HomeMy WebLinkAboutRequest for QualificationsCay q M:e�
REQUEST FOR QUALIFICATIONS
ARCHITECTURAL AND ENGINEERING SERVICES
FOR SHENANDOAH PARK AND NEW SWIMMING POOL FACILITV
B-40563
RFQ NUMBER
14-15-037
ISSUE DATE
Wednesday, December 30, 2015
ADDITIONAL INFORMATION & CLARIFICATION DEADLINE
Wednesday, January 20, 2016
@ 5:00 p.m.
RESPONSE SUBMISSION DUE DATE
Tuesday, February 2, 2016
@ 3:00 p.m.
CONTACT
Anthony Rolle
Procurement Department
City of Miami
444 SW 2nd Avenue, 6t" Floor
Miami, Florida 33130
Fax: 305-400-5021
Email: arolle(a)miamigov.com
TABLE OF CONTENTS
PUBLICNOTICE............................................................................... Pg. 2
SECTION 1
INTRODUCTION TO REQUEST FOR QUALIFICATIONS (RFQ)..............................Pg. 3
SECTION 2
RFQ SCOPE OF SERVICES .............. _ ........... __
SECTION 3
RFQ GENERAL CONDITIONS ................................ .
SECTION 4
__.. .._ . ....Pg. 8
Pg. 11
INSTRUCTIONS FOR SUBMITTING A RESPONSE... Pg. 16
SECTION 5
EVALUATION/ SELECTION PROCESS. Pg. 23
SECTION 6
SUPPLEMENTAL RFQ RESPONSE FORMS.. . . .. .... ................. .. .... . . Pg. 25
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CITY OF MIAMI
REQUEST FOR QUALIFICATIONS
Architectural and Engineering Services for Shenandoah Park
and
New Swimming Pool Facility, B-40563
RFQ NO: 14-15-037
Completed Responses must be delivered to the Office of the City Clerk, City Hall, 3500 Pan
American Drive, Miami, Florida 33133 by 3:00 PM, on Tuesday, February 2, 2016 (Response
Submission Due Date). Any Responses received after the above date and time or delivered to a
different address or location will not be considered.
RFQ documents may be obtained on or after Wednesday, December 30, 2015 from the City of
Miami, Capital Improvements and Transportation Program (CITP) webpage at:
www. miamiaov.com/caoitalimDrovements/r)aaes/Procurement0oportunities/Default.asr).
It is the sole responsibility of all firms to ensure receipt of any addendum(s) and it is recommended
that firms periodically check the CITP webpage for updates and the issuance of addenda.
CITP has not scheduled a Pre -Proposal Conference for this solicitation
The City of Miami reserves the right to accept any Responses deemed to be in the best interest
of the City, to waive any minor irregularities, omissions, and/or technicalities in any Responses,
or to reject any or all Responses and to re -advertise for new Responses, in accordance with the
applicable sections of the City Charter and Code.
THIS SOLICITATION IS SUBJECT TO THE "CONE OF SILENCE" IN ACCORDANCE WITH
SECTION 18-74 OF THE CITY CODE.
DP No. 11567
Architectural and Engineering Services for Shenandoah Park and
New Swimming Pool Facility
Daniel Alfonso, City Manager
SECTION 1
1.0: INTRODUCTION TO REQUEST FOR QUALIFICATIONS
1.1. Invitation
Thank you for your interest in this Request for Qualifications (RFQ). The City of Miami (the City),
through its Procurement Department (Department) invites responses (Responses) which offer to
provide the services described in Section 2.0: "Scope of Services". This RFQ is being issued
pursuant to Section 287.055, Florida Statutes: the Consultants Competitive Negotiation Act.
(CCNA). All references to Florida Statutes, City of Miami and Miami -Dade County Codes and
other laws/regulations will be interpreted to include the phrase "as amended from time to time."
1.2. Agreement Terms and Conditions
The Proposer(s) selected to provide the service(s) requested herein (Successful Proposer(s))
shall be required to execute a Professional Services Agreement (PSA or Agreement) with the City
in substantially the same form as the Agreement included as part of this RFQ.
1.3. Submission of Responses
Sealed written Responses must be received by the City of Miami, City Clerk's Office, no later than
the date, time and at the location indicated in the Public Notice and on the cover of this RFQ in
order to be responsive. Faxed documents are not acceptable. One original and seven copies
plus one copy in digital form (USB Drive preferred), of your Response and sets of Response forms
must be returned to the City, or your Response may be disqualified.
1.4. Cone of Silence
Pursuant to Section 18-74 of the City of Miami Code (Ordinance No. 12271), a "Cone of Silence"
is imposed upon this RFQ.
Written communications must be in the form of a fax, mail or e-mail to Anthony Rolle, City of
Miami, Procurement Department, 444 SW 2nd Avenue, 6th Floor, Miami, FL 33130, Fax 305-
400-5021, e-mail arolle(o)miamigov.com with a copy to the Office of the City Clerk at
rcastillo(o)miamigov.com.
Proposers are hereby cautioned not to contact any member of the Evaluation Committee or any
staff (except as provided herein) regarding this RFQ until such time as the Cone of Silence is
lifted. Failure to abide by this condition of the RFQ shall be cause for rejection of your Response.
Please review City of Miami Ordinance No. 12271, and City Code Section 18-74 for complete
details of the Cone of Silence.
1.5. Additional Information or Clarification
Requests for additional information or clarifications must be made in writing. Proposers may fax
or e-mail their requests for additional information or clarifications in accordance with Article 1.4
Cone of Silence. Facsimiles must have a cover sheet that includes the Proposer's name, the
RFQ number and title, the specific project title (if applicable) and the number of pages transmitted.
Any request for additional information or clarification must be received in writing no later than
5:00 P.M. on Wednesday, January 20, 2016.
Architectural and Engineering Services for Shenandoah Park and 3
New Swimming Pool Facility
The City will issue responses to inquiries and any other corrections or amendments it deems
necessary in written addenda prior to the Response Submission Due Date. Proposers shall not
rely on any representations, statements or explanations other than those made in this RFQ or in
any written addendum to this RFQ. Where there appears to be a conflict between the RFQ and
any addenda issued, the last addendum issued shall prevail.
It is the Proposer's responsibility to assure submission and receipt of all addenda. Prior to
submitting the Response, the Proposer should check the City of Miami, CITP webpage, where all
addenda will be posted. The webpage is located at:
http://www. miamigov.com/CapitaIImprovements/pages/ProcurementOpportunities.
1.6 Award of an Agreement
A City furnished Professional Services Agreement (PSA or Agreement) may, or may not, be
awarded to the Successful Proposer for this RFQ by the City Commission or City Manager, as
applicable, based upon the qualification requirements reflected herein. The City reserves the right
to award or not award, or execute, as applicable, an Agreement with the Successful Proposer
when it is determined to be in the City's best interests. By submitting a Response, a Proposer
agrees that it has no expectation, entitlement or interest in obtaining an Agreement with the City
or any work pursuant to the Agreement. Proposer shall have no recourse against the City from
the operation of this Section. The award and execution of the Agreement shall comply with CCNA,
Florida Statute §287.055, as amended, codified in the City of Miami Code as Section §18-87.
1.7 Agreement Execution
By submitting a Response, the Proposers agree to be bound to and execute the Agreement for
Architectural and Engineering Services for Shenandoah Park and New Swimming Pool Facility,
B-40563. Without diminishing the foregoing, the Proposer may request clarification and submit
comments concerning the Agreement for City's consideration. Only clarification requests and
comments and proposed revisions included within the Proposer's Response will be considered
by the City. Any comments identified after the Response has been received need not be
considered by the City. Furthermore, any requests to negotiate provisions of the Agreement not
identified in the Response after the Response has been received may be grounds for dismissal.
None of the foregoing shall preclude the City from seeking to negotiate changes to the Agreement
during the negotiation process.
The City shall require the Successful Proposer to provide, for itself, as well as the Sub-
consultant(s) any or all of the following documentation to support the Price Proposal (if applicable)
as a condition precedent to execution of an Agreement.
■ Current financial statement(s), preferably an audited financial statement(s) for the most
recently completed fiscal year clearly showing the costs (not percentage) of direct labor, indirect
labor, fringe benefits, general administrative costs and overhead and a statement of profit or
operating margin requested.
