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AGENDA ITEM SUMMARY FORM
F€ File ID: #2410
Date: 06/16/2017 Requesting Department: Office of Capital
Improvements
Commission Meeting Date: 07/13/2017 District Impacted: District 1
Type: Resolution
Subject: Accept Bid - Curtis Park Swimming Pool Facility
Purpose of Item:
The nature of this item is to authorize a resolution of the Miami City Commission,
accepting the bid received January 25, 2017 for a construction Contract with West
Construction, Inc. (West), the lowest responsive and responsible Bidder, pursuant to
Invitation to Bid ("ITB") No. 15-16-040 for the Curtis Park New Swimming Pool Facility —
D1 — Project No. B -35806/B -35806S, in the amount of $2,983.745.00 plus a ten percent
(10%) contingency for a total amount not to exceed $3,282,119.50, allocating funds
from Capital Improvement Project No. B -35806/13-35806S.
Background of Item:
On October 28, 2016, the Department of Procurement (Procurement) issued ITB No.
15-16-040 — Curtis Park New Swimming Pool Facility — D1 — Project No. B -35806/B -
35806S (Project) under full and open competition to obtain construction services. On
January 25, 2017, the ITB closing date, two (2) bids were received in response to the
ITB. West is the lowest responsive and responsible Bidder for the Project following the
guidelines in the ITB. Procurement hereby recommends award of Contract to West
whose total bid amount is $2,983,745.00 plus a ten percent (10%) owner contingency
for a total Contract amount not to exceed $3,282,119.50.
Budget Impact Analysis
Item is an Expenditure
Item is NOT Related to Revenue
Item is NOT funded by Homeland Defense/Neighborhood Improvement Bonds
Total Fiscal Impact:
$3,282,119.50
OCI Project No:B-35806/B-35806S
Reviewed By
Office of Capital Improvements
Jeovanny Rodriguez
Department Head Review
Completed
06/22/2017 11:31 AM
Office of Management and Budget
Yvette Smith
Budget Analyst Review
Completed
06/27/2017 4:26 PM
Office of Management and Budget
Christopher M Rose
Budget Review
Completed
06/27/2017 4:31 PM
Department of Procurement
Annie Perez
Procurement Review
Completed
06/28/2017 3:30 PM
City Manager's Office
Alberto N. Parjus
Assistant City Manager Review
Completed
06/28/2017 6:01 PM
City Manager's Office
Daniel J. Alfonso
City Manager Review
Completed
06/28/2017 7:19 PM
Office of the City Attorney
Carolina Bazail
Legislative Division Review
Skipped
06/29/2017 11:42 AM
Legislative Division
Valentin J Alvarez
Legislative Division Review
Completed
06/29/2017 12:32 PM
Office of the City Attorney
Barnaby L. Min
Deputy City Attorney Review
Completed
06/29/2017 12:37 PM
Office of the City Attorney
Victoria Mendez
Approved Form and Correctness
Completed
06/30/2017 8:57 AM
City Commission
Nicole Ewan
Meeting
Completed
07/13/2017 9:00 AM
Office of the Mayor Mayor's Office Signed by the Mayor Completed 07/14/2017 11:24 AM
Office of the City Clerk City Clerk's Office Signed and Attested by the City Clerk Completed 07/14/2017 11:25 AM
File Number: 2410
City of Miami
Legislation
Resolution
Enactment Number: R-17-0324
City Hall
3500 Pan American Drive
Miami, FL 33133
www.miamigov.com
Final Action Date:7/13/2017
A RESOLUTION OF THE MIAMI CITY COMMISSION, WITH ATTACHMENT(S),
ACCEPTING THE BID RECEIVED JANUARY 25, 2017, PURSUANT TO INVITATION
TO BID ("ITB") NO. 15-16-040, FROM WEST CONSTRUCTION, INC. ("WEST"), THE
LOWEST RESPONSIVE AND RESPONSIBLE BIDDER, TO PROVIDE
