HomeMy WebLinkAboutAgenda Item Summary FormAGENDA ITEM SUMMARY FORM
x File ID: #3978
Date: 04/13/2018 Requesting Department: Department of
Resilience and Public Works
Commission Meeting Date: 05/10/2018 Sponsored By:
District Impacted: All
Type: Resolution
Subject: Accept Bid - Sidewalk Repair and Replacement Services
Purpose of Item:
The nature of this item is to authorize a resolution of the Miami City Commission,
pursuant to IFB 781382 for citywide sidewalk repair and replacement services for the
Public Works Department ("Public Works"), on an as needed basis, with GPE
Engineering and General Contractor Corp. ("GPE") as the sole vendor for Group 1:
Federally Funded Projects; with GPE as the primary vendor, and Metro Express, Inc.
("Metro Express") as the secondary vendor for Group 2: Non -Federally Funded
Projects, for an initial term of five (5) years, with the option to renew for three (3)
additional two (2) year periods, allocating funds from Capital Improvements Project No.
40-134311413 and other funding sources, subject to the availability of funds and budget
approval at the time of need. Authorizing the City Manager to negotiate and execute all
other documents, including any contracts, amendments, renewals and extensions
subject to allocations, appropriations and budgetary approval having been previously
made, and in compliance with applicable provisions of the City Code, including the City
of Miami Procurement Ordinance, the City of Miami Anti -Deficiency Act, and Financial
Integrity Principles all set forth in Chapter 18, as amended, in a form acceptable to the
City Attorney, and in compliance with applicable regulations, as may be necessary for
said purpose.
Background of Item:
On March 6, 2018, the Department of Procurement ("Procurement") issued IFB No.
781382 — Citywide Sidewalk Repair and Replacement Services under full and open
competition. On March 27, 2018, at bid closing three (3) bids were received. Bids were
evaluated and tabulated. During evaluation, RJ Spencer Construction, LLC was found
non-responsive due to an inability to provide the required bid bond. Procurement is
recommending award to GPE as the sole vendor for Group 1: Federally Funded
Projects; and GPE as the primary vendor, and Metro Express as the secondary vendor
for Group 2: Non -Federally Funded Projects.
Budget Impact Analysis
Item is an Expenditure
Item is NOT funded by Bonds
Item is NOT Related to Revenue
Total Fiscal Impact:
Federally Funded: $2,011,923.50 annually (aggregate of $22,131,158.50 for eleven (11) years)
Non -Federally Funded: $2,021,936.20 annually (aggregate of $22,241,298.20
for eleven (11) years
General Account No: CIP Project No. 40-8431148 and other funding sources
Reviewed By
Department of Resilience and Public Works
Review Completed
04/20/2018 10:06 AM
Office of Management and Budget
Carolina Bazail
Office of Management and Budget
Yvette Smith
Office of Management and Budget
Christopher M Rose
Department of Procurement
Annie Perez
City Manager's Office
Nzeribe Ihekwaba
Legislative Division
Valentin J Alvarez
City Manager's Office
Nikolas Pascual
Office of the City Attorney
Valentin J Alvarez
Office of the City Attorney
Victoria Mendez
City Commission
Joyce Jones
Office of the Mayor
Mayor's Office
Office of the City Clerk
City Clerk's Office
Office of the City Clerk
City Clerk's Office
Juvenal Santana
Department Head
Budget Analyst Review
Skipped
Budget Analyst Review
Completed
Budget Review
Completed
Procurement Review
Completed
Assistant City Manager Review
Completed
Legislative Division Review
Completed
City Manager Review
Completed
Deputy City Attorney Review
Skipped
Approved Form and Correctness
Completed
Meeting
Completed
Signed by the Mayor
Completed
Signed and Attested by the City Clerk
Completed
Rendered
Completed
04/25/2018 4:21 PM
04/30/2018 9:51 AM
05/01/2018 11:52 AM
05/01/2018 1:07 PM
05/01/2018 1:26 PM
05/01/2018 1:44 PM
05/01/2018 2:05 PM
05/01/2018 1:44 PM
05/01/2018 9:41 PM
05/10/2018 9:00 AM
05/18/2018 3:13 PM
05/18/2018 3:47 PM
05/18/2018 3:47 PM
4�CS O/: I!
City of Miami
` City Hall
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Legislation 3500 Pan American Drive
Miami, FL 33133
Resolution www.miamigov.com
Enactment Number: R-18-0191
File Number: 3978 Final Action Date:5/10/2018
A RESOLUTION OF THE MIAMI CITY COMMISSION ACCEPTING THE BIDS
RECEIVED ON MARCH 27, 2018 PURSUANT TO INVITATION FOR BID ("IFB") NO.
