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HomeMy WebLinkAboutAgenda Item Summary FormDate: 02/07/2017 AGENDA ITEM SUMMARY FORM File ID: #1729 Commission Meeting Date: 03/09/2017 Type: Resolution Subject: Accept Bid - La -Z -Boy Inc. Purpose of Item: Requesting Department: Department of Fire - Rescue Sponsored By: District Impacted: All The nature of this item is to establish a term contract for the purchase of La -Z -Boy Recliner Chairs, with La -Z -Boy Incorporated, the sole responsive and responsible bidder under IFB No. 675386, on an as needed basis, for a period of two (2) years, with the option to renew for two (2) additional, two (2) year periods; authorizing the City Manager to negotiate and execute all other documents, including any amendments, renewals and modifications to the contract, in a form acceptable to the City Attorney, as may be necessary for said purpose; allocating funds from the various sources of funds of the user department, subject to availability of funds and budgetary approval at the time of need. Background of Item: The City's Fire Department (Fire) has identified a need to establish a contract for the purchase of La -Z -Boy recliner chairs for Fire stations currently being renovated, as well as, new fire stations that are under construction. On December 6, 2016, the Procurement Department (Procurement) issued Invitation for Bid (IFB) No. 675386. As required by the Procurement Code, the IFB was advertised and issued on-line. On December 27, 2016, when the bid closed, one (1) bid was received, and deemed responsive. Method of award was based on lowest responsive and responsible Bidder. Procurement is recommending award to La -Z -Boy Incorporated, the sole responsive and responsible Bidder. The estimated annual cost for this contract is $30,000, with $180,000 in the aggregate, over a period of six (6) years. Budget Impact Analysis Item is an Expenditure Item is NOT Related to Revenue Item is NOT funded by Bonds Total Fiscal Impact: $30,000 annually ($180.000 in the aggregate over the six (6) years) General Account No: 32000.181000.664000.0000.00000 Reviewed By Department of Fire -Rescue Arturo Gomez Fire Department Review Completed 02/09/2017 2:20 PM Department of Fire -Rescue Joseph Zahralban Department Head Review Completed 02/16/2017 9:31 AM Office of Management and Budget Pedro Lacret Department of Procurement Annie Perez Office of Management and Budget Christopher M Rose Legislative Division Valentin J Alvarez City Manager's Office Daniel J. Alfonso Office of the City Attorney Barnaby L. Min Office of the City Attorney Victoria Mendez City Commission Nicole Ewan Office of the Mayor Mayor's Office Office of the City Clerk City Clerk's Office Budget Analyst Review Completed Procurement Review Completed Budget Review Completed Legislative Division Review Completed City Manager Review Completed Deputy City Attorney Review Completed Approved Form and Correctness Completed Meeting Completed Signed by the Mayor Completed Signed and Attested by the City Clerk Completed 02/21/2017 10:41 AM 02/22/2017 2:15 PM 02/24/2017 2:20 PM 02/24/2017 2:21 PM 02/25/2017 1:18 AM 02/26/2017 10:11 AM 02/27/2017 12:40 PM 03/09/2017 9:00 AM 03/15/2017 4:12 PM 03/15/2017 4:32 PM -,IV ov . City of Miami IIS°°1 il°4I° *01\ °° °° Legislation Resolution Enactment Number: R-17-0109 File Number: 1729 City Hall 3500 Pan American Drive Miami, FL 33133 www.miamigov.com Final Action Date:3/9/2017 A RESOLUTION OF THE MIAMI CITY COMMISSION ACCEPTING THE BID RECEIVED DECEMBER 27, 2016, PURSUANT TO INVITATION FOR BID NO. 675386, FROM LA -Z -BOY INCORPORATED, THE SOLE RESPONSIVE AND RESPONSIBLE BIDDER, FOR THE PURCHASE OF LA -Z -BOY RECLINER CHAIRS, ON AN AS NEEDED BASIS, FOR AN INITIAL CONTRACT PERIOD OF TWO (2) YEARS, WITH THE OPTION TO RENEW FOR TWO (2) ADDITIONAL TWO (2) YEAR PERIODS; ALLOCATING FUNDS FROM THE VARIOUS SOURCES OF FUNDS FROM THE CITY OF MIAMI DEPARTMENT OF FIRE -RESCUE, SUBJECT TO THE AVAILABILITY OF FUNDS AND BUDGETARY APPROVAL AT THE TIME OF NEED; AUTHORIZING THE CITY MANAGER TO NEGOTIATE AND EXECUTE ALL OTHER DOCUMENTS, INCLUDING ANY AMENDMENTS, RENEWALS, AND MODIFICATIONS TO THE CONTRACT, IN A FORM ACCEPTABLE TO THE CITY ATTORNEY, AS MAY BE NECESSARY FOR SAID PURPOSE. WHEREAS, the City of Miami ("City") Department of Fire -Rescue ("Fire -Rescue") has the need for the purchase of La -Z -Boy Recliner Chairs; and WHEREAS, the City issued an Invitation for Bid ("IFB") No. 675386 to establish a contract for the purchase of La -Z -Boy Recliner Chairs; NOW, THEREFORE, BE IT RESOLVED BY THE COMMISSION OF THE CITY OF MIAMI, FLORIDA: Section 1. The recitals and findings contained in the Preamble to this Resolution are adopted by reference and incorporated as if fully set forth in this Section. Section 2. The bid received December 27, 2016, pursuant to IFB No. 675386, from La- Z -Boy Incorporated, the sole responsive and responsible bidder, to purchase La -Z -Boy Recliner Chairs for Fire -Rescue, on an as needed basis, for an initial contract period of two (2) years, with the option to renew for two (2) additional two (2) year periods, is accepted. Section 3. Funds are to be allocated from the various sources of funds from Fire - Rescue, subject to the availability of funds and budgetary approval at the time of need. Section 4. The City Manager is authorized' to negotiate and execute all other documents, including any amendments, renewals, and modifications to the contract, in a form acceptable to the City Attorney, as may be necessary for said purpose. Section 5. This Resolution shall become effective immediately upon its adoption and ' The herein authorization is further subject to compliance with all requirements that may be imposed by the City Attorney including but not limited to those prescribed by applicable City Charter and City Code provisions. signature of the Mayor.2 APPROVED AS TO FORM AND CORRECTNESS: i ria i ' ndez, City Attor iey 212712017 2 If the Mayor does not sign this Resolution, it shall become effective at the end of ten (10) calendar days from the date it was passed and adopted. If the Mayor vetoes this Resolution, it shall become effective immediately upon override of the veto by the City Commission.