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AGENDA ITEM SUMMARY FORM
F€ File ID: #2364
Date: 05/18/2017 Requesting Department: Department of Real
Estate and Asset Management
Commission Meeting Date: 09/19/2017 District Impacted: All
Type: Resolution
Subject: Authorize Renewal - Real Estate Leasing Services
Purpose of Item:
The nature of this item is to seek City Commission approval to authorize the City
Manager to exercise the third, one (1) year option to renew, for RFP Contract No.
369316, between the City of Miami and WLS, L.C. d/b/a NAI Miami, pursuant to
Resolution No. 13-0453, adopted November 21, 2013, for real estate leasing services,
for the Department of Real Estate and Asset Management (DREAM), on an as -needed
contractual basis; allocating funds from the various sources of funds, subject to the
availability of funds and budgetary approval at time of need. Further authorizing the City
Manager to execute any other amendments, extensions, and modifications, in a form
acceptable to the City Attorney, as may be necessary for said purpose.
Background of Item:
On November 21, 2013, the City Commission adopted Resolution No. 13-0453,
approving the City's award of RFP Contract No. 369316 to WLS, L.C. d/b/a NAI Miami
for real estate leasing services for DREAM, for an initial period of one (1) year, with the
option to renew for four (4) additional one (1) year periods, with each renewal period
being brought back for City Commission approval. DREAM has indicated the need to
exercise the third one (1) year option to renew for RFP Contract No. 369316 with WLS,
L.C. d/b/a NAI Miami for the real estate leasing services. This is a varied lease program
market rental rate based on 6% net rental value.
Budget Impact Analysis
Item is an Expenditure
Item is NOT Related to Revenue
Item is NOT funded by Homeland Defense/Neighborhood Improvement Bonds
Total Fiscal Impact:
Varied lease program market rental rate based on 6% net rental value
General Account No: As required by the department
Reviewed By
Real Estate and Asset Management Aldo Bustamante
Department Head Review
Completed
05/24/2017 9:10 AM
Office of Management and Budget
Everton Garvis
Budget Analyst Review
Completed
06/01/2017 4:52 PM
Office of Management and Budget
Christopher M Rose
Budget Review
Completed
06/03/2017 3:47 PM
Department of Procurement
Annie Perez
Procurement Review
Completed
06/05/2017 7:15 AM
City Manager's Office
Alberto N. Parjus
Assistant City Manager Review
Completed
06/07/2017 3:19 PM
Legislative Division
Valentin J Alvarez
Legislative Division Review
Completed
06/08/2017 2:33 PM
City Manager's Office
Daniel J. Alfonso
City Manager Review
Completed
06/12/2017 3:51 PM
Office of the City Attorney
Valentin J Alvarez
Deputy City Attorney Review
Skipped
06/08/2017 2:34 PM
Office of the City Attorney
City Commission
City Commission
City Commission
City Commission
Office of the Mayor
Office of the City Clerk
Victoria Mendez
Approved Form and Correctness
Completed
06/13/2017 8:51 PM
Nicole Ewan
Meeting
Completed
06/22/2017 9:00 AM
Nicole Ewan
Meeting
Completed
07/27/2017 9:00 AM
Nicole Ewan
Meeting
Completed
09/14/2017 9:00 AM
Nicole Ewan
Meeting
Completed
09/19/2017 9:00 AM
Mayor's Office
Signed by the Mayor
Completed
09/20/2017 4:12 PM
City Clerk's Office
Signed and Attested by the City Clerk
Completed
09/20/2017 4:32 PM
4�CS O/: I!
City of Miami
` City Hall
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Legislation 3500 Pan American Drive
Miami, FL 33133
Resolution www.miamigov.com
Enactment Number: R-17-0414
File Number: 2364 Final Action Date -9/19/2017
A RESOLUTION OF THE MIAMI CITY COMMISSION AUTHORIZING THE CITY
MANAGER TO EXERCISE THE THIRD ONE (1) YEAR OPTION TO RENEW FOR
REQUEST FOR PROPOSAL CONTRACT NO. 369316, BETWEEN THE CITY OF
MIAMI AND WLS, L.C. D/B/A NAI MIAMI, PURSUANT TO RESOLUTION NO. 13-0453,
ADOPTED NOVEMBER 21, 2013, FOR REAL ESTATE LEASING SERVICES, FOR
THE DEPARTMENT OF REAL ESTATE AND ASSET MANAGEMENT, ON AN AS
NEEDED CONTRACTUAL BASIS; ALLOCATING FUNDS FROM THE VARIOUS
SOURCES OF FUNDS, SUBJECT TO THE AVAILABILITY OF FUNDS AND
BUDGETARY APPROVAL AT TIME OF NEED; FURTHER AUTHORIZING THE CITY
MANAGER TO EXECUTE ANY AMENDMENTS, EXTENSIONS, MODIFICATIONS, IN
A FORM ACCEPTABLE TO THE CITY ATTORNEY, AS MAY BE NECESSARY FOR
SAID PURPOSE.
WHEREAS, on November 21, 2013, the City Commission adopted Resolution No. 13-
0453, approving the City's award of Request for Proposal ("RFP") Contract No. 369316 to WLS,
L.C. d/b/a NAI Miami ("NAI Miami") for real estate leasing services, for the Department of Real
Estate and Asset Management ("DREAM") for a period of one (1) year, with the option to renew
("OTR") for four (4) additional one (1) year periods, with each renewal period to be brought back
for City Commission approval; and
WHEREAS, the City Manager and DREAM have indicated the need to exercise the third
one (1) year OTR to the City's RFP Contract No. 369316 with NAI Miami for real estate leasing
services;
NOW, THEREFORE, BE IT RESOLVED BY THE COMMISSION OF THE CITY OF
MIAMI, FLORIDA:
Section 1. The recitals and findings contained in the Preamble to this Resolution are
adopted by reference and incorporated as if fully set forth in this Section.
Section 2. The City Manager is authorized' to exercise the third one (1) year OTR for
RFP Contract No. 369316, between the City and NAI Miami, pursuant to Resolution No. 13-
0453, adopted November 21, 2013, for real estate leasing services, for DREAM.
Section 3. The City Manager is further authorized' to execute any amendments,
extensions, modifications, in a form acceptable to the City Attorney, as may be necessary for
said purpose.
Section 4. Funds to be allocated from the various sources of funds, subject to the
availability of funds and budgetary approval at time of need.
' The herein authorization is further subject to compliance with all requirements that may be imposed by
the City Attorney, including but not limited to those prescribed by applicable City Charter and City Code
provisions.
Section 5. This Resolution shall become effective immediately upon its adoption and
signature of the Mayor.2
APPROVED AS TO FORM AND CORRECTNESS:
1
Un ndez, City Attor iey 6/13/2017
2 If the Mayor does not sign this Resolution, it shall become effective at the end of ten (10) calendar days
from the date it was passed and adopted. If the Mayor vetoes this Resolution, it shall become effective
immediately upon override of the veto by the City Commission.