■ Raw labor rates by labor or professional classification certified as accurate by an officer of the
company.
■ Breakdown of the fee by task/labor classification and raw or billable hourly rate/number of
hours.
■ Updated information reflecting information resulting from negotiation of the Agreement.
Architectural and Engineering Services for Shenandoah Park and
New Swimming Pool Facility
■ Copy of current Notice of Qualification letter from the Florida Department of Transportation.
The forms for submission of portions of the information contained above are available on the
CITP webpage at:
http://www.miamigov.com/caPitalimprovements/pages/ProcurementOpportunities/ProlectPages/
Work%200rder%20Forms.aso.
Where the City does not provide specific forms to be utilized, the Proposer shall provide the
information in a format acceptable to the City.
1.8 Unauthorized Work
The Successful Proposer shall not begin work until the City issues a Notice to Proceed. Such
Notice to Proceed shall constitute the City's authorization to begin work and is an express
condition precedent to the Proposer being authorized to commence the Work. Any unauthorized
work performed by the Successful Proposer shall be deemed non -compensable by the City and
Proposer shall not have any recourse against the City for performing unauthorized work.
1.9. Submittal Instructions
Careful attention must be given to all requested items contained in this RFQ. Proposers are invited
to submit Responses in accordance with the requirements of this RFQ. PLEASE READ THE
ENTIRE SOLICITATION BEFORE SUBMITTING A RESPONSE. Proposers shall make the
necessary entry in all blanks and forms provided for the Response. Responses shall be submitted
in a sealed envelope or package with the RFQ number and opening date clearly noted on the
outside of the envelope.
1.10. Changes/Alterations
Proposer may change or withdraw a Response at any time prior to Response Submission Due
Date. All changes or withdrawals shall be made in writing to the point of contact specified in Article
1.4, Cone of Silence. Oral/Verbal changes, modifications or withdrawals will not be recognized
and will be disregarded. Written modifications will not be accepted after the Response Submission
Deadline. Proposers shall not assign or otherwise transfer their Response.
1.11. Sub -consultants)
A Sub -consultant is an individual or firm contracted by the Proposer or Proposer's firm to assist
in the performance of services required under this RFQ. A Sub -consultant shall be paid through
Proposer or Proposer's firm and not paid directly by the City. Sub -consultants are allowed by the
City in the performance of the services delineated within this RFQ. Proposer must clearly reflect
in its Response the major Sub -consultants to be utilized in the performance of the required
services. The City retains the right to accept or reject any Sub -consultant proposed in the
Response of Successful Proposer or proposed prior to Agreement execution. Any and all liabilities
regarding the use of a Sub -consultant shall be borne solely by the Successful Proposer and
insurance for each Sub -consultant must be maintained in good standing and approved by the City
throughout the duration of the Agreement. Neither the Successful Proposer nor any of its Sub -
consultants are considered to be employees or agents of the City. Failure to list all major Sub -
consultants and provide the required information may disqualify any proposed Sub -consultants
from performing work under this RFQ.
Architectural and Engineering Services for Shenandoah Park and 5
New Swimming Pool Facility
Proposers shall include in their Responses the requested Sub -consultant information and include
all relevant information required of the Proposer.
Proposers must identify each of its Community Business Enterprise (CBE) Sub -consultants via
Letter of Agreement (LOA) at the time of Response submittal. Additional information can be found
in Section 3.6.
Proposers are expressly prohibited from substituting any Sub -consultants contained in the
Response. Proposers shall not change any Sub -consultants without just cause and prior
written approval by the City Manager or the Manager's designee, as applicable. If approved,
the City reserves the right to request additional required documentation as specified in the RFQ.
If the City does not accept the proposed change(s) the Response will be rejected and not
considered for award.
1.12. Discrepancies, Errors, and Omissions
Any discrepancies, errors, or ambiguities in the RFQ or addenda (if any) should be reported in
writing to the City's Procurement Department in the manner prescribed in the RFQ Section 1.5.
Should it be necessary, the City will issue a written addendum to the RFQ clarifying such conflicts
or ambiguities.
1.13. Disqualification
This RFQ requires the use and submission of specific City Forms. In addition, the RFQ requires
the submission of additional documents and information. Failure to utilize the City Forms and
submit the required documents will result in the rejection of the Response as non-responsive and
it will not be considered for award.
The City reserves the right to disqualify Responses before or after the Response Submission Due
Date, upon evidence of collusion with intent to defraud or other illegal practices on the part of the
Proposer. It also reserves the right to waive any immaterial defect or informality in any Response;
to reject any or all Responses in whole or in part, or to reissue this Request for Qualifications.
Any Response submitted by a Proposer who is in arrears, e.g., money owed or otherwise in debt
by failing to deliver goods or services to the City (including any agency or department of the City)
or where the City has an open claim against a Proposer for monies owed the City at the time of
Response submission, will be rejected as non-responsive and shall not be considered for award.
Any Proposer who submits in its Response any information that is determined by the City, in its
sole opinion, to be substantially inaccurate, misleading, exaggerated, or incorrect, shall be
disqualified from consideration for award of the Agreement.
The City reserves the right to reject Responses submitted by limited liability corporations
1.14. Proposer's Expenditures
Proposer(s) understand and agree that any expenditure they make in preparation and submittal
of Responses or in the performance of any services requested by the City in connection with the
Responses to this RFQ are exclusively at the expense of the Proposer. The City shall not pay or
reimburse any expenditure or any other expense incurred by any Proposer in preparation of a
Architectural and Engineering Services for Shenandoah Park and
New Swimming Pool Facility
Response and/or anticipation of a contract award and/or to maintain the approved status of the
Successful Proposer if an Agreement is awarded, and/or administrative or judicial proceedings
resulting from the solicitation process.
Architectural and Engineering Services for Shenandoah Park and
New Swimming Pool Facility
SECTION 2
2.0: RFQ SCOPE OF SERVICES
2.1. Purpose
The City is seeking to procure a qualified and experienced firm to provide architectural and
engineering professional services for Shenandoah Park and the Shenandoah Park New
Swimming Pool Facility located at 1800 SW 21st Avenue, Miami, Florida. The responding
Architectural/Engineering firm(s) must possess a minimum of five years of experience, under its
current business name, as stipulated in Florida Statute 287.055 (CCNA), and have proven
experience in the design and construction of similar aquatic facilities, as well as proven
experience in site comprehensive studies and development of General Park Plans.
Based upon the Scope of Services as described in the RFQ and PSA, the Respondent's team
will consist of the following disciplines:
■ Lead Architect
■ Lead Civil Engineer
■ A/E Project Manager
■ Civil, Structural, and Mechanical, Electrical and Plumbing (MEP) Engineers
■ Aquatics Engineer
■ Landscape Architect
■ Computer -Aided Design and Drafting (CADD) Technician
■ Geotechnical Services (may be a sub -consultant)
■ Construction Engineering and Inspection (CEI) services
2.2. Scope of Services
The Scope of Services may include, but may not be limited to, providing general architectural and
engineering design services for enhancements to the overall park design, the demolition of the
existing pool facility and building and the planning, design and/or construction management
activities related to the General Park Plan Enhancements and the New Swimming Pool Facility;
Task No. 1 — General Park Plan Enhancements: The Lead Architect shall design a series of
enhancements for the existing Park Design, studying the existing building facilities, amenities,
activity courts/areas, sport fields, their corresponding parking areas, entrances, exits and overall
circulation paths, and provide design enhancements of the overall site.
Note: Currently the park site houses Fire Station No. 14. This Fire Station will remain during the
implementation of the General Park Plan Enhancements and the construction of the new pool
facility. However the General Park Plan shall address the future optimal use of the Fire Station
area in the event of the relocation of Fire Station No. 14.
Task No. 2 — New Swimming Pool Facility: Services to include, but are not limited to, providing
general architectural and engineering services for the demolition of the existing pool facility
building and the planning, design and/or construction management activities related to
Shenandoah Park New Swimming Pool Facility; such as, pool structure design, pool electrical
and mechanical design, civil/site planning, grading and drainage, water and sewer, environmental
assessments and engineering, code compliance and permitting, architectural design and space
planning, construction management, and project management. The City may also require the
selected consultants to perform construction engineering inspections (CEI), threshold
Architectural and Engineering Services for Shenandoah Park and 8
New Swimming Pool Facility
inspections, plans review and landscape architecture services. Consultant shall provide design,
construction documents, construction administration and related services necessary for the
design, construction engineering and inspection services of the Project.
