HomeMy WebLinkAboutAgenda Item Summary FormAGENDA ITEM SUMMARY FORM
File ID: #3697
Date: 02/20/2018 Requesting Department: Office of Capital
Improvements
Commission Meeting Date: 03/22/2018 Sponsored By:
District Impacted: District 5
Type: Resolution
Subject: Accept Proposal - Stormwater Masterplan
Purpose of Item:
The nature of this item is to authorize a resolution of the Miami City Commission,
accepting the proposal received July 18, 2017, from CDM Smith, Inc. (CDM), the
highest ranked responsive and responsible firm to complete architectural planning and
design services required by Request for Qualifications (RFQ) No. 16-17-041, for the
development of a Comprehensive Stormwater Master Plan (Plan) for the City of Miami,
on a phased basis, in the amount of $4,299,588.68, negotiated staff billing rates,
allocating funds from various sources of funding as indicated below, under the Office of
Capital Improvement Project No. B -30632A, in addition to additional sources of funding
to be determined; authorizing the City Manager to execute the negotiated Professional
Service Agreement (PSA) in substantially the attached form, and further authorizing the
City Manager to negotiate and execute all other documents, including any work orders,
amendments, extensions, and modifications, including without limitation, increases in
capacity and increases to the contract funding which may be administratively approved
by the City Manager subject to allocations, appropriations and budgetary approval
having been previously made, and in compliance with applicable provisions of the City
Code, in a form acceptable to the City Attorney, and in compliance with applicable
regulations, as may be necessary for said purpose.
Background of Item:
On May 31, 2017, the Procurement Department (Procurement), on behalf of Office of
Capital Improvements, issued RFQ No. 16-17-041, Comprehensive Stormwater Master
Plan for the City of Miami-- Project No. B -30632A (the Plan). As required by the
Procurement Code, the RFQ was advertised and issued online. On July 18, 2017, five
(5) proposals were received in response to the RFQ. On August 25, 2017, the duly
appointed Evaluation Committee convened to evaluate and rank the proposals, and
determined oral presentations were required by the three top ranked firms. Following
oral presentations, CDM was recommended as the most qualified firm to complete the
Project.
The City Manager authorized Procurement and OCI departments to negotiate with
CDM, the scope, the hourly staff billing rates, and cost proposal for completion of the
scope, necessary to complete the project. The City reserves the right to apportion
award to the Consultant for Schematic Design, Design Development, Construction
Documents, Permitting, Bidding and Construction, Administration Phases, after the
approval of all stakeholders, and authorization of the Plan.
Budget Impact Analysis
Item is an Expenditure
Item is NOT funded by Bonds
Item is NOT Related to Revenue
Total Fiscal Impact:
$4,299,588.68 (Completion of Plan)
General Account No: 1426 - General Fund 2008 ($997,170.09)
Special Revenue Account No: 1431 - Stormwater 2008 Trust Fund (58,956.36)
2354 - FDEP, SWMP (1,125,000.00)
Other Funding Sources
Project No.: B -30632A
Reviewed By
Office of Capital Improvements Hector L Badia
Office of Management and Budget Yvette Smith
Office of Management and Budget Christopher M Rose
Department of Procurement
Annie Perez
City Manager's Office
Nzeribe Ihekwaba
City Manager's Office
Nzeribe Ihekwaba
Office of the City Attorney
Valentin J Alvarez
Office of the City Attorney
Valentin J Alvarez
Office of the City Attorney
Victoria Mendez
City Commission
Nicole Ewan
Office of the Mayor
Mayor's Office
Office of the City Clerk
City Clerk's Office
Office of the City Clerk
City Clerk's Office
Department Head Review
Completed
Budget Analyst Review
Completed
Budget Review
Completed
Procurement Review
Completed
Assistant City Manager Review
Completed
City Manager Review
Completed
Legislative Division Review
Completed
Deputy City Attorney Review
Skipped
Approved Form and Correctness
Completed
Meeting
Completed
Signed by the Mayor
Completed
Signed and Attested by the City Clerk Completed
Rendered
Completed
03/01/2018 1:31 PM
03/07/2018 12:56 PM
03/07/2018 1:20 PM
03/08/2018 11:17 AM
03/08/2018 12:08 PM
03/08/2018 12:09 PM
03/08/2018 12:11 PM
03/08/2018 12:11 PM
03/12/2018 3:17 PM
03/22/2018 9:00 AM
04/02/2018 2:09 PM
04/02/2018 2:41 PM
04/02/2018 2:41 PM
City of Miami
City Hall
* innonr wile
'® an 3500 Pan American Drive
Legislation
Miami, FL 33133
It "� Resolution www.miamigov.com
Enactment Number: R-18-0127
File Number: 3697 Final Action Date:3/22/2018
A RESOLUTION OF THE MIAMI CITY COMMISSION, WITH ATTACHMENT(S),
ACCEPTING THE PROPOSAL RECEIVED JULY 18, 2017, PURSUANT TO
REQUEST FOR QUALIFICATIONS ("RFQ") NO. 16-17-041 FROM CDM SMITH INC.
