823,302 5 7.225,000 $ - 5 - $ 472 $ 1,930,000 5 - 5 2,200,060 5 (149,893) $ 7,225,000 $ 7,579,500 $ 6,565,000 $ 5,725,366 5 987.643 S 717,400 $ 956,988 S 693,534 $ 3.362,039 5 4,318,100 $ 2,625,508 $ 3.004.333 5 1.575.318 $ 1.644,000 S 2.431,504 $ 1,732.,113 S S 80,000 S 250,000 $ 84.514 5 300.000 S 300.000 5 300000 S 361,765 $ 7.225,000 $ 7,059,500 $ 6,565,000 $ 5.876,259 $ $ 520,000 $ $ (149,893) S 2,000,000 S $ 3,006,000 5 2.000.000 $ - $ 3.000.060 34 REVEL UES BY TYPE REQUESTED BUDGET FY 17118 30% 9% 0% 61% ciGENERAL REVENUES [/SPECIAL EVENTS 8 MARKETING REVENUES oMAiNTENANCE REVENUES — oRESERVE FUND TRANSFER- EXPENSES BY TYPE REQUESTED BUDGET FY 17/13 4% 14% 36% 46% 0AOMINISTRATIV& EXPENSES a SPECIAL EVENTS & MARKETING EXPENSES 13 MAINTENANCE EXPENSES Cl DEPRECIATION EXPENSES REVENUE COMPARISON 0 AUDITED ACTUAL FY 15116 0 R EQUESTEO BUDGET -Y 17 118 '$4,000,000 ll'�3,000,000 $"',000,000 -1.0 00,000 [:E (&NFRAl 10 V1. P-11 11 i SPECIAL EVENTS MAINTENANCE REVENUES, RESEW; PUND TRANSFER MARKETING REVLNI.II-b EXPENSE COMPARISON 13AUDiTED ACTUAL FY-10-fl(i a REQUESTED 9UDGCl FY 17118_____ '000,000 ",000,000 Z- 1; 1,000,000 $0nr:PRECIATION )MINISTRA I IVI EVENTS MAINTENANCE TRANSPORTATION MAIeF.p"T iNr, EXPENSES cxPENSES INFRASTPuCTUrr- EXPENSES SUPH)RI BAYFRONT PARD MANAGEMENT TRUST ORGANIZATIONAL CHART FISCAL YEAR 2017 - 2018 37