2.3. Project Scope of Work
2.3a. General Park Plan:
The Lead Architect to develop a site improvement design and prepare plans and multiple
renderings and presentations illustrating the new design/improvement concepts, including the
following components:
a. Park access and amenity adjacencies
b. Parking and accessibility
c. Circulation
d. Landscape and hardscape
2.3b. New Swimming Pool Facility at Shenandoah Park
The Project consists of the A/E design services of a new controlled access swimming pool
facility, including the following components:
a. A Long Course pool, possibly an "L" shaped pool, in which the large area shall be 50
yards long with eight to ten swimming lanes. The smaller area will be used to facilitate
learn -to -swim and other aquatic programs;
b. Design elements of an eight inch main with connectivity to the County's water main
at intersecting streets;
c. Pool bath house (includes men's and women's bathrooms, showers, locker rooms,
pump room and pool storage and any necessary amenities);
d. Lifeguard office/first aid room.
2.4. Project Services
The selected Architectural Firm shall provide all required investigations, studies, land survey,
location of underground utilities and structures, geotechnical services, archaeological,
environmental resources, environmental engineering design, structural design, electrical design,
mechanical design, architectural design, site planning, schematic design including 3D
presentations, design development, construction documents, professional cost estimates,
building dry run permit services and other required agencies permits, assistance to the owner in
bidding process, on site construction administration services and post construction administration
services.
The construction of the swimming pool facility will be performed by a firm selected through an
Invitation to Bid (ITB) separate from this RFQ. This RFQ has been initiated for A/E services
only.
The selected architectural firm will be required to make presentations to one or more
stakeholders, Homeowner Association, City of Miami Administrative staff, as well as other
Architectural and Engineering Services for Shenandoah Park and
New Swimming Pool Facility
permitting agencies such as DERM, and Miami -Dade WASD in the course of securing necessary
approvals for the project.
All professional services rendered by the selected firm shall be in accordance and compliance
with current Building Codes, Local City Code and City of Miami Ordinances. The design shall
comply with code accessibility requirements with respect to parking and pedestrian routes, ramps,
guardrails, handrails, wheelchairs, restrooms, shower stalls in dressing rooms, drinking fountains,
doors clearances, turning space, riser and treads in stairs, etc. Furthermore, the facilities shall
meet the requirements for Safety, Electrical, Mechanical and High Velocity Hurricane Zones of
the latest revision of Florida Building Code.
The Consultant may perform work for various departments of the City including, but not limited to
Public Works, Parks and Recreations, Building and Planning and Zoning. The City anticipates the
majority of the scope of work to be A/E related.
A detailed scope of work will be developed for each Work Order issued.
Architectural and Engineering Services for Shenandoah Park and to
New Swimming Pool Facility
SECTION 3
3.0: RFQ GENERAL CONDITIONS
3.1. Acceptance/Rejection
The City reserves the right to accept or reject any or all Responses or to select the Proposer(s)
that, in the opinion of the City, is/are in its best interest(s). The City also reserves the right to reject
any Proposer(s) who has previously failed to properly perform under the terms and conditions of
a contract, to deliver on time any contracts with the City, and who is not in a position to perform
the requirements defined in this RFQ. Further, the City may waive informalities, technicalities,
minor irregularities, and/or request new Responses for the services specified in this RFQ and
may, at its discretion, withdraw and/or re -advertise this RFQ.
3.2. Legal Requirements
This RFQ is subject to all applicable federal, state, county, city and local laws, codes, ordinances,
rules and regulations that in any manner affect any or all of the services covered herein. Lack of
knowledge by the Proposer shall in no way be cause for relief from responsibility.
3.3 Non -Appropriation of Funds
In the event that insufficient funds are appropriated and budgeting or funding is otherwise
unavailable or not allocated in any fiscal period for this Project, then the City, shall have the
unqualified right to terminate the Work Order(s), and/or the Agreement upon written notice to the
Consultant, without any penalty or expense to the City. No guarantee, promise, warranty or
representation is made that any particular work or any project(s) will be assigned to any
Consultant firm.
3.4 Business Tax Receipt Requirement
Respondents shall meet the City's Business Tax Receipt (BTR) requirements in accordance with
Chapter 31, Article 11 of the City of Miami Code, as amended and any applicable Miami -Dade
County BTR requirement. Respondent(s) with a business location outside the City of Miami shall
meet the applicable local BTR requirements. A copy of the license should be submitted with the
Response. The City may, at its sole option, allow the Respondent to submit a copy of their BTR
after the Response Submission Due Date.
3.5 Minimum Qualification Requirements
The City is seeking to procure a qualified architectural and engineering firm with experience in
completing comprehensive park projects for governmental and/or institutional clients. Firms
responding to this RFQ must have been licensed, registered and practicing in the State of Florida
as an architectural/engineering firm for at least the last five years under its current business name
and ownership, providing the required professional services as stipulated in Florida Statute
287.055, CCNA. Respondents must have a proven track record of successfully completing similar
projects. Failure to meet the above -stated requirements will result in the Respondent's response
being rejected as non-responsive. For purposes of this RFQ, South Florida shall mean Miami -
Dade, Monroe, Broward and/or Palm Beach Counties.
Respondents must utilize Form RFQ-PP-R for the above -required reference projects and the form
must be signed by the Owner of the project. Failure to submit the reference forms may result in
the Response being deemed non-responsive.
Architectural and Engineering Services for Shenandoah Park and I
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In addition, Respondents must have at least one staff or team member who has been licensed
and practicing as an engineer under Title XXXII, Regulation of Professions and Occupations,
Florida Statutes 471 for at least three years and who will serve as Project Manager for this Project.
Each firm interested in responding to this RFQ must provide information on the firm's
qualifications and experience; qualifications of the Project team, members and staff; Project
Manager's experience; and previously completed projects. See Section 4.0 "Instructions for
Submitting a Response: Submission Requirements" for further direction. Responses that do not
completely adhere to all requirements may be considered non-responsive and eliminated from
the process. Additional minimum qualifications may be stated in Section 4.0, "Instructions for
Submitting a Response."
The City may consider a Response as responsive where a Respondent has less than the
stipulated minimum number of years of experience solely where the Respondent has undergone
a name change and such change -of -name has been filed with the State of Florida, or where the
Respondent was a subsidiary of a larger firm and the Respondent's firm has been merged into
the larger firm. Respondent must include documentation substantiating such name change or
merger as part of its Response for the City to consider crediting the years of experience from the
Respondent under its previous name.
Failure to include such documentation with the Response may result in a determination that the
submission is non-responsive.
3.6 COMMUNITY BUSINESS ENTERPRISE (CBE) REQUIREMENTS - MANDATORY
Unless precluded by Florida Statutes, Federal laws or regulations or grant requirements, In
accordance with Section 18-87, the City of Miami has established mandatory CBE Participation
requirements as specified in the City Code. CIP has established procedures to assist proposers
in complying with these CBE participation requirements. On the left side of the CITP Procurement
Opportunities and Forms webpage is a link to a new page called CBE Forms/Reports. That page
contains links to required City CBE forms, as well as a forms checklist and a "Frequently Asked
Questions" (FAQ) page containing important information.
In addition, there are also active links to the Miami -Dade County website for a listing of CBE
certified firms and certification forms.
For detailed instructions and access to required CBE forms, click on the link below:
http://www.miamigov.com/Capitallmprovements/pages/ProcurementOpportunities/Projec
tPages/CBE/CBE forms.asp
For all additional CBE questions, please use the contact information listed on the CBE Forms
page.
Prospective firms must adhere to the following mandatory requirement:
• Assign a minimum of fifteen percent of the contract value to firms currently certified by
Miami -Dade County as a CBE.
Architectural and Engineering Services for Shenandoah Park and 12
New Swimming Pool Facility
Unless precluded by Florida Statutes, Federal laws or regulations or grant requirements,
Proposers who meet the mandatory CBE participation requirement through use of firms from
within the City of Miami's municipal boundaries will be awarded five bonus points.
For information on the City's CBE requirements, visit the CITP website at:
http://dev.miamigov.com/capitalimprovements/pages/ProcurementOpportunities/Project
Pages/CBE/CBE forms.asp.
