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HomeMy WebLinkAboutAgenda Item Summary Form",A1' UF..4y AGENDA ITEM SUMMARY FORM File ID: #1271 Date: 10/28/2016 Requesting Department: Department of Real Estate and Asset Management Commission Meeting Date: 12/08/2016 Sponsored By: District Impacted: District 2 Type: Resolution Subject: Lease Aqrmnt. - Olympia Center, Inc. Purpose of Item: A Resolution of the City of Miami Commission, with attachment(s), authorizing the City Manager to execute a one (1) year License Agreement, in substantially the attached form, between the City of Miami ("City") and Olympia Center, Inc. ("Licensor"), for use of retail/office space measuring approximately 690 square feet located at 20 SE 2nd Avenue, Miami, Florida, for use as a general office by the City's Neighborhood Enhancement Team at an annual license fee of zero ($0.00) dollars and common area costs estimated at two dollars and eighty two ($2.82) cents per square foot. Background of Item: The City of Miami's ("City") Neighborhood Enhancement Team ("NET") desires to rent office space within the Central Business District ("CBD") of Downtown, where it will provide governmental services to the largest concentration of businesses in the area. The Downtown area has not had a NET office or a full-time NET Administrator in over five (5) years. The last office to serve the Downtown area was located at Mary Brickell Village, was not a full-service NET office, and was closed in the summer of 2015. The City and Olympia Center, Inc. ("Licensor") desire to enter into a License Agreement ("Agreement"), in substantially the attached form, for approximately 690 square feet of net rentable area, within the property located at 20 SE 2nd Avenue, Miami, Florida ("Premises"). The term of this Agreement shall be for a period of one (1) year with an Annual License Fee of $0.00 and Common Area Costs estimated at $2.82 per square foot payable in monthly installments of $162.15, totaling $1,945.80 annually. The location of the Premises is beneficial to the public in the following ways: (1) is at ground level, thereby providing easy access to pedestrians and the physically impaired; (2) it is located one block east of the First Street Metromover Station; (3) it is one block west of a Metrobus stop; (4) it is adjacent to on -street parking available on Northeast 1st Street and 2nd Avenue; and (5) it is less than two blocks from a Miami Parking Authority garage. Budget Impact Analysis Item is NOT Related to Revenue Item is an Expenditure Item is NOT funded by Bonds Total Fiscal Impact: $1,945.80 annually (estimated) General Account No: 0001.151000.544000.0000.00000- rental and leases Reviewed By Real Estate and Asset Management Aldo Bustamante Office of Management and Budget Everton Garvis Office of Management and Budget Christopher M Rose Department of Risk Management Frank Gomez Department of Risk Management Ann -Marie Sharpe City Manager's Office Alberto N. Parjus City Manager's Office Daniel J. Alfonso Legislative Division Valentin J Alvarez Office of the City Attorney Barnaby L. Min Office of the City Attorney Victoria Mendez City Commission Nicole Ewan Office of the Mayor Mayor's Office Office of the City Clerk City Clerk's Office Department Head Review Completed Budget Analyst Review Completed Budget Review Completed Initial Risk Review Completed Risk Review Completed Assitant City Manager Review Completed City Manager Review Completed Legislative Division Review Completed Deputy City Attorney Review Completed Approved as to Form and Correctness Meeting Completed Signed by the Mayor Completed Signed and Attested by the City Clerk Completed 10/31/2016 12:17 PM 10/31/2016 2:21 PM 11/03/2016 12:38 PM 11/03/2016 1:39 PM 11/03/2016 2:07 PM 11/03/2016 2:57 PM 11/04/2016 7:54 AM 11/16/2016 5:32 PM 11/16/2016 5:54 PM Completed 12/08/2016 9:00 AM 12/16/2016 4:01 PM 12/16/2016 4:29 PM A RESOLUTION OF THE MIAMI CITY COMMISSION, WITH ATTACHMENT(S), AUTHORIZING THE CITY MANAGER TO EXECUTE A LICENSE AGREEMENT, IN SUBSTANTIALLY THE ATTACHED FORM, BETWEEN THE CITY OF MIAMI ("CITY") AND THE OLYMPIA CENTER, INC., A FLORIDA NOT FOR PROFIT CORPORATION, FOR A PERIOD OF ONE (1) YEAR, FOR USE OF OFFICE SPACE MEASURING APPROXIMATELY SIX HUNDRED NINETY (690) SQUARE FEET LOCATED AT 20 SOUTHEAST 2ND AVENUE, MIAMI, FLORIDA, FOR USE AS A GENERAL OFFICE BY THE CITY'S NEIGHBORHOOD ENHANCEMENT TEAM ("NET") AT AN ANNUAL LICENSE FEE OF ZERO DOLLARS ($0.00) AND COMMON AREA COSTS ESTIMATED AT TWO DOLLARS AND EIGHTY TWO CENTS ($2.82) PER SQUARE FOOT, PAYABLE IN MONTHLY INSTALLMENTS OF ONE HUNDRED SIXTY TWO DOLLARS AND FIFTEEN CENTS ($162.15) FOR A TOTAL OF ONE THOUSAND NINE HUNDRED FORTY FIVE DOLLARS AND EIGHTY CENTS ($1,945.80) ANNUALLY. WHEREAS, the City of Miami's ("City") Neighborhood Enhancement Team ("NET") desires to rent office space within the Central Business District ("CBD") of the Downtown area, where it will provide governmental services to the largest concentration of businesses in the area; and WHEREAS, the Downtown area has not had a NET office or a full-time NET Administrator in over five (5) years; and WHEREAS, the last office to serve the Downtown area was located at Mary Brickell Village, was not a full-service NET office, and was closed in the summer of 2015; and WHEREAS, the City and the Olympia Center, Inc., a Florida not for profit corporation, ("Licensor") desire to enter into a License Agreement ("License"), in substantially the attached form, for a period of one (1) year, for use of office space measuring approximately six hundred ninety (690) square feet located at 20 Southeast 2nd Avenue, Miami, Florida ("Premises"); and WHEREAS, the term of this License shall be for a period of one (1) year with an Annual License Fee of zero dollars ($0.00) and Common Area Costs estimated at two dollars and eighty two cents ($2.82) per square foot payable in monthly installments of one hundred sixty- two dollars and fifteen cents ($162.15), for a total of one thousand nine hundred forty-five dollars and eighty cents ($1,945.80) annually; and WHEREAS, the selected office: (1) is at ground level, thereby providing easy access to pedestrians and the physically impaired; (2) is located one block east of the First Street Metromover Station; (3) is one block west of a Metrobus stop; (4) is adjacent to on -street parking available on Northeast 1 st Street and 2nd Avenue; and (5) is less than two blocks from a Miami Parking Authority garage. NOW, THEREFORE, BE IT RESOLVED BY THE COMMISSION OF THE CITY OF -,IV ov . City of Miami City Hall IIS iit A4to �. � „1,l ,a Legislation 3500 Pan American Drive r jam' Miami, FL 33133 R -- Resolution www.miamigov.com Enactment Number: R-16-0584 File Number: 1271 Final Action Date:12/8/2016 A RESOLUTION OF THE MIAMI CITY COMMISSION, WITH ATTACHMENT(S), AUTHORIZING THE CITY MANAGER TO EXECUTE A LICENSE AGREEMENT, IN SUBSTANTIALLY THE ATTACHED FORM, BETWEEN THE CITY OF MIAMI ("CITY") AND THE OLYMPIA CENTER, INC., A FLORIDA NOT FOR PROFIT CORPORATION, FOR A PERIOD OF ONE (1) YEAR, FOR USE OF OFFICE SPACE MEASURING APPROXIMATELY SIX HUNDRED NINETY (690) SQUARE FEET LOCATED AT 20 SOUTHEAST 2ND AVENUE, MIAMI, FLORIDA, FOR USE AS A GENERAL OFFICE BY THE CITY'S NEIGHBORHOOD ENHANCEMENT TEAM ("NET") AT AN ANNUAL