HomeMy WebLinkAboutAttachment A SUBTHIS IS A SUBSTITUTED ITEM.
ORIGINAL CAN BE FOUND AT
THE END.
INTER -OFFICE MEMORANDUM
I'O: Daniel J. Alfonso, City Manager
l' -'RCM: Milton Vickers, Senior Advisor
DATE: October 20, 2017
�SUB,li `C.'T: Revised legislation for City Year
Sponsorship - File # 2335
The attached is the revised legislation, as requested by the Budget Director for file number 2335, regarding
the allocation. of $100,000 to City Year for prograin sponsorship. The changes are included for your
review, along with the final version. The itern went to Commission Agenda on June $, 2017.
In order to upload the final version with changes into Accela, this rnerno with your approving signature, is
required. We thank you for your assistance.
APPROVED ISAPPROVAI:
FILE NO. 2335
A RESOLUTION OF THE MIAMI CITY COMMISSION, WITH
ATTACHMENT(S), BY A FOUR-FIFTHS (4l5THS) AFFIRMATIVE VOTE,
AFTER AN ADVERTISED PUBLIC HEARING, RATIFYING, APPROVING,
AND CONFIRMING THE CITY MANAGER'S FINDING, ATTACHED AND
INCORPORATED AS ATTACHMENT "A," THAT COMPETITIVE
NEGOTIATION METHODS AND PROCEDURES ARE NOT
PRACTICABLE OR ADVANTAGEOUS TO THE CITY OF MIAMI ("CITY"),
PURSUANT TO SECTION 18-85(A) OF THE CODE OF THE CITY OF
MIAMI, FLORIDA, AS AMENDED; WAIVING THE REQUIREMENTS FOR
SAID PROCEDURES; AUTHORIZING THE ALLOCATION OF GRANT
FUNDS IN A TOTAL AMOUNT NOT TO EXCEED $100,000.00 FOR THE
PROGRAM YEAR FROM JUNE 8, 2017 THROUGH JUNE 7, 2018 ("2017-
2018 PROGRAM YEAR"), TO CITY YEAR, INC., A U.S. INTERNAL
REVENUE CODE SECTION 501(C)(3) NOT-FOR-PROFIT
ORGANIZATION ("CITY YEAR"), FOR ITS CITY YEAR MIAMI PROGRAM
WITHIN THE CITY ("PROGRAM"), WITH ANY FUTURE YEAR OF
SPONSORSHIP FOR THE PROGRAM TO REQUIRE AN AGREEMENT
WITH RENEWALS TO BE APPROVED BY THE CITY COMMISSION;
AUTHORIZING THE CITY MANAGER TO NEGOTIATE AND EXECUTE,
IN A FORM ACCEPTABLE TO THE CITY ATTORNEY, A GRANT AWARD
AGREEMENT WITH CITY YEAR, AND ANY AND ALL OTHER
NECESSARY DOCUMENTS, MODIFICATIONS, AND AMENDMENTS, IN
A FORM ACCEPTABLE TO THE CITY ATTORNEY, TO COMPLETE THE
GRANT ALLOCATION AND TO IMPLEMENT THE CITY'S
PARTICIPATION IN THE PROGRAM FOR THE 2017-2018 PROGRAM
YEAR ONLY,
WHEREAS, City Year, Inc., is a United States Internal Revenue Code Section
501(c)(3) not-for-profit organization ("City Year") that focuses on helping students and
schools succeed by bridging the gap between what students need and what schools are
designed to deliver; and
WHEREAS, the City Manager has made a written finding, attached and
incorporated as Attachment "A," pursuant to Section 18-85(a) of the Code of the City of
Miami, Florida, as amended ("City Code"), that competitive bidding is not practicable or
advantageous to the City; and
WHEREAS, the City of Miami ("City") wishes to enter into an agreement with City
Year, and the City Commission has approved for modifications on the floor at today's
meeting, for a total amount not to exceed $100,000.00 for the June 8, 2017 through
June 7, 2018 Program Year ("2017-2018 Program Year") to sponsor a City Year Team
comprised of 8-12 AmeriCorps' members serving to tutor students one-on-one, provide
additional support in the classrooms, and lead school -wide initiatives for its City Year
City of Miami
Legislation
City Halt
3500 Pan American Drive
4£fY
Miami, FL 33133
a , .
Resolution
%v%vw.miamivov.Con]
File Number: 2335
Final Action Date:
A RESOLUTION OF THE MIAMI CITY COMMISSION, WITH
ATTACHMENT(S), BY A FOUR-FIFTHS (4l5THS) AFFIRMATIVE VOTE,
AFTER AN ADVERTISED PUBLIC HEARING, RATIFYING, APPROVING,
AND CONFIRMING THE CITY MANAGER'S FINDING, ATTACHED AND
INCORPORATED AS ATTACHMENT "A," THAT COMPETITIVE
NEGOTIATION METHODS AND PROCEDURES ARE NOT
PRACTICABLE OR ADVANTAGEOUS TO THE CITY OF MIAMI ("CITY"),
PURSUANT TO SECTION 18-85(A) OF THE CODE OF THE CITY OF
MIAMI, FLORIDA, AS AMENDED; WAIVING THE REQUIREMENTS FOR
SAID PROCEDURES; AUTHORIZING THE ALLOCATION OF GRANT
FUNDS IN A TOTAL AMOUNT NOT TO EXCEED $100,000.00 FOR THE
PROGRAM YEAR FROM JUNE 8, 2017 THROUGH JUNE 7, 2018 ("2017-
2018 PROGRAM YEAR"), TO CITY YEAR, INC., A U.S. INTERNAL
REVENUE CODE SECTION 501(C)(3) NOT-FOR-PROFIT
ORGANIZATION ("CITY YEAR"), FOR ITS CITY YEAR MIAMI PROGRAM
WITHIN THE CITY ("PROGRAM"), WITH ANY FUTURE YEAR OF
SPONSORSHIP FOR THE PROGRAM TO REQUIRE AN AGREEMENT
WITH RENEWALS TO BE APPROVED BY THE CITY COMMISSION;
AUTHORIZING THE CITY MANAGER TO NEGOTIATE AND EXECUTE,
IN A FORM ACCEPTABLE TO THE CITY ATTORNEY, A GRANT AWARD
AGREEMENT WITH CITY YEAR, AND ANY AND ALL OTHER
NECESSARY DOCUMENTS, MODIFICATIONS, AND AMENDMENTS, IN
A FORM ACCEPTABLE TO THE CITY ATTORNEY, TO COMPLETE THE
GRANT ALLOCATION AND TO IMPLEMENT THE CITY'S
PARTICIPATION IN THE PROGRAM FOR THE 2017-2018 PROGRAM
YEAR ONLY,
WHEREAS, City Year, Inc., is a United States Internal Revenue Code Section
501(c)(3) not-for-profit organization ("City Year") that focuses on helping students and
schools succeed by bridging the gap between what students need and what schools are
designed to deliver; and
WHEREAS, the City Manager has made a written finding, attached and
incorporated as Attachment "A," pursuant to Section 18-85(a) of the Code of the City of
Miami, Florida, as amended ("City Code"), that competitive bidding is not practicable or
advantageous to the City; and
WHEREAS, the City of Miami ("City") wishes to enter into an agreement with City
Year, and the City Commission has approved for modifications on the floor at today's
meeting, for a total amount not to exceed $100,000.00 for the June 8, 2017 through
June 7, 2018 Program Year ("2017-2018 Program Year") to sponsor a City Year Team
comprised of 8-12 AmeriCorps' members serving to tutor students one-on-one, provide
additional support in the classrooms, and lead school -wide initiatives for its City Year
Miami Program within the City ("Program"), with any future year of sponsorship to
require a one year agreement with renewals and approvals by the City Commission;
NOW, THEREFORE, BE IT RESOLVED BY THE COMMISSION OF THE CITY
OF MIAMI, FLORIDA:
Section 1. The recitals and findings contained in the Preamble of this Resolution
are adopted by reference thereto and incorporated herein as if fully set forth in this
Section.
Section 2. By a four-fifths (4/5ths) affirmative vote, after an advertised public
hearing, the City Manager's finding, attached and incorporated as Attachment "A," that
competitive negotiation methods and procedures are not practicable or advantageous to
the City pursuant to Section 18-85(a) of the City Code, as amended, and waiving the
requirements for said procedures, is ratified, approved, and confirmed.
