HomeMy WebLinkAboutMemo - Award RecommendationCITY OF MIAMI, FLORIDA
INTER -OFFICE MEMORANDUM
TO: Daniel J. Alfonso,
City Manager
FROM: Annie Perez, CPPO
Procurement Director
ak
DATE: December 8, 2016
SUBJECT: Award Recommendation for
Professional Services Agreement with R,J.
Heisenbottle Architects, P.A. for Professional
Architectural and Engineering Services in the
Restoration of the Miami Marine Stadium,
Project -830688 for the Office of Capital
Improvements
ENCLOSURES: Response Security List,
Evaluation Committee Report to include Score
Sheets, and Evaluation Committee Appointment
Memo
Recommendation
Based on the below findings, the Procurement Department ("Procurement") hereby recommends
approval to award Request for Qualifications ("RFO") Professional Services Agreement No. 15-14-018,
to R.J. Heisenbottle Architects, P.A, ("Heisenbottle") for Professional Architectural and Engineering
Services in the Restoration of the Miami Marine Stadium, Project -B30688 ("Project"), for the Office of
Capital Improvements ("OCI").
Background
On December 15, 2015, the City of Miami ("the City"), through Procurement, issued a solicitation for
the Project under full and open competition. On February 17, 2016, the Office of the City Clerk
received three (3) proposals in response to the solicitation, Accordingly, on April 28, 2016, the
Evaluation Committee ("Committee") met and completed the evaluation and ranking of the three (3)
responsive and responsible proposals following the stipulated guidelines in the solicitation. The
proposals were evaluated in accordance with the six (6) technical criteria, and ranked by total
awarded points (see enclosed Evaluation Committee Report).
Upon the review, and subsequent approval, of the Evaluation Committee's Report by the City
Manager, negotiations were initiated with Heisenbottle, the highest ranked firm. For several months,
the City's negotiation team, comprised of OCI and Procurement staff, held good faith negotiations with
Heisenbottle principals which addressed
1. Coordination of highly specialized professional consulting services necessary for the Project,
2. Established, and capped fair market professional consultant hourly rates, multiplier and fee
schedule,
3, A Project phasing solution which supports an implemental and fiscally sound agreement, in the
best interest of the City and its residents, and;
4. Legally sufficient and binding agreement terms and conditions, with the assistance and
support of the City Attorney's Office,
Successful negotiations were accomplished, and an agreement was mutually reached on December
2, 2016. As a result, Procurement hereby recommends award of a Professional Services Agreement
PR17023
Page 2
Daniel J. Alfonso, City Manager
Award Recommendation for Professional Services Agreement with R.J. Heisenbottle Architects, P.A,
with R.J. Heisenbottie Architects, P.A. for Professional Architectural and Engineering
Restoration of the Miami Marine Stadium Project Your signature below will indicate
recommendation. -,
Ap
Services in the
approval of this
Date;
c: Fernando Casamayor, Assistant City Manager/Chief Financial Officer, City Manager's Office
Alberto N. Parjus, Assistant City Manager, City Manager's Office
Rafael Suarez -Rivas, Senior Assistance City Attorney, City Attorney's Office
Jeovanny Rodriguez, P.E., Director, Office of Capital Improvements
Hector Badia, Assistant Director, Office of Capital Improvements
Lydia Osborne, Ph, D., CPPD, CPPB, Assistant Director, Procurement Department
Sandra J. Vega, AIA, Senior Project Manager, Office of Capital Improvements
Maria Carballeira, CPPB, Procurement Administrator, Procurement Department
Anthony Rolle, J.Q., M.Acct, CPPB, Procurement Contracting Manager,
Procurement Department
PR17023