HomeMy WebLinkAboutAgenda Item Summary Form",A1' UF..4y
AGENDA ITEM SUMMARY FORM
File ID: #1517
Date: 12/21/2016 Requesting Department: Department of
Resilience and Public Works
Commission Meeting Date: 01/26/2017 Sponsored By:
District Impacted: All
Type: Resolution
Subject: Renew - SFM Srvcs., Inc.
Purpose of Item:
A Resolution approving the second option to renew SFM Services Inc., for a one (1)
year period in an annual amount not to exceed $318,668.00 for the project entitled "Dr.
Martin Luther King Jr. (MLK) and Traffic Circles Maintenance, M-0109," subject to the
availability of funding and contractor's performance. The exercising of this option will
provide for the continued citywide maintenance of traffic circles and associated traffic
separators and allow, at the discretion of the Public Works Department, for maintenance
along the MLK Boulevard corridor as identified in the Contract Documents.
Background of Item:
On October 14, 2014, the Office of the City Clerk received formal bid #13-14-0109 for
the project entitled "Dr. Martin Luther King Jr. (MLK) and Traffic Circles Maintenance,
M-0109;" This contract is intended to provide landscape services for MLK Boulevard,
Butterfly Gardens, 62nd Street embankments of 1-95, Traffic Circles citywide, and
associated triangle medians. A total of five (5) prospective bidders picked up
specifications and two (2) contractors submitted bids. SFM Services, Inc. submitted the
lowest responsive and responsible bid in the amount of $318,668.00. The project has
up to four (4) additional one (1) year options to renew, in an annual amount not to
exceed $318,668.00 subject to the availability of funding and contractor's performance.
In order to provide education and training; involve local area youth; provide them with
employment experience and thereby benefit the community, on December 10, 2015, the
City Commission awarded the Greater Miami Service Corps maintenance responsibility
for MLK Boulevard, Butterfly Gardens, and 62nd Street embankments of 1-95, in
addition to other areas along the MLK corridor. The Public Works Department will
authorize SFM Services Inc. work on MLK, only if needed. Therefore, the exercising of
the present option on M-0109 will serve only to provide redundancy and ensure that
there are no lapses in service for MLK Boulevard, should unforeseen conditions arise.
Budget Impact Analysis
Item is NOT Related to Revenue
Item is NOT funded by Bonds
Item is an Expenditure
Total Fiscal Impact:
$ 318.668 FY 2017-18
Special Revenue Account No: 20-650003
Reviewed By
Department of Resilience and Public Works
Review Completed
12/21/2016 1:55 PM
Office of Management and Budget
Luis Hernandez -Torres
Office of Management and Budget
Christopher M Rose
City Manager's Office
Nzeribe Ihekwaba
Legislative Division
Valentin J Alvarez
City Manager's Office
Daniel J. Alfonso
Office of the City Attorney
Barnaby L. Min
Office of the City Attorney
Victoria Mendez
City Commission
Nicole Ewan
Office of the Mayor
Mayor's Office
Office of the City Clerk
City Clerk's Office
Juvenal Santana
Department Head
Budget Analyst Review
Completed
Budget Review
Completed
Assistant City Manager Review
Completed
Legislative Division Review
Completed
City Manager Review
Completed
Deputy City Attorney Review
Completed
Approved Form and Correctness
Completed
Meeting
Completed
Signed by the Mayor
Completed
Signed and Attested by the City Clerk
Completed
12/22/2016 8:50 AM
01/03/2017 11:30 AM
01/10/2017 10:40 AM
01/12/2017 5:31 PM
01/13/2017 10:23 PM
01/17/2017 11:19 AM
01/17/2017 4:14 PM
01/26/2017 9:00 AM
01/31/2017 2:34 PM
01/31/2017 3:02 PM
A RESOLUTION OF THE MIAMI CITY COMMISSION, WITH ATTACHMENT(S),
APPROVING THE SECOND OPTION TO RENEW THE CONTRACT WITH SFM
SERVICES, INC. FOR A ONE (1) YEAR PERIOD FOR FISCAL YEAR 2017-2018, IN
AN ANNUAL AMOUNT NOT TO EXCEED $318,668.00, FOR THE PROJECT
ENTITLED "DR. MARTIN LUTHER KING JR. (MLK) BOULEVARD AND TRAFFIC
CIRCLES LANDSCAPING CONTRACTS, M-0109"; FURTHER, ALLOCATING FUNDS
FOR SAID SECOND YEAR OPTION TO RENEW FROM ACCOUNT NO. 20-650003
(SPECIAL REVENUE).
