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HomeMy WebLinkAboutAgenda Item Summary Form",A1' UF..4y AGENDA ITEM SUMMARY FORM File ID: #1753 Date: 02/07/2017 Requesting Department: Office of Capital Improvements Commission Meeting Date: 03/09/2017 Sponsored By: District Impacted: District 4 Type: Resolution Subject: Accept Proposal - Shenandoah Park Purpose of Item: The nature of this item is to authorize a resolution of the City of Miami Commission, accepting the proposal received February 24, 2016, pursuant to Request for Qualifications (RFQ) No. 14-15-037, from Leo A. Daly Company, to provide Professional Architectural and Engineering Services for the Shenandoah Park and New Swimming Pool Facility for the Office of Capital Improvements (OCI); allocating funds from Capital Improvement Project B-40563, subject to the availability of funds and budgetary approval at the time of need, further authorizing the City Manager to execute the negotiated contract in substantially the attached form, including any amendments, extensions, and modifications to the agreement, in a form acceptable to the City Attorney, as may be necessary for said purpose. Background of Item: On December 30, 2015, the Department of Procurement (Procurement) issued RFQ No. 14-15-037 under full and open competition, on behalf of the Office of Capital Improvements, to obtain the services of experienced and qualified proposers for the purpose of providing Professional Architectural and Engineering Services for the Shenandoah Park and New Swimming Pool Facility. Proposers were required to meet all of the minimum qualification requirements established in the RFQ in order to be deemed responsive and responsible to provide the services. On February 24, 2016, seven (7) proposals were received in response to the RFQ. All proposers were deemed responsive and responsible. The Evaluation Committee (Committee) appointed by the City Manager met on June 24, 2016 and evaluated all proposals. Pursuant to the RFQ requirements, the Committee recommended that Procurement negotiate and execute a Professional Services Agreement with Leo A. Daly Company. Procurement hereby recommends award of the contract to Leo A. Daly Company, in an amount not to exceed $683,396.56 for the Project. Budget Impact Analysis Item is an Expenditure Item is NOT Related to Revenue Item is NOT funded by Bonds Total Fiscal Impact: $683,396.56 OCI Project No:B-40563 Office of Capital Improvements Office of Management and Budget Office of Management and Budget Department of Procurement City Manager's Office Office of the City Attorney City Manager's Office Office of the City Attorney Office of the City Attorney City Commission Office of the Mayor Office of the City Clerk Reviewed By Jeovanny Rodriguez Department Head Review Completed Yvette Smith Budget Analyst Review Completed Christopher M Rose Budget Review Completed Lydia Osborne Procurement Review Completed Alberto N. Parjus Assistant City Manager Review Completed Valentin J Alvarez Legislative Division Review Completed Daniel J. Alfonso City Manager Review Completed Barnaby L. Min Deputy City Attorney Review Completed Victoria Mendez Approved Form and Correctness Completed Nicole Ewan Meeting Completed Mayor's Office Signed by the Mayor Completed City Clerk's Office Signed and Attested by the City Clerk Completed 02/08/2017 6:55 PM 02/22/2017 1:38 PM 02/24/2017 3:39 PM 02/24/2017 4:18 PM 02/24/2017 6:03 PM 02/24/2017 6:05 PM 02/25/2017 1:09 AM 02/26/2017 10:37 AM 02/27/2017 2:09 PM 03/09/2017 9:00 AM 03/15/2017 4:28 PM 03/15/2017 4:45 PM -,IV ov . City of Miami IIS°°1 il°4I° . °° Legislation Resolution Enactment Number: R-17-0099 File Number: 1753 City Hall 3500 Pan American Drive Miami, FL 33133 www.miamigov.com Final Action Date:3/9/2017 A RESOLUTION OF THE MIAMI CITY COMMISSION, WITH ATTACHMENT(S), ACCEPTING THE PROPOSAL RECEIVED FEBRUARY 24, 2016, PURSUANT TO REQUEST FOR QUALIFICATIONS NO. 14-15-037, FROM LEO A. DALY COMPANY, TO PROVIDE PROFESSIONAL ARCHITECTURAL AND ENGINEERING SERVICES FOR THE SHENANDOAH PARK AND NEW SWIMMING POOL FACILITY, PROJECT B-40563, FOR THE OFFICE OF CAPITAL IMPROVEMENTS ("OCI"); ALLOCATING FUNDS FROM OCI PROJECT NO. B-40563, SUBJECT TO THE AVAILABILITY OF FUNDS AND BUDGETARY APPROVAL AT THE TIME OF NEED; FURTHER AUTHORIZING THE CITY MANAGER TO EXECUTE THE NEGOTIATED PROFESSIONAL SERVICES AGREEMENT, IN SUBSTANTIALLY THE ATTACHED FORM, AND EXECUTE ANY SUBSEQUENT DOCUMENTS, INCLUDING ANY AMENDMENTS, EXTENSIONS AND MODIFICATIONS TO THE AGREEMENT, IN A FORM ACCEPTABLE TO THE CITY ATTORNEY, AS MAY BE NECESSARY FOR SAID PURPOSE. WHEREAS, the City of Miami ("City") has a need for the procurement of Professional Architectural and Engineering Services for the Shenandoah Park and New Swimming Pool Facility, Office of Capital Improvements ("OCI") Project No. B-40563 ("Project"); and WHEREAS, the City issued Request for Qualifications ("RFQ") No. 14-15-037 seeking experienced and qualified proposers for the purpose of providing Professional Architectural and Engineering Services for the Project; and WHEREAS, the Evaluation Committee appointed by the City Manager completed the review and evaluation of the proposals received and recommended that the Department of Procurement ("Procurement") negotiate and execute a Professional Services Agreement ("PSA") with Leo A. Daly Company; and WHEREAS, the City Manager concurred with the recommendation of the Evaluation Committee; NOW, THEREFORE, BE IT RESOLVED BY THE COMMISSION OF THE CITY OF MIAMI, FLORIDA: Section 1. The recitals and findings contained in the Preamble to this Resolution are adopted by reference and incorporated as if fully set forth in this Section. Section 2. The proposal received February 24, 2016, pursuant to RFQ No. 14-15-037, from Leo A. Daly Company, to provide Professional Architectural and Engineering Services for the Project for OCI is accepted. Section 3. The City Manager is authorized' to execute the negotiated Professional Services Agreement, in substantially the attached form, with Leo A. Daly Company. Section 4. The City Manager is further authorized' to execute any subsequent documents, including any amendments, extensions and modifications to the agreement, in a form acceptable to the City Attorney, as may be necessary for said purpose. Section 5. This Resolution shall become effective immediately upon its adoption and signature of the Mayor.2 APPROVED AS TO FORM AND CORRECTNESS: 1 Una ndez, City At#or iey 2/27/2017 ' The herein authorization is further subject to compliance with all requirements that may be imposed by the City Attorney, including but not limited to those prescribed by applicable City Charter and City Code provisions. 2 If the Mayor does not sign this Resolution, it shall become effective at the end of ten (10) calendar days from the date it was passed and adopted. If the Mayor vetoes this Resolution, it shall become effective immediately upon override of the veto by the City Commission.