HomeMy WebLinkAboutR-17-0416opCity of Miami
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Legislation
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Resolution R-17-0416
File Number: 2771
City Hall
3500 Pan American Drive
Miami, FL 33133
www.miamigov.com
Final Action Date: 9/19/2017
A RESOLUTION OF THE MIAMI CITY COMMISSION, WITH ATTACHMENT(S),
ACCEPTING THE PROPOSAL RECEIVED APRIL 5, 2017, PURSUANT TO
REQUEST FOR PROPOSALS ("RFP") NO. 678384, FROM USI INSURANCE
SERVICES LLC ("USI"), TO PROVIDE EMPLOYEE BENEFIT CONSULTING
SERVICES FOR THE DEPARTMENT OF RISK MANAGEMENT ("RISK"), FOR
AN INITIAL PERIOD OF THREE (3) YEARS, WITH AN OPTION TO RENEW FOR
TWO (2) ADDITIONAL ONE (1) YEAR PERIODS, WHICH OPTION(S) MUST BE
EXERCISED BY THE CITY MANAGER, ON AN AS -NEEDED CONTRACTUAL
BASIS; ALLOCATING FUNDS FROM THE VARIOUS SOURCES OF FUNDS OF
THE END-USER DEPARTMENT, SUBJECT TO THE AVAILABILITY OF FUNDS
AND BUDGETARY APPROVAL AT THE TIME OF NEED; AUTHORIZING THE
CITY MANAGER TO EXECUTE THE NEGOTIATED PROFESSIONAL SERVICES
AGREEMENT ("PSA"), IN SUBSTANTIALLY THE ATTACHED FORM; FURTHER
AUTHORIZING THE CITY MANAGER TO NEGOTIATE AND EXECUTE ALL
OTHER DOCUMENTS, INCLUDING ANY AMENDMENTS, RENEWALS,
EXTENSIONS, AND MODIFICATIONS, IN A FORM ACCEPTABLE TO THE CITY
ATTORNEY, AS MAY BE NECESSARY FOR SAID PURPOSE.
WHEREAS, the City of Miami ("City") has a need for employee benefit consulting
services to provide professional analysis of the City's benefit plans, on a monthly and quarterly
basis; and
WHEREAS, the City is self-insured for the health insurance benefits it offers to its
employees and must constantly assess the performance of its health plans and plan
administrator(s); and
WHEREAS, on February 8, 2017, the Department of Procurement ("Procurement")
issued Request for Proposals ("RFP") No. 678384 to secure a qualified and experienced firm for
the provision of employee benefit consulting services; and
WHEREAS, on April 5, 2017, four (4) proposals were received by the Office of the City
Clerk in response to the RFP; and
WHEREAS, on May 12, 2017, the Evaluation Committee ("Committee") appointed by the
City Manager convened to discuss and evaluate the four (4) responsive proposals following the
guidelines established within the RFP, and ranked USI Insurance Services LLC ("USI") as the
highest ranked responsive proposer; and
WHEREAS, on May 25, 2017, the City Manager concurred with the recommendation of
the Committee and authorized Procurement to enter into negotiations with USI for a
Professional Services Agreement ("PSA") for the provision of employee benefit consulting
services; and
WHEREAS, Procurement and a designated negotiating team have successfully
completed negotiations with USI and have recommended to the City Manager the execution of a
City of Miami Page 1 of 2 File ID: 2771 (Revision:) Printed On: 12/15/2017
File ID: 2771
PSA with USI;
Enactment Number: R-17-0416
NOW, THEREFORE, BE IT RESOLVED BY THE COMMISSION OF THE CITY OF
MIAMI, FLORIDA:
Section 1. The recitals and findings contained in the Preamble to this Resolution are
adopted by reference and incorporated as if fully set forth in this Section.
Section 2. The proposal received April 5, 2017, pursuant to RFP No. 678384, from USI,
to provide employee benefit consulting services for Risk, for an initial period of three (3) years,
with an option to renew for two (2) additional one (1) year periods, which option(s) must be
exercised by the City Manager, on an as -needed contractual basis, is accepted.
Section 3. Funds to be allocated the various sources of funds of the end-user
department, subject to the availability of funds and budgetary approval at the time of need.
Section 4. The City Manager is authorized' to execute the negotiated PSA, in
substantially the attached form.
Section 5. The City Manager is further authorized' to negotiate and execute all other
documents, including any amendments, renewals, extensions, and modifications, in a form
acceptable to the City Attorney, as may be necessary for said purpose.
Section 6. This Resolution shall become effective immediately upon its adoption and
signature of the Mayor.2
APPROVED AS TO FORM AND CORRECTNESS:
1
Una ndez, City Httor ey
8/31/2017
' The herein authorization is further subject to compliance with all requirements that may be imposed by
the City Attorney, including but not limited to, those prescribed by applicable City Charter and City Code
provisions.
2 If the Mayor does not sign this Resolution, it shall become effective at the end of ten (10) calendar days
from the date it was passed and adopted. If the Mayor vetoes this Resolution, it shall become effective
immediately upon override of the veto by the City Commission.
City of Miami Page 2 of 2 File ID: 2771 (Revision:) Printed on: 12/15/2017