In addition to submitting the required CBE forms, refer to Section 5.0(c) "Five Bonus Points —
CBE Participation", to qualify to receive the five bonus points which the Respondents must:
Include with your Response, copies of a) City of Miami Business Tax Receipt; and b) Miami -Dade
County Business Tax Receipt.
To qualify to receive the five bonus points Proposer's must:
Attach copies of both a current City of Miami Business Tax Receipt
AND a current Miami -Dade County Business Tax Receipt with the submittal.
2. Sign and attach Form 6.4 - Certificate of Compliance WITH SECTIONS 18-87 AND
18-89 OF THE CITY CODE
3. Sign and attach form C-1 - List of Sub Consultants.
To verify the above requirements, the City has provided Form "C-1 List of Sub -Consultants" to
identify all sub -consulting firms (including CBE certified firms) that are part of the Respondent's
team. This Form can be found posted on the CITP webpage with the solicitation
documents. Failure to include this completed form with your Submittal may result in your
response being deemed non-responsive.
SEC. 18-73 CITY OF MIAMI CODE
Local office means a business within the City which meets all of the following criteria:
(1) Has had a staffed and fixed office or distribution point, operating within a permanent structure
with a verifiable street address that is located within the corporate limits of the city, for a
minimum of twelve months immediately preceding the date bids or Responses were received
for the purchase or contract at issue; for purposes of this section, "staffed" shall mean
verifiable, full-time, on-site employment at the local office for a minimum of forty hours per
calendar week, whether as a duly authorized employee, officer, principal or owner of the local
business; a post office box shall not be sufficient to constitute a local office within the city;
(2) If the business is located in the permanent structure pursuant to a lease, such lease must be
in writing, for a term of no less than twelve months, been in effect for no less than the twelve
months immediately preceding the date bids or Responses were received, and be available
for review and approval by the chief procurement officer or its designee; for recently -executed
leases that have been in effect for any period less than the twelve months immediately
preceding the date bids or Responses were received, a prior fully -executed lease within the
corporate limits of the city that documents, in writing, continuous business residence within
Architectural and Engineering Services for Shenandoah Park and 13
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the corporate limits of the city for a term of no less than the twelve months immediately
preceding the date bids or Responses were received shall be acceptable to satisfy the
requirements of this section, and shall be available for review and approval by the chief
procurement officer or its designee; further requiring that historical, cleared rent checks or
other rent payment documentation in writing that documents local office tenancy shall be
available for review and approval by the chief procurement officer or its designee;
(3) Has had, for a minimum of twelve months immediately preceding the date bids or Responses
were received for the purchase or contract at issue, a current business tax receipt issued by
both the city and Miami -Dade County, if applicable; and
(4) Has had, for a minimum of twelve months immediately preceding the date bids or Responses
were received for the purchase or contract at issue, any license or certificate of competency
and certificate of use required by either the city or Miami -Dade County that authorizes the
performance of said business operations; and
(5) Has certified in writing its compliance with the foregoing at the time of submitting its bid or
Response to be eligible for consideration under this section; provided, however, that the
burden of proof to provide all supporting documentation in support of this local office
certification is borne by the business applicant submitting a bid or Response.
3.7 Public Entity Crimes
A person or affiliate who has been placed on the convicted Respondent/Bidder list following a
conviction for a public entity crime may not submit a Response on a contract to provide any goods
or services to a public entity, may not submit a Response on a contract with a public entity for the
construction or repair of a public building or public works project, may not submit a Response on
a lease of real property to a public entity, may not be awarded or perform work as a contractor,
supplier, subcontractor, or consultant under a contract with any public entity, and may not transact
business with any public entity in excess of the threshold amount provided in §287.017, Florida
Statutes, as amended, for Category Two for a period of 36 months from the date of being placed
on the convicted Bidder/Respondent list. §287.133, Florida Statutes, as amended.
3.8 Resolution of Protests
Any actual or prospective contractual party who feels aggrieved in connection with the solicitation
or award of a contract may protest in writing to the Chief Procurement Officer who shall have the
authority, subject to the approval of the City Manager and the City Attorney, to settle and resolve
a protest subject to final approval by the City Commission. Respondents are alerted to Section
18-103 through 18-107 of the City Code (Article III, Chapter 18, City Code City of Miami -
Procurement Ordinance,) describing the protest procedures. Protests failing to meet the
requirements for filing shall NOT be accepted. Failure of a party to timely file shall constitute a
forfeiture of such party's right to file a protest. NO EXCEPTIONS TO THESE REQUIREMENTS,
3.9 Review of Responses for Responsiveness
Each Response will be reviewed to determine if it is responsive to the submission requirements
outlined in the RFQ. A "responsive" Response is one which meets the requirements of the RFQ,
Architectural and Engineering Services for Shenandoah Park and 14
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is submitted in the format outlined in Section 4.1 — Section B of this RFQ, is of timely submission,
and has appropriate signatures/attachments as required on each document.
3.10 Collusion
The Respondent, by submitting a Response, certifies that its Response is made without previous
understanding, agreement or connection either with any person, firm, or corporation submitting a
Response for the same services, or with any City department. The Respondent certifies that its
Response is fair, without control, collusion, fraud, or other illegal action. The Respondent further
certifies that it is in compliance with the conflict of interest and code of ethics laws. The City will
investigate all situations where collusion may have occurred and the City reserves the right to
reject any and all Responses where collusion may have occurred.
3.11 Clarifications
The City reserves the right to request clarifications of information submitted and to request any
necessary supporting documentation or information of one or more Respondents after the
deadline for submission of Responses.
3.12 Key Personnel
Subsequent to submission of a Response and prior to award of an Agreement, Key Personnel
shall not be changed. Respondents shall not change any member of their Key Personnel without
just cause and must obtain prior written approval from the City. The City reserves the right to
request additional documentation as required by the RFQ. If the City does not accept the
proposed change(s) the Response may be rejected and not considered for award.
3.13 Additional Terms and Conditions
No additional terms and conditions included as part of your solicitation response shall be
evaluated or considered, and any and all such additional terms and conditions shall have no force
or effect and are inapplicable to this solicitation. If submitted either purposely, through intent or
design, or inadvertently, appearing separately in transmittal letters, specifications, literature, price
lists or warranties, it is understood and agreed that the General Conditions and Special Conditions
in this solicitation are the only conditions applicable to this solicitation and that the
bidder's/respondent's authorized signature affixed to the bidder's/respondent's acknowledgment
form attests to this Agreement is provided by the City and is expressly included as part of this
solicitation, no additional terms or conditions which materially or substantially vary, modify or alter
the terms or conditions of the Agreement, in the sole opinion and reasonable discretion of the City
will be considered. Any and all such additional terms and conditions shall have no force or effect
and are inapplicable to this Agreement.
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SECTION 4
4.0: INSTRUCTIONS FOR SUBMITTING A RESPONSE
Submit the following information and documents with Proposer's Response to this RFQ. Failure
to do so may deem your Responses non-responsive. Non-responsive submittals will receive no
further consideration.
4.1 Submission Requirements
Each Response must contain the following documents and forms required by Sections 4.1 A-E,
each fully completed, and signed as required. Proposers shall prepare their Responses utilizing
the same format outlined below in Section 4.1.B. Each section of the Response as stipulated in
4.1B shall be separated by a tabbed divider identifying the corresponding section number.
Proposers are not to submit any information in response to this RFQ that has not been requested
or which the Proposer considers confidential. Submission of any confidential information will be
deemed a waiver of any confidentiality or other such protection, which would otherwise be
available to the Proposer, except as specifically permitted under Florida Statute. Proposers are
not to include any documents not specifically required or requested, including, but not limited to;
media and public relations literature, annual reports, pictures, etc. Such documentation will not
be considered and will be redacted from the copies provided to the Evaluation Committee. The
submission of such documentation may adversely affect the evaluation of the Response by the
Evaluation Committee.
Hard cover binders are not be used in the submission of the Response. Only heavy stock paper,
not exceeding 100#, is to be used for the front and back covers as well as the required section
dividers. Proposers should also make every effort to utilize recycled paper in preparing its
Response. Double sided printing is permitted provided that the Response complies with the
format set forth in 4.1 B.
Do not include additional information not requested in this RFQ unless specified in the form of an
Addendum. This RFQ requires the use and submission of specific City Forms. The City forms
shall not be expanded or altered. Additional pages may not be added unless the form specifically
states that pages can be added. Failure to utilize the City Forms will result in the rejection of the
Response as non-responsive.
