HomeMy WebLinkAboutBack-Up DocumentsCITY OF MIAMI, FLORIDA
INTER -OFFICE MEMORANDUM
Emilio T. Gonzalez, PH. D March 5, 2018
TO City Manager DATE : FILE
Ann PereP(� O &i..,t
FROM: Procurement Department
Extension of Contract:
SUBJECT- RFP No. 295279(19)
Security Guard Services
Third & Final Renewal
REFERENCES:
ENCLOSURES:
Please be advised that the current contract RFP No. 295279 for Security Guard Services is expiring
on April 21, 2418. City departments have indicated no objection to extending the existing contract for
an additional one-year period.
This extension represents the Third and Final Renewal of said contract. Your signature below will
indicate approval of the same. Any questions regarding this contract may be directed to the
Procurement Department at 416-1906.
APPROVED
Emilio T. Gonzalez, P
City Manager
PR17397
City of Miami
`'DCZtYen2Ent DO?aT tment
CONTRACT EXTENSION FORM
Date: 12/15/17
From: Annie Perez, Director
Department of Procurement
To: Department/Division/Office: Citywide
Department Liaison Name: Various Departments
Subject: Contract Number:TFB No, 295279 19 Expiration Date: April 21, 2018
Bid Title: Security Guard Services
Option to Renew Year: Third & Final Renewal Resolution Number(s): 13-0142
............,...............................................................................................................................
Instructions: Please review and complete the Contract Renewal Form no later than Wednesday. December 20, 2017
and return to Aimee Gandarilla, Procurement Assistant in the Procurement Department, via e-mail at
agandarillaCa7miamigov.com
NOTE: Failure to meet this deadline seriously jeopardizes our ability to renew the contract. Legally, expired contracts will not
be renewed.
SUMMARYIDESCRIPTION OF CONTRACT EXTENSION:
Please evaluate the vendors performance within the current contract term:
Vend es Name: Vendor Performance: (Mandatory Field)
Went Security ❑(1) Unsatisfactory ❑(2) Needs Improvement3) Satisfactory ❑(4) Excellent
For performance ratings of 1 (Unsatisfactory), and/or 2 (Needs Improvement), Department must fill out a Vendor
Performance Form found at http://citynel/procurementiindex.asp. Fill out both forms (Contract Renewal Form and Vendor
Performance Form, if necessary) in their entirety, and return to Mrs. Gandarilla via e-mail for further processing.
For performance ratings of 3 (Satisfactory) and 4 (Excellent), only the Contract Renewal Form is required
CONDITIONS FOR RENEWAL._: Upon receipt of Department's approval, Procurement will secure the appropriate approvals
from the City Manager, and the Vendor, if applicable. Should the City not exercise the option to renew the contract, a new
solicitation, may be publicly advertised and the Department will be advised accordingly.
Upon approval by the City Manager, and acceptance of the reewal by the Vendor, copies of the Contract Award (Renewal)
sheet will be posted on the City's Intranet for your Department's reference, and a Purchase Order will be created for the
renewal term.
DO Yt?H TO EXTEND THE ABOVE -REFERENCED CONTRACT? (Mandatory Field)
YESW NO ❑ If No, Specify reasons:
NOTE: In the event the Department does not wish to renew
with:the Vendor, if applicable.
BUDGETARY INFORMATION: Are funds budgeted?
Toial Dollar Amount:
Account Code(s): e., ft i r�
PVtgorized By,,,, � Date:
L
Telephone Number: 1
contract, a responsibility review meeting may be conducted
S NO ❑ (Mandatory Field)
�Nlpndatory Field)
'140TE': If this farm is not returned to Procurement by the stated date, the contract will be
automatically renewed.
City of Miami
Procurewnt Deyanment
CONTRACT EXTENSION FORM
Date: 12/15/17
From: Annie Perez, Director
Department of Procurement
To: Department/Division/Office: Citywide
Department Liaison Name: Various Departments
Subject: Contract Number#9 No. 295279(19) Expiration Date: April 21, 2018
Bid Title: Security Guard Services
Option to Renew Year: Third & Final Renewal Resolution Number(s): 13-0142
......................................................................................................................................................
Instructions: Please review and complete the Contract Renewal Form no later than Wednesday, December 20, 2017
and return to Aimee Gandarilla, Procurement Assistant in the Procurement Department, via e-mail at
agandari Iia(d)miamigov.com
NOTE: Failure to meet this deadline seriously jeopardizes our ability to renew the contract. Legally, expired contracts will not
be renewed.
SUMMARY/DESCRIPTION OF CONTRACT EXTENSION:
Please evaluate the vendor's performance within the current contract term:
Vendor's Name: Vendor Performance: (Mandatory Field)
® Kent Security ❑(1) Unsatisfactory ❑(2) Needs Improvement ❑(3) Satisfactory E(4) Excellent
For performance ratings of 1 (Unsatisfactory), andlor 2 (Needs Improvement), Department must fill out a Vendor
Performance Form found at http://citynet/procurernent/index.asp. Fill out both forms (Contract Renewal Form and Vendor
Performance Form, if necessary) in their entirety, and return to Mrs. Gandarilla via e-mail for further processing.
For performance ratings of 3 (Satisfactory) and 4 (Excellent), only the Contract Renewal Form is required.
CONDITIONS FOR RENEWAL: Upon receipt of Department's approval, Procurement will secure the appropriate approvals
from the City Manager, and the Vendor, if applicable. Should the City not exercise the option to renew the contract, a new
solicitation, may be pubkiy advertised and the Department will be advised accordingly.
Upon approval by the City Manager, and acceptance of the renewal by the Vendor, copies of the Contract Award (Renewal)
sheet will be posted on the City's Intranet for your Department's reference, and a Purchase Order will be created for the
renewal term.
DO YOU WISH TO EXTEND THE ABOVE -REFERENCED CONTRACT? (Mandatory Field)
YES ® NO ❑ If No, Specify reasons:
NOTE: In the event the Department does not wish to renew the contract, a responsibility review meeting may be conducted
with the Vendor, if applicable.
BUDGETARY INFORMATION: Are funds budgeted? YES 0 NO ❑ (Mandatory Field)
Total Dollar Amount: $774,000.00
Account Code(s): 00001.191501.534000
Authorized By: Major Manuel Morales Date: 12120(17 (Mandatory Field)
Telephone Number: 305 603-6635
'NOTE*: If this form is not returned to Procurement by the stated date, the contract will be
automatically renewed.