Section 3. The City Manager is authorized' to allocate grant funds in a total
amount not to exceed $100,000.00 for the 2017-2018 Program Year to City Year for the
Program, with any future year of sponsorship for the Program to require an agreement
with renewals to be approved by the City Commission.
Section 4. The City Manager is authorized' to negotiate and execute, in a form
acceptable to the City Attorney, a grant award agreement with City Year, and any and all
other necessary documents, modifications, and amendments, in a form acceptable to
the City Attorney, to complete the grant allocation and to implement the City's
participation in the Program for the 2017-2018 Program Year only.
Section 5. This Resolution shall become effective immediately upon its adoption
and signature of the Mayor.2
1 The herein authorization is further subject to compliance with all requirements that may be
imposed by the City Attorney including but not limited to those prescribed by applicable City
Charter and City Code provisions.
2 If the Mayor does; not sign this Resolution, it shall become effective at the end of ten (10) calendar days
from the date it was passed and adopted. If the Mayor vetoes this Resolution, it shall become effective
immediately upon override of the veto by the City Commission.
City of Miami
Legislation
Resolution
City hall
3500 Pan American Drive
ivliami. IT 33133
Xv\N, .miamiQ0\"C0n1
File Number: 2335 Final Action Date:
A RESOLUTION OF THE MIAMI CITY COMMISSION, WITH
ATTACHMENT(S), BY A FOUR-FIFTHS (4/5THS) AFFIRMATIVE VOTE,
AFTER AN ADVERTISED PUBLIC HEARING, RATIFYING, APPROVING,
AND CONFIRMING THE CITY MANAGER'S FINDING, ATTACHED AND
INCORPORATED AS ATTACHMENT "A," THAT COMPETITIVE
NEGOTIATION METHODS AND PROCEDURES ARE NOT
PRACTICABLE OR ADVANTAGEOUS TO THE CITY OF MIAMI ("CITY"),
PURSUANT TO SECTION 18-85(A) OF THE CODE OF THE CITY OF
MIAMI, FLORIDA, AS AMENDED; WAIVING THE REQUIREMENTS FOR
SAID PROCEDURES; AUTHORIZING THE ALLOCATION OF GRANT
ERE=
nn nn cnnnn ruc ciernr .�->,ntnr�ta e pceco>» I"®''� �"���O�T; IN A TOTAL AMOUNT NOT TOPROPOSED
0.00 FOR THE PROGRAM YEAR FROM JUNE 8, 2017
7 2018 ("2017-2018 PROGRAM YEAR") TO CITY. INTERNAL REVENUE CODE SECTION 501(C)(3)
NOT-FOR-PROFIT ORGANIZATION ("CITY YEAR"), FOR ITS CITY YEAR
MIAMI PROGRAM WITHIN THE CITY ("PROGRAM"), WITH EACH ANY
FUTURE YEAR OF SPONSORSHIP FOR THE PROGRAM TO REQUIRE
AN AGREEMENT WITH RENEWALS TO BE APPROVED BY THE CITY
COMMISSION; AUTHORIZING THE CITY MANAGER TO NEGOTIATE
AND EXECUTE, IN A FORM ACCEPTABLE TO THE CITY ATTORNEY, A
GRANT AWARD AGREEMENT WITH CITY YEAR, AND ANY AND ALL
OTHER NECESSARY DOCUMENTS, MODIFICATIONS, AND
AMENDMENTS, IN A FORM ACCEPTABLE TO THE CITY ATTORNEY,
TO COMPLETE THE GRANT ALLOCATION AND TO IMPLEMENT THE
CITY'S PARTICIPATION IN THE PROGRAM FOR THE 2017-2018
PROGRAM YEAR ONLY.
WHEREAS, City Year, Inc,, is a United States Internal Revenue Code Section
501(c)(3) not-for-profit organization ("City Year") that focuses on helping students and
schools succeed by bridging the gap between what students need and what schools are
designed to deliver; and
WHEREAS, the City Manager has made a written finding, attached and
incorporated as Attachment "A," pursuant to Section 18-85(a) of the Code of the City of
Miami, Florida, as amended ("City Code"), that competitive bidding is not practicable or
advantageous to the City; and
WHEREAS, the City of Miami ("City") wishes to enter into an agreement with City
Year, and the City Commission has approved for modifications on the floor at today's
meeting, for a total amount not to exceed $100,000.00 for the June 8, 2017 through
June 7, 2018 Program Year ("2017-2018 Program Year") to sponsor a City Year Team
comprised of 8-12 AmeriCorps' members serving to tutor students one-on-one, provide
additional support in the classrooms, and lead school -wide initiatives for its City Year
Miami Program within the City ("Program"), with-eadh any future year of sponsorship to
require a one year agreement with renewals and approvals by the City Commission;
NOW, THEREFORE, BE IT RESOLVED BY THE COMMISSION OF THE CITY
OF MIAMI, FLORIDA:
Section 1. The recitals and findings contained in the Preamble of this Resolution
are adopted by reference thereto and incorporated herein as if fully set forth in this
Section.