A. Content of Qualifications Statement:
All Forms referenced in Sections A-E are identified in Section 4.1.13.
Section A
1. Table of Contents
The table of contents should outline in sequential order the major areas of the
submittal, including enclosures. All pages of the Response must be consecutively
numbered and correspond to the Table of Contents.
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J6. NN
2. Proposal Letter
Proposer shall complete and submit Form RFQ-PL for this section of the
Response. (1 page maximum)
3. Narrative
Proposer shall complete and submit Form RFQ-N for this section of its Response.
Provide a brief overview of the Proposer's firm and why the Proposer should be
selected for this Project. (1 page maximum)
4. Qualifications of the Proposer
Proposer shall complete and submit Form RFQ-QP for this section of its
Response. (1 form - 3 pages maximum)
5. Qualifications of the Proposer's Team
Firm shall complete and submit Form RFQ-QT for this section of its Response.
Form RFQ-WC is to be completed for each of the Key Personnel identified in Form
RFQ-QT. An organizational chart of the Project Team shall be provided along with
a one page resume for key personnel.
6. Team Organizational Chart
An organizational chart of the Proposer's team shall be provided for key personnel.
7. Proposer's Project Experience:
Proposer shall complete and submit Form RFQ-PP for this section of its Response.
Provide a comprehensive summary of the Proposer's A/E experience. The firm
MUST have a minimum of five years of experience and have served as the lead
on similar projects on a minimum of five previous occasions. A list of projects of
similar size, scope and complexity must be submitted. Information should include;
client's name, address, phone number, description of work, and the year the
project was completed. Failure to meet the five year minimum requirement will
in and of itself result in the Response being deemed non-responsive.
For each RFQ-PP Form, the Proposer must submit a RFQ-PP-R Form for the
Proposer's Project Experience for this section of its Response.
Section B
Design Philosophy and Process
Proposer shall complete and submit Form RFQ-DPP for this section of its
Response. Proposer shall include a brief explanation of the firm's A/E design
philosophy & process as it relates to this Project. This should include an
understanding of the Scope of Services, clearly defined issues commonly
encountered and methodology for resolution of these project issues, value
engineering and the process and approach to meeting the requirements of the
Scope of Services.
(2 page maximum)
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2. Technical Approach
Proposer shall complete and submit Form RFQ-T for this section of its Response.
(2 page maximum)
Provide a comprehensive explanation of the firm's approach to:
Computer aided design and drafting capabilities planning
r Sustainable design- approach to minimizing the daily and long term
operational and maintenance cost, including the application of "green design"
Value Engineering — approach used in determining material and
equipment quality and maximizing efficiency with design elements
Quality control and assurance procedures, including timely reporting,
and reviewing pay applications and change orders
Computer aided design and drafting capabilities
Quality control and assurance, including coordination between design
disciplines, compliance with program requirements professional/industry
standards, and conformance with all applicable code requirements, including
Miami 21
Prior experience with governmental parks and recreational facilities
Section C
Qualifications of Lead Architect
Proposer shall complete and submit Form(s) RFQ-LA for the Lead Architect for
this section of its Response.
For each RFQ-LA Form submitted, the Proposer must submit a RFQ-LA-R Form
for the Lead Architect for this section of its Response. Include the Lead Architect's
Resume.
2. Qualifications of Project Manager
Proposer shall complete and submit Form(s) RFQ-PM for the Project Manager for
this section of its Response.
For each RFQ-PM Form submitted, the Proposer must submit a RFQ-PM-R Form
for the Project Manager for this section of its Response. Include the Project
Manager's Resume.
3. Qualifications of Civil, Structural, Electrical, MEP, Aquatics Engineers
Proposer shall complete and submit Form(s) RFQ-EE for all Engineers listed for
this section of its Response.
For each RFQ-EE Form, the Proposer must submit a RFQ-EE-R Form for all
Engineers for this section of its Response. Include the Resume of each Engineer
identified in this section of its Response.
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3. Proposer's Workload Capacity Form
Please complete Form RFQ-WC — Work Load Capacity for the Proposer's current
workload.
Section D
PSA or Agreement Provisions (Exhibit "A")
Provide comments on, and exceptions to the attached Agreement terms and
conditions. Proposed changes to the Agreement must be returned to the City in
Microsoft Word format with comments reflected by "red -lining" the original
document utilizing the tracking feature. The Microsoft Word document must be
included in the Response in both printed format and electronically on a CD-ROM
or USB Drive. The City will only consider the identified comments and exceptions
during negotiations. Where a Response is returned without comments it will be
deemed that the Proposer has no comments or exceptions to the draft Agreement.
If the Proposer has no comments, a statement to that effect shall be included in
the Response in this section. As noted certain sections of the Agreement,
including, without limitation, Hold Harmless/Indemnity, Insurance, Cancellation for
Convenience, Funding Out, Ethics, Public Records, Sunshine, Lobbying and
Compliance with Laws Sections are long standing City practices and cannot be
modified
2. Acknowledgment of Addenda
Sign and return copies of the signature page of each addendum issued.
3. RFQ Response Forms (Section 6.0)
Sign and return each RFQ Response Form for the Proposer.
4. Information for Determining Joint Venture Eligibility - Form A
(if applicable)
Section E
1. Letter of Agreement(s) (LOA)
2. Form C-1 List of Sub -consultants*
3. Certificate of Compliance
4. Copies of CBE certification for Prime (if applicable)
5. Notice of Qualifications (FDOT)
*NOTE: Sub -consultants Information form C-1
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Proposer shall list all proposed Sub -consultants to be used, regardless of racial or gender
grouping, to include names, addresses, phone numbers, type of work (service or
commodity) and CBE by Miami -Dade County (if applicable).
B. Response Submission Format:
Responses are to be prepared and submitted in the format below. Failure to comply with
this format may result in the Response being determined non-responsive.
Section A
1. Table of Contents
2. RFQ-PL — Proposal Letter
3. RFQ-N — Proposal Narrative
4. RFQ-QP — Qualifications of Proposer
5. RFQ-QT — Qualifications of Proposer's Team — Including Forms RFQ-WC
6. Team Organizational Chart
7. RFQ-PP- Proposer's Project Experience
8. RFQ-PP-R — Proposer's Reference Forms
Section B
1. RFQ-DPP — Design Philosophy & Process
2. RFQ-T — Technical Approach
Section C
For all positions proposed, please submit the supporting form below:
1. RFQ-LA- Qualifications of Lead Architect Forms
2. RFQ-LA-R- Lead Architect Reference Forms
3. Resume of Resume of Lead Architect
4. RFQ-PM — Qualifications of Project Manager Forms
5. RFQ-PM-R —Project Manager Reference Forms
6. Resume of Project Manager
7. RFQ-EE — Qualifications Forms for all listed Engineers*
8. RFQ-EE-R- Engineer Reference Forms*
9. Resume of Engineer
10. Form RFQ-WC - Workload Capacity for the Proposer's current work load.
* Note — Forms RFQ-EE and RFQ-EE-R should be utilized for each and every engineer
(mechanical, structural, civil, plumbing, electrical, aquatics, personnel).
Section D
1. PSA or Agreement Provisions (Exhibit A)
2. Acknowledgment of Addenda
3. Supplemental RFQ Response Forms (Section 6.0)
4. Information for Determining Joint Venture Eligibility - Form A
(if applicable)
Section E
1. Letter of Agreement (LOA) 1 page for each Sub consultant firm
2. Form C-1 List of Sub consultants
3. Certificate of Compliance
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4. Copies of CBE certification for Prime (if applicable)
4.2. Response Submission
One original and seven bound copies, plus one digital copy (in .pdf file format) or USB
Drive, of your complete response to this RFQ must be delivered to:
Mr. Todd B. Hannon, City Clerk
City of Miami
Office of the City Clerk
3500 Pan American Drive
First Floor
Miami, Florida 33133
Responses must be clearly marked on the outside of the package referencing
RFQ No. 14-15-037
Architectural and Engineering Services
for
Shenandoah Park and New Swimming Pool Facility
B- 40563
Responses received at any other location than the aforementioned or after the Response
Submission Due Date and time shall be deemed non-responsive and shall not be
considered.
