HomeMy WebLinkAboutMemo - Manager's ApprovalCITY OF NIIAN11, H-ORIDA
INTER -OFFICE till-:ti1()R.-` "NDt'.NI
TO: Daniel J. Alfonso,
City Manager
FROM: Annie Perez, CPPD,
Procurement Department Director
DATE: October 3, 2017 FILE:
SUBJECT: Recommendation to Negotiate a
Contract for Wynwood Streetscape and Street Tree
Master Plan Services
REFERENCES: RFQ No. 16-17-044
ENCLOSURES: Evaluation Committee Score
Sheets: Evaluation Committee Appointment Memo
Recommendation:
Based on the findings below, the Procurement Department (Procurement) hereby recommends
approval for negotiations to award a contract, pursuant to Request for Qualifications (RFQ) No. 16-17-
044, Wynwood Streetscape and Street Tree Master Plan Services (Project), to the top-ranked
responsive and responsible Proposer, Arguitectonica GEO Corporation (Arquitectonica). The scope of
the Project is performing a full range of urban design, and landscape architecture and engineering
services, to create a streetscape and street tree Master Plan (Plan) for the Wynwood Neighborhood,
located just north of Miami's city center. The proposed Plan is needed to develop the Streetscape and
Street Tree Master Plan identified within the adopted Neighborhood Revitalization District (NRD)-1
ordinance.
Wynwood is an eclectic district that thrives on color, innovation, and character, with a higher
concentration of street art than anywhere in America, further defined by its vibrant look and feel.
Wynwood's boundaries generally stretch from NW 20th Street to NW 29th Street and from 1-95 to the
Florida East Coast (FEC) Railway, east of North Miami Avenue. The overall Project goal is to worm with
the community to develop a blueprint for a "living street", consisting of street trees and other streetscape
improvements.
Background:
On June 22, 2017, Procurement, through the Planning and Zoning Department (P&Z), issued RFQ No.
16-17-044, under full and open competition, to obtain proposals from qualified and experienced
professional consulting firms to procure a full range of professional urban design and landscape
architecture and engineering services for the development of a comprehensive public streetscape and
street tree Plan. On August 8 2017, nine (9) proposals were received in response to the RFQ.
Proposers were required to meet all of the minimum qualification requirements established in the RFQ.
in order to be deemed qualified to provide the services. Subsequently, the proposals were reviewed by
Procurement for responsiveness; all proposals were deemed responsive. On September 29, 2017, the
proposals were further evaluated by an Evaluation Committee (Committee), following the guidelines
and technical criteria published in the RFQ. The technical criteria listed below, were itemized for a
maximum of one hundred (100) points per Committee Member:
1. Proposer's Qualifications and Experience (25 points)
2. Proposer's Team Qualifications, Experience and Availability (20 points)
3 Proposer's Project Manager's Qualifications and Experience (15 points)
4. Methodology and Approach to Functionality/Design Concept Innovation (15 points)
5. Technical Capabilities in Designing/Master Planning in South Florida (15 points)
6. Project Management/Schedule Adherence and Plan Delivery (10 points)
PR 17307
Proposers were mandated to assign a minimum of fifteen percent (15%) of the award value, to firms
currently certified by Miami -Dade County as a Community Business Enterprise (CBE) Further,
Proposers who meet the mandatory CBE requirement. and use the firms that maintain a local office, as
defined in Section 18-73 of the City of Miami Code. will qualify to receive five (5) bonus points. None of
the Proposers qualified for the bonus points.
Final Scores:
The final technical scores after the September 29, 2017 Committee meeting were as follows:
9 1 Trachtenberq Filiaenzi LLC 252 i
At this meeting. the Committee decided not to hold oral presentations, as no further clarification was
needed.
Due diligence was conducted by Procurement to determine responsibility, including verifying corporate
status and performing reference checks. There were no performance or compliance issues and no
adverse findings related to any of the Proposers` responsibility.
Other:
One voting Committee member, Devin Cejas, was unable to participate on the Committee, due to
scheduling conflicts. The alternate member. Roberto Rovira, replaced Mr. Cejas as a voting member
on the Committee.
Another voting Committee member, Carlos Cruz-Casas, was also unable to participate on the day of
the Committee meeting. due to increased worm load as a result of Hurricane Irma. The remaining four
(4) voting Committee members opted to move forward with a recommendation without Mr. Cruz-Casas.
Negotiations:
The Committee recommends that the City enter into negotiations with Arquitectonica, the highest
ranked responsive and responsible Proposer. Notwithstanding the foregoing, the Committee further
recommends that if the City and Arquitectonica cannot reach an agreement, the City will terminate
negotiations with Arquitectonica and begin negotiations with the second highest ranked responsive and
responsible Proposer, EDSA, Inc. (EDSA). Further, if the City and EDSA cannot reach an agreement,
the City will terminate negotiations with EDSA and begin negotiations with the third highest ranked
responsive and responsible Proposer, AECOM Technical Services, Inc.
The following individuals will participate in the negotiations along with the assigned City Attorney(s):
Lydia Osborne, PhD, CPPD, CPPB, Assistant Director, Procurement
David Snow, Planner ll, P&Z
Victor Sanchez, WDRC Chairman, Goldman Properties
Carlos Cruz-Casas, Assistant Director, Departmer" of Transportation and Public Works, Miami -
Dade County
PR 17307
Proposer
Technical Score
max. 400
1
Arquitectonica GEO Corporation j
367
2
EDSA, Inc.
306
3
AECOM Technical Services, Inc.
295
4
I Savino & Miller Design Studio. P.A.
290
5
The Street Plans Collaborative, Inc.
289
6
Kimle -Horn and Associates. Inc.
285
7
Miller, Legg & Associates, Inc.
