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HomeMy WebLinkAboutBack-Up DocumentsCITY Or MIAVI[, FLORIDA INTER -OFFICE MEiVIORANDUM TO: Danny J. Alfonso DATF: August 1311, 2015 City Manager SUBJECT: Marine Forklift Lease FROM. Daniel Rotenberg, Director REfERENCES: Department of Real Estate a 4)� Asset Management rvci.oSURLS: The Department of Real Estate and Asset Management is respectfully requesting permission for the expedited purchase/lease of a Marine Forklift Truck that will service and replace one located at Marine Stadium Marina. As per emergency procurement procedures and as defined in Section 18-90 of the City Code, authorization to waive a competitive bid process is required in order to secure this asset. The approval of this emergency bid waiver will prevent future costly repairs to one of our current marine forklift trucks, which is more than (20) twenty years old, obsolete, and in very poor condition. Marine Stadium Marina is a 300 vessel dry storage facility open seven (7) days a week, thirteen (13) hours a day. The forklifts are vital to the ongoing marina operations and provide daily in -out service to marina customers as well as facility's service/repair commercial tenant. Your approval will provide the Procurement Department permission to proceed with the purchase. Upon your approval, and pursuant to Section 18-90 of the City Code, an item will be prepared for ratification of this emergency procurement for the next Commission meeting. Approved' niel J. Alfonso — tiq Manager DR/yh C: Annie Perez, Director, Procurement Department D.R.E,A.M. 150022 City Commission Meeting Minutes September 24, 2015 Ali% Hannon: Roll ctrll on item FR.1. A roll call was taken, the result of which is stated above. 11r. Hannon: The ordinance passes on ftn-streading, 5-0. Chair Gorr: Tiatnk voii. END OF FIRST READING ORDINANCES RESOLUTIONS REA RESOLUTION 15-00755 District i - A RESOLUTION OF THE MIAMI CITY COMMISSION AUTHORIZING THE C'nntinissionev Knott CITY MANAGER TO ACCEPT THE DONATION AND INSTALLATION OF TEN 11ardenton (10) SCULPTURES FROM NINATORRES, AT AN ESTIMATED FAIR MARKET VALUE OF $1,000,000.00, TO BE INSTALLED ALONG THE MIAMI RIVER AND THE PUBLIC MIAMI RIVER GREENWAY/RIVERWALK; FURTHER AUTHORIZING THE CITY MANAGER TO EXECUTE THE NECESSARY DOCUMENTS, IN A FORM ACCEPTABLE TO THE CITY ATTORNEY FOR THE ACCEPTANCE OF SAID DONATION. 15-00755 Legislation.pdf Motion by Commissioner Sarnoff, seconded by Commissioner Suarez, that this matter be DEFERRED PASSED by the following vote. Vows: Aves: 5 - Commissioner(s) Gort, Sarno R; Carollo, Suarez and Hardcmon 1'uJcbi- the Record: ItemRE. ! was deferreddeferred to the October R. 2015, Regular C'onvnriss inn Afeeting. RE.2 RESOLUTION 15-01093 Depa•tinent gl'Real A RESOLUTION OF THE MIAMI CITY COMMISSION, WITH Estate and ,Asset ATTACHMENT(S), BY A FOUR-FIFTHS (4/5THS) AFFIRMATIVE VOTE, Alanagement RATIFYING, APPROVING, AND CONFIRMING THE CITY MANAGER'S EMERGENCY FINDING, THAT IT IS MOST ADVANTAGEOUS FOR THE CITY OF MIAMI TO WAIVE COMPETITIVE SEALED BIDDING PROCEDURES PURSUANT TO SECTIONS 18-90 AND 18-85 OF THE CODE OF THE CITY OF MIAMI, FLORIDA, AS AMENDED; AUTHORIZING THE PROCUREMENT/LEASE OF A MARINE FORKLIFT TRUCK FROM THE MANUFACTURER, WIGGINS LIFT TRUCK COMPANY, INC./TAYLOR LEASING CORPORATION, D/B/A TAYLOR LEASING & RENTAL, FOR AN INITIAL CONTRACT PERIOD OF TWELVE (12) MONTHS AT $5,819.00 PER MONTH FOR A TOTAL AMOUNT NOT TO EXCEED $69,828.00, WITH AN OPTION TO RENEW FOR FOUR (4) ADDITIONAL ONE (1) YEAR PERIODS AT $5,819.00 PER MONTH FOR A