Loading...
HomeMy WebLinkAboutAgenda Item Summary Form",A1' UF..4y AGENDA ITEM SUMMARY FORM File ID: #1528 Date: 02/07/2017 Requesting Department: Department of Parks and Recreation Commission Meeting Date: 03/09/2017 Sponsored By: District Impacted: District 5 Type: Resolution Subject: Execute Agreement - FOCAL Purpose of Item: Resolution authorizing the City Manager to execute an agreement with Foundation of Community Assistance and Leadership, Inc. (FOCAL), in the amount of $94,452.00, to continue the after school tutoring, counseling and computer services at Moore Park for the 2016-2031 contract period beginning October 1, 2016. Funding for said purposes will be allocated from the Parks and Recreation Department General Fund. Background of Item: The Department of Parks and Recreation recommends that the City of Miami executes an agreement with the Foundation of Community Assistance and Leadership, Inc. (FOCAL), in the amount of $94,452.00 to continue funding the after school tutoring, counseling and computer education and training services for young adults at Moore park. FOCAL has been operating this program at Moore Park for the last thirteen years. The period of this agreement is from October 1, 2016 to September 30th 2031. Budget Impact Analysis Item is an Expenditure Item is NOT Related to Revenue Item is NOT funded by Bonds Total Fiscal Impact: $94,452.00 General Account No: 00001.291001.882000.0000.0000 Reviewed By Department of Parks and Recreation Kevin M Kirwin Office of Management and Budget Pedro Lacret Office of Management and Budget Christopher M Rose City Manager's Office Nzeribe Ihekwaba City Manager's Office Daniel J. Alfonso Legislative Division Valentin J Alvarez Office of the City Attorney Barnaby L. Min Office of the City Attorney Victoria Mendez City Commission Nicole Ewan Office of the Mayor Mayor's Office Office of the City Clerk City Clerk's Office Department Head Review Completed 01/06/2017 10:23 AM Budget Analyst Review Completed 01/11/2017 2:39 PM Budget Review Completed 01/11/2017 4:42 PM Assistant City Manager Review Completed 01/11/2017 5:33 PM City Manager Review Completed 02/10/2017 5:20 PM Legislative Division Review Completed 02/14/2017 2:36 PM Deputy City Attorney Review Completed 02/14/2017 2:50 PM Approved Form and Correctness Completed 02/24/2017 5:25 PM Meeting Completed 03/09/2017 9:00 AM Signed by the Mayor Completed 03/15/2017 4:22 PM Signed and Attested by the City Clerk Completed 03/15/2017 4:41 PM A RESOLUTION OF THE MIAMI CITY COMMISSION, WITH ATTACHMENT(S), BY A FOUR-FIFTHS (4/5THS) AFFIRMATIVE VOTE, AFTER AN ADVERTISED PUBLIC HEARING, RATIFYING, APPROVING AND CONFIRMING THE CITY MANAGER'S RECOMMENDATIONS AND FINDING, ATTACHED AND INCORPORATED AS EXHIBIT "A", THAT COMPETITIVE NEGOTIATION METHODS AND PROCEDURES ARE NOT PRACTICABLE OR ADVANTAGEOUS TO THE CITY OF MIAMI ("CITY") PURSUANT TO SECTION 18-86(A)(3)(C) OF THE CODE OF THE CITY OF MIAMI, FLORIDA, AS AMENDED; WAIVING THE REQUIREMENTS FOR SAID PROCEDURES; APPROVING THE RECOMMENDATIONS AND FINDING, ATTACHED AND INCORPORATED AS EXHIBIT "A", OF THE CITY MANAGER THAT THE FOUNDATION OF COMMUNITY ASSISTANCE AND LEADERSHIP, INC., A FLORIDA NOT-FOR-PROFIT CORPORATION ("FOCAL"), IS THE MOST QUALIFIED FIRM TO CONTINUE TO PROVIDE AFTER-SCHOOL TUTORING, COUNSELING, AND COMPUTER EDUCATIONAL SERVICES FOR AT -RISK YOUTH AT MOORE PARK; AUTHORIZING THE CITY MANAGER TO EXECUTE A PROGRAMMING PARTNERSHIP AGREEMENT ("PPA"), IN A FORM ACCEPTABLE TO THE CITY ATTORNEY AND BOND COUNSEL, FOR THE CONTRACT PERIOD COMMENCING OCTOBER 1, 2016 THROUGH SEPTEMBER 30, 2031; FURTHER AUTHORIZING THE CITY MANAGER TO EXECUTE SERVICE AUTHORIZATION LETTERS AND TO NEGOTIATE AND TO EXECUTE THE NECESSARY DOCUMENTS, AMENDMENTS, EXTENSIONS, RENEWALS, AND MODIFICATIONS, IN A FORM ACCEPTABLE TO THE CITY ATTORNEY AND BOND COUNSEL, TO IMPLEMENT ACCEPTANCE OF AND COMPLIANCE WITH SAID PPA; ALLOCATING FUNDS IN AN AMOUNT NOT TO EXCEED $94,452.00 FOR FISCAL YEAR 2016-2017 FROM THE PARKS AND RECREATION GENERAL FUND ACCOUNT NO. 00001.291001.882000.0000.0000, WITH FUTURE FISCAL YEARS FUNDING SUBJECT TO BUDGETARY APPROVAL. WHEREAS, the City of Miami ("City") has previously entered into agreements with Foundation of Community Assistance and Leadership, Inc. a Florida not-for-profit corporation ("FOCAL"), to provide after-school tutoring, counseling, and computer education services for at - risk youth at Moore Park; and WHEREAS, the City's Department of Parks and Recreation ("Department") has recommended and found that FOCAL is the most qualified firm to continue to provide said after- school services for at -risk youth at Moore Park; and WHEREAS, both the City and FOCAL understand that the facilities that FOCAL uses at Moore Park to provide the services have been renovated/improved by tax-exempt bond funding, which requires both the City and FOCAL to comply with Internal Revenue Code rules and regulations regarding uses of tax-exempt bond -financed facilities; and WHEREAS, the City Manager has approved the recommendations and finding of the Department and has made finding, attached and incorporated as Exhibit "A", that pursuant to -,IV ov . City of Miami City Hall isS ill it A4to � „ ,a Legislation 3500 Pan American Drive r —R �� Miami, FL 33133 Resolution www.miamigov.com Enactment Number: R-17-0094 File Number: 1528 Final Action Date:3/9/2017 A RESOLUTION OF THE MIAMI CITY COMMISSION, WITH ATTACHMENT(S), BY A FOUR-FIFTHS (4/5THS) AFFIRMATIVE VOTE, AFTER AN ADVERTISED PUBLIC HEARING, RATIFYING, APPROVING AND CONFIRMING THE CITY MANAGER'S RECOMMENDATIONS AND FINDING, ATTACHED AND INCORPORATED AS EXHIBIT "A", THAT COMPETITIVE NEGOTIATION METHODS AND PROCEDURES ARE NOT PRACTICABLE OR ADVANTAGEOUS TO THE CITY OF MIAMI ("CITY") PURSUANT TO SECTION 18-86(A)(3)(C) OF THE CODE OF THE CITY OF MIAMI, FLORIDA, AS AMENDED; WAIVING THE REQUIREMENTS FOR SAID PROCEDURES; APPROVING THE RECOMMENDATIONS AND FINDING, ATTACHED AND INCORPORATED AS EXHIBIT "A", OF THE CITY MANAGER THAT THE FOUNDATION OF COMMUNITY ASSISTANCE AND LEADERSHIP, INC., A FLORIDA NOT-FOR-PROFIT CORPORATION ("FOCAL"), IS THE MOST QUALIFIED FIRM TO CONTINUE TO PROVIDE AFTER-SCHOOL TUTORING, COUNSELING, AND COMPUTER EDUCATIONAL SERVICES FOR AT -RISK YOUTH AT MOORE PARK; AUTHORIZING THE CITY MANAGER TO EXECUTE A PROGRAMMING PARTNERSHIP AGREEMENT ("PPA"), IN A FORM ACCEPTABLE TO THE CITY ATTORNEY AND BOND COUNSEL, FOR THE CONTRACT PERIOD COMMENCING OCTOBER 1, 2016 THROUGH SEPTEMBER 30, 2031; FURTHER AUTHORIZING THE CITY MANAGER TO EXECUTE SERVICE AUTHORIZATION LETTERS AND TO NEGOTIATE AND TO EXECUTE THE NECESSARY DOCUMENTS, AMENDMENTS, EXTENSIONS, RENEWALS, AND MODIFICATIONS, IN A FORM ACCEPTABLE TO THE CITY ATTORNEY AND BOND COUNSEL, TO IMPLEMENT ACCEPTANCE OF AND COMPLIANCE WITH SAID PPA; ALLOCATING FUNDS IN AN AMOUNT NOT TO EXCEED $94,452.00 FOR FISCAL YEAR 2016-2017 FROM THE PARKS AND RECREATION GENERAL FUND ACCOUNT NO. 00001.291001.882000.0000.0000, WITH FUTURE FISCAL YEARS FUNDING SUBJECT TO BUDGETARY APPROVAL. WHEREAS, the City of Miami ("City") has previously entered into agreements with Foundation of Community Assistance and Leadership, Inc. a Florida not-for-profit corporation ("FOCAL"), to provide after-school