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HomeMy WebLinkAboutAgenda Item Summary FormJr AGENDA ITEM SUMMARY FORM F€ File ID: #1965 Date: 04/18/2017 Requesting Department: Office of Management and Budget Commission Meeting Date: 04/27/2017 District Impacted: Type: Resolution Subject: Mid -Year Operating Budget Amendment Purpose of Item: To propose amendments to the FY 2016-17 budget resolution for the General Fund, Special Revenue Funds, and Debt Service Funds. Background of Item: See the attached memorandum following proposed legislation. Budget Impact Analysis Item is Related to Revenue Item is an Expenditure Item is NOT funded by Homeland Defense/Neighborhood Improvement Bonds Total Fiscal Impact: If adoated. this Mid -Year Budaet Amendment will have a fiscal imaact on the Citv of Miami in the following ways: the General Fund will increase by $5,924,500 (from $670,198,600 to $676,123,100), Debt Service Funds will increase by $2,971,100 (from $75,429,400 to $78,400,500), Special Revenue Funds will increase by $20,476,100 (from $148,973,100 to $169.449.200). the Internal Service Fund will not chanae. and the headcount will increase by 30 ositions (from 4,346 to 4,376 positions). Reviewed By Office of Management and Budget Christopher M Rose Office of Management and Budget Everton Garvis City Manager's Office Anna Medina City Manager's Office Daniel J. Alfonso Legislative Division Valentin J Alvarez Office of the City Attorney Barnaby L. Min Office of the City Attorney Victoria Mendez City Commission Nicole Ewan Office of the Mayor Mayor's Office Office of the City Clerk City Clerk's Office Legislative Division Valentin J Alvarez Office of the City Attorney Barnaby L. Min Office of the City Attorney Victoria Mendez Department Head Review Completed 04/17/2017 5:28 PM Budget Analyst Review Completed 04/17/2017 6:07 PM Assistant City Manager Review Skipped 04/18/2017 9:34 AM City Manager Review Completed 04/18/2017 11:19 AM Legislative Division Review Completed 04/18/2017 1:59 PM Deputy City Attorney Review Completed 04/18/2017 4:05 PM Approved Form and Correctness Completed 04/18/2017 4:58 PM Meeting Completed 04/27/2017 9:00 AM Signed by the Mayor Completed 05/02/2017 6:03 PM Signed and Attested by the City Clerk Completed 05/02/2017 6:31 PM Legislative Division Review Completed 05/03/2017 5:15 PM Deputy Attorney Review Completed 05/03/2017 5:28 PM Approved Form and Correctness with Modification(s) Completed File Number: 1965 City of Miami Legislation Resolution Enactment Number: R-17-0205 City Hall 3500 Pan American Drive Miami, FL 33133 www.miamigov.com Final Action Date:4/27/2017 A RESOLUTION OF THE MIAMI CITY COMMISSION, WITH ATTACHMENT(S), AMENDING APPROPRIATIONS RELATING TO THE GENERAL FUND, DEBT SERVICE FUND, SPECIAL REVENUE FUND, AND INTERNAL SERVICE FUND FOR THE FISCAL YEAR 2016-2017, PURSUANT TO RESOLUTION NO. 16-0444, ADOPTED SEPTEMBER 20, 2016, FOR THE FISCAL YEAR ENDING SEPTEMBER 30,2017; RATIFYING, APPROVING, AND CONFIRMING CERTAIN NECESSARY ACTIONS OF THE CITY MANAGER AND DESIGNATED DEPARTMENTS TO UPDATE THE RELEVANT FINANCIAL CONTROLS, PROJECT CLOSE-OUTS, ACCOUNTING ENTRIES, AND COMPUTER SYSTEMS IN CONNECTION THEREWITH AND FOR GRANTS IN PROGRESS; AND PROVIDING FOR APPLICABLE EFFECTIVE DATES. WHEREAS, on September 20, 2016, the Miami City Commission, pursuant to Resolution No. 16-0444, adopted a General Fund Budget for the City of Miami ("City") for the Fiscal Year beginning October 1, 2016 and ending September 30, 2017 ("Fiscal Year 2016-17") in the amount of $670,198,600 and the total Budget for all non -capital funds in the amount of $979,057,400 ("Adopted Budget"); and WHEREAS, the major source of revenue for the General Fund is derived from the category identified as "Property Taxes" in the amount of $303,610,200; and WHEREAS, the General Fund appropriation is being changed from the Adopted Budget of $670,198,600 to $676,123,100; and WHEREAS, the Debt Service Fund appropriation is being changed from the Adopted Budget of $75,429,400 to $78,400,500; and WHEREAS, the Special Revenue Fund appropriation is being changed from the Adopted Budget of $148,973,100 to $169,449,200; and WHEREAS, the Internal Service Fund appropriation remains $84,456,300; and WHEREAS, the total