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HomeMy WebLinkAboutExhibitFELE Florida Department of Law Enforcement Richard L. Swearingen Commissioner OCT 19 2016 Honorable Tomas Regalado Mayor City of Miami 3500 Pan American Drive Miami, FL 33133-5595 Business Support Office of Criminal Justice Grants Post Office Box 1489 Tallahassee FL 32302-1489 (8501617-1250 www.fdle state flus Re: Contract No, 2017-JAGC-DADE-5-F9-036 Dear Mayor Regalado: Rick Scott. Governor Pam Bondi, Attorney General Jeff Arivater Chief Financial Officer Adam Putnam. Commissioner of Agriculture The Florida Department of Law Enforcement is pleased to award a Justice Assistance Grant (JAG) Countywide Program subgrant to your unit of government in the amount of $ 20,326.00 for the project entitled, SRO -TRUANCY REDUCTION PROJECT -MIAMI 2016-17. This subaward is approved under Florida's state JAG award 2016 -MU -BX - 0073 from the Department of Justice (DOJ). These funds shall be utilized for the purpose of reducing crime and improving public safety and the criminal justice system. Enclosed is a copy of the approved subaward application with the referenced contract number and standard conditions. This subaward is subject to all administrative and financial requirements, including timely submission of all financial and performance reports and compliance with all standard conditions. Information from subawards and performance reports are provided to the DOJ Performance Measurement Tool (PMT) and Federal Funding Accountability and Transparency Act (FFATA) systems to meet federal transparency requirements. Contract and grant information is also provided to the State of Florida, Department of Financial Services (DFS) via the Florida Accountability Contract Tracking System (FACTS). This grant agreement and all correlating information including general contract, performance, amendment/modification information and a copy of the grant document is provided to FACTS to meet requirements under Chapter 2013-54 and 2013-154 Laws of Florida. If this agreement contains confidential or exempt information not subject to disclosure under Chapter 119, F.S., please contact the Office of Criminal Justice Grants (OCJG) for guidance on requesting exemption. Please complete and return the enclosed certification forms within 30 calendar days from the date of award. Completion of the Certificate of Acceptance constitutes official acceptance of the subaward and must be received by the Department prior to reimbursement of any project expenditures. Some costs require prior written approval from OCJG and DOJ before beginning project activities. If your subaward contains any such items or those listed on the Bureau of Justice Assistance (BJA) Controlled Expenditures List, a grant adjustment with accompanying written request will be required. A correlating special condition on your subgrant award in the Subgrant Information Management ON -Line (SIMON) system may also be included. We look forward to working with you on this project. Please contact me or Senior Management Analyst Supervisor Randall Smyth at (850) 617-1250 if you have any questions or we can be of further assistance. -Sthceret , / rt� r Petrina Tuttle Herring Bureau Chief PTH/ar Enclosures Service • Integrity • Respect • Quality State of Florida Office of Criminal Justice Grants Florida Department of Law Enforcement 2331 Phillips Road Tallahassee, Florida 32308 CERTIFICATE OF ACCEPTANCE OF SUBGRANT AWARD The subgrantee, through its authorized representative, acknowledges receipt and acceptance of subgrant award number 2017-JAGC-DADE-5-F9-036, in the amount of $ 20,326.00, for a project entitled, SRO -TRUANCY REDUCTION PROJECT -MIAMI 2016-17, for the period of 10/01/2016 through 09/30/2017, to be implemented in accordance with the approved subgrant application, and subject to the Florida Department of Law Enforcement's Standard Conditions and any special conditions governing this subgrant. This subaward requires that the subrecipient adhere to the following: No recipient or subrecipient, or entity that receives a contract or subcontract with any funds under this award, may require any employee or contractor to sign an internal confidentiality agreement or statement that prohibits or otherwise restricts, or purports to restrict, the reporting of waste, fraud or abuse in accordance with the law to a department or agency authorized to receive such information. This is not intended to contravene requirements applicable to classified, sensitive or exempt information. In accepting this award, the subgrantee certifies that it neither requires nor has required employees or contractors to sign such internal confidentiality agreements or statements. The City of Miami must undertake a review to validate its compliance with 8 U.S.C. § 1373. If determined to be in compliance at the time of review, the City of Miami must submit documentation that contains a validation to that effect and includes an official legal opinion from counsel (including related legal analysis) adequately supporting the validation_ If the City of Miami determines it is not in compliance at the time of review, sufficient and effective steps must be taken to bring the City of Miami into compliance therewith and thereafter submit documentation that details the steps taken, contains a validation that the City of Miami has come into compliance, and includes an official legal opinion from counsel (including related legal analysis) adequately supporting the validation. In accepting this award, the subgrantee unit of government certifies it will provide documentation to FDLE's Office of Criminal Justice Grants by March 31, 2017. Failure to comply with this condition could result in the withholding or repayment of grant funds, suspension or termination of the grant, ineligibility for future FDLE subawards, or other administrative, civil, or criminal penalties. (Signature of Subgrantee's Authorized Official) Daniel J. Alfonso, City Manager (Print Name and Title of Official) city of Miami (Name of Subgrantee) (Date of Acceptance) Rule Reference 11 D-9.006 OCJG-012 (rev. June 2012) State of Florida Office of Criminal Justice Grants Florida Department of Law Enforcement 2331 Phillips Road Tallahassee, Florida 