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AGENDA ITEM SUMMARY FORM
F€ File ID: #2080
Date: 04/06/2017 Requesting Department: Department of
Public Works
Commission Meeting Date: 05/25/2017 District Impacted: District 2
Type: Resolution
Subject: Authorize Increase - US -1 Landscape Maintenance Contract
Purpose of Item:
To amend and allocate funding to the existing contract approved by Resolution No. 12-
0049, to reflect the addition of funds to increase the annual contract amount from
$93,220.00 to $194,978.20 for the contract's last term year. This will allow for the
current maintenance contractor to perform comprehensive tree trimming within the
median and embankments and planting replacements along the existing US -1
decorative wall.
Background of Item:
On September 28, 2012, the Office of the City Clerk received formal bid #11-12-052 for
the project entitled "US -1 Landscape Maintenance Contract, M-0087." On December
13, 2012 the City Commission approved the awarding resolution to SFM Services, Inc.
The Public Works Department is seeking approval to increase the contract amount for
SFM SERVICES, INC. "Landscape Maintenance Contract M-0087" for the remaining
contract term. The increase is only for the last contract year which expires on January
15, 2018.
Budget Impact Analysis
Item is an Expenditure
Item is NOT Related to Revenue
Item is NOT funded by Homeland Defense/Neighborhood Improvement Bonds
Total Fiscal Impact:
$101,758.21 FY 2016-2017
Special Revenue Account No: 13000.202000.534000
FDOT Mural Proaram — Soecial Revenue Fund 130000.201100.429030.0000.00000
Reviewed By
Department of Public Works
Juvenal Santana
Department Head Review
Completed
04/06/2017 3:18 PM
Office of Management and Budget
Luis Hernandez -Torres
Budget Analyst Review
Completed
04/10/2017 10:38 AM
Office of Management and Budget
Christopher M Rose
Budget Review
Completed
04/10/2017 1:38 PM
City Manager's Office
Nzeribe Ihekwaba
Assistant City Manager Review
Completed
04/10/2017 3:15 PM
City Manager's Office
Daniel J. Alfonso
City Manager Review
Completed
04/10/2017 8:25 PM
Legislative Division
Valentin J Alvarez
Legislative Division Review
Completed
04/21/2017 5:04 PM
Office of the City Attorney
Barnaby L. Min
Deputy City Attorney Review
Completed
04/24/2017 9:28 AM
Office of the City Attorney
Victoria Mendez
Approved Form and Correctness
Completed
04/28/2017 4:59 PM
City Commission
Nicole Ewan
Meeting
Completed
05/11/2017 9:00 AM
Legislative Division
Marta Gomez
Legislative Division Review
Completed
05/16/2017 4:44 PM
Office of the City Attorney
Barnaby L. Min
Deputy Attorney Review
Completed
05/16/2017 5:19 PM
Office of the City Attorney
Victoria Mendez
Approved Form and Correctness
Completed
05/16/2017 6:43 PM
City Commission Nicole Ewan Meeting Completed 05/25/2017 9:00 AM
Office of the Mayor Mayor's Office Signed by the Mayor Completed 06/02/2017 3:46 PM
Office of the City Clerk City Clerk's Office Signed and Attested by the City Clerk Completed 06/02/2017 4:10 PM
File Number: 2080
City of Miami
Legislation
Resolution
Enactment Number: R-17-0212
City Hall
3500 Pan American Drive
Miami, FL 33133
www.miamigov.com
Final Action Date:5/25/2017
A RESOLUTION OF THE MIAMI CITY COMMISSION AUTHORIZING AN INCREASE
IN THE CONTRACT CAPACITY FOR THE "US -1 LANDSCAPE MAINTENANCE
CONTRACT M-0087" WITH SFM SERVICES, INC. IN AN AMOUNT NOT TO EXCEED
$101,758.21, THEREBY INCREASING THE CONTRACT CAPACITY FROM A TOTAL
AMOUNT OF $93,220.00 TO AN AMOUNT NOT TO EXCEED $194,978.21;
ALLOCATING FUNDS FROM SPECIAL REVENUE ACCOUNT NO.
13000.202000.534000.
WHEREAS, pursuant to Resolution No. 12-0490, adopted December 13, 2012, the
current contract between the City of Miami and SFM Services, Inc. limits compensation to an
amount not to exceed $93,220.00; and
WHEREAS, the Department of Public Works is seeking to perform certain maintenance
work within the median and planting replacements along the existing decorative wall of US -1
and wishes for said work to be completed by SFM Services, Inc.; and
WHEREAS, all trees, of which there are approximately three hundred one (301), and all
palms, of which there are approximately fifty-four (54), will be trimmed and three hundred forty-
five (345) new bougainvillea plants will be planted;
NOW, THEREFORE, BE IT RESOLVED BY THE COMMISSION OF THE CITY OF
MIAMI, FLORIDA:
Section1. The recitals and findings contained in the Preamble to this Resolution are
adopted by reference and incorporated as if fully set forth in this Section.
Section 2. An increase in the contract capacity of the "US -1 Landscape Maintenance
Contract, M-0087" with SFM Services, Inc. in an amount not to exceed $101,758.21, thereby
increasing the contract capacity from a total amount of $93,220.00 to an amount not to exceed
$194,978.21, is authorized.
Section 3. Funds are to be allocated from Special Revenue Account No.
13000.202000.534000, subject to the availability of funds and budgetary approval at the time of
need.
Section 4. This Resolution shall become effective immediately upon its adoption and
signature of the Mayor.'
' If the Mayor does not sign this Resolution, it shall become effective at the end of ten (10) calendar days
from the date it was passed and adopted. If the Mayor vetoes this Resolution, it shall become effective
immediately upon override of the veto by the City Commission.
APPROVED AS TO FORM AND CORRECTNESS:
1 1
i ria i�t-ndez, City Httor iey 4/28/2017 i ria i "ndez, City Httor iey 5/16/2017