TOTAL AMOUNT NOT TO EXCEED $349,140,00, AND AN OPTION TO PURCHASE UNDER THE FULL PAYOUT FINANCE OPTION, FOR A TOTAL AMOUNT NOT TO EXCEED $349,140.00, FOR THE DEPARTMENT OF REAL ESTATE AND ASSET MANAGEMENT; AUTHORIZING THE CITY MANAGER TO EXECUTE A LEASE AGREEMENT, IN SUBSTANTIALLY THE ATTACHED FORM, FOR SAID PURPOSE. Ciit "IMi'rnn Page 41 PrPlied Oil lu?a/-Mlj City Commission Meeting Minutes September 24, 2015 15-01093 Summary Form.pdf 15-01093 Legislation.pdf 15-01093 Exhibit - Manager's Approval Memo.pdf 15-01093 Exhibit - Lease Agreement.pdf Motion by Commissioner Sarnoff, seconded by Commissioner Carollo, that this matter be ADOPTED PASSED by the following vote. Votes: Ayes: 4 - Commissioner(s) Gort, Sar-notf. Cavollo and Hardemon Absent: l - Conimissioner(s) Suarez R-15-0411 Direction hr the Citi, Commission to the Citi, Llanugerr to place this item on a City Co unissiot agenda one (1) ivar• from nowso that the Ci(v Commission can review the lease agreement for fin1her consideration before exercising the option to renew. Chair Gorr: RF 1 was referral ftie]. RE. 2. Conunicsiouer Corollo: Two. Daniel Rotenbeag: RE.2. Good morning. Daniel Rotenbarg, direcrol-gfDepurtinerat of Real F..vtate & Asset Ifirnagement. RE.2 is a revolution, requiring a faro ;/iftlry a/jir uratic e vote, approving the Oh- Nlfrnager•'s entergenc4./inding for the ChY gf k iunri to wuiye competitive sealed bidding processes -- proce(hirespursuant to Sections 18-90 and 18-85 oJ'the City• Code; autlrcu izbtg the prv+rurentenJ,?ensc o/ a ntariuej+rk1111>r dliarrri ,41ur ine 5tadiant. The one that's currently at Adiami alarine Stadium is 20yeas ot• older unit A idling apart. This iv for a Jive -year period: a one-year lease. with %our• one} -ear options. Anil we -- Chair Gort: ThankYon. Cllr. Rorenbeig: -- do have a five otaintenance contract t ivivii in for• Year one. Chair Gort: Okur. .•Int questions? Almon. Conunissioter Saanolr So move. Chair- Got -1: it's been rnoved by Cbmirtissioner Sar-nnf. . Commissioner C'orlln: Secoul. Chub- Gori: Second hY Conrntissioner- Carolln, lice Chairman llarrlernon, pnu'm recognized. Nce Chair Hurrleina r: Yes. The terns v of the deal in regard to the orae ,ceau• este rasion pe riod.v, hots, did you end ftp geeing ilial parr of the (teal worker! out? Does that have anything to do with the monthly f ee that you7•e paying erne+),.Mingle month? I i•. Rurenbei Yes. What ire diel +vas we took a payment -- the ntnnthh- payment is $5.819; auvival pcn•nte+rt is ahuost 70.000. Miter five rears, we will ou.-n the jorklifl. So, if we ftecicle not to continue wt fit anY item. if'the service isnot we/4 if the ntuchirtes aren't npet•uting, we could terminate the contract. If,ve want to continue our at the end oflire years, we will ower a forklill. Hce Chair Heti-demon: And how ntani forklifts do You believe that tine have tcithin -- at the 01Y? Ali•. Rotenheng: 4Fe huve.inul•, mai he five, all of which are very olid. Ik are looking at each one. Hee Chair Har -demon: .So, then, puichasing ore forklifi is a significant thing to undertake within Ger of .ttienni Page 4' Printed on If) 0"01? City Commission Meeting Minutes September 24, 2015 the ChY of.tliand, pturhusing one_!i)r•kli/i versus Mr. Rosenberg: Yes. Nice Chau' Hwiletnon: And sa, theforklift that's currently at the dla•ine Stadium, is that a forklift thats hehng used right itnsr fhat's in treed to be used right nnsv? ,Lir•. Rotenbeig: It needs to be used but it is inoperable. Vice Chair Harde natn::Ind hose long has it been inoperable? Mr. Rotenheig: Roagh&, three, maybefibur weeks. l ice Chair Hmtlenhon: So this is at enretgeix v lease, because, of c•otrtse, You need ern operable Jorklifl at that Ventre. Blit whorl is the benefit o/'us nuving forward for an additional litar years with this leave agreement that were waiving the conipetilim biddingprocess fe)r versus puffin,%+ it outfor a bid.for• those nettFinn• rears• or each sear? dlr. Roienbu-g: The machines are expensive. 