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HomeMy WebLinkAboutRequest for Qualifications� q P414*1--41 , REQUEST FOR QUALIFICATIONS A I ITECTU AE AND ENGINEERING SERVICES FOR MIAMI MARINE STADIUM RESTORATION B-30688 RFQ NUMBER 14-15-015 ISSUE DATE DECEMBER 15, 2015 ADDITIONAL INFORMATION & CLARIFICATION DEADLINE January 6, 2016 @ 6:00 P.M. RESPONSE SUBMISSION DUE DATE JANUARY 21, 2015 @ 2:00 p.m. CONTACT Anthony Rolle Procurement Department City of Miami 444 SW 211 Avenue, 6th Floor Miami, Florida 33130 Phone; 305-416-1914 Email: arolle ,miamiaov.com TABLE OF CONTENTS Public Notice ................................................ Pg. 2 SECTION 1 Introduction to Request for Qualifications(.RFQ)-- ................................... Pg. 3 SECTION 2 RFQ Scope of Services ......................... . ....... .._....... ........ ........ ....... Pg. 8 SECTION 3 RFQ General Conditions _ ............ ......... ......... _ ..Pg. 11 SECTION 4 Instructions for Submitting a Response..... Pg. 16 SECTION 5 Evaluation/Selection Process Pg. 24 SECTION 6 SUPPLEMENTAL RFQ Response Forms ...... Pg. 26 PUBLIC NOTICE CITY OF MIAMI REQUEST FOR QUALIFICATIONS Architectural and Engineering Services For Miami Marine Stadium Restoration RFQ NO: 14-15-018 Completed Responses must be delivered to the Office of the City Clerk, City Hall, 3500 Pan American Drive, Miami, Florida 33133 by 2:00 PM, on Thursday, January 21, 2016 ('Response Submission Due Date)". Any Responses received after the above date and time or delivered to a different address or location will not be considered. RFQ documents may be obtained on or after Tuesday, December 15, 2015, from the City of Miami, Capital Improvements and Transportation Program (CITP) webpage at:.. wwv.miami ov.com/ca italim rovements/ a es/Procurem entOnportunities/Default.asp. It is the sole responsibility of all firms to ensure the receipt of any addendum (s) and it is recommended that firms periodically check the CITP webpage for updates and the issuance of addenda. CITP has not scheduled a Pre -Proposal Conference for this solicitation The City of Miami reserves the right to accept any Responses deemed to be in the best interest of the City, to waive any minor irregularities, omissions, and/or technicalities in any Responses, or to reject any or all Responses and to re -advertise for new Responses, in accordance with the applicable sections of the City Charter and Code. THIS SOLICITATION IS SUBJECT TO THE "CONE OF SILENCE" IN ACCORDANCE WITH SECTION 18-74 OF THE CITY CODE. Daniel J. Alfonso, City Manager Architectural and Engineering Services for Miami Marine Stadium Restoration RFQ 14 -15 -CIS DP No: 22084 SECTION 1 1.0: INTRODUCTION TO REQUEST FOR QUALIFICATIONS 1.1. Invitation Thank you for your interest in this Request for Qualifications (RFQ). The City of Miami (the City), through its Procurement Department (Department) invites responses (Responses) which offer to provide the services described in Section 2.0: "Scope of Services." This RFQ is being issued pursuant to Section 287.055, Florida Statutes: the Consultants Competitive Negotiation Act (CCNA). All references to Florida Statutes, City of Miami and Miami -Dade County Codes and other laws/regulations will be interpreted to include "as amended from time to time." 1.2. Agreement Terms and Conditions The Proposer(s) selected to provide the service(s) requested herein (Successful Proposer(s)) shall be required to execute a Professional Services Agreement (PSA or Agreement) with the City in substantially the same form as the Agreement included as part of the RFQ. 1.3. Submission of Responses Sealed written Responses must be received by the City of Miami, City Clerk's Office, no later than the date, time and at the location indicated in the Public Notice and on the cover of this RFQ in order to be responsive. Faxed documents are not acceptable, One original and seven copies plus one copy in digital pdf form on USB Drive (preferred), of your Response and sets of Response forms must be returned to the City, or your Response may be disqualified. 1.4. Cone of Silence Pursuant to Section 18-74 of the City of Miami Code (Ordinance No. 12271), a "Cone of Silence" is imposed upon this RFQ. Written communications must be in the form of a fax, mail or e-mail to Anthony Rolle, City of Miami, Procurement Department, 444 SW 211d Avenue, 6th Floor, Miami, FL 33130, Fax 305-400- 5335, e-mail arolle6cr miaMjg2 .com with a copy to the Office of the City Clerk at rcastilla miami ov.com. Proposers are hereby cautioned not to contact any member of the Evaluation Committee or any staff (except as provided herein) regarding this RFQ until such time as the Cone of Silence is lifted. Failure to abide by this condition of the RFQ shall be cause for rejection of your Response. Please review City of Miami Ordinance No. 12271, and City Code Section 18-74 for complete details of the Cone of Silence. 1.5. Additional Information or Clarification Requests for additional information or clarifications must be made in writing. Proposers may fax or e-mail their requests for additional information or clarifications in accordance with Article 1.4 Cone of Silence. Facsimiles must have a cover sheet that includes the Proposer's name, the RFQ number and title, the specific project title (if applicable) and the number of pages transmitted. Architectural and Engineering Services for Miami Marine Stadium Restoration 3 RFQ 14-15-018 Any request for additional information or clarification must be received in writing no later than 5:00 P.M. on Wednesday, January 6, 2016. The City will issue responses to inquiries and any other corrections or amendments it deems necessary in written addenda prior to the Response Submission Due Date. Proposers shall not rely on any representations, statements or explanations other than those made in this RFQ or in any written addendum to this RFQ. Where there appears to be conflict between the RFQ and any addenda issued, the last addendum issued shall prevail. It is the Proposer's responsibility to assure submission and receipt of all addenda. Prior to submitting the Response, the Proposer should check the City of Miami, CITP webpage, where all addenda will be posted. The webpage is located at: httt)://www.miamiaov.com/Car)italimiDrovements/oaaes/Procurement0i)oortunities. 1.6 Award of an Agreement A City furnished Professional Services Agreement (PSA or Agreement) may, or may not, be awarded to the Successful Proposer for this RFQ by the City Commission or City Manager, as applicable, based upon the qualification requirements reflected herein. The City reserves the right to award or not award, or execute, as applicable, an Agreement with the Successful Proposer when it is determined to be in the City's best interests. By submitting a Response, a Proposer agrees that it has no expectation, entitlement or interest in obtaining an Agreement with the City or any work pursuant to the Agreement. Proposer shall have no recourse against the City from the operation of this Section. The award and execution of the Agreement shall comply with CCNA, Florida Statute §287.055, as amended, codified in the City of Miami Code as Section §18-87. 1.7 Agreement Execution By submitting a Response, the Proposers agree to be bound to and execute the Agreement for Architectural and Engineering Design Services for the Miami Marine Stadium Restoration. Without diminishing the foregoing, the Proposer may request clarification and submit comments concerning the Agreement for City's consideration. Only clarification requests and comments and proposed revisions included within the Proposer's Response will be considered by the City. Any comments identified after the Response has been received need not be considered by the City. Furthermore, any requests to negotiate provisions of the Agreement not identified in the Response after the Response has been received may be grounds for dismissal. None of the foregoing shall preclude the City from seeking to negotiate changes to the Agreement during the negotiation process. The City shall require the Successful Proposer to provide, for itself, as well as the Sub- consultant(s) any or all of the following documentation to support the Price Proposal (if applicable) as a condition precedent to execution of an Agreement. Current financial statement(s), preferably audited financial statements for the most recently completed fiscal year clearly showing the costs (not percentage) of direct labor, indirect labor, fringe benefits, general administrative costs and overhead and a statement of profit or operating margin requested. Raw labor rates by labor or professional classification certified as accurate by an officer of the company. Architectural and Engineering Services for Miami Marine Stadium Restoration 4 RFQ 14-15-018 Breakdown of the fee by task/labor classification and raw or billable hourly rate/number of hours. Updated information reflecting information resulting from negotiation of the Agreement. Copy of current Notice of Qualification letter from the Florida Department of Transportation. The forms for submission of portions of the information contained above are available on the CITP webpage at: ht�www.miami.gov.com/canitalimr)rovements/pages/ProcurementOpportunities/Pro'ectPa.ges/ Work%200rd^er%20Forms. asp. Where the City does not provide specific forms to be utilized, the Proposer shall provide the information in a format acceptable to the City. 1.8 Unauthorized Work The Successful Proposer shall not begin work until the City issues a Notice to Proceed. Such Notice to Proceed shall constitute the City's authorization to begin work and is an express condition precedent to the Proposer being authorized to commence the Work. Any unauthorized work performed by the Successful Proposer shall be deemed non -compensable by the City and Proposer will not have any recourse against the City for performing unauthorized work. 1.9. Submittal Instructions Careful attention must be given to all requested items contained in this RFQ. Proposers are invited to submit Responses in accordance with the requirements of this RFQ, PLEASE READ THE ENTIRE SOLICITATION BEFORE SUBMITTING A RESPONSE. Proposers shall make the necessary entry in all blanks and forms provided for the Response. Responses shall be submitted in a sealed envelope or package with the RFQ number and opening date clearly noted on the outside of the envelope. 