Loading...
HomeMy WebLinkAboutAgenda Item Summary Form",A1' UF..4y AGENDA ITEM SUMMARY FORM File ID: #1198 Date: 10/17/2016 Requesting Department: Office of Capital Improvements Commission Meeting Date: 12/08/2016 Sponsored By: District Impacted: All Type: Resolution Subject: Auth. Increase to PSA - Misc. Civil Engineering Srvcs. Purpose of Item: To authorize the City Manager to execute Amendment No. 1 to the PSAs with the Civil Firms for the provision of Miscellaneous Civil Engineering Services, increasing the authorized expenditure limit by a not to exceed amount of $250,000.00, respectively, for a total not to exceed amount of $750,000.00. Funds are to be allocated from the corresponding capital improvement projects and departmental budgets, for said purposes. Background of Item: On October 16, 2013, pursuant to City of Miami ("City") Procurement Code Section 18- 87 and Request for Qualification ("RFQ") No.: 12-13-004, the City Manager authorized the execution of PSA's with the Civil Firms for the provision of Miscellaneous Civil Engineering Services, in an amount not to exceed $500,000.00 for each firm. The Civil Firms are actively rendering professional consulting services for the City's capital projects which require the continuation of design and construction administration services. The existing contract capacity, for each of the Civil Firms, is not sufficient to address the costs associated with the outstanding and foreseeable future design and construction administration assignments. It is in the best interest of the City to enter into Amendment No. 1 to the PSA's with the Civil Firms, increasing the PSAs by a not to exceed amount of $250,000.00, respectively, for a total not to exceed amount of $750,000.00. Funds are to be allocated from the appropriate capital improvement projects and departmental budgets. Budget Impact Analysis Item is an Expenditure Item is NOT Related to Revenue Item is NOT funded by Bonds Total Fiscal Impact: $2,750,000.00 ($250,000.00 for each firm) OCI Project No: Various Reviewed By Office of Capital Improvements Jeovanny Rodriguez Office of Management and Budget Yvette Smith Office of Management and Budget Christopher M Rose Department of Procurement Annie Perez City Manager's Office Alberto N. Parjus Office of the City Attorney Marta Gomez City Manager's Office Daniel J. Alfonso Office of the City Attorney Barnaby L. Min Office of the City Attorney Barnaby L. Min City Commission Nicole Ewan Office of the Mayor Mayor's Office Office of the City Clerk City Clerk's Office Department Head Review Completed Budget Analyst Review Completed Budger Review Completed Procurement Review Completed Assistant City Manager Review Completed Legislative Division Review Completed City Manager Review Completed Deputy City Attorney Review Completed Approved as to Form and Correctness Meeting Completed Signed by the Mayor Completed Signed and Attested by the City Clerk Completed 11/03/2016 6:13 PM 11/08/2016 2:48 PM 11/18/2016 11:29 AM 11/18/2016 11:53 AM 11/22/2016 12:49 PM 11/28/2016 10:48 AM 11/28/2016 11:32 AM 11/28/2016 6:43 PM Completed 12/08/2016 9:00 AM 12/16/2016 4:16 PM 12/16/2016 4:48 PM A RESOLUTION OF THE MIAMI CITY COMMISSION, WITH ATTACHMENT(S), AUTHORIZING AN INCREASE TO THE PROFESSIONAL SERVICE AGREEMENTS ("PSAS") WITH A.D.A. ENGINEERING, INC., A&P CONSULTING TRANSPORTATION ENGINEERS, CORP., BCC ENGINEERING, INC., THE CORRADINO GROUP, INC., METRIC ENGINEERING INC., PALM ENGINEERING GROUP, INC., RS&H, INC., FORMERLY KNOWN AS REYNOLDS, SMITH & HILLS, INC., R.J. BEHAR & COMPANY, INC., SRS ENGINEERING, INC., STANTEC CONSULTING SERVICES INC. AND TY LIN INTERNATIONAL/HJ ROSS FOR THE PROVISION OF MISCELLANEOUS CIVIL ENGINEERING SERVICES FOR ADDITIONAL WORK IN AN AMOUNT NOT TO EXCEED $250,000.00, RESPECTIVELY, THEREBY INCREASING THE TOTAL CONTRACT AMOUNT FROM $500,000.00 TO AN AMOUNT NOT TO EXCEED $750,000.00 FOR EACH FIRM; ALLOCATING FUNDS FROM THE APPROPRIATE CAPITAL IMPROVEMENT PROJECTS AND DEPARTMENTAL BUDGETS, SUBJECT TO BUDGETARY APPROVAL AT THE TIME OF NEED; FURTHER AUTHORIZING THE CITY MANAGER TO EXECUTE AMENDMENT NO. 1 TO THE PSA WITH EACH FIRM, IN SUBSTANTIALLY THE ATTACHED FORM; AND FURTHER AUTHORIZING THE CITY MANAGER TO NEGOTIATE AND EXECUTE ALL OTHER DOCUMENTS, INCLUDING ANY AMENDMENTS, RENEWALS, AND MODIFICATIONS TO THE AGREEMENT, IN A FORM ACCEPTABLE TO THE CITY ATTORNEY, AS MAY BE NECESSARY FOR SAID PURPOSE. WHEREAS, A.D.A. Engineering, Inc., A&P Consulting Transportation Engineers, Corp., BCC Engineering, Inc., The Corradino Group, Inc., Metric Engineering Inc., Palm Engineering Group, Inc., RS&H, Inc., formerly known as Reynolds, Smith & Hills, Inc., R.J. Behar & Company, Inc., SRS Engineering, Inc., Stantec Consulting Services Inc. and TY Lin International/HJ Ross (collectively, "Civil Firms") are actively rendering professional consulting services on various City of Miami ("City") capital projects which require the continuation of design and construction administration services; and WHEREAS, the existing