Responses should be signed by an official authorized to bind the Proposer to the provisions given
in the Responses. Responses are to remain valid for at least 180 days. Upon award of an
Agreement, the contents of the Responses of the Successful Proposer(s) may be included as part
of the Agreement, at the City's discretion. Additional information on submission requirements can
be found in Section 4.1.
SUBMITTAL GUIDELINES
1. General
Only one Response from an individual, firm, partnership, corporation or joint venture will
be considered in response to this RFQ. Sub -consultants, business entity, or Sub -
Contractors may be included in more than one Response submitted by more than one
Proposer. A firm, partnership, corporation or joint venture that submits a Response may
not be a Sub -Consultant on another Response submitted under this RFQ.
Joint venture firms must complete and submit with their Response the form titled
"Information for Determining Joint Venture Eligibility", (Form A, located on the last two
pages of this RFQ document) and submit a copy of the formal agreement between all
joint -venture parties. This joint venture agreement must indicate their respective roles,
responsibilities and levels of participation for the Project. Failure to timely submit Form A,
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CON Op A,
* lalln lune
�
all
along with an attached written copy of the joint venture agreement may result in
disqualification of your Response.
Joint Venture Submissions will be evaluated based on the combined team. Each member
of a Joint Venture shall provide the information listed above.
Proposer must clearly reflect in its Response any Sub -Consultants proposed to be used,
and provide for the Sub -Consultant the same information required of the Proposer. The
City retains the right to accept or reject any proposed Sub -Consultants.
Throughout this RFQ, the phrases "must" and "shall" will denote mandatory requirements.
Any Response that does not meet the mandatory requirements is subject to immediate
disqualification.
It is the policy of the City that the Successful Proposers register as a Bidder/Vendor
indicating the commodities/services which the Proposer can regularly supply to the City.
Should the Successful Proposer not be currently listed on the City's Proposer/bidder's list,
they may register via the internet at: http:Hegov.ci.miami.fl.us/bids/bids.asp. For any
questions, contact the Procurement Department at (305) 416-1922. Proposers may be
registered as a Bidder/Vendor prior to submitting its Response. It is the sole responsibility
of the Proposer(s) to insure that they are properly registered with the City.
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SECTION 5
5.0 INFORMAL EVALUATION/SELECTION PROCESS
A. Evaluation Procedures
The procedure for response evaluation and selection is as follows:
Request for Qualifications issued.
2. Receipt of Responses.
3. Opening and listing of all Responses received.
4. Preliminary review by City's Procurement staff for compliance with the submission
requirements of the RFQ, including verification that each Response includes all
documents required.
Review by professional staff and/or an Evaluation Committee (Committee)
certifying that the Proposer is qualified to render the required services according
to State regulations.
6. The Committee, appointed by the City Manager, shall meet to evaluate each
responsive Response in accordance with the requirements of this RFQ. The
Committee will select a minimum of three firms deemed the most highly qualified
to perform the required services, unless fewer than three Responses are received.
At the Committee's option, they may decide to hold brief presentations and
interview sessions with all Proposers or Shortlisted firms.
7. The Committee forwards its recommendation to the City Manager, listing the
Proposers in rank order.
After reviewing the Committee's recommendation, the City Manager may:
a) approve the recommendation of the Committee, written notice of which shall
be provided to all proposers, and the City Manager shall then submit his or her
recommendation to the City Commission;
b) reject the Committee's recommendation and instruct the Committee to re-
evaluate and make further recommendations;
c) reject all Responses; or
d) recommend that the City Commission reject all Responses.
City Manager may accept the recommendation and authorize CITP to enter into
negotiations with the top ranked Proposer, request that the Committee provide
additional information as to the ranking of the Responses. Upon approval of the
Committee recommendation the Proposers will be listed in rank order on the CITP
webpage:
http://www. miamigov.com/Capital I mprovements/pages/ProcurementOpportunitie
s/Default.asp.
Upon successful negotiation of an Agreement, CITP will forward the recommended
Agreement to the City Manager for approval and the City Manager upon acceptance
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of the negotiated Agreement will approve the award or recommend that the City
Commission, when required by the City's Procurement Code, approve the
recommendation of the Committee and the award of the Agreement. Where CITP is
not able to successfully negotiate an Agreement with the top ranked Proposer(s)
CITP will recommend to the City Manager that such negotiations be terminated and
that CITP enter into negotiations with the next ranked Proposer(s) until an Agreement
is negotiated or all Responses are rejected.
10. After reviewing the City Manager's recommendation, the City Commission may:
approve the City Manager's recommendation and authorize award of the
Agreement; reject the Agreement; or reject all Responses and direct the City
Manager re -open negotiations or to solicit new Responses.
B. Evaluation Criteria
Responses shall be evaluated according to the following criteria and respective weight:
Proposer's Experience and Qualifications Maximum 35 points
Proposer's Team Experience Maximum 35 points
Experience of Project Architect Maximum 10 points
Design Philosophy and Process Maximum 10 points
Technical Approach Maximum 10 points
C. Five Bonus Points — CBE Participation
Unless precluded by Florida Statutes, Federal laws or regulations or grant requirements,
Bonus points will be awarded to Proposers who agree to use Miami -Dade County CBE Firms
from within the City of Miami municipal boundaries. The awarded firm must agree to assign
at a minimum fifteen percent of the contract value to certified CBE firms that maintain a "Local
Office", as defined in City Code Section 18-73.
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SECTION 6
6.0 SUPPLEMENTAL RFQ RESPONSE FORMS
6.1. SUPPLEMENTAL RFQ INFORMATION FORM
RFQ NO.: 14-15-037: Architectural and Engineering Services for Shenandoah Park and
New Swimming Pool Facility
I certify that any and all information contained in this RFQ is true. I certify that this RFQ is made
without prior understanding, agreement, or connections with any corporation, firm or person
submitting a RFQ for the same materials, supplies, equipment, or services and is in all respects
fair and without collusion or fraud. I agree to abide by all terms and conditions of the RFQ, and
certify that I am authorized to sign for the Respondent's firm. Please print the following and sign
your name:
Firm's Name
Principal Business Address
Telephone
Fax
E-mail address
Name
Title
Authorized Signature
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6.2.1 CERTIFICATE OF AUTHORITY
(IF CORPORATION OR LLC)
STATE OF )
SS:
COUNTY OF )
I HEREBY CERTIFY that a meeting of the Board of Directors of the
a corporation existing under the laws of the State of held on
, 20 , the following resolution was duly passed and adopted:
"RESOLVED, that, as President of the Corporation, be and is hereby authorized to execute the Response
dated, , 20 , to the City of Miami and this Corporation and that their execution
thereof, attested by the Secretary of the Corporation, and with the Corporate Seal affixed, shall be the
official act and deed of this Corporation."
I further certify that said resolution is now in full force and effect.
IN WITNESS WHEREOF, I have hereunto set my hand and affixed the official seal of the corporation this
, day of
Secretary:
(SEAL)
,20
FAILURE TO COMPLETE, SIGN, AND RETURN THIS FORM MAY DISQUALIFY YOUR RESPONSE
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6.2.2
STATE OF )
SS:
COUNTY OF )
CERTIFICATE OF AUTHORITY
(IF PARTNERSHIP)
I HEREBY CERTIFY that a meeting of the Partners of the
organized and existing under the laws of the State of
, 20 , the following resolution was duly passed and adopted:
, held on
"RESOLVED, that, , as of the Partnership, be and
is hereby authorized to execute the Response dated, 20
and this Partnership and that their execution thereof, attested by the
shall be the official act and deed of this Partnership."
I further certify that said resolution is now in full force and effect.
IN WITNESS WHEREOF, I have hereunto set my hand this day of
Secretary:
(SEAL)
, to the City of Miami
20
FAILURE TO COMPLETE, SIGN AND RETURN THIS FORM MAY DISQUALIFY YOUR RESPONSE
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6.2.3 CERTIFICATE OF AUTHORITY
(IF JOINT VENTURE)
STATE OF )
SS:
COUNTY OF )
I HEREBY CERTIFY that a meeting of the Principals of the
organized and existing under the laws of the State of
held on 20 , the following resolution was duly passed and
adopted:
"RESOLVED, that, as
Venture be and is hereby authorized to execute the Response dated
the City of Miami official act and deed of this Joint Venture."
