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HomeMy WebLinkAboutAgenda Item Summary FormDate: 02/08/2017 AGENDA ITEM SUMMARY FORM File ID: #1748 Commission Meeting Date: 03/09/2017 Requesting Department: Department of Procurement Sponsored By: District Impacted: All Type: Resolution Subject: Accept Proposal - Procurement Card Services Purpose of Item: The nature of this item is to authorize a resolution of the Miami City Commission, accepting the proposal received August 15, 2016, pursuant to Request for Proposal (RFP) No. 603385, from JPMorgan Chase Bank, N.A., to provide citywide Procurement Card Services, on a contractual basis, for a period of five (5) years, with the option to renew for one (1) additional, five (5) year period; further authorizing the City Manager to execute the negotiated contract in substantially the attached form, and execute any subsequent documents, including any amendments, renewals, extensions, and modifications to the agreement, in a form acceptable to the City Attorney, as may be necessary for said purpose. Background of Item: On July 11, 2016, the Department of Procurement (Procurement) issued RFP No. 603385 under full and open competition to obtain the services of experienced and qualified proposers for the purpose of providing citywide Procurement Card Services. Proposers were required to meet all of the minimum qualification requirements established in the RFP in order to be deemed responsive and responsible to provide the services. On August 15, 2016, the RFP closing date, four (4) proposals were received in response to the RFP. All proposers were deemed responsive and responsible. The Evaluation Committee appointed by the City Manager met on September 22, 2016, and evaluated all proposals. Pursuant to the RFP requirements, the Committee recommended that Procurement negotiate and execute a Professional Services Agreement with JPMorgan Chase Bank, N.A. Procurement hereby recommends award of the contract to JPMorgan Chase Bank, N.A. for all ten (10) years, inclusive of the one (1) option to renew period. Annual rebate revenue is estimated at $22,500, based on the volume of purchases made by the City. Budget Impact Analysis Item is Related to Revenue Item is NOT funded by Bonds Total Fiscal Impact: Estimated annual rebate revenue of $22.500.00 Reviewed By Department of Procurement Annie Perez Office of Management and Budget Jacques Joseph Office of Management and Budget Christopher M Rose City Manager's Office Fernando Casamayor Legislative Division Valentin J Alvarez City Manager's Office Daniel J. Alfonso Office of the City Attorney Barnaby L. Min Office of the City Attorney Victoria Mendez City Commission Nicole Ewan Office of the Mayor Mayor's Office Office of the City Clerk City Clerk's Office Department Head Review Completed Review Pending Completed Budget Review Completed Assistant City Manager Review Completed Legislative Division Review Completed City Manager Review Completed Deputy City Attorney Review Completed Approved Form and Correctness Completed Meeting Completed Signed by the Mayor Completed Signed and Attested by the City Clerk Completed 02/10/2017 3:51 PM 02/21/2017 10:43 AM 02/24/2017 4:32 PM 02/27/2017 10:07 AM 02/27/2017 3:49 PM 02/27/2017 4:47 PM 02/27/2017 4:55 PM 02/28/2017 10:39 AM 03/09/2017 9:00 AM 03/15/2017 4:19 PM 03/15/2017 4:38 PM A RESOLUTION OF THE MIAMI CITY COMMISSION, WITH ATTACHMENT(S), ACCEPTING THE PROPOSAL RECEIVED AUGUST 15, 2016, PURSUANT TO REQUEST FOR PROPOSALS NO. 603385, FROM JPMORGAN CHASE BANK, N.A., TO PROVIDE CITYWIDE PROCUREMENT CARD SERVICES, ON A CONTRACTUAL BASIS, FOR AN INITIAL CONTRACT PERIOD OF FIVE (5) YEARS, WITH THE OPTION TO RENEW FOR ONE (1) ADDITIONAL FIVE (5) YEAR PERIOD, FOR A TOTAL PERIOD OF TEN (10) YEARS; FURTHER AUTHORIZING THE CITY MANAGER TO EXECUTE THE NEGOTIATED MASTER COMMERCIAL CARD SERVICES AGREEMENT, IN SUBSTANTIALLY THE ATTACHED FORM, AND EXECUTE ANY SUBSEQUENT DOCUMENTS, INCLUDING ANY AMENDMENTS, RENEWALS, EXTENSIONS, AND MODIFICATIONS TO THE AGREEMENT, IN A FORM ACCEPTABLE TO THE CITY ATTORNEY, AS MAY BE NECESSARY FOR SAID PURPOSE. WHEREAS, the City of Miami ("City") has a need for the procurement of Citywide Procurement Card Services; and WHEREAS, the City issued Request for Proposals ("RFP") No. 603385 seeking experienced and qualified proposers for the purpose of providing Procurement Card Services; and WHEREAS, the