Adopted Budget for all funds is being changed from $979,057,400 to $1,008,429,100; and WHEREAS, it is in the best interest of the City to authorize the City Manager to make any necessary changes to adjust, amend, and appropriate the City Operating Budget, Five -Year Financial Plan, Strategic Plan, and Multi -Year Capital Plan for the purposes set forth in this Resolution; and WHEREAS, it is also in the best interest of the City to ratify, approve, and confirm certain necessary actions of the City Manager and designated City departments to update the relevant financial controls, project close-outs, accounting entries, and computer systems in connection herewith and for grants in progress; NOW, THEREFORE, BE IT RESOLVED BY THE COMMISSION OF THE CITY OF MIAMI, FLORIDA: Section 1. The recitals and findings contained in the Preamble to this Resolution are adopted by reference and incorporated as if fully set forth in this Section. Section 2. The following appropriations are made for the municipal operations of the General Fund for Fiscal Year 2016-17: GENERAL FUND Departments, Boards & Offices: AMENDED BUDGET WITH AMENDED BUDGET FLOOR AMENDMENT Mayor $ 1,128,000 $ 1,128,000 Commissioners 3,231,000 3,231,000 City Manager 3,578,400 3,578,400 Agenda Coordination 359,200 359,200 Independent Auditor General 1,282,700 1,282,700 Capital Improvements 2,824,600 2,824,600 City Attorney 8,164,800 8,164,800 City Clerk 1,697,400 1,697,400 Civil Service Boards 453,400 453,400 Code Compliance 5,866,000 5,866,000 Communications 1,161,700 1,161,700 Equal Opportunity and Diversity Programs 397,800 397,800 Film and Entertainment 422,700 422,700 Finance 9,170,200 9,170,200 Grants Administration 1,566,000 1,566,000 Human Resources 4,416,800 4,416,800 Information Technology 9,102,000 9,102,000 Management and Budget 2,535,600 2,535,600 Neighborhood Enhancement Teams 5,800,400 5,800,400 Resilience and Sustainability 164,800 239,800 Procurement 2,403,200 2,403,200 Building 10,242,600 10,242,600 Planning and Zoning 6,673,900 6,673,900 General Service Administration 22,619,000 22,619,000 Public Works 21,242,600 21,242,600 Solid Waste 31,484,800 31,484,800 Fire -Rescue 126,191,500 126,191,500 Police 231,684,100 231,724,100 Real Estate and Asset Management 12,396,400 12,396,400 Parks and Recreation 42,344,600 42,344,600 Risk Management 3,098,000 3,098,000 Community and Economic Development 3,482,500 3,482,500 Non -Departmental Accounts 41,193,900 41,078,900 Transfers - OUT 57,742,500 57,742,500 TOTAL GENE RAL FUND $ 676,123,100 $ 676,123,100 Reserves Based on Financial Integrity Principles: (Included in General Fund - NDA) Contingency Reserves Undesignated Reserves TOTAL RESERVES $ 5,000,000 $ 5,000,000 Section 3. The above appropriations for the General Fund are made based on the following sources of revenue for Fiscal Year 2016-17: GENERAL FUND Property Taxes Franchise Fees and Other Taxes Interest Transfers -In Fines and Forfeitures Intergovernmental Revenues Licenses and Permits Other Revenues Charges for Services TOTAL GENERAL FUND REVENUES $ 303,610,200 106,503,600 1,700,000 12,104,100 13,443,900 65,936,900 56,947,100 4,902,500 110,974,800 $ 676,123,100 Section 4. The following appropriations are made for the municipal operations of the Debt Service Fund for Fiscal Year 2016-17: DEBT SERVICE FUNDS Special Obligation Bonds General Obligation Bonds TOTAL DEBT SERVICE FUNDS AMENDED BUDGET $ 30,237,800 48,162,700 $ 78,400,500 Section 5. The above appropriations for the Debt Service Fund are made based on the following sources of revenue for Fiscal Year 2016-17: DEBT SERVICE FUNDS Property Taxes Transfers In & Other Revenues TOTAL DEBT SERVICE FUNDS REVENUES $ 30,237,800 48,162,700 $ 78,400,500 Section 6. The following appropriations are made for the municipal operations of the Special Revenue Fund for Fiscal Year 2016-17: SPECIAL REVENUE FUNDS City Clerk Services Community Development Real Estate and Asset Management Services Departmental Improvement Initiative Economic Development (SR) Emergency Funds Fire -Rescue Services General Special Revenue AMENDED BUDGET $ 1,049,600 51,307,500 5,537,400 14,336,500 204,800 100,000 2,493,900 2,472,200 Homeless Program Law Enforcement Trust Fund Miami Ballpark Parking Facilities Parks and Recreation Services Planning Services Police Services Public Works Services Solid Waste Recycling Educational Trust Fund Transportation and Transit Tree Trust Fund UASI-Fire-Rescue TOTAL SPECIAL REVENUE FUNDS 2,923,200 2,362,300 6,598,400 1,899,100 15,758,300 12,217,900 11,387,400 147,000 24,542,100 3,467,800 10,643,800 $ 169,449,200 Section 7. The above appropriations for the Special Revenue Fund are made based on the following sources of revenue for Fiscal Year 2016-17: SPECIAL REVENUE FUNDS REVENUES All Sources TOTAL SPECIAL REVENUE FUNDS $ 169,449,200 $ 169,449,200 Section 8. The following appropriations are made for the municipal operations of the Internal Service Fund for Fiscal Year 2016-17: INTERNAL SERVICE FUND Life and Health Insurance Workers' Compensation Others TOTAL INTERNAL SERVICE FUND APPROPRIATIONS 48,874,300 15,700,000 19,882,000 $ 84,456,300 Section 9. The above appropriations for the Internal Service Fund are made based on the following sources of revenue for Fiscal Year 2016-17: INTERNAL SERVICE FUND REVENUES All Sources TOTAL INTERNAL SERVICE FUND $ 84,456,300 $ 84,456,300 Section 10. This Resolution is a resolution of precedent and all other resolutions in conflict with it are held null and void insofar as they pertain to these appropriations; however, no provision contained in this Resolution shall be construed to violate the Anti -Deficiency Act, as set forth in Sections 18-500 through 18-503 of the Code of the City of Miami, Florida, as amended ("City Code"). The appropriations are the anticipated expenditure requirements for the City, but are not mandatory should efficient administration of City departments and Boards or altered economic conditions indicate that a curtailment in certain expenditures is necessary or desirable for the general welfare of the City. The City Manager is specifically authorized to create awards and transfer funds between accounts and awards and withhold any of these appropriated funds from encumbrance or expenditure should such action appear advantageous to the economic and efficient operation of the City. The City Manager is also authorized to transfer any excess unrestricted moneys from other funds to the General Fund provided that those are appropriated monies which are no longer needed to implement the original purpose of the appropriation, which are legally available at the time of such transfer, and whose expenditure is not limited to use for any other specified purpose. Section 11. The City Manager is authorized to make any changes to adjust, amend, and appropriate the City Operating Budget, Five -Year Financial Plan, Strategic Plan, and Multi -Year Capital Plan with the transfers in and/or out, as necessary and applicable, of legally available funds and to designate projects, services, components, values, amounts, and uses, as necessary and applicable, for the purposes set forth in this Resolution and Resolution No. 16- 0444. Section 12. All departments and the number of employees designated therein provided for in this budget either by position summary or by the organizational chart are deemed approved by the City Commission. Any permanent change regarding same shall require City Commission approval. Section 13. The City Manager is authorized to administer the executive pay plan and benefit package and to disburse the funds appropriated herein for said purpose in a manner he deems appropriate. The City Manager is also authorized to administer and disburse the City Commission benefit package. Except for those positions in which the salary is established by City Commission action, the City Manager is further authorized to establish the salaries of those employees in executive and staff positions in accordance with the executive and staff pay plan. These employees may receive any salary increases given in Section 15. Section 14. The City Manager is authorized to disburse any funds that may be designated by the City Commission as cost -of -living or other pay adjustments to Civil Service, executive, and staff employees, as may be approved by the City Manager. Section 15. Nothing contained in this Resolution shall be construed as to prohibit or prevent the City Manager, the administrative head of the City, who is responsible for the efficient