1.10. ChangeslAlterations Proposer may change or withdraw a Response at any time prior to Response Submission Due Date. All changes or withdrawals shall be made in writing to the point of contact specified in Article 1.4, Cone of Silence. Oral/Verbal changes, modifications or withdrawals will not be recognized and will be disregarded. Written modifications will not be accepted after the Response Submission Deadline. Proposers shall not assign or otherwise transfer their Response. 1.11. Sub -consultants) A Sub -consultant is an individual or firm contracted by the Proposer or Proposer's firm to assist in the performance of services required under this RFQ. A Sub -consultant shall be paid through Proposer or Proposer's firm and not paid directly by the City. Sub -consultants are allowed by the City in the performance of the services delineated within this RFQ. Proposer must clearly reflect in its Response the major Sub -consultants to be utilized in the performance of required services. The City retains the right to accept or reject any Sub -consultant proposed in the Response of Successful Proposer or proposed prior to Agreement execution, Any and all liabilities regarding the use of a Sub -consultant shall be borne solely by the Successful Proposer and insurance for Architectural and Engineering Services for Miami Marine Stadium Restoration 5 RFQ 14-15-018 each Sub -consultant must be maintained in good standing and approved by the City throughout the duration of the Agreement. Neither the Successful Proposer nor any of its Sub -consultants are considered to be employees or agents of the City, Failure to list all major Sub -consultants and provide the required information may disqualify any proposed Sub -consultants from performing work under this RFQ. Proposers shall include in their Responses the requested Sub -consultant information and include all relevant information required of the Proposer. Proposer must identify each of its Community Business Enterprise (CBE) Sub -consultants via Letter of Agreement (LOA) at the time of Response submittal. Additional information can be found in Section 3.6. Proposers are expressly prohibited from substituting any Sub -consultants contained in the Response. Proposers shall not change any Sub -consultants without just cause and prior written approval by the City Manager or the Manager's designee, as applicable. If approved, the City reserves the right to request additional required documentation as specified in the RFQ. If the City does not accept the proposed change(s) the Response will be rejected and not considered for award. 1.12. Discrepancies, Errors, and Omissions Any discrepancies, errors, or ambiguities in the RFQ or addenda (if any) should be reported in writing to the City's Procurement Department in the manner prescribed in the RFQ Section 1.5. Should it be necessary, the City will issue a written addendum to the RFQ clarifying such conflicts or ambiguities. 1.13. Disqualification This RFQ requires the use and submission of specific City Forms. In addition, the RFQ requires the submission of additional documents and information. Failure to utilize the City Forms and submit the required documents will result in the rejection of the Response as non-responsive and it will not be considered for award. The City reserves the right to disqualify Responses before or after the Response Submission Due Date, upon evidence of collusion with intent to defraud or other illegal practices on the part of the Proposer. It also reserves the right to waive any immaterial defect or informality in any Response; to reject any or all Responses in whole or in part, or to reissue a Request for Qualifications. Any Response submitted by a Proposer who is in arrears, e.g., money owed or otherwise in debt by failing to deliver goods or services to the City (including any agency or department of the City) or where the City has an open claim against a Proposer for monies owed the City at the time of Response submission, will be rejected as non-responsive and shall not be considered for award. Any Proposer who submits in its Response any information that is determined by the City, in its sole opinion, to be substantially inaccurate, misleading, exaggerated, or incorrect, shall be disqualified from consideration for award of the Agreement. The City reserves the right to reject Responses submitted by limited liability corporations. Architectural and Engineering Services for Miami Marine Stadium Restoration 6 RFQ 14-15-018 Eti c��• a� tri ' t,ntaaa aiatta + R SECTION 2 2.0. RFQ SCOPE OF SERVICES 2,1. Purpose The City is seeking to procure a qualified and experienced architectural or engineering firm to perform the specialty design work for the Miami Marine Stadium Restoration under historical preservation and restoration guidelines. The City's intention is to conduct a faithful and accurate restoration of the Miami Marine Stadium for public use, It is also the intention of the City to retain the main historical characteristics of the building to resemble the history of the stadium and its significance for past, present, and future generations. This RFQ shall be in accordance with the Scope of Services described in the RFQ, the Professional Service Agreement (PSA), and the Technical Qualifications as detailed in Exhibit "A" and the RFQ submittal forms. The Architectural/Engineering firm(s) must possess a minimum of eight (8) years of experience, under its current business name, as stipulated in Florida Statute 287.055 (CCNA). Based upon the Scope of Services as described in the RFQ and PSA, the Respondent's team shall consist of the following disciplines: ■ Lead Architect ■ Historic Preservation Specialist ■ A/E Project Manager ■ Civil, Structural, and Mechanical, Electrical and Plumbing (MEP) Engineers ■ Marine Structural Engineer ■ Landscape Architect ■ Computer -Aided Design and Drafting (CADD) Technician ■ Geotechnical Services (may be a sub -consultant) ■ Construction Engineering and Inspection (CEI) services 2.2. Project Description The building is located at 3501 Rickenbacker Causeway, Virginia Key, Florida. it is considered a Modernist icon because of its roof and construction of lightweight, poured -in-place concrete, popularly employed in mid-century stadiums. The Marine Stadium has 6,600 seats with approximately 67,560 square feet of total area. Built in 1963, the Marine Stadium was designed by architect Hilario Candela, and was the first purpose-built marine stadium in the country. The building played host world-class powerboat races and popular concerts by groups such the Miami Philharmonic, The Beach Boys, Dave Brubeck and the Boston Pops, Ray Charles and many more. The building was shut in 1992 after the City deemed it unsafe and it has sat vacant ever since. 2.3 Scope of Services The selected architectural/engineering firm shall provide all required investigations, studies, land survey, location of underground utilities and structures, geotechnical services, marine and environmental design, special underwater surveys, structural design repairs, electrical design, mechanical design, architectural historic preservation, architectural schematic design, design Architectural and Engineering Services for Miami Marine Stadium Restoration RFQ 14-15-018 development, construction documents, construction permits, bidding, and construction administration services. The preferred architectural/engineering firm shall have an architectural historic preservation specialist as part of the Project team. The architectural/engineering firm shall be responsible for submitting all forms and reports to the Compliance and Review Section of the Bureau of Historic Preservation to obtain final approvals. Ali professional services rendering by the selected firm shall be in accordance with The Secretary of The Interior's Historic Preservation Professional Qualification Standards as well as regulations and guidelines of Florida Department of State — Florida Division of Historical Resources as follow: Federal • Section 106 of the National Historic Preservation Act of 1966 (Public Law 89-665), as amended in 2000 • 36 C.F.R., Part 800: Protection of Historic Properties • Secretary of the Interior's Standards and Guidelines for Archaeology and Historic Preservation (36 C.F.R. 68) • Professional Qualification Standards (48 FR 44716, September 29, 1983) • Standards and Guidelines for Archeology and Historic Preservation (as amended and annotated by the National Park Service) • Standards for the Treatment of Historic Properties, 1995 State • Chapter 267, Florida Statutes • Management Procedures and Guidelines for Archaeological and Historical Sites and Properties on State-owned or Controlled Lands • Archaeological Reports Standards and Guidelines, Chapter 1A-46, Florida Administrative Code All current Florida Building Codes and Local County and City Codes and Ordinances shall be complied with by the proposed restoration of the Miami Marine Stadium. All services mentioned previously, with the exception of Bidding assistance and Construction Administration Services, shall be completed by the successful proposer within one year from the date of the Notice to Proceed. 