HomeMy WebLinkAboutRecommendation of AwardCITY OF MIAMI, FLORIDA
INTER. -OFFICE MEMORANDUM
TO: Daniel J. Alfonso,
City Manager
FROM Annie Perez, CPPO,,��
Director, Procurement
DATE: September 9 2016 FILE:
SUBJECT. Recommendation of Award of Multiple
TowingNVrecker Agreements for
Citywide Towing. Services
REFERENCES: Request for Qualifications
,(RFQ) No. 612382
ENCLOSURES: Towing Agencies Proposal
Breakdown
Recommendation
Based on the findings below, the Procurement Department (Procurement) hereby recommends
approval to award Contract No. RFQ 612382, to multiple responsive and responsible towing agencies
-(Agencies). The services to be provided include citywide towing services, assigned by zone., and
storage of towed and/or impounded vehicles, The. impact of this item is citywide in nature.
Fiscal Impact
The fiscal impact for the initial five (5) year contract term, based only on the Annual Revenue amount
negotiated with each of the recommended Agencies, will generate revenue to the City of Miami (City)
in the amount of $918,250 ($183,650 annually). If the one, five (5) year option to renew'Is exercised,
the cumulative revenue to the City will be $1,836,500. This amount does not Include any
administrative fees paid to the City for towing and storage of vehicles.
The -following table represents- the negotiated Annual Revenue amount, by Zone, for the five (5)
recommended Agencies:
Towing Agency
Zone Assigned
An mal Revenue
Five Year Period
Midtown Towing of Miami, Inc.
Zone 1
$41,600
$208'.000
Downtown Towing Company
Zone 2
$25,000
$126,000
King's Wrecker Service, Inc.
Zone .3
$40.,800
$204,000
Banos Towing Service Cor
Zone 4
$36,050
$180,260
American Towd��.___
Zone 5
$40,200
$201,000
Background
The City has an existing contract in place to provide towing services, which will expire on September
30, 2016. On April 25, 2016, Procurement issued a solicitation under -full and open competition to
establish a successor contract for towing services. On June 6, 2016, eight (8) proposals were
received, in response to the solicitation.
Proposers were required to be located within thin the boundaries of the City, In order to provide citywide
towing services, and at a minimum, meet specific qualification and equipment requirements in order to
be deemed qualified to provide said services, On August 4, 2016, -a Review Team (Team),
comprising of representatives from the City's Pofice Department (Police), Miami -Dade County's Police
Department, and Procurement personnel, completed the review of the proposals, following• the
guidelines published in the solicitation. All proposers met the requirements.
PR 16252
Proposers were instructed to propose on one (1) Zone, multiple Zones, or all five (6) Zones, in
addition to ranking the Zones in their order of preference. Proposers were further advised of the
method of award, where one (1) Agency will be selected to provide services for a Zone. Zones were
assigned based on the Proposers' ranking of the Zones., and to the responsive and responsible
Proposer with the highest Annual Revenue amount for each Zone, The Team determined that the five
(6) Agencies, which selected a Zone as their first preference, and proposed the highest Annual
Revenue amount for the Zone, will be assigned that Zone (Refer to Attachment A for breakdown of
how the Agencies proposed), The five (5) Agencies recommended for negotiations for assignment of
Zones are as follows:
1) Zone 1: Midtown Towing of Miami, Inc.
2) Zone 2: Downtown Towing Company
3) Zone 3: Kings Wrecker Service, Inc,
4) Zone 4: Banos Towing Service Corp
5) Zone 6: American Towing, Inc.
Accordingly,. on August 29, 2016,, a Negotiations Team met Individually with each of the five (5)
Agencies to review the Towing/Wrecker Agreement, and to determine the Agency's responsibility,
Due diligence was conducted to verify -corporate status; that the Agencies -did not owe, or were not In
arrears to the City; and that there are no performance or compliance issues. All recommended
Agencies' accounts are in compliance. There are currently no adverse findings related to any of the
Agencies' responsibility.
Notwithstanding the foregoing, a waiting list, comprising of the remaining three (3) responsive and
responsible Proposers, Nu -Way Towing, Roadway Towing and Transportation, and Ted and Stan's
Towing Service, has been established.
After contract award, should a Zone become available for any reason (i.e., Agency suspension,
termination, -etc.), the City intends to review the capacity of the Agencies that are assigned a Zone,
and Agencies on the -waiting list, (Proposers who were not assigned a Zone) in order to assign the
available Zone. This review will be based on the Annual Revenue amount proposed, for that Zone,
with the submission of a proposal, and whether the Agency meets the location, equipment and
personnel requirements for said Zone., Should a qualified Agency be assigned a Zone that becomes
available, the Agency must pass a re -inspection, prior to the offer of a contract.
Additionally, should the City determine, at any time during the term of the contract, but particularly
when there Is a void in a Zone -due to suspension, termination- or bankruptcy, the City may allow the
addition of other qualified towing agencies to be added to the contract to meet the needs of the City,
Any towing agency seeking to be added to the contract, and a particular Zone, must meet all minimum
qualification and equipment requirements presented In the solicitation, have the ability to match or
surpass the approved Annual Revenue amount for the 'Zone that was previously awarded, and be
subject to a site and equipment inspection to determine its qualifications for assignment of a Zone.
Apprwied. J Date: `1b
("a
Ua iel J. Alfoh Cif Manager
cc: Fernando -Casamayor, Assistant City Manager/Chief Financial Officer
Lydia Osborne, PhD, OPPO, Assistant Director, Procurement
George Wy8ong, Senior Assistant City Attorney
Pablo J. Velez, Assistant City Attorney
AtachmentA: RFP No. 612382
Towing Agencies Proposal Breakdown
TOWING AGENCY
ZONE 1
Zone Preference Annual Revenue
ZONE 2
Zone Preference Annual Revenue
ZONE.. 3
Zone Preference Annual Revenue
ZONE 4
Zone Preference Annual Revenue
ZONE 5
Zone Preference Annual Revenue
American Towing Service
Third
$30,000
Second
$35,000
NA
NA
NA
NA
First
$40,200
Banos Towing Service
NA
NA
NA
NA
NA
NA
First
$36,050
NA
NA
Downtown Towing
Second
$25,000
First
$25,000
Third
$25,000
Fourth
$25,000
Fifth
$25,000
Kings Wrecker Service, Inc.
NA
NA
Third
$37,000
First
$40,800
Second
$38,000
NA
NA
Midtown Towing of Miami, Inc.
First
$41,600
Second
$41,600
NA
NA
NA
NA
NA
NA
Nu Way Towing Service, Inc.
Second
$35,100
Third
$35,100
Fifth
$35,100
First
$35;500
Fourth
$35,100
Roadway Towing and Transportation
NA
NA
NA
NA
Second
$25,000
NA
NA
First
$25,000
Ted & Stan Towing Service
Did not give
1 preference
$20,000
Did not give
preference
$20,000
Did not give
preference
$20,000
Did not give
preference
$20,000
Did not give
preference
$20,000