I further certify that said resolution is now in full force and effect.
of the Joint
20 , to
IN WITNESS WHEREOF, I have hereunto set my hand this day of
,20
Secretary:
(SEAL)
FAILURE TO COMPLETE, SIGN AND RETURN THIS FOR MAY DISQUALIFY YOUR RESPONSE
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6.2.4 CERTIFICATE OF AUTHORITY
(IF LIMITED LIABILITY CORPORATION)
STATE OF )
SS:
COUNTY OF )
I HEREBY CERTIFY that a meeting of the Principals of the
organized and existing under the laws of the State of ,
held on 20 , the following resolution was duly passed
and adopted:
"RESOLVED, that, as of the Limited
Liability Corporation be and is hereby authorized to execute the Response dated,
20 , to the City of Miami official act and deed of this Limited Liability
Corporation."
I further certify that said resolution is now in full force and effect.
IN WITNESS WHEREOF, I have hereunto set my hand this day of
.20
Secretary:
(SEAL)
FAILURE TO COMPLETE, SIGN, AND RETURN THIS FORM MAY DISQUALIFY YOUR RESPONSE
Architectural and Engineering Services for Shenandoah Park and -?q
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6.2.5 CERTIFICATE OF AUTHORITY
(IF INDIVIDUAL)
STATE OF )
SS:
COUNTY OF )
I HEREBY CERTIFY that as an individual, I
(Name of Individual)
and as a d/b/a (doing business as)
(if applicable)
exist under the laws of the State of Florida.
"RESOLVED, that, as an individual and/or d/b/a (if applicable), be and is hereby authorized to execute the
Response dated, , 20 , to the City of Miami as an individual and/or d/b/a (if
applicable) and that my execution thereof, attested by a Notary Public of the State, shall be the official act
and deed of this attestation."
I further certify that said resolution is now in full force and effect.
IN WITNESS WHEREOF, I have hereunto set my hand and affixed the official seal of Notary Public this
day of 20
NOTARY PUBLIC:
Commission No.:
I personally know the individual/do not know the individual (Please Circle)
Driver's License #
(SEAL)
FAILURE TO COMPLETE, SIGN, AND RETURN THIS FORM MAY DISQUALIFY YOUR RESPONSE
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6.3 DEBARMENT AND SUSPENSION
(a) Authority and requirement to debar and suspend:
After reasonable notice to an actual or prospective contractual party, and after
reasonable opportunity to such party to be heard, the City Manager, after consultation
with the Chief Procurement Officer and the City Attorney, shall have the authority to
debar a contractual party for the causes listed below from consideration for award of
city contracts. The debarment shall be for a period of not fewer than three years. The
City Manager shall also have the authority to suspend a contractor from consideration
for award of City contracts if there is probable cause for debarment. Pending the
debarment determination, the authority to debar and suspend contractors shall be
exercised in accordance with regulations, which shall be issued by the Chief
Procurement Officer after approval by the City Manager, the City Attorney, and the
City Commission.
(b) Causes for debarment or suspension include the following:
1. Conviction for commission of a criminal offense incident to obtaining or attempting
to obtain a public or private contract or subcontract, or incident to the performance
of such contract or subcontract.
2. Conviction under state or federal statutes of embezzlement, theft, forgery, bribery,
falsification or destruction of records, receiving stolen property, or any other
offense indicating a lack of business integrity or business honesty.
3. Conviction under state or federal antitrust statutes arising out of the submission of
bids or Responses.
4. Violation of contract provisions, which is regarded by the Chief Procurement
Officer to be indicative of non -responsibility. Such violation may include failure
without good cause to perform in accordance with the terms and conditions of a
contract or to perform within the time limits provided in a contract, provided that
failure to perform caused by acts beyond the control of a party shall not be
considered a basis for debarment or suspension.
5. Debarment or suspension of the contractual party by any federal, state or other
governmental entity.
6. False certification pursuant to paragraph (c) below.
7. Any other cause judged by the City Manager to be so serious and compelling as
to affect the responsibility of the contractual party performing City contracts.
Architectural and Engineering Services for Shenandoah Park and 31
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(c) Certification:
All contracts for goods and services, sales, and leases by the City shall contain a
certification that neither the contractual party nor any of its principal owners or
personnel has been convicted of any of the violations set forth above or debarred or
suspended as set forth in paragraph (b) (5).
The undersigned hereby certifies that neither the contractual party nor any of its principal
owners or personnel has been convicted of any of the violations set forth above, or debarred
or suspended as set forth in paragraph (b) (5).
Company Name:
Individual Name:
Signature:
Date:
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6.4 CERTIFICATE OF COMPLIANCE WITH SECTIONS 18-87 AND 18-89 OF THE CITY CODE
I, hereby certify that:
i) I am the (President/Secretary or
Principal) of (Respondent Firm);
ii) I have read Sections 18-87 and 18-89 of the City of Miami Procurement Code;
iii) (Respondent Firm) hereby
acknowledges that the awarded contract has an on-site labor component greater than
or equal to twenty-five percent (25%), and therefore agrees to assign a minimum of
fifteen percent (15%) of the contract value to firms currently certified by Miami -Dade
County as a Community Small Business Enterprise ("CSBE");
OR
IV) (Respondent Firm) hereby is certified
by Miami -Dade County as a CSBE firm and will self -perform to meet the minimum
fifteen percent (15%) CSBE requirement. An active copy of the respondent's CSBE
certification must be included in the bid document.
V) (Respondent Firm) hereby
agrees to comply with Local Workforce Participation Requirements stated in Section
18-89 of the City of Miami Procurement Code.
vi) OPTIONAL:
vii) (Respondent Firm) hereby
agrees to make assignments pursuant to item (iii), above, to certified CSBE firms
who maintain a "Local Office," as defined in City Code Section 18-73;
STATE OF FLORIDA ) SS
COUNTY OF MIAMI-DADE )
Before me, a Notary Public duly commissioned, qualified and acting personally, appeared
to me well known, who being by me
first duly sworn upon oath says that he/she has been authorized to execute the foregoing
Certificate of Compliance with Section 18-89 of the City of Miami Procurement Code on behalf
of Respondent Firm named therein in favor of the City.
Subscribed and Sworn to before me this day of 20_
My commission expires:
Bonded by: Notary Public, State of Florida at Large
Architectural and Engineering Services for Shenandoah Park and 33
New Swimming Pool Facility
Information for Determining Joint Venture Eligibility
If the Respondent is submitting as a joint venture, please be advised that this form (2 pages) MUST be
completed and the REQUESTED written joint -venture agreement MUST be attached and submitted with
this form.
1. Name of joint venture:
2. Address of joint venture.-
3.
enture:3. Phone number of joint venture:
4. Identify the firms that comprise the joint venture:
5. Describe the role of the MBE firm (if applicable) in the joint venture:
6. Provide a copy of the joint venture's written contractual agreement.
7. Control of and participation in this Agreement. Identify by name, race, sex, and "firm" those individuals
(and their titles) who are responsible for day-to-day management and policy decision making, including, but
not limited to, those with prime responsibility for:
(a) Financial decisions:
(b) Management decisions, such as:
(1) Estimating:
(2) Marketing and sales:
(3) Hiring and firing of management personnel:
(4) Purchasing of major items or supplies:
(c) Supervision of field operations:
Architectural and Engineering Services for Shenandoah Park and 34
New Swimming Pool Facility
NOTE: If, after filing this form and before the completion of the joint venture's work on the Subject Contract,
there is any significant change in the information submitted, the Joint Venture must inform the County in
writing.
AFFIDAVIT
"The undersigned swear or affirm that the foregoing statements are correct and include all material
information necessary to identify and explain the terms and operation of our joint venture and the intended
participation by each joint venturer in the undertaking. Further, the undersigned covenant and agree to
provide to the County current, complete and accurate information regarding actual joint venture work and
the payment therefore and any proposed changes in any of the joint venturer relevant to the joint venture,
by authorized representatives of the County. Any material misrepresentation will be grounds for terminating
any Contract which may be awarded and for initiating action under Federal or State laws concerning false
statements."