Evaluation Committee appointed by the City Manager completed the review and evaluation of the proposals received and recommended that the Department of Procurement ("Procurement") negotiate and execute a Master Commercial Card Services Agreement with JPMorgan Chase Bank, N.A.; and WHEREAS, the City Manager concurred with the recommendation of the Evaluation Committee; NOW, THEREFORE, BE IT RESOLVED BY THE COMMISSION OF THE CITY OF MIAMI, FLORIDA: Section 1. The recitals and findings contained in the Preamble to this Resolution are adopted by reference and incorporated as if fully set forth in this Section. Section 2. The proposal received August 15, 2016, pursuant to RFP No. 603385, from JPMorgan Chase Bank, N.A., to provide citywide Procurement Card Services, on a contractual basis for a period of five (5) years, with the option to renew for one (1) additional five (5) year period, for a total period of ten (10) years, is accepted. Section 3. The City Manager is authorized' to execute the negotiated contract with JPMorgan Morgan Chase, N.A., in substantially the attached form. -,IV ov . City of Miami City Hall isS ill it A4to � „ ,a Legislation 3500 Pan American Drive r —R �� Miami, FL 33133 Resolution www.miamigov.com Enactment Number: R-17-0117 File Number: 1748 Final Action Date:3/9/2017 A RESOLUTION OF THE MIAMI CITY COMMISSION, WITH ATTACHMENT(S), ACCEPTING THE PROPOSAL RECEIVED AUGUST 15, 2016, PURSUANT TO REQUEST FOR PROPOSALS NO. 603385, FROM JPMORGAN CHASE BANK, N.A., TO PROVIDE CITYWIDE PROCUREMENT CARD SERVICES, ON A CONTRACTUAL BASIS, FOR AN INITIAL CONTRACT PERIOD OF FIVE (5) YEARS, WITH THE OPTION TO RENEW FOR ONE (1) ADDITIONAL FIVE (5) YEAR PERIOD, FOR A TOTAL PERIOD OF TEN (10) YEARS; FURTHER AUTHORIZING THE CITY MANAGER TO EXECUTE THE NEGOTIATED MASTER COMMERCIAL CARD SERVICES AGREEMENT, IN SUBSTANTIALLY THE ATTACHED FORM, AND EXECUTE ANY SUBSEQUENT DOCUMENTS, INCLUDING ANY AMENDMENTS, RENEWALS, EXTENSIONS, AND MODIFICATIONS TO THE AGREEMENT, IN A FORM ACCEPTABLE TO THE CITY ATTORNEY, AS MAY BE NECESSARY FOR SAID PURPOSE. WHEREAS, the City of Miami ("City") has a need for the procurement of Citywide Procurement Card Services; and WHEREAS, the City issued Request for Proposals ("RFP") No. 603385 seeking experienced and qualified proposers for the purpose of providing Procurement Card Services; and WHEREAS, the Evaluation Committee appointed by the City Manager completed the review and evaluation of the proposals received and recommended that the Department of Procurement ("Procurement") negotiate and execute a Master Commercial Card Services Agreement with JPMorgan Chase Bank, N.A.; and WHEREAS, the City Manager concurred with the recommendation of the Evaluation Committee; NOW, THEREFORE, BE IT RESOLVED BY THE COMMISSION OF THE CITY OF MIAMI, FLORIDA: Section 1. The recitals and findings contained in the Preamble to this Resolution are adopted by reference and incorporated as if fully set forth in this Section. Section 2. The proposal received August 15, 2016, pursuant to RFP No. 603385, from JPMorgan Chase Bank, N.A., to provide citywide Procurement Card Services, on a contractual basis for a period of five (5) years, with the option to renew for one (1) additional five (5) year period, for a total period of ten (10) years, is accepted. Section 3. The City Manager is authorized' to execute the negotiated contract with JPMorgan Morgan Chase, N.A., in substantially the attached form. Section 4. The City Manager is further authorized' to negotiate and execute any subsequent documents, including any amendments, renewals, extensions and modifications to the agreement, in a form acceptable to the City Attorney, as may be necessary for said purpose. Section 5. This Resolution shall become effective immediately upon its adoption and signature of the Mayor.2 APPROVED AS TO FORM AND CORRECTNESS: -\� 1 i t6ria i ' ndez, City Attor ey 2/28/2017 ' The herein authorization is further subject to compliance with all requirements that may be imposed by the City Attorney including but not limited to those prescribed by applicable City Charter and City Code provisions. 2 If the Mayor does not sign this Resolution, it shall become effective at the end of ten (10) calendar days from the date it was passed and adopted. If the Mayor vetoes this Resolution, it shall become effective immediately upon override of the veto by the City Commission.