Loading...
HomeMy WebLinkAboutAgenda Item Summary Form",A1' UF..4y AGENDA ITEM SUMMARY FORM File ID: #1803 Date: 02/13/2017 Requesting Department: Department of Parks and Recreation Commission Meeting Date: 04/13/2017 Sponsored By: District Impacted: District 5 Type: Resolution Subject: Accept Grant - Health Foundation of South Florida Purpose of Item: Resolution Authorizing the City Manager to accept a grant from the Health Foundation of South Florida in the total amount not to exceed $53,462.00, to the City of Miami's Department of Parks and Recreation to allocate and appropriate from project number 13- 173515 not to exceed $86,214.00; for a City match not to exceed $79,000.00 and city in-kind services not to exceed $7,214.00 for the purchase, construction, and installation of outdoor fitness equipment and related parks capital improvements commencing April 1, 2017 through March 31, 2018 for the "Creating More Active City Communities" Program at Hadley Park; authorizing the City Manager to create a new capital project number for the program, to amend the City's Capital plan as necessary to include the new capital project number for the program, to create the necessary accounting structure to account for the grant funds in accordance with generally accepted accounting principles and to comply with guidelines set forth by the health Foundation as the grantor. Background of Item: The Department of Parks and Recreation has been awarded a grant from the Health Foundation of South Florida in the total amount not to exceed $53,462.00 to promote health and wellness, while decreasing obesity by providing structured exercise programming at Hadley Park. This Resolution accepts and appropriates the grant, and allocates and appropriates the City match and in kind services not to exceed a total of $86,214.00, creates a new project number for the program, amends the City's Capital Plan as necessary to include the new capital number for the program, and creates the necessary accounting structure to account for grant funds according to Generally Accepted Accounting Principles. Budget Impact Analysis Item is Related to Revenue Item is NOT funded by Bonds Total Fiscal Impact: $139.676.00 (Grant: $53.462.00 + B-173515: $86,214.00) Reviewed By Department of Parks and Recreation Kevin M Kirwin Office of Management and Budget Pedro Lacret Office of Management and Budget Christopher M Rose City Manager's Office Nzeribe Ihekwaba Legislative Division Valentin J Alvarez City Manager's Office Daniel J. Alfonso Office of the City Attorney Barnaby L. Min Office of the City Attorney Victoria Mendez City Commission Nicole Ewan Office of the Mayor Mayor's Office Office of the City Clerk City Clerk's Office Department Head Review Completed Budget Analyst Review Completed Budget Review Completed Assistant City Manager Review Completed Legislative Division Review (RJJ) Completed City Manager Review Completed Deputy City Attorney Review Completed Approved Form and Correctness Completed Meeting Completed Signed by the Mayor Completed Signed and Attested by the City Clerk Completed 03/01/2017 11:13 AM 04/04/2017 3:49 PM 04/04/2017 4:57 PM 04/04/2017 5:00 PM 04/04/2017 5:03 PM 04/04/2017 5:19 PM 04/04/2017 6:03 PM 04/04/2017 7:26 PM 04/13/2017 9:00 AM 04/19/2017 2:14 PM 04/19/2017 2:28 PM A RESOLUTION OF THE MIAMI CITY COMMISSION, WITH ATTACHMENT(S), AUTHORIZING THE CITY MANAGER TO ACCEPT AND APPROPRIATE A GRANT IN THE TOTAL AMOUNT NOT TO EXCEED FIFTY- THREE THOUSAND FOUR HUNDRED SIXTY-TWO DOLLARS ($53,462.00) ("GRANT") FROM THE HEALTH FOUNDATION OF SOUTH FLORIDA ("FOUNDATION") TO THE CITY OF MIAMI'S ("CITY") DEPARTMENT OF PARKS AND RECREATION ("DEPARTMENT"); AUTHORIZING THE CITY MANAGER TO ALLOCATE AND APPROPRIATE FROM PROJECT NUMBER B-173515 A NOT TO EXCEED TOTAL AMOUNT OF EIGHTY- SIX THOUSAND TWO HUNDRED FOURTEEN DOLLARS ($86,214.00) FOR WHICH INCLUDES (1) A CITY MATCH NOT TO EXCEED SEVENTY-NINE THOUSAND DOLLARS ($79,000.00) ("CITY MATCH") AND (2) CITY IN-KIND SERVICES NOT TO EXCEED SEVEN THOUSAND TWO HUNDRED FOURTEEN DOLLARS ($7,214.00) ("CITY IN-KIND SERVICES") FOR THE PURCHASE, CONSTRUCTION, AND INSTALLATION OF OUTDOOR FITNESS EQUIPMENT AND RELATED PARKS CAPITAL IMPROVEMENTS, COMMENCING APRIL 1, 2017 THROUGH MARCH 31, 2018 FOR THE "CREATING