2.4. Project Scope of Work The Miami Marine Stadium Restoration design shall accurately depict the form, materials, features and character of the building as it appeared in its original likeness during the 1960s. It is possible that inconsistent and/or unsafe features may need to be removed, replaced or faithfully reconstructed in accordance with the restoration period. The restoration shall comply with code accessibility such as parking, routes, ramps, guardrails, handrails, designed disabled space for spectators in wheelchairs, restrooms, shower stalls Architectural and Engineering Services for Miami Marine Stadium Restoration RFQ 14-15-018 e-, �� ar �neOAn s11eFo -'k � 19Uii SECTION 3 3.0: RFQ GENERAL CONDITIONS 3.1. Acceptance/Rejection The City reserves the right to accept or reject any or all Responses or to select the Proposer(s) that, in the opinion of the City, is/are in its best interest(s). The City also reserves the right to reject any Proposer(s) who has previously failed to properly perform under the terms and conditions of a contract, to deliver on time any contracts with the City, and who is not in a position to perform the requirements defined in this RFQ. Further, the City may waive informalities, technicalities, minor irregularities, and/or request new Responses for the services specified in this RFQ and may, at its discretion, withdraw and/or re -advertise the RFQ. 3.2. Legal Requirements This RFQ is subject to all applicable federal, state, county, city and local laws, codes, ordinances, rules and regulations that in any manner affect any and all of the services covered herein. Lack of knowledge by the Proposer shall in no way be cause for relief from responsibility. 3.3 Non -Appropriation of Funds In the event that insufficient Funds are appropriated and budgeting or funding is otherwise unavailable or not allocated in any fiscal period for this Project, then the City, shall have the unqualified right to terminate the Work Order(s), and/or the Agreement upon written notice to the Consultant, without any penalty or expense to the City. No guarantee, promise, warranty or representation is made that any particular work or any project(s) will be assigned to any Consultant firm(s). 3.4 Business Tax Receipt Requirement Proposers shall meet the City's Business Tax Receipt (BTR) requirements in accordance with Chapter 31, Article 11 of the City of Miami Code, as amended and any applicable Miami -Dade County BTR requirement. Proposer(s) with a business location outside the City of Miami shall meet the applicable local BTR requirements. A copy of the license should be submitted with the Response. The City may, at its sole option, allow the Proposers to submit a copy of their BTR after the Response Submission Due Date. 3.5 Minimum Qualification Requirements The City is seeking to procure a qualified architectural or engineering firm with experience in completing comprehensive historical facility renovation projects for governmental and/or institutional clients. Firms responding to this RFQ must have been licensed, registered and practicing in the State of Florida as an architectural/engineering firm for at least the last eight (8) years under its current business name and ownership. Proposers must have a proven track record of successfully completing historical facility renovation projects which shall be submitted as reference projects. Failure to meet the above -stated requirements will result in the Proposer's response being rejected as non-responsive. For purposes of this RFQ, South Florida shall mean Miami -Dade, Monroe, Broward and/or Palm Beach Counties. Proposers must utilize Form RFQ-PP-R for the above -required reference projects and the form must be signed by the Owner of the project. Failure to submit the reference forms may result in the Response being deemed non-responsive. Architectural and Engineering Services for Miami Marine Stadium Restoration t t RFQ 14-15-018 �N Op µ r In addition, Proposers must have at least one staff or team member who has been licensed and practicing as an engineer under Title XXXII, Regulation of Professions and Occupations, Florida Statutes 471 for at least three years and who will serve as Project Manager for this Project. Each firm interested in responding to this RFQ must provide information on the firm's qualifications and experience; qualifications of the Project team, members and staff; Project Manager's experience; and previously completed projects. See Section 4.0 "Instructions for Submitting a Response: Submission Requirements" for further direction. Responses that do not completely adhere to all requirements may be considered non-responsive and eliminated from the process. Additional minimum qualifications may be stated in Section 4.0, "Instructions for Submitting a Response." The City may consider a Response as responsive where a Proposer has less than the stipulated minimum number of years of experience solely where the Proposer has undergone a name change and such change -of -name has been filed with the State of Florida, or where the Proposer was a subsidiary of a larger firm and the Proposer's firm has been merged into the larger firm. Proposer must include documentation substantiating such name change or merger as part of its Response for the City to consider crediting the years of experience from the Proposer under its previous name. Failure to include such documentation with the Response may result in a determination that the submission is non-responsive. 3.6 COMMUNITY BUSINESS ENTERPRISE (CBE) PARTICIPATION REQUIREMENTS - MANDATORY Unless precluded by Florida Statutes, Federal laws or regulations or grant requirements, In accordance with Section 18-87, the City of Miami has established mandatory CBE Participation requirements as specified in the City Code. CIP has established procedures to assist proposers in complying with these CBE participation requirements. On the left side of CITP Procurements Opportunities and Forms webpage is a link to a new page called CBE Forms/Reports. That page contains links to required City CBE forms, as well as a forms checklist and a "Frequently Asked Questions" (FAQ) page containing important information. In addition, there are also active links to the Miami -Dade County website for a listing of CBE certified firms and certification forms. For detailed instructions and access to required CBE forms, click on the link below: htt ://www.miami ov,com/Ca itallm rovementsl a es/Procurement0 ortunities/ProlectPa es /CBE/CBE forms.asr) For all additional CBE questions, please use the contact information listed on the CBI; Forms page. Prospective firms must adhere to the following mandatory requirement: • Assign a minimum of fifteen percent of the contract value to firms currently certified by Architectural and Engineering Services for Miami Marine Stadium Restoration I, RFQ 14-15-018 * Enccar acai!a in4f 31 eR%a �Clii�S7 Miami -Dade County as a CBE. Unless precluded by Florida Statutes, Federal laws or regulations or grant requirements, Proposers who meet the mandatory CBE participation requirement through use of firms from within the City of Miami's municipal boundaries will be awarded five bonus points. For information on the City's CBE requirements, visit the CITP website at: http:tldev.miamigov.com/capitalimprovementstpages/ProcurementOpi2ortunities/Project Pages/CBE forms.as . In addition to submitting the required CBE forms, refer to Section 5.4(c) "Five Bonus Points — CBE Participation", to qualify to receive the five bonus points which the Proposers must: Include with your Response, copies of a) City of Miami Business Tax Receipt; and b) Miami -Dade County Business Tax Receipt. To qualify to receive the five bonus points Proposer's must: Attach copies of both a current City of Miami Business Tax Receipt AND a current Miami -Dade County Business Tax Receipt with the submittal. Sign and attach Form 6.4 - Certificate of Compliance Sign and attach form C-1 - List of Sub Consultants. To verify the above requirements, the City has provided Form "C-1 List of Sub -Consultants" to identify all sub -consulting firms (including CBE certified firms) that are part of the Proposer's team. Tris Form can be found posted on the GTP webpage with the solicitation documents. Failure to include this completed form with your Submittal may result in your response being deemed non-responsive, SEC. 18-73 CITY OF MIAMI CODE Local office means a business within the City which meets all of the following criteria: (1) Has had a staffed and fixed office or distribution point, operating within a permanent structure with a verifiable street address that is located within the corporate limits of the city, for a minimum of twelve months immediately preceding the date bids or Responses were received for the purchase or contract at issue; for purposes of this section, "staffed" shall mean verifiable, full-time, on-site employment at the local office for a minimum of forty hours per calendar week, whether as a duly authorized employee, officer, principal or owner of the local business; a post office box shall not be sufficient to constitute a local office within the city; (2) If the business is located in the permanent