("CDM"), THE HIGHEST RANKED RESPONSIVE AND RESPONSIBLE FIRM, FOR
THE DEVELOPMENT OF A COMPREHENSIVE STORMWATER MASTER PLAN
("PLAN") FOR THE CITY OF MIAMI ("CITY"), ON A PHASED BASIS, ACCEPTING
THE NEGOTIATED HOURLY STAFF RATES AND THE FULL PRICE PROPOSAL
FOR COMPLETION OF PLAN, IN AN AMOUNT OF $4,299,588.68; ALLOCATING
FUNDS FROM VARIOUS SOURCES OF FUNDING UNDER OFFICE OF CAPITAL
IMPROVEMENT ("OCI") PROJECT NO. B -30632A, INCLUDING ADDITIONAL
SOURCES OF FUNDING TO BE DETERMINED; AUTHORIZING THE CITY
MANAGER TO EXECUTE A PROFESSIONAL SERVICES AGREEMENT ("PSA"), IN
SUBSTANTIALLY THE ATTACHED FORM; AUTHORIZING THE CITY MANAGER TO
NEGOTIATE THE COST OF AND EXECUTE ANY AMENDMENTS TO THE PSA, IN A
FORM ACCEPTABLE TO THE CITY ATTORNEY, REQUIRED TO COMPLETE ANY
SUBSEQUENT PROJECT PHASES; FURTHER AUTHORIZING THE CITY MANAGER
TO NEGOTIATE AND EXECUTE ANY AND ALL OTHER DOCUMENTS, INCLUDING
WORK ORDERS, AMENDMENTS, EXTENSIONS, AND MODIFICATIONS TO THE
PSA, INCLUDING WITHOUT LIMITATION, INCREASES IN CAPACITY AND
INCREASES TO THE CONTRACT FUNDING WHICH MAY BE ADMINISTRATIVELY
APPROVED BY THE CITY MANAGER SUBJECT TO ALLOCATIONS,
APPROPRIATIONS, AND BUDGETARY APPROVAL HAVING BEEN PREVIOUSLY
MADE, AND IN COMPLIANCE WITH APPLICABLE PROVISIONS OF THE CODE OF
THE CITY OF MIAMI, FLORIDA, AS AMENDED ("CITY CODE"), INCLUDING,
WITHOUT LIMITATION, THE CITY'S PROCUREMENT ORDINANCE, ANTI-
DEFICIENCY ACT, AND FINANCIAL INTEGRITY PRINCIPLES ALL AS SET FORTH
IN CHAPTER 18 OF THE CITY CODE, IN A FORM ACCEPTABLE TO THE CITY
ATTORNEY, AND IN COMPLIANCE WITH APPLICABLE REGULATIONS, AS MAY BE
NECESSARY FOR SAID PURPOSE.