Section 2. By a four-fifths (4/5ths) affirmative vote, after an advertised public
hearing, the City Manager's finding, attached and incorporated as Attachment "A," that
competitive negotiation methods and procedures are not practicable or advantageous to
the City pursuant to Section 18-85(a) of the City Code, as amended, and waiving the
requirements for said procedures, is ratified, approved, and confirmed.
Section 3. The City Manager is authorized' to allocate grant funds, intheamount
with W6,000.0
, in a total amount not to exceed $100,000.00 for the
2017-2018 Program Year to City Year for the Program, with each any future year of
sponsorship for the Program to require an agreement with renewals to be approved by
the City Commission.
Section 4. The City Manager is authorized' to negotiate and execute, in a form
acceptable to the City Attorney, a grant award agreement with City Year, and any and all
other necessary documents, modifications, and amendments, in a form acceptable to
the City Attorney, to complete the grant allocation and to implement the City's
participation in the Program for the 2017-2018 Program Year only.
Section 5, This Resolution shall become effective immediately upon its adoption
and signature of the Mayor.2
' The herein authorization is further subject to compliance with all requirements that may be
imposed by the City Attorney including but not limited to those prescribed by applicable City
Charter and City Code provisions.
If the Mayor does not sign this Resolution, it shall become effective at the end of ten (10) calendar days
from the date it was passed and adopted. if the Mayor vetoes this Resolution, it shall become effective
immediately upon override of the veto by the City Commission.
SUBSTITUTED.
CITY OF MIAMI, FLORIDA
INTER -OFFICE MEMORANDUM
TO: Daniel J. Alfonso, City Manager DATE: May 18, 2017
FROM: Milton Vickers, Senior Advisor S1JBJFCT: $ 100,000 not to 2 ved $300,000
ti
on behalf of the City Manager's Office for three (3) years of cons p j ive funding
I /Itei C, f d i
BACKGROUND
City Year, Inc. ("the organization") is an education organizati fueled by national service that
-ty communipes to help keep students in school
partners with urban public schools in high -poverty 0- /-!
and on track to graduate. City Year AmeriCorps members ommit to a year of full-time service
in schools, where they tutor students one-on-one, provid support in classrooms and organize
school -wide initiatives to improve school culture. Th rids being provided to the organization
will sponsor a City Year team for 3 years; $15,000 om the FY 2016-2017 City Manager's
Reserve will fund the beginning of the 2017-201 chool year with $100,000 proposed in next
, Year e
c
mer'Corps members
I "
students
one -0 n -one ' provid Sul
s u, T fiends ds
school
0 1 cn't 'e' 11 f
years;
$ 1 5 ' 000 0111 the I
the 20 17-20 1 chool year
year's budget, in a total amount not to exceed 0,000 for three consecutive years of funding.
1 0 11 $ 0 d jj
As they are familiar with the needs of the c munity and requirements imposed by the City, it would
I
j w
be advantageous to the City to expedite we allocation and waive procurement requirements at this
11 j j
time. Providing these funds to the o - anization will allow more youth to obtain these services
. I Ile pr t
0 u .
11 o
immediately, with no added time fi lie procurement process, which could take over 30-40 days.
RECOMMENDATION
In light of the above stated/pproval of a waiver of the formal requirements of competitive sealed
bidding methods as not b41ng practicable or advantageous to the City as set forth in the City Code
of Ordinances, as arne ed, specifically Section 18-85 (A), and the affirmation of these written
findings and the for ��2"6
aiding of the same to the City Commission for ratification by a four-fifths
vote is reSDect-fi i I I Vretn i i f- -,tFrl
J. Alfonso,