Name of Firm:
Signature:
Name:
Title.-
Date:
itle:Date:
Form A
Name of Firm:
Signature:
Name:
Title:
Date:
Architectural and Engineering Services for Shenandoah Park and 35
New Swimming Pool Facility
ADDENDUM NO. 1
January 21, 2016
RFQ NO.: 14-15-037
Architectural and Engineering Services for Shenandoah Park
and
New Swimming Pool Facility
CITP PROJECT NO.: B-40563
TO: ALL PROSPECTIVE RESPONDENTS:
The following changes, additions, clarifications, and/or deletions amend the above -captioned Request for
Qualifications and shall become an integral part of the Responses submitted and the Contract to be executed
for Architectural and Engineering Services for Shenandoah Park and New Swimming Pool Facility —
Project No: B-40563 — Request For Qualifications No.: 14-15-037 (the "Project"). Please note the contents
herein and affix same to the documents you have on hand.
All attachments (if any) are available on the CITP website and are part of this Addendum.
A. PLEASE NOTE: The RESPONSE DUE DATE for this RFQ has been postponed until:
Wednesday, February 17, 2016 @ 3:00 PM
B. Additional Information:
Section 2.3b. New Swimming Pool Facility at Shenandoah Park, Subparagraph a. is hereby
deleted in its entirety and replaced with the following:
a. A Long Course pool, possibly an "L" shaped pool, in which the large area shall be 50,3 meters long
with eight to ten swimming lanes. The pool size shall be in compliance with USA Swimming
Standards and it shall be a competition certified facility. The smaller area will be used to facilitate
learn -to -swim and other aquatic programs.
Architectural and Engineering Services Addendum 1 RFQ No.: 14-15-037
for Shenandoah Park and New Swimming Pool Facility
THIS ADDENDUM IS AN ESSENTIAL PORTION OF THE CONTRACT DOCUMENT AND SHALL
BE MADE A PART THEREOF.
Annie Perez, CPPD, Director of Procurement
This Addendum shall be signed and dated by the Respondent and submitted as proof of receipt with
the submission of their Proposal. The Respondent by identifying the addendum number in their Proposal
and by signing and submission of their Proposal shall serve as proof of receipt of this Addendum.
NAME OF FIRM:
SIGNATURE:
DATE:
2
Architectural and Engineering Services Addendum 1 RFQ No.: 14-15-037
for Shenandoah Park and New Swimming Pool Facility
ADDENDUM NO. 2
February 10, 2016
RFQ NO.: 14-15-037
Architectural and Engineering Services for Shenandoah Park
and
New Swimming Pool Facility
CITP PROJECT NO.: B-40563
TO: ALL PROSPECTIVE RESPONDENTS:
The following changes, additions, clarifications, and/or deletions amend the above -captioned Request for
Qualifications and shall become an integral part of the Responses submitted and the Contract to be executed
for Architectural and Engineering Services for Shenandoah Park and New Swimming Pool Facility —
Project No: B-40563 — Request For Qualifications No.: 14-15-037 (the "Project"). Please note the contents
herein and affix same to the documents you have on hand.
All attachments (if any) are available on the CITP website and are part of this Addendum.
A. The deadline for receipt of responses has been changed to:
Wednesday, February 24, 2016 @ 2:00 PM (Local Time);
B. Requests for Information — Since Issuance of this Request for Qualifications on December 30,
2015:
Q1. Would you kindly tell me the estimated construction budget for this Project?
Al. The City does not have an estimated construction budget for this Project at this time.
Q2. Section 3.5 - 3`d paragraph of the RFQ Package notes that the Project Manager for this project is to be a
licensed & practicing engineer per Florida Statutes 471. In projects of this scope and size, the Project
Manager is typically an Architect or from the Prime Proposer's discipline. Section 2.4 of the RFQ infers
that "The Selected Architectural Firm" is the Prime Proposer. Is the requirement of a Licensed Engineer
as PM necessary for this project?
A2. The Third paragraph of Section 3.5 of the RFQ document is hereby deleted and replaced with the
following:
Architectural and Engineering Services Addendum 2 RFQ No : 14-15-037
for Shenandoah Park and New Swimming Pool Facility
In addition, Respondents must have at least one staff member who has been
licensed and practicing as an engineer or architect under Title XXXII, Regulation
of Professions and Occupations, Florida Statute 471 or Florida Statute 481,
respectively, for at least three years and who will serve as Project Manager for this
Project.
Q3. With respect to a Respondent's experience and/or completed reference projects, will the City accept as
completed, projects for which the design is complete but are currently under construction?
A3. Yes, Respondents may submit as references, projects for which the design has been completed
but which are currently under construction.
Q4. With respect to a Respondent's experience and/or completed reference projects, can Proposer's use
projects completed for the City of Miami?
A4. Yes, Respondents may submit completed City of Miami projects as reference projects.
Q5. The RFQ includes forms for architect and sub -consultant engineers. Please advise which forms should
be completed for Landscape Architect key personnel and where these qualifications should be included
in the response.
A5. Respondents shall provide a one page resume and a Form RFQ-WC for all Key Personnel,
including those for which no specific forms are provided or requested. (Please refer to Section
4.1A.5. Qualifications of Proposer's Team on page 17 of the RFQ document, and Section 4.113.
Response Submission Format: Section A on page 20 of the RFQ document).
06. Please advise which forms, if any, should be submitted for sub -consultants such as surveying,
geotechnical, etc. outlined in section 2.4 and where these qualifications should be presented in the
response.
A6. Please refer to Q5. and A5., above.
Q7. We are having our team of consultants fill out the form RFQ-EE and RFQ-EE-R, one of the sub -
consultants asks if they have to fill out the form RFQ-EE even though they have never been "Prime" in
any of their projects? They have always been sub -consultants, do they fill out the form RFQ-EE anyway?
Please advise.
A7. Whether or not a sub -consultant has served as the "Prime" on a project, Forms RFQ-EE and RFQ-
EE-R shall be provided for each and every engineer identified as Key Personnel on page 2 of Form
RFQ-QT. (Please refer to Section 4.1 B. Response Submission Format: Section C on page 20 of
the RFQ document).
Q8. One of the sub -consultants in our team is not CBE certified, does every Sub -consultant team have to be
CBE certified?
A8. No, there is no requirement that every sub -consultant be certified as a CBE. (Please refer to
Section 5.0 C. Five Bonus Points — CBE Participation on page 24 of the RFQ document and Form
6.4 Certificate of Compliance With Sections 18-87 And 18-89 of the City Code on page 33 of the
RFQ document).
Q9. On the Proposal packet, page 20, it says for the form WC is the Workload capacity for the "PROPOSERS"
current workload and on the RFQ-WC form itself, it says that each Key Personnel needs to fill out the
RFQ-WC form that also filled out the form RFQ-QT. Please clarify.
A9. Form RFQ-WC shall be included for each Key Personnel identified on page 2 of Form RFQ-QT as
working for one of the sub -consultants identified on page 1 of Form RFQ-QT.
Q10. On page 17 under the "Proposers Project Experience" section, it says "the firm must have a minimum of
5 years of experience and have served as the lead on similar projects on a minimum of 5 previous
occasions" then in the form RFQ-PP the instructions say that "the proposer shall complete the following
information for completed projects within the past 5 years" We would like to ask if the examples that we
Architectural and Engineering Services Addendum 2 RFQ No.: 14-15-037
for Shenandoah Park and New Swimming Pool Facility
will include, can be projects that were done more than 5 years ago?
A10. The restriction stated on Form RFQ-PP limiting reference projects to "completed projects within
the past five (5) years" is hereby deleted. Qualified reference projects completed prior to the last
five years are acceptable.
Q11. For this specific RFQ, we are the "Proposer" and "Lead Architect", we have to fill out forms RFQ-PP and
RFQ-LA, in this case, the information on both forms would be the same?
A11. Please note, references to "Proposer" in the RFQ document denote the firm that will execute the
contract for the Project, while references to "Lead Architect" in the RFQ document denote the
individual that will be assigned to the Project as the Lead Architect. There is no issue if any
reference projects for the Proposer and the Lead Architect overlap.
THIS ADDENDUM IS AN ESSENTIAL PORTION OF THE CONTRACT DOCUMENT AND SHALL
BE MADE A PART THEREOF.
Annie Perez, PO, Director of Procurement
This Addendum shall be signed and dated by the Respondent and submitted as proof of receipt with
the submission of their Response.
NAME OF FIRM:
SIGNATURE:
Architectural and Engineering Services Addendum Z RFQ No.: 14-15-037
for Shenandoah Park and New Swimming Pool Facility