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FROM
Daniel J. Alfonso
City Manager
Annie Perez, CPPO Director
Procurement Department
CITY OF MIAMI, FLORIDA
INTER -OFFICE MEMORANDUM
DATE:
SUBJECT:
REFERENCES
ENCLOSURES:
May 15, 2017
FILE
RFP No. 369316
Real Estate Leasing Services
Third Option to Renew
Please be advised that the current contract RFP No. 369316 Real Estate Leasing Services is
expiring on July 7, 2017. The Department of DREAM has indicated no objection to exercise the
third option to renew for the existing contract for an additional one-year period.
This extension represents the Third Option to Renew of said contract. Your signature below will
indicate approval of the same. Any questions regarding this contract may be directed to the
Procurement Department at 416-1906.
PR17194
APPROVED
Daniel J. Alfdns
City Manager
City of Miami
Dey rtment of Procurement
CONTRACT RENEWAL FORM
Date: 4/11117
From, Annie Perez, Director
Department of Procurement
To: Department/Division/Office: Public Facilities/Asset Management
Department Liaison Name: /Mark Bums
Subject: Contract Number: RFP No. 369316 16 Expiration Date: July 7, 2417
Bid Title: Real Estates Leasinct Services Resolution Number(s): 13-0453
Option to Renew Year: Third Renewal
......................................................................................................................................................
Instructions: Please review and complete the Contract Renewal Form no later than Friday, April 14, 2017 and
C.r� id ilia, andarilla{u Procurement Assistant in the Procurement Department, via e-mail at
a miamigov.cam
NOTE: Failure to meet this deadline seriously jeopardizes our ability to renew the contract. Legally, expired contracts
will not be renewed.
SUMMARYIDESCRIPTION OF CONTRACT EXTENSION:
Please evaluate the vendor's performance within the current contract term:
Contractor's Name:
F1 NAI lvliami
Vendor Performance: (Mandatory fields)
❑(1) Unsatisfactory ❑(2) Needs Improvement ❑(3) Satisfactory (4) Excellent
For performance ratings of 1 (Unsatisfactory), and/or 2 (Needs Improvement), Department must fill out a Vendor
Performance Form found at httr)://citynet/procurement/index.asp. Fill out both forms (Contract Renewal Form and
Vendor Performance Form, if necessary) in their entirety, and return to Mrs. Gandarilla via e-mail for further processing.
For performance ratings of 3 (Satisfactory) and 4 (Excellent), only the Contract Renewal Form is required.
CONDITIONS FOR RENEWAL: Upon receipt of Department's approval, Procurement will secure the appropriate
approvals from the City Manager, and the Vendor, if applicable. Should the City not exercise the option to renew the
contract, a new solicitation, may be publicly advertised and the Department will be advised accordingly.
Upon approval by the City Manager, and acceptance of the renewat by the Vendor, copies of the Contract Award
(Renewal) sheet will be posted on the City's Intranet for your Department's reference, and a Purchase Order will be
created for the renewal term.
DO Y0A WISH TO EXTEND THE ABOVE -REFERENCED CONTRACT? (Mandatory Field)
YES (0 NO ❑ If No, Specify reasons:
NOTE. In the event the Department does not wish to renew the contract, a responsibility review meeting may be
conducted with the Vendor, if applicable.
BUDGETARY INFORMATION' Are fund budgeted? YES ❑ NO ❑ (Mandatory Field)
Total Dollar Amount: ,� �t7 ,000
Account Cade(s):? D ,.11 D_ -3 J -. t r
0000()
Authorized By: u_.__ ''`� Date: G J J (Mandatory Field)
Telephone Number: �, 61
**NOTE'`'': If this form is not returned to Procurement by the stated date, the contract will be
automatically renewed.