structure pursuant to a lease, such lease must be in writing, for a term of no less than twelve months, been in effect for no less Architectural and Engineering Services for Miami Marine Stadium Restoration 13 RFQ 14-15-018 than the twelve months immediately preceding the date bids or Responses were received, and be available for review and approval by the chief procurement officer or its designee; for recently -executed leases that have been in effect for any period less than the twelve months immediately preceding the date bids or Responses were received, a prior fully -executed lease within the corporate limits of the city that documents, in writing, continuous business residence within the corporate limits of the city for a term of no less than the twelve months immediately preceding the date bids or Responses were received shall be acceptable to satisfy the requirements of this section, and shall be available for review and approval by the chief procurement officer or its designee; further requiring that historical, cleared rent checks or other rent payment documentation in writing that documents local office tenancy shall be available for review and approval by the chief procurement officer or its designee; (3) Has had, for a minimum of twelve months immediately preceding the date bids or Responses were received for the purchase or contract at issue, a current business tax receipt issued by both the city and Miami -Dade County, if applicable; and (4) Has had, for a minimum of twelve months immediately preceding the date bids or Responses were received for the purchase or contract at issue, any license or certificate of competency and certificate of use required by either the city or Miami - Dade County that authorizes the performance of said business operations; and (5) Has certified in writing its compliance with the foregoing at the time of submitting its bid or Response to be eligible for consideration under this section; provided, however, that the burden of proof to provide all supporting documentation in support of this local office certification is borne by the business applicant submitting a bid or Response. . 3.7 PUBLIC ENTITY CRIMES A person or affiliate who has been placed on the convicted Proposer/Bidder list following a conviction for a public entity crime may not submit a Response on a contract to provide any goods or services to a public entity, may not submit a Response on a contract with a public entity for the construction or repair of a public building or public works project, may not submit a Response on a lease of real property to a public entity, may not be awarded or perform work as a contractor, supplier, subcontractor, or consultant under a contract with any public entity, and may not transact business with any public entity in excess of the threshold amount provided in §287.017, Florida Statutes, as amended, for Category Two for a period of 36 months from the date of being placed on the convicted Bidder/Proposer list. §287,133, Florida Statutes, as amended. 3.8 RESOLUTION OF PROTESTS Any actual or prospective contractual party who feels aggrieved in connection with the solicitation or award of a contract may protest in writing to the Chief Procurement Officer who shall have the authority, subject to the approval of the City Manager and the City Attorney, to settle and resolve a protest subject to final approval by the City Commission. Proposers are alerted to Section 18- 103 through 18-107 of the City Code (Article 111, Chapter 18, City Code City of Miami - Procurement Ordinance,) describing the protest procedures. Protests failing to meet the Architectural and Engineering Services for Miami Marine Stadium Restoration 14 RFQ 14-15-018 SECTION 4 4.0. INSTRUCTIONS FOR SUBMITTING A RESPONSE Submit the following information and documents with Proposer's Response to this RFQ. Failure to do so may deem your Responses non-responsive. Non-responsive submittals will receive no further consideration. 4.1 Submission Requirements Each Response must contain the following documents and forms required by Sections 4.1A -E, each fully completed, and signed as required. Proposers shall prepare their Responses utilizing the same format outlined below in Section 4.1A -E. Each section of the Response as stipulated in 4.1A -E shall be separated by a tabbed divider identifying the corresponding section number. Proposers are not to submit any information in response to this RFQ that has not been requested or which the Proposer considers confidential. Submission of any confidential information will be deemed a waiver of any confidentiality or other such protection, which would otherwise be available to the Proposer, except as specifically permitted under Florida Statute. Proposers are not to include any documents not specifically required or requested, including, but not limited to; media and public relations literature, annual reports, pictures, etc. Such documentation will not be considered and will be redacted from the copies provided to the Evaluation Committee. The submission of such documentation may adversely affect the evaluation of the Response by the Evaluation Committee. Hard cover binders are not be used in the submission of the Response. Only heavy stock paper, not exceeding 100#, is to be used for the front and back covers as well as the required section dividers. Proposers should also make every effort to utilize recycled paper in preparing its Response. Double sided printing is permitted provided that the Response complies with the format set forth in 4.1A -E. Do not include additional information not requested in this RFQ unless specified in the form of an Addendum. This RFQ requires the use and submission of specific City Forms. The City forms shall not be expanded or altered. Additional pages may not be added unless the form specifically states that pages can be added. Failure to utilize the City Forms will result in the rejection of the Response as non-responsive. A. Content of Qualifications Statement: All Forms referenced in Sections 4.1A -E are required (if applicable). Section A 1. Table of Contents The table of contents should follow in sequential order the Sections and documents specified in Section 4.1 A-E, including enclosures. All pages of the Response must be consecutively numbered and correspond to the Table of Contents. Architectural and Engineering Services for Miami Marine Stadium Restoration 16 RFQ 14-15-018 2, Proposal Letter Proposer shall complete and submit Form RFQ-PL for this section of the Response. (1 page maximum) Narrative Proposer shall complete and submit Form RFQ-N for this section of its Response. Provide a brief overview of the Proposer's firm and why the Proposer should be selected for this Project. (1 page maximum) 4, Qualifications of the Proposer Proposer shall complete and submit Form RFQ-QP for this section of its Response. (1 form - 3 pages maximum) 5. Qualifications of the Proposer's Team Firm shall complete and submit Form RFQ-QT for this section of its Response. Form RFQ-WC is to be completed for each of the Key Personnel identified in Form RFQ-QT. An organizational chart of the Project Team shall be provided along with a one page resume for each of the Key Personnel. 6. Team Or anizational Chart An organizational chart of the Proposer's team shall be provided for key personnel. 7. Proposer's Proiect Experience: Proposer shall complete and submit Form RFQ-PP for this section of its Response. Provide a comprehensive summary of the Proposer's experience successfully completing historical facility renovation projects. The firm MUST have a minimum of eight (8) years of experience and have served as the lead on similar historical facility renovation projects on a minimum of three (3) previous occasions. A list of historical facility renovation projects of similar size, scope and complexity should be submitted. Information shall include; client's name, address, phone number, description of work, and the year the project was completed. Failure to meet the eight (8) year minimum experience requirement will in and of itself result in the Response being deemed nonresponsive. For each RFQ-PP Form, the Proposer must submit a RFQ-PP-R Form for the Proposer's Project Experience for this section of its Response, Section E Design Philosophy and Process Proposer shall complete and submit Form RFQ-DPP for this section of its Response. Proposer shall include a brief explanation of it's architectural/engineering design philosophy & process as it relates to this Project. This should include an understanding of the Scope of Services, clearly defined issues commonly encountered and methodology for resolution of these project issues, value engineering and the process and approach to meeting the requirements of the Scope of Services, (2 page maximum) Architectural and Engineering Services for Miami Marine Stadium Restoration 17 RFQ 14-15-018 2, Technical Approach Proposer shall complete and submit Form RFQ-T for this section of its Response. (2 page maximum) Provide a comprehensive explanation of the firm's approach to: Computer aided design and drafting capabilities planning Sustainable design- approach to minimizing the daily and long term operational and maintenance cost, including the application of "green design" Value Engineering — approach used in determining material and e equipment quality and maximizing efficiency with design elements Ensuring timely completion of projects Quality control and assurance procedures, including timely reporting, and reviewing pay applications and change orders Computer aided design and drafting capabilities Capacity to provide on-call services in a timely manner o Quality control and assurance, including coordination between design disciplines, compliance with program requirements professionallindustry standards, and conformance with all applicable code requirements, including Miami 21 Prior experience with governmental parks and recreational facilities (2 page maximum) Section C 1. Qualifications of Lead Architect Proposer shall complete and submit Form(s) RFQ-LA for the Lead Architect for this section of its Response. For each RFQ-LA Form, the Proposer must submit a RFQ-LA-R Form for the Lead Architect for this section of its Response. Include the Lead Architect's Resume. 