32308 ATTESTATIONS AND CERTIFICATIONS This form is required to be completed by the authorized official, or authorized official designee, of all subgrantee units of government receiving Edward Byrne Memorial Justice Assistance Grant (JAG) program federal pass-through funding from the Florida Department of Law Enforcement. In accepting this award, the subgrantee certifies that it will comply with the requirements set forth below and/or any other requirements of the subaward. Failure to do so may result in a hold or freeze on the drawdown of federal funds, and/or suspension or termination of the agreement. Procurement Standards: The subgrantee, through its authorized representative, certifies the unit of government below has written procurement policies and standards that are compliant with the requirements set forth in the Office of Management and Budget (OMB) Uniform Requirements, 2 C.F.R. §§ 200.317-326, and OJP Financial Guide, Section 3.8. Additionally, the subgrantee assures these policies and standards will be utilized for all federal grant related procurement activities. Conflict of Interest: Decisions related to use of these grant funds must be free of undisclosed personal or organizational conflicts of interest, both in fact and in appearance. The subgrantee, through its authorized representative, certifies the unit of government below is compliant with OMB Uniform Requirements, 2 C.F.R. § 200.112, and OJP Financial Guide, Section 3.20 regarding Conflict of Interest, and will notify FDLE Office of Criminal Justice Grants, in writing, of any potential conflicts of interest in accordance with this agreement. The recipient also agrees to disclose in a timely manner, in writing, all violations of state or federal criminal law involving fraud, bribery or gratuity violations. Organization Name: City of Miami Subaward Number: 2017-JAGC-DADE-5-F9-036 T)nn; 1 .T_ Alfonso. City Manager (Printed Name and Title of Authorized Official) (Signature of Authorized Official) (Date) SUBGRANT AWARD CERTIFICATE Subgrantee: City of Miami Date of Award: 16 1L5t2CI(F Grant Period: From: 10/01/2016 TO: 09/3012017 Project Title: SRO -TRUANCY REDUCTION PROJECT -MIAMI 2016-17 Grant Number: 2017-JAGC-DADE-5-F9-036 Federal Funds: $ 20,326.00 State Agency Match: Local Agency Match: $ 0.00 Total Project Cost: $ 20,326.00 CFDA Number: 16.738 Award is hereby made in the amount and for the period shown above of a subgrant under Part E of Title I of the Omnibus Crime Control and Safe Streets Act of 1968 as amended Subpart 1 of such part (42 U.S.C. 3751-3759); the Consolidated Appropriations Act, 2008, Public Law 110-161; and Public Law 109-162, Title XI, Department of Justice Reauthorization, Subtitle B, Improving the Department of Justice's Grant Programs, Chapter 1, Assisting Law Enforcement and Criminal Justice Agencies, Section 1111. Merger of Byrne Grant Program and Local Law Enforcement Block Grant Program, to the above mentioned subgrantee and subject to any attached or special conditions. This award is subject to all applicable rules, regulations, and conditions as contained in the Office of Justice Programs (OJP) Financial Guide, Common Rule for State and Local Governments, or OMB Uniform Grant Guidance (2 CFR Part 200), in their entirety. It is also subject to the attached standard conditions and such further rules, regulations and policies as may be reasonably prescribed by the State or Federal Government consistent with the purposes and authorization of P.L. 90-351, as amended, and P.L. 100-690. This award is a cost -reimbursement agreement for satisfactory performance of eligible activities. Requests for reimbursement may be submitted quarterly or monthly as designated in the Financial Section of the agreement. Requests for reimbursement will be processed in conjunction with receipt and review of programmatic performance reports to determine successful completion of minimum performance for deliverables. Expenditures must be supported with documentation and verified during annual monitoring. Failure to comply with provisions of this agreement, or failure to meet minimum performance specified in the agreement will result in required corrective action up to and including project costs being disallowed, withholding of federal funds and/or termination of the project, as specified within the terms of the agreement and OMB Uniform Guidance 200.338 - 200.342. This grant shall become effective on the beginning date of the grant period provided that within 30 days from the date of award, a properly executed Certificate of Acceptance of Subgrant Award is returned to the Department. Authorized Official J Petrina Tuttle Herring Bureau Chief ( 6) L�12GI Co Date (44his award is subject to special conditions (attached). State of Florida Office of Criminal Justice Grants Florida Department of Law Enforcement 2331 Phillips Road Tallahassee, Florida 32308 SPECIAL CONDITION(S) / GENERAL COMMENT(S) Awarding Agency: Office of Criminal Justice Grants Grant Number: 2017-JAGC-DADE-5-Fg-036 Grant Title: SRO -TRUANCY REDUCTION PROJECT -MIAMI 2016-17 In addition to the general conditions applicable to fiscal administration, the grant is subject to the following Special Condition(s)/General Comment(s): Ref# S34711: By accepting this subaward, the subrecipient agrees to undertake a review to validate its compliance with 8 U.S.0 § 1373 as described in the Certificate of Acceptance of Subgrant Award. Documentation must be submitted by City of Miami to FDLE's Office of Criminal Justice Grants by March 31, 2017. Failure to comply with this condition could result in the withholding of grant funds for all subawards for the City of Miami, suspension or termination of subgrants, ineligibility for future grants or subgrants, or other administrative, civil, or criminal penalties, as appropriate. Florida Department of Law Enforcement Justice Assistance Grant (JAG) SRO -Truancy Reduction Project -Miami -2016-17 CITY OF MIAMI, a Florida Municipal Corporation : Daniel J. Alfonso, City Manager Attest: Todd B. Hannon, City Clerk Approved as to Form and Correctness: Victoria Mdndez, City Attorney Approved as to Insurance Requirements: am Ann -Marie Sharpe, Director of Risk Management Date: Date: Date: Date: