HomeMy WebLinkAboutBack-Up from Law DeptDIVISION 12. - MANAGEMENT AND BUDGET DEPARTMENT
Footnotes:
(14)
City Code cross references— Finance, ch. 18; local business tax receipts, ch. 31; taxation, ch. 56.
Sec. 2-491. - Created.
There is hereby created a department to be known as the management and budget department.
(Code 1967, § 2-98; Ord. No. 8742, § 1, 1-11-78; Code 1980, § 2-226)
Sec. 2-492. - Director—Head of department.
The head of the management and budget department shall be known as the director of management
and budget.
(Code 1967, § 2-99; Code 1980, § 2-227)
Sec. 2-493. - Same—Appointment; duties generally.
The city manager is hereby authorized to appoint the director of the management and budget
department, who shall administer the affairs of such department, subject to the supervision and control of
the city manager in all matters.
(Code 1967, § 2-100; Code 1980, § 2-228)
Sec. 2-494. - Same—Management, supervision and control of department; services provided by
department generally.
Subject to the supervision and control of the city manager, the director of the management and budget
department shall manage, supervise, control and administer the affairs of the department. The department
shall provide revenue/grants management services, budget management services, and such other similar
services as the city manager may direct.
(Code 1967, § 2-100.1; Code 1980, § 2-229)
Sec. 2-495. - Department organization; assistant department head and revenue administrator to head
each section.
There shall be included in the management and budget department a budget management section,
and a revenue/grants management section. Each section shall be headed by an assistant department head
and a revenue administrator.
Page 1
(Code 1967, §§ 2-100.2, 2-100.7; Ord. No. 8742, § 1, 1-11-78; Ord. No. 9467, § 1(b), 7-22-82;
Code 1980, §§ 2-230, 2-241)
Sec. 2-496. - Duties of revenue administrator—Revenue/grants management section.
Subject to the supervision and control of the director of the management and budget department, the
revenue administrator shall forecast actual and projected revenue, identify potential new sources of revenue
and perform the city's grant management function by establishing a comprehensive citywide grants
management system.
(Code 1967, § 2-100.3; Code 1980, § 2-231)
Sec. 2-497. - Same—Budget management section.
Subject to the supervision and control of the director of the management and budget department, the
assistant department director in charge of budget services shall provide the services of a budget office,
which shall include the formulation, preparation and evaluation of the city budget; the provision of budgetary
control through constant monitoring of current fiscal operations, and the forecasting of future fiscal
operations for all funds; and the functions which shall include: expenditure control of the financial
management information system; citywide position control; monitoring all legislation authorizing
appropriations through its verification of the availability of funds; undertaking special fiscal management
studies as requested by the mayor, city commission and/or by the city manager; written analysis of the
budgetary impact of all proposed legislation prior to consideration by the city commission; providing through
the city manager to the city commission a written budget impact analysis for all "pocket" agenda items; and
performing such allied duties and functions as the department director may specify.
(Code 1967, § 2-100.4; Code 1980, § 2-232; Ord. No. 11564, § 4, 10-28-97; Ord. No. 11727, §
2, 11-17-98)
Sec. 2-497.1. - Responsibilities of the director of management and budget relating to the Anti -Deficiency
Act.
The director of management and budget shall be responsible for the provisions relating to the Anti -
Deficiency Act, as set forth in sections 18-500 through 18-503, as follows:
(1) To prepare a written budgetary impact analysis for city commission review prior to adoption of a
resolution presented for changes or deviations of the approved budget.
(2) To prepare a written budgetary impact analysis for city commission review prior to adoption of a
resolution presented for ratification, approval and confirmation as a result of an emergency.
(3) To monitor departmental overtime budgets and provide monthly status reports to assist
departments in verifying the availability of funds.
(4) To monitor departmental budgets and provide monthly status reports to assist departments in
verifying the availability of funds.
(5) To notify the department director and the city manager in writing of any deficiency, the cause of
the deficiency, the amount of the deficiency and the recommended remedial action to cure the
deficiency. The city manager shall, within 24 hours, transmit copies to the mayor, the city
commission, city clerk and city attorney.
(6) To submit a comprehensive monthly status report, for distribution to the mayor and members of
the city commission.
Page 2
(Ord. No. 11727, § 2, 11-17-98; Ord. No. 11890, § 3, 2-10-00)
Sec. 2-498. - Duties of computers division.
Subject to the supervision and control of the city manager in all matters, the deputy director of
computers shall manage, supervise, control and administer the affairs of the computers division. The
computers division shall assist and support city departments by providing and coordinating computer-
based, integrated information systems, planning and development services and assist and support city
departments in the monitoring of the operations of such systems. The computers division shall coordinate
the acquisition of hardware and software to develop such systems and shall prepare capital budgets and
administer the capital funds from whatever sources for such acquisition and administer all contracts and
agreements related to such acquisitions. Coordination and review of the computers division services shall
be with such persons, departments or groups as the city manager may direct. The computers division shall
also provide such other allied services to support and assist city departments as the city manager may
direct.
(Code 1967, §§ 2-100.82-100.11; Ord. No. 9467, § 1, 7-22-82; Code 1980, §§ 2-2422-245)
Sec. 2-499. - Service fees.
Expenses to be incurred by the city in connection with the administration of local business tax receipts
and permits have been determined and shall be reimbursed to the city through the imposition of a service
charge in the amount of $3.50. This nonrefundable service charge is in addition to and shall be paid
separately from any assessment, and shall be payable at the time of application or request for services
provided pursuant to the following sections of the city Code: 2-207; 2-234; 2-269; 3-23; 3-29; 3-59; 18-4;
18-40; 18-293; 19-2; 19-6; 22-12; 31-50; 38-11; 38-12; 42-6; 54-3; 54-43; 54-305; and 62-156.
(Ord. No. 11287, § 4, 7-13-95; Ord. No. 12885, § 1, 2-8-07; Ord. No. 13142, § 2, 2-11-10)
Secs. 2-500-2-525. - Reserved.
Page 3