LICENSE FEE OF ZERO DOLLARS ($0.00) AND COMMON AREA COSTS ESTIMATED AT TWO DOLLARS AND EIGHTY TWO CENTS ($2.82) PER SQUARE FOOT, PAYABLE IN MONTHLY INSTALLMENTS OF ONE HUNDRED SIXTY TWO DOLLARS AND FIFTEEN CENTS ($162.15) FOR A TOTAL OF ONE THOUSAND NINE HUNDRED FORTY FIVE DOLLARS AND EIGHTY CENTS ($1,945.80) ANNUALLY. WHEREAS, the City of Miami's ("City") Neighborhood Enhancement Team ("NET") desires to rent office space within the Central Business District ("CBD") of the Downtown area, where it will provide governmental services to the largest concentration of businesses in the area; and WHEREAS, the Downtown area has not had a NET office or a full-time NET Administrator in over five (5) years; and WHEREAS, the last office to serve the Downtown area was located at Mary Brickell Village, was not a full-service NET office, and was closed in the summer of 2015; and WHEREAS, the City and the Olympia Center, Inc., a Florida not for profit corporation, ("Licensor") desire to enter into a License Agreement ("License"), in substantially the attached form, for a period of one (1) year, for use of office space measuring approximately six hundred ninety (690) square feet located at 20 Southeast 2nd Avenue, Miami, Florida ("Premises"); and WHEREAS, the term of this License shall be for a period of one (1) year with an Annual License Fee of zero dollars ($0.00) and Common Area Costs estimated at two dollars and eighty two cents ($2.82) per square foot payable in monthly installments of one hundred sixty- two dollars and fifteen cents ($162.15), for a total of one thousand nine hundred forty-five dollars and eighty cents ($1,945.80) annually; and WHEREAS, the selected office: (1) is at ground level, thereby providing easy access to pedestrians and the physically impaired; (2) is located one block east of the First Street Metromover Station; (3) is one block west of a Metrobus stop; (4) is adjacent to on -street parking available on Northeast 1 st Street and 2nd Avenue; and (5) is less than two blocks from a Miami Parking Authority garage. NOW, THEREFORE, BE IT RESOLVED BY THE COMMISSION OF THE CITY OF MIAMI, FLORIDA: Section 1. The recitals and findings contained in the Preamble to this Resolution are hereby adopted by reference and incorporated as if fully set forth in this Section. Section 2. The City Manager is hereby authorized' to execute the License, in substantially the attached form, between the City and the Licensor, for a period of one (1) year, for use of office space measuring approximately six hundred ninety (690) square feet located at the Premises for use as a general office by the NET at an Annual License Fee of zero dollars ($0.00) and Common Area Costs estimated at two dollars and eighty two cents ($2.82) per square foot, payable in monthly installments of one hundred sixty two dollars and fifteen cents ($162.15) for a total of one thousand nine hundred forty five dollars and eighty cents ($1,945.80) annually. Section 3. This Resolution shall become effective immediately upon its adoption and signature of the Mayor.2 APPROVED AS TO FORM AND CORRECTNESS: 1 i ria i "ndez, City Attor ey 11/29/2016 ' The herein authorization is further subject to compliance with all requirements that may be imposed by the City Attorney, including but not limited to those prescribed by applicable City Charter and City Code provisions. 2 If the Mayor does not sign this Resolution, it shall become effective at the end of ten (10) calendar days from the date it was passed and adopted. If the Mayor vetoes this Resolution, it shall become effective immediately upon override of the veto by the City Commission.