tutoring, counseling, and computer education services for at - risk youth at Moore Park; and WHEREAS, the City's Department of Parks and Recreation ("Department") has recommended and found that FOCAL is the most qualified firm to continue to provide said after- school services for at -risk youth at Moore Park; and WHEREAS, both the City and FOCAL understand that the facilities that FOCAL uses at Moore Park to provide the services have been renovated/improved by tax-exempt bond funding, which requires both the City and FOCAL to comply with Internal Revenue Code rules and regulations regarding uses of tax-exempt bond -financed facilities; and WHEREAS, the City Manager has approved the recommendations and finding of the Department and has made finding, attached and incorporated as Exhibit "A", that pursuant to Section 18-86(a)(3)(c) of the Code of the City of Miami, Florida, as amended ("City Code"), competitive negotiation methods and procedures are not practicable or advantageous for obtaining said services, and has recommended to the City Commission that the recommendations and finding, attached and incorporated as Exhibit "A", be adopted and that competitive bidding methods and procedures be waived; NOW, THEREFORE, BE IT RESOLVED BY THE COMMISSION OF THE CITY OF MIAMI, FLORIDA: Section 1. The recitals and findings contained in the Preamble of this Resolution are adopted by reference and incorporated as if fully set forth in this Section. Section 2. By a four-fifths (4/5ths) affirmative vote, after an advertised public hearing, the City Manager's recommendations and finding, attached and incorporated as Exhibit "A", that competitive negotiation methods and procedures are not practicable or advantageous to the City pursuant to Section 18-86(a)(3)(c) of the City Code, waiving the requirements for said procedures, is ratified, approved and confirmed and the City Manager's recommendations and finding, attached and incorporated as Exhibit "A", that FOCAL is the most qualified firm to continue to provide after-school tutoring, counseling, and computer education services for at - risk youth at Moore Park, is approved. Section 3. The City Manager is authorized' to execute a Programming Partnership Agreement ("PPA"), in a form acceptable to the City Attorney and Bond Counsel, for the contract period commencing October 1, 2016 through September 30, 2031. Section 4. The City Manager is further authorized' to execute service authorization letters and to negotiate and to execute the necessary documents, amendments, extensions, renewals, and modifications, in a form acceptable to the City Attorney and Bond Counsel, to implement acceptance of and compliance with the PPA. Section 5. Funds in an amount not to exceed $94,452.00 for Fiscal Year 2016-2017 are to be allocated from the Parks and Recreation General Fund Account No. 00001.291001.882000.0000.0000, with future Fiscal Years funding subject to budgetary approval. Section 6. This Resolution shall become effective immediately upon its adoption and signature of the Mayor.2 APPROVED AS TO FORM AND CORRECTNESS 1 i ria i ndez, City Attor iey 2/2412017 ' The herein authorization is further subject to compliance with all requirements that may be imposed by the City Attorney including but not limited to those prescribed by applicable City Charter and City Code provisions. 2 If the Mayor does not sign this Resolution, it shall become effective at the end of ten (10) calendar days from the date it was passed and adopted. If the Mayor vetoes this Resolution, it shall become effective immediately upon override of the veto by the City Commission.