1 don't believe we're going to get a better price, el'Fra if U'E! per it ata ro hit(. 46e did look cit other.forkli fl cotpanies. rind other prices. This avers the best one that we can get. Even though it's an emeigencyfnnhling, we did do a little bit of competitive research. If we did go back: &tit, we could cancel after a year. like l said; and d' something tvam to where 1)'e got better terms or beiter•financial ar•rangen eels with another group, sve could da that. Pice Chair flartlemon: So. Mr. Manager, in this situation. that we're looking at dds for•klffi, do you think thin it's hest to nun e forward after one year and part itfin- another -- a bid. or do roar think that we should continue to use it as it is in this docanesit fin• additional fine years, waiving this c•nnpetitise bidding process? Daniel.]. Ahf )nso (Citi.• .Wanagei ): Conrmissioner•,, first. Pin going it) say that I mould like dlr. Rotenberg to also address the issue of ire fact that the farklifis than we had were casting us a signfffctart 11)11011)110fmonev in maintenance. and theforkliftis ahanlately necessaq to operate the marina. because:vou can't put the boars into the racks without the forklift. so cleat's why the F1nFrgMIC1' lhatlae of ft: it crus done. The nice ening annus hurfug rhe optiarts is that at am moment that the anniversmy cones up. you can step our of the, option. For example. rare have an RFP (Re qui+st f,r Noposuls) going on for one of ow• marinas, and probably by the lime its all said amt doers, it'll prvbab(t• Ge chase to a year: 1)1 uhic•h point, oars con decide syhelher sve suer move a.forklfft from one location to the otter or conrinue to ase this forklr,'!i unci not renew -- and renew or not )rnew, et cetera. So having that option, 1 think, gives its thefleribili(v a yearfiwit noto defernhine whetter tit that point it's needed or not. But the act g f harffrg to do it on on enrergenes basis, that was based on our inability to operate the tmtr•ina without to f trklifl. Vice Chair Hardenion:.and 1 conrplefely understand the treed to do that now. Mr. Alfintso: Right. Hare Chair Hardman: But my question is, after one yea•, there's not an unegcngs need. so /in• tis to continue to waive die competitive -- it's -- to me, its a Continual act of waiving the competitive bidding prz)cess, bccaase pie didn't bid in the frst year, and nowyou won't he birlding in the second, third, fourth, a•_lfifth year. And so that's the part that I'm talking about. Mr. Afonso: Okas•. V ice Chair Hardenton: So that's why fest f7rinq to figure out whi, is it best not to -- Carr 01 Mufmi Pngr 43 Ptdrrrrd uta 10,21Y2015 City Commission Meeting Minutes September 24, 2015 :bb•. Rotenhetg; There are nvo isspes it iih drat Just to continue what the Ch Hwtager .said, which is true, our arcual budget was fur• exceeded. The one forklift in question, the repairs fur ate year max inn (yeas., of 33'5.000. If me go back to this compartt• and ive sa'v to them, "Olt• we're going intake oue year out oJ'the five years and it'r nun mut coutinrrre on upfrout, " thev' e going to change the numbers on us, and they will be unfavorable to the City. Commissioner Caoullo: Air. -- ConrmissionerSarnq f. 1 tUNINTF.LLIGIBLF_). A -Ir. Rwenheig: Sore, Cnmmissioner. Chair Gal: Yes, sir. Conunissioner Sar•ne Jl: M( he what volt want to do is -- because I Mink it'll see an RFP as well, but why don't you -- why don't we consider approving ills wuh a directive to the Alunager, to look at the anniversary doles to see ifthere can be,, a mar competitive natttre -- Canintissioner Carullu: Mr. Chau'. Curtrnrissianer Sm nuf f — lir whether it be warranted, but to vhtutge the tetras of the ugreeneent. I think tre would di�/Zat our own purpose. Nice Chair Hardemon: Right. And l NIATF1-LIGIBLE) -- Chair Gor•1: Hr's got rofloor; wait a mirurte. Go ahead. Juice Chair Hardentorc Arrd her smr you can see, as 1 was builalhrg nil• questions, that that's -- the,fi+cts I suis trying to pall out of this Nene to see if: one, changing the terms would affect the price• and that's ivbv 1 asked about that -- and then, two. how you go about whcreyou9e cotintiously waiving the herding process through years two, three. fou•, and five, so { conpletelr:• undervand that And putting the languag>e that you jttst prnposed out the rYcori, I don't think wolf/c/ do lite anv good, because 1 asstane -- card 1 drink it'll be et vett' good assumption --that the llumagr r mould look at the end of ;vea r one whether it was heueJic iar)[sic].Jia him to continue the relationship or to seek an RI P. So, 1 think the reason I'm not proposing that is because I think that you would do that tnn.wav, because 1 believe that you are responsible enough with our littanccs to make sure that that happens. And dien the only other option would be to bring It be be its, but I dunk by doing that, it would put that decision in air hands and not uec•essctr•ily that is something I avant to do, either. But [just want ire,lehninistr•ation to be aware thus when we stake this ape of •o•dinamce or this resolution or -- mlmn you put forth this resolution, that its not insigni&ant in theJact that there are an/1- lour, as 1 understand, that's within the C7ry oJ': liund's possession, and this is one of that fano•• so you're tulknq 25 peivent of the actual forklilis that Nye have, and so there shoidd be sante sort of competitive bidding process. 1 understand the nature of this situation in this year, and why wa./bund ourself hi this position: but if the other ones am costing its additional fiinds, then matvbe we should be proactive nerd think about putting out o hid, for something like this moving forivard instead of uaiturg till there's all issue that ice need to put for otrlineince on. for. Mr. Rotenhetg: Inir'm a hundred percent correct. rve been here one year, and this cane to n; .v about a ninth, ninth and a half ago by looking at uuahbers. The ntanber s that ive't e paving fcor the mai tenonce fur exceeded the valtie, and we turned around and decided to toke action. Chair Gorr: Thunk you. Ci{11 uf_tli(nni Pap -!J Prialed on 11) NY21115 City Commission Meeting Minutes September 24, 2015 lice Chair Hinelenton: Thank rats. Chair Gort: Commissioner Carollo, you're recognized. Commissioner Carsllo: Thank}•on, Mr. Chairman. Thal's whr 1 watt to .second the motion. 1 tasked, for discussion, because Commissioner Sur -- I'ue .sorr)� -- Commissioner Ilaelernon's c•anrc•erns were canc•eras that I had. and I thatight the best way would be far ane additiarnai}•ears, .just like we diel before, for it to coine hack to this Commission in orclerfo• as to give the approval .for an additional vea'. and al that tithe. or even hefinehund, sve meld have those questions and see ewact/v that the nauhsis seas clone, and it's beneficial fa• its to continue with this lease as opposed In just -- because what happens is, Commissioner Harde aeon, many times, if it doesn't conic back to this Commission. you'll never hear about it again. because in all_fau-ness, so manY thiels « re happening in this Citv at the same tierce drat J•oet jusl don't hear about it onyntore, so that's wh,v, you know, sometimes I like to have on .specific items. make sure that it tsps put in leaislution. that it does conte buck to this Commissionfin, us to slake sure that it doesn't get fogollen with all the things that are happening. And agaur. I feel /hat wilt this legislation, it should cattle back to this Connnission fir awry addirional years•, at the least. Caanrissianer.Surnaf] But in doing that -- Chair Gorr: Thunk Mott. Commissioner Sctrnog.' -- we could change the tests and condilions gj'the agreement, because ifl'nr agtly •- if l'ni the fm•klill canyxar— lets saY I'm Harris, right, flar•r•is Forklift-- 1 don 't even know r'l�this is Harris or not -- and 1 know 1 have the one rear certain but fora- year options. and l put it in the political hands of us. because it is politics, then I'm going to change nn conditions and my terms. and Pin going to at least make .lure ruv pavntents go tip ort the fiant side versus the backside. So I don't know that in this c•ir anstance. it is a seise stove to do that. tim could test the crater, hit on dee otter lamed, I think you gi is know there'll be an R! P far Y?rginia Key. 1 would think it would be here )n the newt year• to 18 months. Aral you also bring tip a good point which ive never learned: how old cure the other three f in klips or the terms and crmdirions f n• the other three fork -1r140 I don't know. By the wai.' 1 clearly dat't know. And as you world think, swell. if ;roti lease a fleet cif f n-kli fis. don'(You get it iwver price than oneforklift. Chair Gort: Couple of questions, and that's -- Commissioner Sornnlf.' What you get -- Chair Gorr: -- (UNIA'TELLIGIBLE) that ght. The -- this fo•klill is going to be used whvi—O ebb: Rotenbew: At Miami Marine Suiditan. Chair Gort: Marine Stadium. K have -- host, num)- of these shipjwrds do we have? Mr. Ratenbeq ld'e have Ditutrr Kry rola ilea.. Me have Bavvide. Chair Garr: Bat•.sicle. 11r, Rotenbeig: Bac:side doesn't n picallr use the,Jim•klilis hecause there's no dii, .slaeks. Chair Gort: Right. ;Nr. Rotenheig: So this ii amici be used in one ofthe mwcm•iita. There is ae RFP oint there; that is correct. The one -Year option ire took specifically for the reason that if we're mot satisfied after e Fp• qJ .roans Page 4' Prunrd on If) 20,2W City Commission Meeting Minutes September 24, 2015 one year: or we dun'l need it, we get to cancel. Chair Gort: Oka'v. i have to tell you, rile just opened rap rite -- ahoau a week ago. Apex At ine. Grave all the uw)• driu•►t from Florida -- i mean,, frzna Brrrtrard, and established they're seining Derot Dere, and tis I kn, i?f people have come and talked to me i UNATELLIGiBLE) io the Planning Department. Thor talk in the Planting Department to pill/ a per'+nit fin• additional nattrinas that lher going to lake place in the riven so this is something that we might be able to take advantage 00t. because those companies aregohkEr to he canting dawn here and tvctal to provide the sale. Conintissioner Sarngff: Is Apex the Merrill Stevens? I.s that the old .Merrill --? Chair Gorr: No. Brat's -- alerril/ Stet eats is n'nrking