282
8
; Curtis + Rogers Design Studio, Inc. 1
270
9 1 Trachtenberq Filiaenzi LLC 252 i
At this meeting. the Committee decided not to hold oral presentations, as no further clarification was
needed.
Due diligence was conducted by Procurement to determine responsibility, including verifying corporate
status and performing reference checks. There were no performance or compliance issues and no
adverse findings related to any of the Proposers` responsibility.
Other:
One voting Committee member, Devin Cejas, was unable to participate on the Committee, due to
scheduling conflicts. The alternate member. Roberto Rovira, replaced Mr. Cejas as a voting member
on the Committee.
Another voting Committee member, Carlos Cruz-Casas, was also unable to participate on the day of
the Committee meeting. due to increased worm load as a result of Hurricane Irma. The remaining four
(4) voting Committee members opted to move forward with a recommendation without Mr. Cruz-Casas.
Negotiations:
The Committee recommends that the City enter into negotiations with Arquitectonica, the highest
ranked responsive and responsible Proposer. Notwithstanding the foregoing, the Committee further
recommends that if the City and Arquitectonica cannot reach an agreement, the City will terminate
negotiations with Arquitectonica and begin negotiations with the second highest ranked responsive and
responsible Proposer, EDSA, Inc. (EDSA). Further, if the City and EDSA cannot reach an agreement,
the City will terminate negotiations with EDSA and begin negotiations with the third highest ranked
responsive and responsible Proposer, AECOM Technical Services, Inc.
The following individuals will participate in the negotiations along with the assigned City Attorney(s):
Lydia Osborne, PhD, CPPD, CPPB, Assistant Director, Procurement
David Snow, Planner ll, P&Z
Victor Sanchez, WDRC Chairman, Goldman Properties
Carlos Cruz-Casas, Assistant Director, Departmer" of Transportation and Public Works, Miami -
Dade County
PR 17307
Background Provided by the Recommended Proposer:
Arquitectonica. based in Miami. is an independent Landscape Architecture and Planning Studio, where
landscape. architecture and interior designs merge to create functional and sustainable environments.
A paradigm shift towards environmental design began in 1993, led to the founding of Arquitectonica
GEO. Inc. in 2005.
Arquitectonica has designed technologically advanced and ecologically sound landscapes that address
the ever-changing environment, while prioritizing the human experience. Projects include Icon Bay
Park. Brickell City Centre, Doral City Place. Wynwood 27" Terrace, the Perez Art Museum Miami, the
Phillip and Patricia Prost Museum of Science, University of Miami Life Science and Technology Park.
and PortMiami Tunnel,
Committee's Consensus Statement:
The Committee determined that Arquitectonica has the necessary qualifications, relevant experience,
technical capacity and experienced personnel required to meet the needs of the City and successfully
complete the Project.
The Committee relied on the resumes that were provided which detailed the technical qualification of
the Key Personnel, the number of years of experience, the number of years working in the positicn
identified for this Project, and project experience of a similar scope and complexity. In addition, signed
reference forms from past clients were provided for each Key Personnel that attest to the performance
of each on projects of similar scope and complexity.
Arquitectonica proposed a team that met or exceeded the requisite experience for all Key Personnel
(e.g., Project Manager, Landscape Architect, Urban Designer, Environmental Specialist, Surveyor, Civil
Engineer, Traffic Engineer/Transportation P)anner, Certified Arborist, Art Specialist and Community
Outreach/Public Relations Specialists). The proposed Project Manager, Ms. Michelle Cintron, is a
registered Architect in the State of Florida, and is a member of the American Institute of Architect.
Joining Arquitectonica in 2002, Ms. Cintron has a varied background in project coordination, design,
construction documents, construction administration, 3D modeling and rendering.
Arquitectonica presented a clear understanding of the scope of services required and provided a task -
appropriate approach, which supports a close working relationship with the City, to appropriately
address the complexities and challenges of the Project. The company's approach detailed in its
proposals, includes: a) assessment of existing streetscape resources; b) solicitation of stakeholders'
opinion and suggestions, through interview with public officials, and community stakeholders (residents,
business owners and patrons), through charrettes; c) development of design concepts, including
identifying locations for streetscape elements, finalizing the plant palate, creating typical details,
specifications and renderings, and d) producing funding, maintenance and prioritization plans. The
design approach also proposed retaining critical sight -lines and display of street art in the design to
ensure neighborhood connectivity, navigability, and reinforcement of the Wynwood brand, in addition
to utilizing streetscaping to help reflect the identity of Wynwood, locating street trees strategically, and
ensuring that streetscaping will be environmentally and economically conscientious.
Arquitectonica and their proposed team have demonstrated that they exceed the minimum qualifications
and possess the technical capabilities to perform the work as evidenced by their project experience,
proposed approach and favorable recommendations from past clients. Accordingly, the Committee
cited Arquitectoncia's project experience and proven track record, to be the primary reasons in
recommending their Proposal as the top ranked proposal.
Subsequent to the approval of this recommendation, Procurement will request a price proposal from
Arquitectonica The firm's price will be negotiated in the best interest of the City.
PR 17307
Copies of the score sheets are attached for each Committee member, as well as a composite score
sheet.
Approved: f �� �'1/' i� Date:
Daniel J. Alfons "City M' eager
(/ /7
c- Alberto N, Parjus, Assistant City Manager
Nzeribe Ihekwaba, PhD., P.E.. Chfef of Operations/Assistant City Manager
Fernando J. Casamayor, Chief Financial Officer/Assistant City Manager
Rafael Suarez -Rivas, Senior Assistant City Attorney
Francisco J. Garcia, Director, Planning and Zoning
Lydia Osborne, PhD. CPPO, CPPB, Assistant Director, Procurement
PR 17307