MORE ACTIVE CITY COMMUNITIES PROGRAM AT HADLEY PARK' ("PROGRAM"); AUTHORIZING THE CITY MANAGER TO CREATE A NEW CAPITAL PROJECT NUMBER FOR THE PROGRAM, TO AMEND THE CITY'S CAPITAL PLAN AS NECESSARY TO INCLUDE THE NEW CAPITAL PROJECT NUMBER FOR THE PROGRAM, TO CREATE THE NECESSARY ACCOUNTING STRUCTURE TO ACCOUNT FOR THE GRANT FUNDS IN ACCORDANCE WITH GENERALLY ACCEPTED ACCOUNTING PRINCIPLES ("GAAP") AND TO COMPLY WITH GUIDELINES SET FORTH BY THE FOUNDATION AS GRANTOR; FURTHER AUTHORIZING THE CITY MANAGER TO NEGOTIATE AND EXECUTE A GRANT AWARD AGREEMENT WITH THE FOUNDATION, IN A FORM ACCEPTABLE TO THE CITY ATTORNEY ("GRANT AGREEMENT"), AND TO NEGOTIATE AND EXECUTE, IN A FORM ACCEPTABLE TO THE CITY ATTORNEY, ALL OTHER NECESSARY DOCUMENTS, AMENDMENTS, EXTENSIONS, RENEWALS, AND MODIFICATIONS TO THE GRANT AGREEMENT FOR COMPLIANCE WITH THE GRANT AGREEMENT AND TO IMPLEMENT THE PROGRAM. WHEREAS, the City of Miami's ("City") Department of Parks and Recreation ("Department") has been awarded a grant in a total amount not to exceed fifty-three thousand four hundred sixty-two dollars ($53,462.00) ("Grant") from the Health Foundation of South Florida ("Foundation") for the purchase, construction, and installation of outdoor fitness capital equipment and related park capital improvements for a health, wellness, and obesity prevention program through the "Creating More Active City Communities Program at Hadley Park" ("Program") for the period commencing April 1, 2017 and ending March 31, 2018; and WHEREAS, the Program's goals are to implement a structured exercise program at Hadley Park, to foster behavioral changes, and to proactively eliminate the likelihood of obesity -,IV ov . City of Miami City Hall isS ill it A4to � „ ,a Legislation 3500 Pan American Drive r —R �� Miami, FL 33133 Resolution www.miamigov.com Enactment Number: R-17-0168 File Number: 1803 Final Action Date:4/13/2017 A RESOLUTION OF THE MIAMI CITY COMMISSION, WITH ATTACHMENT(S), AUTHORIZING THE CITY MANAGER TO ACCEPT AND APPROPRIATE A GRANT IN THE TOTAL AMOUNT NOT TO EXCEED FIFTY- THREE THOUSAND FOUR HUNDRED SIXTY-TWO DOLLARS ($53,462.00) ("GRANT") FROM THE HEALTH FOUNDATION OF SOUTH FLORIDA ("FOUNDATION") TO THE CITY OF MIAMI'S ("CITY") DEPARTMENT OF PARKS AND RECREATION ("DEPARTMENT"); AUTHORIZING THE CITY MANAGER TO ALLOCATE AND APPROPRIATE FROM PROJECT NUMBER B-173515 A NOT TO EXCEED TOTAL AMOUNT OF EIGHTY- SIX THOUSAND TWO HUNDRED FOURTEEN DOLLARS ($86,214.00) FOR WHICH INCLUDES (1) A CITY MATCH NOT TO EXCEED SEVENTY-NINE THOUSAND DOLLARS ($79,000.00) ("CITY MATCH") AND (2) CITY IN-KIND SERVICES NOT TO EXCEED SEVEN THOUSAND TWO HUNDRED FOURTEEN DOLLARS ($7,214.00) ("CITY IN-KIND SERVICES") FOR THE PURCHASE, CONSTRUCTION, AND INSTALLATION OF OUTDOOR FITNESS EQUIPMENT AND RELATED PARKS CAPITAL IMPROVEMENTS, COMMENCING APRIL 1, 2017 THROUGH MARCH 31, 2018 FOR THE "CREATING MORE ACTIVE CITY COMMUNITIES PROGRAM AT HADLEY PARK' ("PROGRAM"); AUTHORIZING THE CITY MANAGER TO CREATE A NEW CAPITAL PROJECT NUMBER FOR THE PROGRAM, TO AMEND THE CITY'S CAPITAL PLAN AS NECESSARY TO INCLUDE THE NEW CAPITAL PROJECT NUMBER FOR THE PROGRAM, TO CREATE THE NECESSARY ACCOUNTING STRUCTURE TO ACCOUNT FOR THE GRANT FUNDS IN ACCORDANCE WITH GENERALLY ACCEPTED ACCOUNTING PRINCIPLES ("GAAP") AND TO COMPLY WITH GUIDELINES SET FORTH BY THE FOUNDATION AS GRANTOR; FURTHER AUTHORIZING THE CITY MANAGER TO NEGOTIATE AND EXECUTE A GRANT AWARD AGREEMENT WITH THE FOUNDATION, IN A FORM ACCEPTABLE TO THE CITY ATTORNEY ("GRANT AGREEMENT"), AND TO NEGOTIATE AND EXECUTE, IN A FORM ACCEPTABLE TO THE CITY ATTORNEY, ALL OTHER NECESSARY DOCUMENTS, AMENDMENTS, EXTENSIONS, RENEWALS, AND MODIFICATIONS TO THE GRANT AGREEMENT FOR COMPLIANCE WITH THE GRANT AGREEMENT AND TO IMPLEMENT THE PROGRAM. WHEREAS, the City of Miami's ("City") Department of Parks and Recreation ("Department") has been awarded a grant in a total amount not to exceed fifty-three thousand four hundred sixty-two dollars ($53,462.00) ("Grant") from the Health Foundation of South Florida ("Foundation") for the purchase, construction, and installation of outdoor fitness capital equipment and related park capital improvements for a health, wellness, and obesity prevention program through the "Creating More Active City Communities