WHEREAS, the Procurement Department ("Procurement") on behalf of the Office of
Capital Improvements ("OCI") issued Request for Qualifications ("RFQ") No. 16-17-041 for the
Development of a Comprehensive Stormwater Master Plan ("Plan") for Project No. B -30632A;
and
WHEREAS, on July 18, 2017, five (5) proposals were received by the Office of the City
Clerk; and
WHEREAS, the duly appointed Evaluation Committee convened on August 25, 2017 to
evaluate and rank the respondent firms, and determined that CDM Smith, Inc., a foreign profit
corporation ("CDM"), is the highest ranked and most qualified firm to complete the services
required by RFQ No. 16-17-041; and
WHEREAS, the City Manager authorized Procurement and OCI to negotiate with CDM
the hourly staff billing rates and price proposal for completion of the Project; and
WHEREAS, the City Manager requests authorization to execute the Professional
Services Agreement ("PSA"), in substantially the attached form, with CDM in the amount of
$4,299,588.68 for the completion of the Plan on a phased basis; and
WHEREAS, the City Manager requests further authorization to negotiate the cost of and
execute all other documents including any work orders, amendments, extensions, and
modifications to the PSA, in a form acceptable to the City Attorney, subject to compliance with
applicable regulations, required to complete any subsequent project phases; and
WHEREAS, funds in the amount of $2,181,126.45 are to be allocated from OCI Project
No. B -30632A in the following amounts: $997,170.09 in Contributions from General Fund 2008;
$58,956.36 from the Stormwater 2008 Trust Fund, and $1,125,000.00 from the Florida
Department of Environmental Protection, Stormwater Management Plan; with the remaining
funds coming from various sources of funding to be determined;
NOW, THEREFORE, BE IT RESOLVED BY THE COMMISSION OF THE CITY OF
MIAMI, FLORIDA:
Section 1. The recitals and findings contained in the Preamble to this Resolution are
adopted by reference and incorporated as if fully set forth in this Section.
Section 2. The proposal received July 18, 2017, pursuant to RFQ No. 16-17-041 from
CDM, the highest ranked responsive and responsible firm, for the development of the Plan, on a
phased basis, the negotiated staff billing rates, and price proposal for completion of the Plan, in
the amount of $4,299,588.68, are accepted.
Section 3. Funds to be allocated from various sources of funding as stated herein under
OCI Project No. B -30632A and including additional sources of funding to be determined.
Section 4. The City Manager is authorized' to execute a Professional Services
Agreement with CDM, in substantially the attached form.
Section 5. The City Manager is further authorized' to negotiate the cost of and execute
any amendments to the PSA, in a form acceptable to the City Attorney, required to complete
any subsequent Plan phases, and all other documents, including work orders, amendments,
extensions, and modifications to said agreement, including without limitation, increases in
capacity and increases to the contract funding which may be administratively approved by the
City Manager subject to allocations, appropriations and budgetary approval having been
previously made, and in compliance with applicable provisions of the Code of the City of Miami,
Florida, as amended ("City Code"), including, without limitation, the City's Procurement
Ordinance, Anti -Deficiency Act, and Financial Integrity Principles all as set forth in Chapter 18 of
the City Code, in a form acceptable to the City Attorney, and in compliance with applicable
regulations, as may be necessary for said purpose.
Section 6. This Resolution shall become effective immediately upon its adoption and
signature of the Mayor.2
' The herein authorization is further subject to compliance with all requirements that may be imposed by
the City Attorney, including but not limited to, those prescribed by applicable City Charter and City Code
provisions.
2 If the Mayor does not sign this Resolution, it shall become effective at the end of ten (10) calendar days
from the date it was passed and adopted. If the Mayor vetoes this Resolution, it shall become effective
immediately upon override of the veto by the City Commission.
APPROVED AS TO FORM AND CORRECTNESS:
1
i ria i �-ndez, City Httor iey 3/12/2018