administration of all departments, from exercising the power granted to and imposed upon him in the Charter of the City of Miami ("Charter") to fix, adjust, raise, or lower salaries and to create, abolish, fill, or hold vacant, temporary, or permanent positions whenever it has been determined by the City Manager to be in the best interest of efficient and economical administration of the City and all its departments. The authority contained in this Section shall also be applicable whenever the City Manager shall cause a department to reorganize itself to perform its services more efficiently. Such reorganization may include reduction of budgeted positions, reclassification of positions, and/or alteration of the number of budgeted positions in any given classification. Section 16. The transfer of funds between the detailed accounts comprising any separate amount appropriated by the above sections hereof is approved and authorized when such transfer shall have been made at the request of the City Manager and when such transfer shall have been made of any part of an unencumbered balance of an appropriation to or for a purpose or object for which the appropriation for the herein fiscal year has proved insufficient. Section 17. The transfer of funds between the detailed accounts comprising any separate amount appropriated by the above Sections hereof is approved and authorized when such transfer of funds is made at the request of the City Manager and when such transfer is to be made between the detailed accounts appropriated to the same office, department, or division. Section 18. To effect salary adjustments, the City Manager is further authorized to make departmental and other transfers from any reserve accounts established in the General Fund and is authorized to approve transfers for any unforeseen requirements of all appropriated funds as may be required so long as such transfer is consistent with the provisions contained in Chapter 18, Article IX of the City Code, as amended. Section 19. To facilitate effective budgetary control and sound fiscal management, the City Manager is further authorized to transfer funds from departmental budget reserve accounts to the Emergency Account of Non -Departmental Accounts to other Funds and to departmental budget reserve accounts from the Emergency Account of Non -Departmental Accounts to other Funds. Section 20. The Emergency Account is declared to be appropriated to meet emergency expenses and is subject to expenditure by the City Manager for any emergency purpose. Section 21. Except as herein provided, transfers between items appropriated shall be authorized by resolution amendatory hereto, except that transfers from the Non -Departmental Accounts may be made by resolution. Section 22. The City Manager is authorized to invite or advertise for bids for the purchase of any material, equipment, physical improvement, or service provided by the aforementioned appropriations, or which may be provided for in accordance with Chapter 18 of the City Code, for which formal bidding is required. Such bids to be returnable to the City Commission or City Manager in accordance with Charter or City Code provisions. Section 23. Expenditure of the herein appropriated funds is authorized in the procurement of goods and services by award or contract for the same by the City Commission following the use, if applicable, of competitive negotiations unless the award of such contract by the City Manager is expressly allowed under City Code provisions. Section 24. Certain necessary actions by the City Manager and the designated City departments to update the relevant financial controls, project close-outs, accounting entries, and computer systems in connection herewith and for grants in progress are hereby ratified, approved, and confirmed. Section 25. This Resolution shall become effective immediately upon its adoption and signature of the Mayor.' APPROVED AS TO FORM AND CORRECTNESS: 1 nz, City Attor ey&ina de4/18/2017 ' If the Mayor does not sign this Resolution, it shall become effective at the end of ten (10) calendar days from the date it was passed and adopted. If the Mayor vetoes this Resolution, it shall become effective immediately upon override of the veto by the City Commission.