HomeMy WebLinkAboutMemo - Award RecommendationTO: Daniel J. Alfonso
City Manager
FROM: Annie Perez, CPPO
Procurement Director
Recommendation
CITY OF MIAMI, FLORIDA
INTER -OFFICE MEMORANDUM
DATE: February 2, 2017
SUBJECT: Award Recommendation for
Professional Services Agreement with Leo A. Daly
Company for Professional Architectural and
Engineering Services for the Shenandoah Park and
New Swimming Pool Facility, Project B-40563 for the
Office of Capital Improvements
ENCLOSURES: Response Security List,
Evaluation Committee Report to include Score
Sheets, and Evaluation Committee Appointment
Memo
Based on the below findings, the Department of Procurement ("Procurement") hereby recommends
approval to award Request for Qualifications ("RFQ") Professional Services Agreement No. 14-15-037 to
Leo A. Daly Company ("Leo Daly") for Professional Architectural and Engineering Services for the
Shenandoah Park and New Swimming Pool Facility, Project B-40563 ("Project"), for the Office of Capital
Improvements ("OCI").
Background
On, December 30, 2015, the City of Miami ("the City"), through Procurement, issued a solicitation for the
Project under full and open competition. On February 24, 2016, the Office of the City Clerk received
seven (7) proposals in response to the solicitation. All proposals were deemed responsive, having met
the minimum submission requirements identified in Section 4.1, Submission Requirements, of the RFQ.
Accordingly, on June 24, 2016, the Evaluation Committee ("Committee") met and completed the
evaluation and ranking of the seven (7) responsive and responsible proposals following the stipulated
guidelines in the solicitation. The proposals were evaluated in accordance with the five (5) technical
criteria, and ranked by total awarded points (see enclosed Evaluation Committee Report).
Upon the review and subsequent approval of the Evaluation Committee's Report by the City Manager,
negotiations were initiated with Leo Daly, the highest ranked firm. For several months, the City's
negotiation team, comprised of OCI and Procurement staff, held good faith negotiations with Leo Daly
principals which addressed:
1. Coordination of the various professional consulting services necessary for the Project;
2. Established and capped fair market professional consultant hourly rates, multiplier and fee
schedule;
3. A Project tasking solution which supports an implemental and fiscally sound agreement, in the
best interest of the City and its residents, and;
4. Legally sufficient and binding agreement terms and conditions, with the assistance and support of
the City Attorney's Office.
Page 2 - Architectural and Engineering Services for the Shenandoah Park and New Swimming Pool Facility
Daniel J. Alfonso, City Manager
Successful negotiations were accomplished, and an agreement was mutually reached on November 23,
2016. As a result, Procurement hereby recommends award of a Professional Services Agreement with
Leo Daly, in an amount not to exceed $683,396.56 for the Project. Your signature below will indicate
approval of this recommendatioA ,
Ap
Daniel J. Alf6n�q/tlty-11,11'#nager
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Date: � 6 '14
c: Fernando Casamayor, Assistant City Manager/Chief Financial Officer, City Manager's Office
Alberto N. Parjus, Assistant City Manager, City Manager's Office
Rafael Suarez -Rivas, Senior Assistance City Attorney, City Attorney's Office
Jeovanny Rodriguez, P.E., Director, Office of Capital Improvements
Hector Badia, Assistant Director, Office of Capital Improvements
Lydia Osborne, Ph. D., CPPO, CPPB, Assistant Director, Department of Procurement
Sandra J. Vega, AIA, Senior Project Manager, Office of Capital Improvements
Maria Carballeira, CPPB, Procurement Administrator, Department of Procurement
Anthony Rolle, J.D., M.Acct, CPPB, Procurement Contracting Manager, Department of Procurement
PR17103