Program at Hadley Park" ("Program") for the period commencing April 1, 2017 and ending March 31, 2018; and WHEREAS, the Program's goals are to implement a structured exercise program at Hadley Park, to foster behavioral changes, and to proactively eliminate the likelihood of obesity and other issues related to physical inactivity in older teens and adults who live in the Liberty City community; and WHEREAS, the Grant requires (1) a City match for the purchase, construction, and installation of the capital equipment and related park capital improvements in an amount not to exceed seventy-nine thousand dollars ($79,000.00) ("City Match") and (2) City in-kind construction management services not to exceed seven thousand two hundred fourteen dollars ($7,214.00) ("City In -Kind Services") for a total not to exceed amount of eighty-six thousand two hundred fourteen dollars ($86,214.00) from Project Number B-173515 pursuant to the City's Fiscal Year 2016-2017 Multi -Year Capital Plan adopted September 6, 2016, pursuant to Resolution No. 16-0393, as amended, to be allocated and appropriated pursuant to this Resolution as set forth below; and WHEREAS, the City Manager and the Department are requesting authorization (1) to accept and appropriate the Grant and to allocate and appropriate the City Match and the City In Kind Services, (2) to create a new project number for the Program, (3) to amend the City's Capital Plan as necessary to include the new capital project number for the Program, (4) to create the necessary accounting structure to account for the Grant funds in accordance with Generally Accepted Accounting Principles ("GAAP") and to comply with the guidelines set forth by the Foundation as grantor, (5) to negotiate and execute an agreement, in a form acceptable to the City Attorney, and (6) to negotiate and execute, in a form acceptable to the City Attorney, all other necessary documents, amendments, extensions, renewals, and modifications to any agreement to implement the Program; NOW THEREFORE BE IT RESOLVED BY THE COMMISSION OF THE CITY OF MIAMI, FLORIDA: Section 1. Recitals and findings contained in the Preamble of this Resolution are adopted by reference incorporated as if fully set forth in this section. Section 2. The City Manager is authorized' (1) to accept and appropriate the Grant in the total amount not to exceed fifty-three thousand four hundred sixty-two dollars ($53,462.00) from the Foundation for the Program and (2) to allocate and appropriate from Project Number 6- 173515 (a) the City Match for the purchase, construction, and installation of the capital equipment and related park capital improvements in an amount not to exceed seventy-nine thousand dollars ($79,000.00) and (b) the City In -Kind Services in an amount not to exceed seven thousand two hundred fourteen dollars ($7,214.00) for a total not to exceed amount of eighty-six thousand two hundred fourteen dollars ($86,214.00). Section 3. The City Manager is further authorized' to create a new project number for the Program, to amend the City's Capital Plan as necessary to include the new capital project number for the Program, to create the necessary accounting structure to account for the Grant funds in accordance with GAAP and to comply with the guidelines set forth by the Foundation as grantor, Section 4. The City Manager is authorized' to negotiate and execute, in a form acceptable to the City Attorney, an agreement and all other necessary documents, amendments, extensions, renewals, and modifications, in a form acceptable to the City Attorney, to implement the Program. ' The herein authorization is further subject to compliance with all requirements that may be imposed by the City Attorney including but not limited to those prescribed by applicable City Charter and City Code provisions. Section 5. This Resolution shall become effective immediately upon its adoption and signature of the Mayor.2 APPROVED AS TO FORM AND CORRECTNESS: 1 Un ndez, City Attor ey 4/4/2017 2 If the Mayor does not sign this Resolution, it shall become effective at the end of ten (10) calendar days from the date it was passed and adopted. If the Mayor vetoes this Resolution, it shall become effective immediately upon override of the veto by the City Commission.