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AGENDA ITEM SUMMARY FORM
F€ File ID: #2821
Date: 08/11/2017 Requesting Department: Office of Capital
Improvements
Commission Meeting Date: 09/19/2017 District Impacted: District 2
Type: Resolution
Subject: Accept Bid - Dorsey Memorial Library Restoration
Purpose of Item:
The nature of this item is to authorize a resolution of the Miami City Commission,
accepting the bid received June 14, 2017 for a construction contract with E.L.C.I.
Construction Group, Inc. ("E.L.C.I.") the lowest responsive and responsible bidder,
pursuant to Invitation to Bid ("ITB") No. 16-17-038 for the Dorsey Memorial Library
Restoration — D2 - Project No. B-30531, in the amount of $872,663.52 plus a ten
percent (10%) contingency for a total contract amount not to exceed $959,929.87,
allocating funds from Capital Improvement Project No. B-30531 and Community
Redevelopment Agency Project No. 92-686001.
Background of Item:
On April 24, 2017, the Department of Procurement Department ("Procurement") issued
ITB No. 16-17-038 - Dorsey Memorial Library Restoration — D2 - Project No. B-30531
(the "Project") under full and open competition to obtain construction services. On June
14, 2017, the ITB closing date, two (2) bids were received in response to the ITB.
E.L.C.I. is the lowest responsive and responsible bidder for the Project following the
guidelines in the ITB.
Procurement hereby recommends award of the contract to E.L.C.I. whose total bid
amount is $872,663.52, plus a ten percent (10%) owner contingency for a total contract
amount not to exceed $959,929.87.
Budget Impact Analysis
Item is an Expenditure
Item is NOT Related to Revenue
Item is NOT funded by Homeland Defense/Neighborhood Improvement Bonds
Total Fiscal Impact:
$959,929.87
Project No.: B-30531 & CRA 92-686001
Reviewed By
Office of Capital Improvements
Jeovanny Rodriguez
Department Head Review
Completed
08/16/2017 3:47 PM
Office of Management and Budget
Yvette Smith
Budget Analyst Review
Completed
08/28/2017 5:53 PM
Office of Management and Budget
Christopher M Rose
Budget Review
Completed
08/28/2017 9:35 PM
City Manager's Office
Alberto N. Parjus
Assistant City Manager Review
Completed
08/29/2017 1:45 PM
Office of the City Attorney
Valentin J Alvarez
Legislative Division Review
Completed
08/29/2017 2:00 PM
City Manager's Office
Daniel J. Alfonso
City Manager Review
Completed
08/30/2017 6:01 AM
Office of the City Attorney
Barnaby L. Min
Deputy City Attorney Review
Completed
08/30/2017 8:59 AM
Office of the City Attorney
Victoria Mendez
Approved Form and Correctness
Completed
09/01/2017 4:10 PM
City Commission Nicole Ewan Meeting
City Commission Nicole Ewan Meeting
Office of the Mayor Mayor's Office Signed by the Mayor
Office of the City Clerk City Clerk's Office Signed and Attested
Completed
Completed
Completed
by the City Clerk Completed
09/14/2017 9:00 AM
09/19/2017 9:00 AM
09/20/2017 4:13 PM
09/20/2017 4:28 PM
4�CS O/: I!