WHEREAS, on January 8, 2015, the City Commission adopted Resolution No. R-15-
0010 accepting the bid received from SFM Services, Inc. for the project entitled "Dr. Martin
Luther King Jr. (MLK) Boulevard and Traffic Circles Maintenance Contract, M-0109" ("Project")
for a one (1) year period; and
WHEREAS, said Resolution further authorized four (4) additional one (1) year options to
renew in an annual amount not to exceed $318,668.00, subject to City Commission approval
and availability of funding; and
WHEREAS, funds are available, in an amount not to exceed $318,668.00, from Account
No. 20-650003 (Special Revenue) for FY 2017-2018 for the second option to renew;
NOW, THEREFORE, BE IT RESOLVED BY THE COMMISSION OF THE CITY OF
MIAMI, FLORIDA:
Section 1. The recitals and findings contained in the preamble to this Resolution are
adopted by reference and incorporated as if fully set forth in this Section.
Section 2. The second option to renew the contract with SFM Services, Inc. for a one (1)
year period for FY 2017-2018, in an amount not to exceed $318,668.00, for the Project, is
hereby approved.
Section 3. Funds for the said second option to renew are hereby allocated from Account
No. 20-650003 (Special Revenue).
Section 4. This Resolution shall become effective immediately upon its adoption and
signature of the Mayor.'
If the Mayor does not sign this Resolution, it shall become effective at the end of ten (10) calendar days
from the date it was passed and adopted. If the Mayor vetoes this Resolution, it shall become effective
immediately upon override of the veto by the City Commission.
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City of Miami
City Hall
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Legislation
3500 Pan American Drive
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Miami, FL 33133
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Resolution
www.miamigov.com
Enactment Number: R-17-0052
File Number: 1517
Final Action Date:1/26/2017
A RESOLUTION OF THE MIAMI CITY COMMISSION, WITH ATTACHMENT(S),
APPROVING THE SECOND OPTION TO RENEW THE CONTRACT WITH SFM
SERVICES, INC. FOR A ONE (1) YEAR PERIOD FOR FISCAL YEAR 2017-2018, IN
AN ANNUAL AMOUNT NOT TO EXCEED $318,668.00, FOR THE PROJECT
ENTITLED "DR. MARTIN LUTHER KING JR. (MLK) BOULEVARD AND TRAFFIC
CIRCLES LANDSCAPING CONTRACTS, M-0109"; FURTHER, ALLOCATING FUNDS
FOR SAID SECOND YEAR OPTION TO RENEW FROM ACCOUNT NO. 20-650003
(SPECIAL REVENUE).
WHEREAS, on January 8, 2015, the City Commission adopted Resolution No. R-15-
0010 accepting the bid received from SFM Services, Inc. for the project entitled "Dr. Martin
Luther King Jr. (MLK) Boulevard and Traffic Circles Maintenance Contract, M-0109" ("Project")
for a one (1) year period; and
WHEREAS, said Resolution further authorized four (4) additional one (1) year options to
renew in an annual amount not to exceed $318,668.00, subject to City Commission approval
and availability of funding; and
WHEREAS, funds are available, in an amount not to exceed $318,668.00, from Account
No. 20-650003 (Special Revenue) for FY 2017-2018 for the second option to renew;
NOW, THEREFORE, BE IT RESOLVED BY THE COMMISSION OF THE CITY OF
MIAMI, FLORIDA:
Section 1. The recitals and findings contained in the preamble to this Resolution are
adopted by reference and incorporated as if fully set forth in this Section.
Section 2. The second option to renew the contract with SFM Services, Inc. for a one (1)
year period for FY 2017-2018, in an amount not to exceed $318,668.00, for the Project, is
hereby approved.
Section 3. Funds for the said second option to renew are hereby allocated from Account
No. 20-650003 (Special Revenue).
Section 4. This Resolution shall become effective immediately upon its adoption and
signature of the Mayor.'
If the Mayor does not sign this Resolution, it shall become effective at the end of ten (10) calendar days
from the date it was passed and adopted. If the Mayor vetoes this Resolution, it shall become effective
immediately upon override of the veto by the City Commission.
APPROVED AS TO FORM AND CORRECTNESS:
ria ndez, ity ttor ey 1/1712017