2. Qualifications of Historic Preservation Specialists) Proposer shall complete and submit all Form(s) included in Exhibit "A" for each Historic Preservation Specialist on the Project Team in this section of its Response. Proposer shall follow the format of each Form A - Cin presenting the information requested by each Form A -C. 3. Qualifications of Marine Structural Engineer Proposer shall complete and submit Form(s) RFQ-EE for all Engineers listed for this section of its Response. For each RFQ-EE Form, the Proposer must submit a RFQ-EE-R Form for all Engineers for this section of its Response, Include the Engineer's Resume. Architectural and Engineering Services for Miami Marine Stadium Restoration 18 RFQ 14-15-018 4. Qualifications of Project Manager Proposer shall complete and submit Form(s) RFQ-PM for the Project Manager for this section of its Response. For each RFQ-PM Form, the Proposer must submit a RFQ-PM-R Form for the Project Manager for this section of its Response. Include the Project Manager's Resume. 5. Qualifications of Civil Structural and MEP Engineer Proposer shall complete and submit Form(s) RFQ-EE for all Engineers listed for this section of its Response. For each RFQ-EE Form, the Proposer must submit a RFQ-EE-R Form for all Engineers for this section of its Response. Include the Engineer's Resume. 6. Proposer's_Workload Capacity Form Please complete Form RFQ-WC — Work Load Capacity for the Proposer's current workload. Section D PSA or Agreement Provisions (Exhibit "B") Provide comments on, and exceptions to the attached Agreement terms and conditions. Proposed changes to the Agreement roust be returned to the City in Microsoft Word format with comments reflected by "red -lining" the original document utilizing the tracking feature. The Microsoft Word document must be included in the Response in both printed format and electronically on a CD-ROM or USB Drive. The City will only consider the identified comments and exceptions during negotiations. Where a Response is returned without comments it will be deemed that the Proposer has no comments or exceptions to the draft Agreement. If the Proposer has no comments, a statement to that effect shall be included in the Response in this section. As noted certain sections of the Agreement, including, without limitation, Hold Harmless/Indemnity, Insurance, Cancellation for Convenience, Funding Out, Ethics, Public Records, Sunshine, Lobbying and Compliance with Laws Sections are long standing City practices and cannot be modified, 2. Acknowledgment of Addenda Sign and return copies of each addendum signature page. 3. RFQ Response Forms (Section 6.0) Sign and return each RFQ Response Form for the Proposer. Architectural and Engineering Services for Miami Marine Stadium Restoration 19 RFQ 14-15-018 4. Information for Determining Joint Venture Eligibility - Form A (if applicable) Section E 1. Letter of Agreement(s) (LOA) 2, Form C-1 List of Sub -consultants* 3. Certificate of Compliance 4. Copies of CBE certification for Prime (if applicable) 5. Notice of Qualifications (FDOT) *NOTE: Sub -consultants Information form C-1 Proposer shall list all proposed sub consultants to be used, regardless of racial or gender grouping, to include names, addresses, phone numbers, type of work (service or commodity) and CBE by Miami -Dade County (if applicable). Architectural and Engineering Services for Miami Marine Stadium Restoration RFQ 14-15-018 B. Response Submission Format: Responses are to be prepared and submitted in the format below. Failure to comply with this format may result in the Response being determined non-responsive. Section A 1, Table of Contents 2. RFQ-PL — Proposal Letter 3. RFQ-N — Proposal Narrative 4. RFQ-QP -- Qualifications of Proposer 5. RFQ-QT — Qualifications of Proposer's Team — Including Forms RFQ-WC 6. Team Organizational Chart 7. RFQ-PP- Proposer's Project Experience 8. RFQ-PP-R — Proposer's Reference Forms Section B 1. RFQ-DPP — Design Philosophy & Process 2. RFQ-T —Technical Approach Section C For all positions proposed, please submit the supporting form below: 1. RFQ-LA- Qualifications of Lead Architect 2. RFQ-LA-R- Lead Architect Reference Forms 3. Resume of Lead Architect 4. Exhibit "A" Forms A - C - Qualifications of Historic Preservation Specialist(s) 5. Resume of Historic Preservation Specialist(s) 6. RFQ-EE — Qualifications of Marine Structural Engineer 7. RFQ-EE-R- Engineer Reference Form(s) 8. RFQ-PM -- Qualifications of Project Manager 9. RFQ-PM-R —Project Manager Reference 10. Resume of Project Manager 11. RFQ-EE — Qualifications of ail listed Engineers* 12. RFQ-EE-R- Engineer Reference Form(s)" 13. Resume of Engineer 14. Form RFQ-WC - Workload Capacity for the Proposer's current work load. * Note — Forms RFQ-EE and RFQ-EE-R should be utilized for each and every engineer identified as being on Proposer's Team (mechanical, structural, civil, plumbing, electrical and marine structural personnel), Section D 1. PSA or Agreement Provisions (Exhibit "B") 2, Acknowledgment of Addenda 3. RFQ Response Forms (Section 6.0) 4. Information for Determining Joint Venture Eligibility - Form A (if applicable) Section E 1. Letter of Agreement (LOA) 1 page for each Sub consultant firm 2. Form C-1 List of Sub consultants Architectural and Engineering Services for Miami Marine Stadium Restoration ,I PFQ 14-15-018 3. Certificate of Compliance 4. Copies of CBE certification for prime (if applicable) Architectural and Engineering Services for Miami Marine Stadium Restoration �� RFQ 14-15-018 22 4.2. Response Submission One original and seven Found copies, plus one digital copy (in .pdf file format) or USB Drive, of your complete response to this RFQ must be delivered to: Mr. Todd Hannon, City Clerk City of Miami Office of the City Clerk 3500 Pan American Drive First Floor Miami, Florida 33133 Responses must be clearly marked on the outside of the package referencing RFQ No. 14-15-018 Architectural and Engineering Services for Miami Marine Stadium Restoration Responses received at any other location than the aforementioned or after the Response Submission Due Date and time shall be deemed non-responsive and shall not be considered. Responses should be signed by an official authorized to bind the Proposer to the provisions given in the Responses. Responses are to remain valid for at least 180 days. Upon award of an Agreement, the contents of the Responses of the Successful Proposer(s) may be included as part of the Agreement, at the City's discretion. Additional information on submission requirements can be found in Section 4.1. SUBMITTAL GUIDELINES 1. General Only one (1) Response from an individual, firm, partnership, corporation or joint venture will be considered in response to this RFQ, Sub -consultants, business entity, or Sub - Contractors may be included in more than one Response submitted by more than one Proposer. A firm, partnership, corporation or joint venture that submits a Response may not be a Sub -Consultant on another Response submitted under this RFQ. Joint venture firms must complete and submit with their Response the form titled "Information for Determining Joint Venture Eligibility", (Form A, located on the last twc pages of this RFQ document) and submit a copy of the formal agreement between all joint -venture parties. This joint venture agreement must indicate their respective roles, responsibilities and levels of participation for the Project. Failure to timely submit Form A, along with an attached written copy of the joint venture agreement may result in disqualification of your Response. Architectural and Engineering Services for Miarnl Marine Stadium Restoration 23 RFQ 14-15-018 Joint Venture Submissions will be evaluated based on the combined team. Each member of a Joint Venture shall provide the information listed above. Proposer must clearly reflect in its Response any Sub -Consultants proposed to be used, and provide for the Sub -Consultant the same information required of the Proposer. The City retains the right to accept or reject any proposed Sub -Consultants. Throughout this RFQ, the phrases "must" and "shall" will denote mandatory requirements. Any Response that does not meet the mandatory requirements is subject to immediate disqualification. It is the policy of the City that the Successful Proposers register as a Bidder/Vendor indicating the commodities/services which the Proposer can regularly supply to the City. Should the Successful Proposer not be currently listed on the City's Proposer/bidder's list, they may register via the internet at: http://egov,ci.miami.fl,us/bids/bids.asp, For any questions, contact the Procurement Department at (305) 416-1922, Proposers may be registered as a Bidder/Vendor prior to submitting its Response. It is the sole responsibility of the Proposer(s) to insure that they are properly registered with the City. Architectural and Engineering Services for Miami Marine Stadium Restoration 24 RFQ 14-15-018 SECTION 5 5.0 INFORMAL EVALUATION/SELECTION PROCESS A. Evaluation Procedures The procedure for response evaluation and selection is as follows: 1. Request for Qualifications issued, 2, Receipt of Responses. 3, Opening and listing of all Responses received. 4. Preliminary review by City's Procurement staff for compliance with the submission requirements of the RFQ, including verification that each Response includes all documents required. 5. Review by professional staff and/or an Evaluation Committee (Committee) certifying that the Proposer is qualified to render the required services according to State regulations. 6. The Committee, appointed by the City Manager, shall meet to evaluate each responsive Response in accordance with the requirements of this RFQ. The Committee will select a minimum of three firms deemed the most highly qualified to perform the required services, unless fewer than three Responses are received. At the Committee's option, they may decide to hold brief presentations and interview sessions with all Proposers or Shortlisted firms. 7. The Committee forwards its recommendation to the City Manager, listing the Proposers in rank order. 8. After reviewing the Committee's recommendation, the City Manager may: a) approve the recommendation of the Committee, written notice of which shall be provided to all proposers, and the City Manager shall then submit his or her recommendation to the City Commission; b) reject the Committee's recommendation and instruct the Committee to re- evaluate and make further recommendations; c) reject all Responses; or d) recommend that the City Commission reject all Responses. City Manager may accept the recommendation and authorize CITP to enter into negotiations with the top ranked Proposer, request that the Committee provide additional information as to the ranking of the Responses. Upon approval of the Committee recommendation the Proposers will be listed in rank order on the CITP webpage, htto://www.miamiaov.com/Caoitallmr)rovements/r)aoes/Procurement0r)oortunitie s/Default.asp 9. Upon successful negotiation of an Agreement, CITP will forward the recommended Agreement to the City Manager for approval and the City Manager upon acceptance Architectural and Engineering Services for Miami Marine Stadium Restoration 25 RFQ 14-15-018 CON UK i/ - ' w I im F AA4r - '.. fAr,. CJ R 1 of the negotiated Agreement will approve the award or recommend that the City Commission, when required by the City's Procurement Code, approve the recommendation of the Committee and the award of the Agreement. Where CITP is not able to successfully negotiate an Agreement with the top ranked Proposer(s) CITP will recommend to the City Manager that such negotiations be terminated and that CITP enter into negotiations with the next ranked Proposer(s) until an Agreement is negotiated or all Responses are rejected, 10. After reviewing the City Manager's recommendation, the City Commission may: approve the City Manager's recommendation and authorize award of the Agreement; reject the Agreement; or reject all Responses and direct the City Manager re -open negotiations or to solicit new Responses. B. Evaluation Criteria Responses shall be evaluated according to the following criteria and respective weight: Proposer's Experience and Qualifications Maximum 30 points Proposer's Team Experience Maximum 30 points Experience of Historic Preservation Specialists) Maximum 10 points Experience of Project Architect Maximum 10 points Design Philosophy and Process Maximum 10 points Technical Approach Maximum 10 points C. Five Bonus Points -- CBE Participation Unless precluded by Florida Statutes, Federal laws or regulations or grant requirements, Bonus points will be awarded to Proposers who agree to use Miami - Dade County CBE Firms from within the City of Miami municipal boundaries. The awarded firm must agree to assign at a minimum fifteen percent of the contract value to certified CBE firms that maintain a "Local Office", as defined in City Code Section 18-73. Architectural and Engineering Services for Miami Marine Stadium Restoration 26 RFQ 14-15-018 �� fR f1F' is M k raaesr Eaarrt �' -.. � rB�4i nit SECTION 6 6.0 SUPPLEMENTAL RFQ RESPONSE FORMS 6.1. SUPPLEMENTAL RFQ INFORMATION FORM RFQ No.: 14-15-018 - A/E Services for Miami Marine Stadium Restoration, B-30688 I certify that any and all information contained in this RFQ is true. I certify that this RFQ is made without prior understanding, agreement, or connections with any corporation, firm or person submitting a RFQ for the same materials, supplies, equipment, or services and is in all respects fair and without collusion or fraud. I agree to abide by all terms and conditions of the RFQ, and certify that I am authorized to sign for the Propeser's firm. Please print the following and sign your name: Firm's Name Principal Business Address Telephone Fax E-mail address Name Title Authorized Signature Architectural and Engineering Services for Miami Marine Stadium Restoration 27 RFQ 14-15-018 y 6.2.1 CERTIFICATE OF AUTHORITY (IF CORPORATION) STATE OF ) } SS: COUNTY OF ) I HEREBY CERTIFY that a meeting of the Board of Directors of the a corporation existing under the laws of the State of , 20 , the following resolution was duty passed and adopted: , held on "RESOLVED, that, , as President of the Corporation, be and is hereby authorized to execute the Response dated, , 20 , to the City of Miami and this Corporation and that their execution thereof, attested by the Secretary of the Corporation, and with the Corporate Seal affixed, shall be the official act and deed of this Corporation." I further certify that said resolution is now in full force and effect. IN WITNESS WHEREOF, I have hereunto set my hand and affixed the official seal of the corporation this , day of Secretary: (SEAT_) ,20 FAILURE TO COMPLETE, SIGN, AND RETURN THIS FORM MAY DISQUALIFY YOUR RESPONSE Architectural and Engineering Services for Miami Marine Stadium Restoration RFQ 14-15-018 CON FJa 11 * irtrsr titin rF ` 6.2,2 CERTIFICATE OF AUTHORITY (IF PARTNERSHIP) STATE OF } } SS: COUNTY OF ) I HEREBY CERTIFY that a meeting of the Partners of the organized and existing under the laws of the State of , 20 , the following resolution was duly passed and adopted: , held on "RESOLVED, that, , as of the Partnership, be and is hereby authorized to execute the Response dated, 20 to the City of Miami and this Partnership and that their execution thereof, attested by the shall be the official act and deed of this Partnership." I further certify that said resolution is now In full force and effect. IN WITNESS WHEREOF, I have hereunto set my hand this day of 20� Secretary: (SEAL) FAILURE TO COMPLETE, SIGN AND RETURN THIS FORM MAY DISQUALIFY YOUR RESPONSE Architectural and Engineering Services for Miami Marine Stadium Restoration �g RFQ 14-15-018 6.2.3 CERTIFICATE OF AUTHORITY (IF JOINT VENTURE) STATE OF j j SS: COUNTY OF ) I HEREBY CERTIFY that a meeting of the Principals of the organized and existing under the laws of the State of held on 20 , the following resolution was duly passed and adopted: "RESOLVED, that, as_ Venture be and is hereby authorized to execute the Response dated,_ the City of Miami official act and deed of this Joint Venture." I further certify that said resolution is now in full force and effect. IN WITNESS WHEREOF, I have hereunto set my hand , 20 Secretary: this of the Joint 20 , to day of Architectural and Engineering Services for Miami Marine Stadium Restoration 30 RFQ 14-15-018 FAILURE TO COMPLETE, SIGN AND RETURN THIS FOR MAY DISQUALIFY YOUR RESPONSE 6.2.4 CERTIFICATE OF AUTHORITY (IF LIMITED LIABILITY CORPORATION) STATE OF } } SS: COUNTY OF ) I HEREBY CERTIFY that a meeting of the Principals of the organized and existing under the laws of the State of held on 20 , the following resolution was duly passed and adopted: "RESOLVED, that, as of the Urnited Liability Corporation be and is hereby authorized to execute the Response dated, 20 , to the City of Miami official act and deed of this Limited Liability Corporation." I further certify that said resolution is now in full force and effect. IN WITNESS WHEREOF, I have hereunto set my hand this day of . 20 Secretary: (SEAL) Architectural and Engineering Services for Miami Marine Stadium Restoration 31 RFQ 14-15-018 CON Op 4A, FAILURE TO COMPLETE, SIGN AND RETURN THIS FORM MAY DISQUALIFY YOUR RESPONSE 6.2.5 CERTIFICATE OF AUTHORITY (IF INDIVIDUAL) STATE OF ) } SS: COUNTY CF } I HEREBY CERTIFY that as an individual, I (Name of Individual) and as a d/b/a (doing business as) (if applicable) exist under the laws of the State of Florida. "RESOLVED, that, as an individual and/or d/b/a (if applicable), be and is hereby authorized to execute the Response dated, , 20 , to the City of Miami as an individual and/or d/b/a (if applicable) and that my execution thereof, attested by a Notary Public of the State, shall be the official act and deed of this attestation." I further certify that said resolution is now in full force and effect. IN WITNESS WHEREOF, I have hereunto set my hand and affixed the official seal of Notary Public this day of 20 NOTARY PUBLIC: Commission No.: I personally know the individual/do not know the individual (Please Circle) Driver's License # (SEAL) Architectural and Engineering Services for Miami Marine Stadium Restoration 3' RFQ 14-15-018 FAILURE TO COMPLETE, SIGN, AND RETURN THIS FORM MAY DISQUALIFY YOUR RESPONSE 6.3 DEBARMENT AND SUSPENSION (a) Authority and requirement to debar and sus>Jend: After reasonable notice to an actual or prospective contractual party, and after reasonable opportunity to such party to be heard, the City Manager, after consultation with the Chief Procurement Officer and the City Attorney, shall have the authority to debar a contractual party for the causes listed below from consideration for award of city contracts. The debarment shall be for a period of not fewer than three years, The City Manager shall also have the authority to suspend a contractor from consideration for award of City contracts if there is probable cause for debarment. Pending the debarment determination, the authority to debar and suspend contractors shall be exercised in accordance with regulations, which shall be issued by the Chief Procurement Officer after approval by the City Manager, the City Attorney, and the City Commission. (b) Causes for debarment or suspension include the following: 1. Conviction for commission of a criminal offense incident to obtaining or attempting to obtain a public or private contract or subcontract, or incident to the performance of such contract or subcontract. 2. Conviction under state or federal statutes of embezzlement, theft, forgery, bribery, falsification or destruction of records, receiving stolen property, or any other offense indicating a lack of business integrity or business honesty. 3. Conviction under state or federal antitrust statutes arising out of the submission of bids or Responses. 4. Violation of contract provisions, which is regarded by the Chief Procurement Officer to be indicative of non -responsibility. Such violation may include failure without good cause to perform in accordance with the terms and conditions of a contract or to perform within the time limits provided in a contract, provided that failure to perform caused by acts beyond the control of a party shall not be considered a basis for debarment or suspension. 5. Debarment or suspension of the contractual party by any federal, state or other governmental entity. 6. False certification pursuant to paragraph (c) below. 7. Any other cause judged by the City Manager to be so serious and compelling as to affect the responsibility of the contractual party performing City contracts. Architectural and Engineering Services for Miami Marine Stadium Restoration 33 RFQ 14-15-018 (c) Certification: All contracts for goods and services, sales, and leases by the City shall contain a certification that neither the contractual party nor any of its principal owners or personnel has been convicted of any of the violations set forth above or debarred or suspended as set forth in paragraph (b) (5). The undersigned hereby certifies that neither the contractual party nor any of its principal owners or personnel has been convicted of any of the violations set forth above, or debarred or suspended as set forth in paragraph (b) (5). Company Name: individual Name: Signature: Date: Architectural and Engineering Services for Miami Marine Stadium Restoration 34 RFQ 14-15.018 01''.11. a w * fAEtt1 rtEE1N 1F R l@ [I 6.4 CERTIFICATE OF CO.NIPLIANCE WITH SECTIONS 18-87 AND 18-89 OF THE CITY CODE I, hereby certify that: i) 1 am the (President,'Secretary or .Principal) of (Respondent Firm); ii) I have react Sections 18-87 and 18-89 of the City of Miami Procurement Code; iii) (Respondeat Firm) hereby acknowledges that the awarded contract has an on-site labor component greater than or equal to twenty-five percent (25%), and therefore agrees to assign a minimum of fifteen percent (15%) of the contract value to funis currently certified by Miami -Dade County as a Co►nm«nity Small Business Enterprise ("CSBE'"); iv) (Respondent Firm) hereby is certified by Miami -Dade County as a CSBE firm and will self -perform to meet the minimum Fifteen percent ( E 5%) CSBE, requirement. ii active copy of the respondent's CSBE certification must be included in the bid document. V) (Respondent Firm) hereby agrees to comply with Local Workforce Participation Requirements stated in Section 18-89 of the City of Miami Procurement Code. A) OPTIONAL: vil) (Respondent Firm) hereby agrees to make assignments pursuant to item (iii), above, to certified CSBE firms who maintain a "Local Office," as defined in City Code Section 18-73; STATE OF FLORIDA ) COUNTY OF MIANII-DARE SS ) Before me, a Notary Public duly commissioned, qualified and acting personally, appeared to me well known, who being by me first duly sworn. upon oath says that he/she has been authorized to execute the foregoing Certificate of Compliance with Section I8-89 of the City of Miami Procurement Code on behalf of Respondent Firm named therein in favor of the City. Subscribed and Sworn to before me this day of 520 My conunission expires: Notary Public, State of Florida at Large Architectural and Engineering Services for Miami Marine Stadium Restoration 35 RFQ 14-15-018 Bonded by: Architectural and Engineering Services for Miami Marine Stadium Restoration 36 RFQ 14-15-018 ��N Ob, I/ * ieteeR mcmE�m s / fJit1 4 A Form A Information for Determining Joint Venture Eligibility If the Respondent is submitting as a joint venture, please be advised that this form (2 pages) MUST be completed and the REQUESTED written joint -venture agreement NItiST be attached and submitted with this form. 1. Name of,joint venture: 2. :address ofjoint venture: 3. Phone number of joint venture: 4. Identify the firms that comprise the joint venture: 5. Describe the role of the MBE firm (if applicable) in the joint venture: b. Provide a copy of the joint venture's written contractual agreement. 7. Control of and participation in this Y1.greement. Identify by name, race, sec, and "firm" those individuals (and their titles) who are responsible for day-to-day management and policy decision making, including. but not limited. to, those with prime responsibility for: (a) Financial decisions: (b) Management decisions, such as: (1) Estimating: (2) Marketing and sales: (3) Hiring and firing of management personnel: Architectural and Engineering Services for Miami Marine Stadium Restoration 37 RFQ 14-15-018 (4) Purchasing of major items or supplies: (c) Supervision of field operations: NOTE: If, afterfiling this form and before the completion of the joint venture's work on the Subject Contract, there is any significant change in the information submitted, the Joint Venture must inform the County in writing. AFFIDAVIT "The undersigned swear or affirm that the foregoing statements are correct and include all material information necessary to identify and explain the terms and operation of our joint venture and the intended participation by each joint venturer in the undertaking. Further, the undersigned covenant and agree to provide to the County current, complete and accurate information regarding actual joint venture work and the payment therefore and any proposed changes in any of the joint venturer relevant to the joint venture, by authorized representatives of the County. Any material misrepresentation will be grounds for terminating any Contract which may be awarded and for initiating action under Federal or State laws concerning false statements." Name of Firm: Name of Firm: Signature: _ —__ Signature: Name: Name: Title: Title: Date: Date: Architectural and Engineering Services for Miami Marine Stadium Restoration 38 RFQ 14-15-018 C44 4� q P�t�c /2114144,?:FIM, 91 VSM January 22, 2016 ARCHITECTURAL AND ENGINEERING SERVICES FOR CAFITA_Effffil FS-AA-IYTRAI r(;�I[144GUP4 PROJECTB-30688 The following changes, additions, clarifications, and/or deletions amend the above -captioned Request for Qualifications and shall become an integral part of the Responses submitted and the Contract to be executed for Architectural and Engineering Services for Miami Marine Stadium Restoration (the "Project'), Please note the contents herein and affix same to the documents you have on hand. All attachments (if any) are available on the CITP website and are part of this Addendum. .Fie uests for Information — Since Issuance of this Request for Qualifications on December 15 2015: Q1. Are there any restrictions on the number of teams a sub -consultant may participate in? Al. No. A sub -consultant may participate as a sub -consultant on multiple proposing teams. Q2. Can a Prime Proposer also participate as a sub -consultant for another team? A2. No. A Prime Proposer may not participate as a sub -consultant on another proposed team. Q3. Please clarify the following requirement included in Paragraph 3,5: "In addition, Proposers must have at least one staff or team member who has been licensed and practicing as an engineer under Title XXXII, Regulation of Professions and Occupations, Florida Statutes 471 for at least three years and who will serve as Project Manager for this Project." Does the Project Manager for this Project have to be a licensed engineer or may he/she instead be a licensed architect, as per Title XXXI!, Regulation of Professions and Occupations, Florida Statutes 481 ? Architectural and Engineering Services Addendum I RFQ No.: 14-15-018 for Miami Marine Stadium Restoration B-30688 A3. The Project Manager shall be an employee of the Prime Proposer who is licensed in the State of Florida as either an engineer or an architect, Q4. Section 2,0 RFQ Scope of Services states that based upon the Scope of Services as described in the RFQ and PSA, the Respondent's team shall consist of the following disciplines • Lead Architect • Historic Preservation Specialist • A/E Project Manager • Civil, Structural, and Mechanical, Electrical and Plumbing (MEP) Engineers • Marine Structural Engineer • Landscape Architect • Computer -Aided Design and Drafting (CADD) Technician • Geotechnical Services (may be a sub -consultant) Construction Engineering and Inspection (CEI) services Generally, a Computer -Aided Design and Drafting (CADD) Technician is not considered a discipline but a job title/personnel position. Additionally, the instructions for listing key personnel on the Qualifications of Proposer's Team form lists CADD Technicians as support personnel, Please clarify if Computer -Aided Design and Drafting (CADD) Technician was included in the required disciplines in error, A4. Computer -Aided Design and Drafting (CADD) Technician does not have to be shown as one of the required disciplines. However, the Successful Proposer shall provide Computer - Aided Design and Drafting capabilities. The Successful Proposer shall abide by all applicable National Standards (e.g,, layer labeling, font sizes, etc.) in preparing their construction documents, QS. Does participation in the design phase of the Project preclude a firm from participating in the construction phase of the Project? AS. Yes. The Successful Proposer and its' sub -consultants selected for the design phase are precluded from participating in the future construction phase of the project, Q6. Can the City provide a list of interested vendors to the public? Is there a "plan holders" list or list of qualified firms? AS. This RFQ Project has been advertised to the public and all relevant documents are available on the City's Capital Improvement and Transportation Program webpage - htt .itwww,rniamj ov.com/Ca italim roXtM nts/ a es/ProcurementO ortunities/Defaul Accordingly, the City does not maintain a list of interested vendors, "plan holders" or qualified firms. 07. Section 2.1 Purpose (Pg, 8), states that based upon the Scope of Services as described in the RFQ and PSA, the Respondent's team shall consist of the following disciplines including Construction Engineering and Inspection (CEI) Services. The proposed civil, structural, MEP and Marine Structural engineers on our team all have experience providing CEI services, So, does CEI services have to be included as a separate "discipline" or can it be included as a service to be provided by the engineers mentioned above? A7. While the required CEI services may be provided by engineers participating in the Project in other disciplines, separate Qualification and Reference Forms shall be included in the Respondent's Response to identify the experience in each discipline that an engineer will provide to the Project. Architectural and Engineering Services Addendum I RFQ No.,. 14-15-018 for Miami Marine Stadium Restoration B-30688 Q8. Which of the Qualification and Reference Forms shall be used to show the qualifications of the Historic Preservation Specialist? AS, Respondents shall use Forms RFQ-HPS and RFQ-HPS-R to show the qualifications of the team's Historic Preservation Specialist. Forms RFQ-HPS and RFQ-HPS-R are attached hereto as Exhibit I and Exhibit 2, respectively. B. Additional Information, 1. Exhibit 1 — RFQ-HPS — Qualifications of Historic Preservation Specialist. 2. Exhibit 2 — RFQ-HRS-R— Historic Preservation Specialist Reference Form. Annie Perez, CPPO, Director of Procurement This Addendum shall be signed and dated by the Proposer and submitted as proof of receipt with the submission of Proposals, NAME OF FIRM; SIGNATURE: Architectural and Engineering Services for Miami Marine Stadium Restoration B-30688 DATE: 3 Addendum I RFQ No.: 14-16-018 Request for Qualifications Qualifications of Historic Preservation Specialist Instructions (one page per project) For the Historic Preservation Specialist provide the following information for completed projects within the past five (5) years, where the individual served as the Historic Preservation Specialist for the stated project. Each project submitted should be of equal or greater scope, size, and complexity. Complete all required information and submit this Form as required by the RFQ. Failure to submit this Form or complete the Form may result in the Response being rejected as nonresponsive. List no more than 5 projects: Reference form RPQ-HPS-R must be submitted for each Form RFQ-EE that is submitted_ RFQ Solicitation No.: - Name of Proposer: Name of Project: Name of Owner: Contact Telephone No. Brief Scope of Project & how project is similar: Value of Design Fees: Awarded: Basis for difference in value: Value of Construction: (if applicable): Awarded: Basis for difference in value: RFQ Title Name of Historic Preservation Specialist: Address of Project: Contact Name: Contact e-mail address: Actual: Actual: Project Completion (no. of calendar days): Projected: Actual: Type of Project: ❑ design -bid -build ❑ design/build ❑ CM@Risk ❑ Other (specify): LEED or Green Globe Certified Project: ❑ Yes ❑ No If yes, level of Certification: Was work performed as an employee of the Proposer? ❑ Yes ❑ No M Signature of Authorized Officer Date N/A ❑ NIA ❑ N/A ❑ Printed Name Title RFQ-HPS U'LCirp of §Riamc w. f `go -a Daniel J. Alfonso City Manager To Whom it May Concern Subject: Reference Letter for Consultant's Historic Preservation Specialist (HPS) Name of Proposer: Name of (HPS) The above referenced Consultant is submitting on a Request for Qualifications that has been issued by the City of Miami. We require that the Proposer provide written references for their Historic Preservation Specialist with their submission and by providing you with this document the Consultant is requesting that you provide the following reference information. We would appreciate you providing the information requested below as well as any other information your feei is pertinent: Name of Project: Scope of work: Value of project: $ Value of Design Services: Delivery method: ❑ Design -Bid -Build ❑ CM@Risk ❑ Design -Build ❑ Other ( ) Construction completed on time & within budget: ❑ Yes ❑ No If no, did the HPS at contribute to the delay(s) or increased cost? ❑ Yes ❑ No Quality of Design: ❑ Above expectations ❑ Average ❑ Below Expectations Errors and Omissions: ❑ Above expectations ❑ Average ❑ Befow Expectations (Above expectations means there were fewer errors & omissions than anticipated) Did Errors & Omissions result in increased construction cost? ❑ Yes ❑ No Was the HPS responsive to the Owner & Contractor? ❑ Yes ❑ No Was the NPS timely with reviews and submittals? ❑ Yes ❑ No Did the HPS quickly resolve issues as they arose? ❑ Yes ❑ No Comments: Name of individual completing this form: Signature: Telephone: Sincerely, Jeovanny Rodriguez, P.E. Director Title: E-mail: Date: RFQ-HPS-R Bequest for Qualifications Qualifications of Historic Preservation Specialist Instructions (one page per project) For the Historic Preservation Specialist provide the following information for completed projects within the past five (5) years, where the individual served as the Historic Preservation Specialist for the stated project. Each project submitted should be of equal or greater scope, size, and complexity. Complete all required information and submit this Form as required by the RFQ. Failure to submit this Form or complete the Form may result in the Response being rejected as non-responsive. List no more than 5 projects: Reference form RPQ-HPS-R must be submitted for each Form RFQ-EE that is submitted. RFQ Solicitation No.: - Name of Proposer: Name of Project: Name of Owner: Contact Telephone No. Brief Scope of Project & how project is similar: Value of Design Fees: Awarded: Basis for difference in value: Value of Construction: (if applicable): Awarded: Basis for difference in value: RFQ Title Name of Historic Preservation Specialist: Address of Project: Contact Name: Contact e-mail address: Actual: Actual: Project Completion (no. of calendar days)_ Projected: Actual: Type of Project: ❑ design -bid -build ❑ design/build ❑ CM@Risk ❑ Other (specify): LEED or Green Globe Certified Project: ❑ Yes ❑ No If yes, level of Certification.- Was ertification:Was work performed as an employee of the Proposer? ❑ Yes ❑ No Signature of Authorized Officer Date N/A ❑ NIA ❑ N/A ❑ Printed Name Title RFQ-HPS e tp of futaml d� To Whom it May Concern Daniel J. Alfonso City Manager Subject: Reference Letter for Consultant's Historic Preservation Specialist (HPS) Name of Proposer: Name of (HPS) The above referenced Consultant is submitting on a Request for Qualifications that has been issued by the City of Miami. We require that the Proposer provide written references for their Historic Preservation Specialist with their submission and by providing you with this document the Consultant is requesting that you provide the following reference information: We would appreciate you providing the information requested below as well as any other information your feel is pertinent: Name of Project: Scope of work: Value of project: $ Value of Design Services: Delivery method: ❑ Design -Bid -Build ❑ CM@Risk ❑ Design -Build ❑ Other ( ) Construction completed on time & within budget: ❑ Yes ❑ No If no, did the NPS at contribute to the delay(s) or Increased cost? ❑ Yes ❑ No Quality of Design: ❑ Above expectations ❑ Average ❑ Below Expectations Errors and Omissions: ❑ Above expectations ❑ Average ❑ Below Expectations (Above expectations means there were fewer errors & omissions than anticipated) Did Errors & Omissions result in increased construction cost? ❑ Yes ❑ No Was the HPS responsive to the Owner & Contractor? ❑ Yes ❑ No Was the HPS timely with reviews and submittals? ❑ Yes ❑ No Did the HPS quickly resolve issues as they arose? ❑ Yes ❑ No Comments, Name of individual completing this form: Signature: Telephone: Sincerely, Jeovanny Rodriguez, P.E. Director Title: E-mail: Date: RFQ-HPS-R