CONSTRUCTION SERVICES FOR THE CURTIS PARK NEW SWIMMING POOL
FACILITY — DISTRICT 1 PROJECT, IN THE AMOUNT OF $2,983,745.00 FOR THE
SCOPE OF WORK PLUS A TEN PERCENT (10%) OWNER CONTINGENCY
AMOUNT OF $298,374.50 FOR A TOTAL NOT TO EXCEED AWARD VALUE OF
$3,282,119.50; ALLOCATING FUNDS FROM THE OFFICE OF CAPITAL
IMPROVEMENTS PROJECT NO. B -35806/B -35806S; FURTHER AUTHORIZING THE
CITY MANAGER TO EXECUTE THE NEGOTIATED AGREEMENT, IN
SUBSTANTIALLY THE ATTACHED FORM, WITH WEST CONSISTING OF THE ITB
DOCUMENTS AND ATTACHMENTS, AND TO NEGOTIATE AND EXECUTE ANY
AND ALL SUBSEQUENT DOCUMENTS, INCLUDING ANY AMENDMENTS AND
MODIFICATIONS TO THE AGREEMENT, IN A FORM ACCEPTABLE TO THE CITY
ATTORNEY, AS MAY BE NECESSARY FOR SAID PURPOSE.
WHEREAS, the Department of Procurement ("Procurement") issued Invitation to Bid
("ITB") No. 15-16-040 to provide construction services for the Curtis Park New Swimming Pool
Facility — District 1 Project ("Project"); and
WHEREAS, two (2) bids were received by the Office of the City Clerk on January 25,
2017; and
WHEREAS, Procurement has determined West Construction, Inc. ("West") to be the
lowest responsive and responsible bidder; and
WHEREAS, the Bid Security List indicates that West's bid was in the amount of
$2,983,745.00; and
WHEREAS, the City Manager requests authorization to execute a contract with West in
the amount of $2,983,745.00, plus a ten percent (10%) owner contingency amount of
$298,374.50, for a total not to exceed award value of $3,282,119.50; and
WHEREAS, funds in the amount of $3,282,119.50 are to be allocated from Office of
Capital Improvement Project No. B-35806/ B -35806S;
NOW, THEREFORE, BE IT RESOLVED BY THE COMMISSION OF THE CITY OF
MIAMI, FLORIDA:
Section 1. The recitals and findings contained in the Preamble to this Resolution are
adopted by reference and incorporated as if fully set forth in this Section.
Section 2. The bid received January 25, 2017, pursuant to ITB No. 15-16-040, from
West, the lowest responsive and responsible bidder, to provide construction services for the
Project in the amount of $2,983,745.00 for the scope of work plus a ten percent (10%) owner
contingency of $298,374.50 for a total not to exceed award value of $3,282,119.50 is accepted.
Section 3. Funds are to be allocated from Office of Capital Improvement Project No. B -
35806/B -35806S.
Section 4. The City Manager is authorized' to execute the negotiated agreement with
West, in substantially the attached form, consisting of the ITB documents and attachments.
Section 5. The City Manager is further authorized' to negotiate and execute any and all
subsequent documents, including any amendments and modifications to said agreement, in a
form acceptable to the City Attorney, as may be necessary for said purpose.
Section 6. This Resolution shall become effective immediately upon its adoption and
signature of the Mayor.2
APPROVED AS TO FORM AND CORRECTNESS:
1
iria i "nd- ezCify Attor iey 6/3012017
' The herein authorization is further subject to compliance with all regulations that may be imposed by the
City Attorney, including but not limited to, those prescribed by applicable City Charter and City Code
provisions.
2 If the Mayor does not sign this Resolution, it shall become effective at the end of ten (10) calendar days
from the date it was passed and adopted. If the Mayor vetoes this Resolution, it shall become effective
immediately upon override of the veto by the City Commission.