781382 FOR CITYWIDE SIDEWALK REPAIR AND REPLACEMENT SERVICES FOR
THE PUBLIC WORKS DEPARTMENT ("PUBLIC WORKS"), ON AN AS NEEDED
BASIS, WITH GPE ENGINEERING AND GENERAL CONTRACTOR CORP. ("GPE")
AS THE SOLE VENDOR FOR GROUP 1: FEDERALLY FUNDED PROJECTS
("PROJECT"); WITH GPE AS THE PRIMARY VENDOR, AND METRO EXPRESS, INC.
("METRO EXPRESS") AS THE SECONDARY VENDOR FOR GROUP 2: NON -
FEDERALLY FUNDED PROJECTS, FOR AN INITIAL TERM OF FIVE (5) YEARS,
WITH THE OPTION TO RENEW FOR THREE (3) ADDITIONAL TWO (2) YEAR
PERIODS, ALLOCATING FUNDS FROM CAPITAL IMPROVEMENTS PROJECT
("CIP") NO. B43114 AND OTHER FUNDING SOURCES, SUBJECT TO THE
AVAILABILITY OF FUNDS AND BUDGET APPROVAL AT THE TIME OF NEED;
AUTHORIZING THE CITY MANAGER TO NEGOTIATE AND EXECUTE ALL OTHER
DOCUMENTS, INCLUDING ANY AMENDMENTS, RENEWALS, AND EXTENSIONS,
SUBJECT TO ALLOCATIONS, APPROPRIATIONS AND BUDGETARY APPROVAL
HAVING BEEN PREVIOUSLY MADE, AND IN COMPLIANCE WITH APPLICABLE
PROVISIONS OF THE CODE OF THE CITY OF MIAMI, FLORIDA, AS AMENDED,
("CITY CODE"), INCLUDING THE CITY OF MIAMI'S PROCUREMENT ORDINANCE,
ANTI -DEFICIENCY ACT AND FINANCIAL INTEGRITY PRINCIPLES, ALL AS SET
FORTH IN CHAPTER 18 OF THE CITY CODE, IN A FORM ACCEPTABLE TO THE
CITY ATTORNEY, AND IN COMPLIANCE WITH APPLICABLE REGULATIONS, AS
MAY BE NECESSARY FOR SAID PURPOSE.
WHEREAS, the Department of Public Works has a need for sidewalk repair and
replacement services; and
WHEREAS, the Department of Procurement ("Procurement") issued Invitation for Bid
("IFB") No. 781382, to establish a Contract for Citywide Sidewalk Repair and Replacement
Services; and
WHEREAS, award of the contract is on a Primary and Secondary basis.
NOW, THEREFORE, BE IT RESOLVED BY THE COMMISSION OF THE CITY OF
MIAMI, FLORIDA:
Section 1. The recitals and findings contained in the Preamble to this Resolution are
adopted by reference and incorporated as if fully set forth in this Section.
Section 2. The bids received March 27, 2018, pursuant to IFB No. 781382, from GPE as
the sole vendor for Group 1: Federally Funded Projects; with GPE as the primary vendor, and
Metro Express, Inc. ("Metro Express") as the secondary vendor for Group 2: Non -Federally
Funded Projects, for an initial term of five (5) years, with the option to renew for three (3)
additional two (2) year periods are accepted.
Section 3. Funds to be allocated from Capital Improvements Project No. 643114 and
other funding sources, subject to the availability of funds and budget approval at the time of
need.
Section 4. The City Manager is authorized' to negotiate and execute all other
documents, including any amendments, renewals, and extensions, subject to allocations,
appropriations and budgetary approval having been previously made, and in compliance with
applicable provisions of the Code of the City of Miami, Florida, as amended, ("City Code"),
including the City of Miami's Procurement Ordinance, Anti -Deficiency Act and Financial Integrity
Principles, all as set forth in Chapter 18 of the City Code, in a form acceptable to the City
Attorney, and in compliance with applicable regulations, as may be necessary for said purpose.
Section 5. This Resolution shall become effective immediately upon its adoption and
signature of the Mayor.2
APPROVED AS TO FORM AND CORRECTNESS:
1
i ria i ndez, City Attor iey 5/1/2018
' The herein authorization is further subject to compliance with all requirements that may be imposed by
the City Attorney, including but not limited to, those prescribed by applicable City Charter and City Code
provisions.
2 If the Mayor does not sign this Resolution, it shall become effective at the end of ten (10) calendar days
from the date it was passed and adopted. If the Mayor vetoes this Resolution, it shall become effective
immediately upon override of the veto by the City Commission.