idl-tints•, also. (UNINTF,LLIGIBLE). This is an achlitiunal. This is the one oar north -- Southwest South River Drive erne! about Jl st. (venae. Commissioner Surnotf. And ' forincr•ly known as •' or Lv this brand -neat? Chair Gort: ;fib, no. Its linin a•Iv. It used to be one of the biggest one that wo used to have dome here. I fnrge t the name. Cflfmtll.SSlarter.Stn7N At Boarvarel. right? Chair Gort: Could be Contnulrslnner Satiate/j Coufd be Jones Boatyard'' Chair (port: C'oahl be. C-wnntisxio+rcr Sarrt�lf Okgc. Chair Gort: it's a metior one -- so we /inallr getting that -- those marines services back to Miami. which is ver v inipa•tont. Okun. Ali-. Alfonso: 14r. Chairman, if 1 nava:' / brink u'e -- n e don't have an oNection to bringing it back in a vera•. Chair Gore• Leah. k1r. Alfinso: lVe have olhcr• forkl(fls that are ver c ancient as well, which we will probabivsiarl that RFP process tu!Yt►ats: Chair Gort: Right. Mr. Allunso:Aucl o pear livor now, that'll p+vlx►b(s be something that are cern look nt; just instead 01,111ree, ace tfv /our. Chair Gott: Okm'. Thank yoa..9n} f iu rhea discussion." fYee C7tair Hardenaon: HeR, 1 would suppa•l Contnticsinuer Cenollo in the hi•inging it back to the Commission in a year. ahtch like You can -evleu' it in a -vert-: jest bring it back to us in a year. Mr. Allonso: No prvhlent. hCJw'ief tWelideZ (C/t)' Attrn•ueyj: iYe trot -- sir•,.�n• rite Clerk's purposes, the could do one ojnvn wails: Me can uatend this re=so saving it's conditg buck in a Year; or are could do a directive, a t.'w u! t!r<nen Page 46 Ptinred wt 10`gr'nh City Commission Meeting Minutes September 24, 2015 separate directive to bring it hack in a year. fl-batever is easlerfor -- Todd B. Hannon (City Clerk): It's the will of the Commission. Yke Chair 11mdemmn: 1 think the directive would be better so we can — Chair Garr: Yes. rb1,s. Aimee_: Follow up. l9ce Chair lfardemott: -- cahn the concerns of our deur Commissioner in the second district. Chair Gort.- Okm: Ann further discussion? Being none. all in ftn•or, state it br stn ing 11ve. " The Commission (Collectively'): Aj-e. RE.3 RESOLUTION 15-01121 Offf C of tine Cittr A RESOLUTION OF THE MIAMI CITY COMMISSION, WITH Clerk ATTACHMENT(S), ACCEPTING THE CITY CLERK'S CERTIFICATION OF THE WYNWOOD BUSINESS IMPROVEMENT DISTRICTS ("WYNWOOD BID") PETITION PROCESS FOR THE EXPANSION OF THE WYNWOOD BID BOUNDARIES. 15-01121 Memo - Office of the City Clerk.pdf 15-01121 Legislation,pdf 15-01121 Exhibit - Cert & Declaration of Results,pdf Motion by Commissioner Sarnoff, seconded by Commissioner Carollo, that this matter be ADOPTED PASSED by the following vote. Votes: Ayes: 4 - Commissioner(s) Gort, Samoti; Carollo and Hardemon Absent; I - C,ommisSloner(S) Sunrez R-15.0412 Chair Gott: RE•.3. Todd B. Ilartnon (City Clerk): Good morning RE.3 is a resolution of the Uian d City Conunission, with atlaahrnenr, accepting the Cin• Clerks cettilic0don tJ'the l),tnvoort Business Gnprovetnent Districts petition process fa• tine eepansioa of the Wrntvood BID (Business huprzmement District) boundaries. For tete recorzl, the petition did not meet the threshold r egeritrd Jor• the boundaries, to be expanded, se) the boundaries will be remain ns they currently are. Chair Gorr: Okay. continissionersdrito ,01 So move. Conmtissioner Carollo: Second. Chair Gorr: Been moved by Conrruissione• Sat-noff.• second In• Commissioner—Carollo. Ant discussion' Being none, all in favar•, state it hr saying 1fve." The Conanission (Collectively): .ave On. nt .Wrami Pap, 4' Prorttal on 10-2012015