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Home My WebLink AboutAgenda Item Summary FormDate: 10/31/2016 AGENDA ITEM SUMMARY FORM File ID: #1311 Commission Meeting Date: 12/08/2016 Type: Resolution Subject: IFB - Elev. Maintenance Srvcs. Purpose of Item: Requesting Department: Department of Procurement Sponsored By: District Impacted: All The nature of this item is to establish a term contract for Elevator Maintenance Services, with Maverick United Elevator, LLC, the lowest responsive and responsible bidder under IFB No. 615394, on an as needed contractual basis, for a period of three (3) years, with the option to renew for one (1) additional, three (3) year period. Allocating funds from various departments, subject to the availability of funds and budgetary approval, at the time of need. Authorizing additional suppliers to be added to the contract, and further authorizing the City Manager to negotiate and execute all other documents, including any amendments, renewals and modifications to the contract, in a form acceptable to the City Attorney, as may be necessary for said purpose. Background of Item: Various City departments have a need for elevator maintenance services. On August 19, 2016, the Procurement Department (Procurement) issued IFB No. 615394. As required by the Procurement Code, the IFB was advertised and issued online. On September 6, 2016, at the bid closing, five (5) bids were submitted and were tabulated. Procurement is recommending award to the lowest responsive and responsible bidder, per bid specifications, on the aggregate. The estimated annual contract amount is $79,500.00 with $477,000.00 in the aggregate, for all six (6) years, including the option to renew period. Budget Impact Analysis Item is an Expenditure Item is NOT funded by Bonds Item is NOT Related to Revenue Total Fiscal Impact: $79.500.00 annuallv ($477.000.00 is the aaareaate over six (6) vears. includina the oation to renew periods) Reviewed By Department of Procurement Lydia Osborne Department Head Review Completed 11/04/2016 11:05 AM Office of Management and Budget Jacques Joseph Budget Analyst Review Completed 11/07/2016 9:22 AM Office of Management and Budget Christopher M Rose Budget Review Completed 11/07/2016 4:40 PM City Manager's Office Fernando Casamayor Assistant City Manager Review Completed 11/21/2016 3:36 PM City Manager's Office Daniel J. Alfonso City Manager Review Completed 11/21/2016 9:13 PM Legislative Division Valentin J Alvarez Legislative Division Review Completed 11/23/2016 2:55 PM Office of the City Attorney Barnaby L. Min Deputy City Attorney Review Completed 11/23/2016 2:59 PM Office of the City Attorney Victoria Mendez Approved as to Form and Correctness Completed City Commission Nicole Ewan Meeting Completed 12/08/2016 9:00 AM Office of the Mayor Mayor's Office Signed by the Mayor Completed 12/16/2016 4:01 PM Office of the City Clerk City Clerk's Office Signed and Attested by the City Clerk Completed 12/16/2016 4:29 PM A RESOLUTION OF THE MIAMI CITY COMMISSION ACCEPTING THE BID RECEIVED SEPTEMBER 6, 2016, PURSUANT TO INVITATION FOR BID NO. 615394, FROM MAVERICK UNITED ELEVATOR LLC, THE LOWEST RESPONSIVE AND RESPONSIBLE BIDDER TO PROVIDE ELEVATOR MAINTENANCE SERVICES, ON AN AS -NEEDED CONTRACTUAL BASIS, FOR A PERIOD OF THREE (3) YEARS, WITH THE OPTION TO RENEW FOR ONE (1) ADDITIONAL THREE (3) YEAR PERIOD; ALLOCATING FUNDS FROM VARIOUS DEPARTMENTS, SUBJECT TO THE AVAILABILITY OF FUNDS AND BUDGETARY APPROVAL, AT THE TIME OF NEED; FURTHER AUTHORIZING THE CITY MANAGER TO ADD SERVICE SUPPLIERS TO THE CONTRACT AS DEEMED IN THE BEST INTEREST OF THE CITY; FURTHER AUTHORIZING THE CITY MANAGER TO NEGOTIATE AND EXECUTE ALL OTHER DOCUMENTS, INCLUDING ANY AMENDMENTS, RENEWALS AND MODIFICATIONS TO THE CONTRACT, IN A FORM ACCEPTABLE TO THE CITY ATTORNEY, AS MAY BE NECESSARY FOR SAID PURPOSE. WHEREAS, various departments have a need for the procurement of elevator maintenance services; and WHEREAS, the City of Miami ("City") issued Invitation for Bid ("IFB") No. 615394 to establish a contract for elevator maintenance services; NOW, THEREFORE, BE IT RESOLVED BY THE COMMISSION OF THE CITY OF MIAMI, FLORIDA: Section 1. The recitals and findings contained in the Preamble to this Resolution are adopted by reference and incorporated as if fully set forth in this Section. Section 2. The bid received September 6, 2016, pursuant to IFB No. 615394, from Maverick United Elevator LLC, the lowest responsive and responsible bidder, to provide elevator maintenance services, on an as -needed contractual basis, for a period of three (3) years, with the option to renew for one (1) additional three (3) year period, is accepted. Section 3. Funds are to be allocated from various departments, subject to the availability of funds and budgetary approval, at the time of need. Section 4. The City Manager' is authorized to add service suppliers to the contract as deemed in the best interest of the City. Section 5. The City Manager is further authorized' to negotiate and execute all other documents, including any amendments, renewals, and modifications to the contract, in a form ' The herein authorization is further subject to compliance with all requirements that may be imposed by the City Attorney, including but not limited to those prescribed by applicable City Charter and City Code provisions. -,IV ov . City of Miami City Hall IIS iit A4to � „1,l ,a Legislation 3500 Pan American Drive r —R �� Miami, FL 33133 Resolution www.miamigov.com Enactment Number: R-16-0583 File Number: 1311 Final Action Date:12/8/2016 A RESOLUTION OF THE MIAMI CITY COMMISSION ACCEPTING THE BID RECEIVED SEPTEMBER 6, 2016, PURSUANT TO INVITATION FOR BID NO. 615394, FROM MAVERICK UNITED ELEVATOR LLC, THE LOWEST RESPONSIVE AND RESPONSIBLE BIDDER TO PROVIDE ELEVATOR MAINTENANCE SERVICES, ON AN AS -NEEDED CONTRACTUAL BASIS, FOR A PERIOD OF THREE (3) YEARS, WITH THE OPTION TO RENEW FOR ONE (1) ADDITIONAL THREE (3) YEAR PERIOD; ALLOCATING FUNDS FROM VARIOUS DEPARTMENTS, SUBJECT TO THE AVAILABILITY OF FUNDS AND BUDGETARY APPROVAL, AT THE TIME OF NEED; FURTHER AUTHORIZING THE CITY MANAGER TO ADD SERVICE SUPPLIERS TO THE CONTRACT AS DEEMED IN THE BEST INTEREST OF THE CITY; FURTHER AUTHORIZING THE CITY MANAGER TO NEGOTIATE AND EXECUTE ALL OTHER DOCUMENTS, INCLUDING ANY AMENDMENTS, RENEWALS AND MODIFICATIONS TO THE CONTRACT, IN A FORM ACCEPTABLE TO THE CITY ATTORNEY, AS MAY BE NECESSARY FOR SAID PURPOSE. WHEREAS, various departments have a need for the procurement of elevator maintenance services; and WHEREAS, the City of Miami ("City") issued Invitation for Bid ("IFB") No. 615394 to establish a contract for elevator maintenance services; NOW, THEREFORE, BE IT RESOLVED BY THE COMMISSION OF THE CITY OF MIAMI, FLORIDA: Section 1. The recitals and findings contained in the Preamble to this Resolution are adopted by reference and incorporated as if fully set forth in this Section. Section 2. The bid received September 6, 2016, pursuant to IFB No. 615394, from Maverick United Elevator LLC, the lowest responsive and responsible bidder, to provide elevator maintenance services, on an as -needed contractual basis, for a period of three (3) years, with the option to renew for one (1) additional three (3) year period, is accepted. Section 3. Funds are to be allocated from various departments, subject to the availability of funds and budgetary approval, at the time of need. Section 4. The City Manager' is authorized to add service suppliers to the contract as deemed in the best interest of the City. Section 5. The City Manager is further authorized' to negotiate and execute all other documents, including any amendments, renewals, and modifications to the contract, in a form ' The herein authorization is further subject to compliance with all requirements that may be imposed by the City Attorney, including but not limited to those prescribed by applicable City Charter and City Code provisions. acceptable to the City Attorney, as may be necessary for said purpose. Section 6. This Resolution shall become effective immediately upon its adoption and signature of the Mayor.2 APPROVED AS TO FORM AND CORRECTNESS: 1 iria i "nde- ez �C ky Attor iey 11/28/2016 2 This Resolution shall become effective as specified herein unless vetoed by the Mayor within ten (10) days from the date it was passed and adopted. If the Mayor vetoes this Resolution, it shall become effective immediately upon override of the veto by the City Commission or upon the effective date stated herein, whichever is later.