City of Miami
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Legislation 3500 Pan American Drive
Miami, FL 33133
Resolution www.miamigov.com
Enactment Number: R-17-0418
File Number: 2821 Final Action Date -9/19/2017
A RESOLUTION OF THE MIAMI CITY COMMISSION, WITH ATTACHMENT(S),
ACCEPTING THE BID RECEIVED JUNE 14, 2017, PURSUANT TO INVITATION TO
BID ("ITB") NO. 16-17-038, FROM E.L.C.I CONSTRUCTION GROUP, INC. ("E.L.C.I."),
THE LOWEST RESPONSIVE AND RESPONSIBLE BIDDER, TO PROVIDE
CONSTRUCTION SERVICES FOR THE DORSEY MEMORIAL LIBRARY
RESTORATION -DISTRICT 2 -OFFICE OF CAPITAL IMPROVEMENTS ("OCI")
PROJECT NO. B-30531, IN THE AMOUNT OF $872,663.52 FOR THE SCOPE OF
WORK, PLUS A TEN PERCENT (10%) OWNER CONTINGENCY AMOUNT OF
$87,266.35, FOR A TOTAL NOT TO EXCEED AWARD VALUE OF $959,929.87;
ALLOCATING FUNDS FROM OCI PROJECT NO. B-30531 AND COMMUNITY
REDEVELOPMENT AGENCY PROJECT NO. 92-686001; FURTHER AUTHORIZING
THE CITY MANAGER TO EXECUTE AN AGREEMENT, IN SUBSTANTIALLY THE
ATTACHED FORM, CONSISTING OF THE ITB DOCUMENTS AND ATTACHMENTS,
AND TO NEGOTIATE AND EXECUTE ANY SUBSEQUENT DOCUMENTS,
INCLUDING ANY AMENDMENTS AND MODIFICATIONS TO THE AGREEMENT, IN A
FORM ACCEPTABLE TO THE CITY ATTORNEY, FOR SAID PURPOSE.
WHEREAS, the Department of Procurement ("Procurement") issued Invitation to Bid
("ITB") No. 16-17-038 for construction services in the Dorsey Memorial Library Restoration —
District 2 -Office of Capital Improvements ("OCI") Project No. B-30531 ("Project"); and
and
WHEREAS, two (2) bids were received by the Office of the City Clerk on June 14, 2017;
WHEREAS, Procurement has determined E.L.C.I. Construction Group, Inc. ("E.L.C.I.") to
be the lowest responsive and responsible bidder; and
WHEREAS, the Bid Security List indicates that E.L.C.I.'s bid was in the amount of
$872,663.52; and
WHEREAS, the City Manager requests authorization to execute an Agreement with
E.L.C.I. in the amount of $872,663.52, plus a ten percent (10%) owner contingency amount of
$87,266.35, for a total not to exceed award value of $959,929.87; and
WHEREAS, funds in the amount of $959,929.87 are to be allocated from OCI Project No.
B-30531 and Community Redevelopment Agency ("CRA") Project No. 92-686001;
NOW, THEREFORE, BE IT RESOLVED BY THE COMMISSION OF THE CITY OF
MIAMI, FLORIDA:
Section 1. The recitals and findings contained in the Preamble to this Resolution are
adopted by reference and incorporated as if fully set forth in this Section.
Section 2. The bid received June 14, 2017, pursuant to ITB No. 16-17-038, from E.L.C.I.,
the lowest responsive and responsible bidder, to provide construction services for the Dorsey
Memorial Library Restoration—District 2-OCI Project No. B-30531, in the amount of $872,663.52
for the scope of work, plus a ten percent (10%) owner contingency of $87,266.35, for a total not
to exceed award value of $959,929.87, is accepted.
Section 3. Funds are to be allocated from OCI Project No. B-30531 and CRA Project No.
92-686001.
Section 4. The City Manager is authorized' to execute an Agreement with E.L.C.I. in
substantially the attached form, consisting of the ITB documents and attachments.
Section 5. The City Manager is further authorized' to negotiate and execute any
subsequent documents, including any amendments and modifications to said agreement, in a
form acceptable to the City Attorney, for said purpose.
Section 6. This Resolution shall become effective immediately upon its adoption and
signature of the Mayor.2
APPROVED AS TO FORM AND CORRECTNESS:
1
iria i "nd- ezCify Attor iey 9/1/2017
' The herein authorization is further subject to compliance with all requirements that may be imposed by
the City Attorney, including but not limited to, those prescribed by applicable City Charter and City Code
provisions.
2 If the Mayor does not sign this Resolution, it shall become effective at the end of ten (10) calendar days
from the date it was passed and adopted. If the Mayor vetoes this Resolution, it shall become effective
immediately upon override of the veto by the City Commission.