contract capacity for each of the Civil Firms is not sufficient to address the costs associated with the outstanding and foreseeable future design and construction administration assignments; and WHEREAS, Amendment No. 1, attached and incorporated, increases the Professional Service Agreements ("PSAs") with each of the Civil Firms by a not to exceed amount of $250,000.00, respectively, for a total not to exceed amount of $750,000.00 for each firm; and WHEREAS, funds are to be allocated from the appropriate Capital Improvement projects and Departmental budgets; NOW, THEREFORE, BE IT RESOLVED BY THE COMMISSION OF THE CITY OF MIAMI, FLORIDA: -,IV ov . City of Miami City Hall IIS iit A4to � „1,l ,a Legislation 3500 Pan American Drive r —R �� Miami, FL 33133 Resolution www.miamigov.com Enactment Number: R-16-0616 File Number: 1198 Final Action Date:12/8/2016 A RESOLUTION OF THE MIAMI CITY COMMISSION, WITH ATTACHMENT(S), AUTHORIZING AN INCREASE TO THE PROFESSIONAL SERVICE AGREEMENTS ("PSAS") WITH A.D.A. ENGINEERING, INC., A&P CONSULTING TRANSPORTATION ENGINEERS, CORP., BCC ENGINEERING, INC., THE CORRADINO GROUP, INC., METRIC ENGINEERING INC., PALM ENGINEERING GROUP, INC., RS&H, INC., FORMERLY KNOWN AS REYNOLDS, SMITH & HILLS, INC., R.J. BEHAR & COMPANY, INC., SRS ENGINEERING, INC., STANTEC CONSULTING SERVICES INC. AND TY LIN INTERNATIONAL/HJ ROSS FOR THE PROVISION OF MISCELLANEOUS CIVIL ENGINEERING SERVICES FOR ADDITIONAL WORK IN AN AMOUNT NOT TO EXCEED $250,000.00, RESPECTIVELY, THEREBY INCREASING THE TOTAL CONTRACT AMOUNT FROM $500,000.00 TO AN AMOUNT NOT TO EXCEED $750,000.00 FOR EACH FIRM; ALLOCATING FUNDS FROM THE APPROPRIATE CAPITAL IMPROVEMENT PROJECTS AND DEPARTMENTAL BUDGETS, SUBJECT TO BUDGETARY APPROVAL AT THE TIME OF NEED; FURTHER AUTHORIZING THE CITY MANAGER TO EXECUTE AMENDMENT NO. 1 TO THE PSA WITH EACH FIRM, IN SUBSTANTIALLY THE ATTACHED FORM; AND FURTHER AUTHORIZING THE CITY MANAGER TO NEGOTIATE AND EXECUTE ALL OTHER DOCUMENTS, INCLUDING ANY AMENDMENTS, RENEWALS, AND MODIFICATIONS TO THE AGREEMENT, IN A FORM ACCEPTABLE TO THE CITY ATTORNEY, AS MAY BE NECESSARY FOR SAID PURPOSE. WHEREAS, A.D.A. Engineering, Inc., A&P Consulting Transportation Engineers, Corp., BCC Engineering, Inc., The Corradino Group, Inc., Metric Engineering Inc., Palm Engineering Group, Inc., RS&H, Inc., formerly known as Reynolds, Smith & Hills, Inc., R.J. Behar & Company, Inc., SRS Engineering, Inc., Stantec Consulting Services Inc. and TY Lin International/HJ Ross (collectively, "Civil Firms") are actively rendering professional consulting services on various City of Miami ("City") capital projects which require the continuation of design and construction administration services; and WHEREAS, the existing contract capacity for each of the Civil Firms is not sufficient to address the costs associated with the outstanding and foreseeable future design and construction administration assignments; and WHEREAS, Amendment No. 1, attached and incorporated, increases the Professional Service Agreements ("PSAs") with each of the Civil Firms by a not to exceed amount of $250,000.00, respectively, for a total not to exceed amount of $750,000.00 for each firm; and WHEREAS, funds are to be allocated from the appropriate Capital Improvement projects and Departmental budgets; NOW, THEREFORE, BE IT RESOLVED BY THE COMMISSION OF THE CITY OF MIAMI, FLORIDA: Section 1. The recitals and findings contained in the Preamble to this Resolution are adopted by reference and incorporated as if fully set forth in this Section. Section 2. An increase to the PSAs with the Civil Firms for the provision of Miscellaneous Civil Engineering Services in an amount not to exceed $250,000.00, respectively, thereby increasing the total contract amounts from $500,000.00 to a total amount not to exceed $750,000.00 each, is authorized, with funds allocated from the appropriate Capital Improvement Projects and Departmental budgets. Section 3. The City Manager is authorized' to execute Amendment No. 1 to the PSAs with the Civil Firms, in substantially the attached form, for said purposes. Section 4. The City Manager is further authorized' to negotiate and execute all other documents, including any amendments, renewals, and modifications to the agreement, in a form acceptable to the City Attorney, as may be necessary for said purpose. Section 5. This Resolution shall become effective immediately upon its adoption and signature of the Mayor.2 APPROVED AS TO FORM AND CORRECTNESS: Barnaby L. Min, Deputy City Attorney 11/2912016 ' The herein authorization is further subject to compliance with all requirements that may be imposed by the City Attorney, including but not limited to those prescribed by applicable City Charter and Code provisions. 2 This Resolution shall become effective as specified herein unless vetoed by the Mayor within ten (10) calendar days from the date it was passed and adopted. If the Mayor vetoes this Resolution, it shall become effective immediately upon override of the veto by the City Commission.