The URL can be used to link to this page

Home My WebLink AboutAgenda Item Summary Form",A1' UF..4y AGENDA ITEM SUMMARY FORM File ID: #1059 Date: 10/17/2016 Requesting Department: Department of Real Estate and Asset Management Commission Meeting Date: 11/17/2016 Sponsored By: District Impacted: All Type: Resolution Subject: Accept Bids - Emg, Underwater Visual Inspection Reporting Purpose of Item: The nature of this item is to establish term contracts for scheduled and emergency underwater visual inspection reporting/repair, with Seamar Divers, LLC (Primary), and Dock & Marine Construction, Inc. (Secondary), the two lowest responsive and responsible bidders for IFB No. 635380, on an as needed contractual basis, for an initial term of three (3) years, with the option to renew for one (1) additional three (3) year period. Allocating funds from the Department of Real Estate and Asset Management (DREAM), subject to the availability of funds and budgetary approval, at the time of need. Authorizing additional suppliers to be added to the contract in accordance with the IFB, when deemed in the best interest of the City without further City Commission authority, and further authorizing the City Manager to negotiate and execute all other documents, including any amendments, renewals and modifications to the contract, in a form acceptable to the City Attorney, as may be necessary for said purpose. Background of Item: DREAM has a need for scheduled and emergency underwater visual inspection reporting/repair. On August 8, 2016, the Procurement Department (Procurement) issued IFB No. 635380. As required by the Procurement Code, the IFB was advertised and issued online. On August 30, 2016, at the bid closing, five (5) bids were submitted and were tabulated. Procurement is recommending award to the two (2) lowest responsive and responsible bidders, in the aggregate. Should the (Primary) not be able to provide the services at the time needed, the City has the option to select the next lowest (Secondary) to fulfill the order. The estimated annual contract amount is $20,000.00, with $120,000.00 in the aggregate, for all six (6) years. Budget Impact Analysis Item is NOT Related to Revenue Item is an Expenditure Item is NOT funded by Bonds Total Fiscal Impact: $20,000 annually ($120,000.00 estimate for all six (6) years in the aggregate. General Account No: 04002.221120.0.0/04002.221120.552.0.0 Reviewed By Real Estate and Asset Management Aldo Bustamante Office of Management and Budget Everton Garvis Office of Management and Budget Christopher M Rose Department of Procurement Annie Perez City Manager's Office Alberto N. Parjus City Manager's Office Daniel J. Alfonso Office of the City Attorney Valentin J Alvarez Office of the City Attorney Barnaby L. Min Office of the City Attorney Victoria Mendez City Commission Nicole Ewan Office of the Mayor Mayor's Office Office of the City Clerk City Clerk's Office Department Head Review Completed Budget Analyst Review Completed Budget Review Completed Procurement Review Completed Assitant City Manager Review Completed City Manager Review Completed Initial Attorney Review Completed Deputy Attorney Review Completed Approved as to Form and Correctness Meeting Completed Signed by the Mayor Completed Signed and Attested by the City Clerk Completed 10/18/2016 7:38 AM 10/18/2016 3:10 PM 10/20/2016 10:36 AM 10/28/2016 4:43 PM 11/01/2016 3:39 PM 11/02/2016 7:11 AM 11/03/2016 8:48 AM 11/03/2016 9:27 PM Completed 11/17/2016 9:00 AM 11/18/2016 5:13 PM 11/18/2016 5:16 PM A RESOLUTION OF THE MIAMI CITY COMMISSION ACCEPTING THE BIDS RECEIVED AUGUST 30, 2016, PURSUANT TO INVITATION FOR BID NO. 635380, FROM SEAMAR DIVERS, LLC (THE PRIMARY VENDOR) AND DOCK & MARINE CONSTRUCTION, INC. (THE SECONDARY VENDOR), THE TWO (2) LOWEST RESPONSIVE AND RESPONSIBLE BIDDERS FOR THE PROVISION OF SCHEDULED AND EMERGENCY UNDERWATER VISUAL INSPECTION REPORTING/REPAIR SERVICES, ON AN AS -NEEDED CONTRACTUAL BASIS, FOR AN INITIAL TERM OF THREE (3) YEARS, WITH ONE (1) ADDITIONAL, THREE (3) YEAR OPTION TO RENEW TERM; ALLOCATING FUNDS FROM THE DEPARTMENT OF REAL ESTATE AND ASSET MANAGEMENT, SUBJECT TO THE AVAILABILITY OF FUNDS AND BUDGETARY APPROVAL, AT THE TIME OF NEED; AUTHORIZING THE CITY MANAGER TO ADD SERVICE SUPPLIERS TO THE CONTRACT AS DEEMED IN THE BEST INTEREST OF THE CITY; AND FURTHER AUTHORIZING THE CITY MANAGER TO NEGOTIATE AND EXECUTE ALL OTHER DOCUMENTS, INCLUDING ANY AMENDMENTS, RENEWALS AND MODIFICATIONS TO THE CONTRACT, IN A FORM ACCEPTABLE TO THE CITY ATTORNEY, AS MAY BE NECESSARY FOR SAID PURPOSE. WHEREAS, the Department of Real Estate and Asset Management ("DREAM") has a need for the procurement of scheduled and emergency underwater visual inspection reporting/repair services; and WHEREAS, the City of Miami ("City") issued Invitation for Bid ("IFB") No. 635380, to establish a contract for scheduled and emergency underwater visual inspection reporting/repair services; NOW, THEREFORE, BE IT RESOLVED BY THE COMMISSION OF THE CITY OF MIAMI, FLORIDA: Section 1. The recitals and findings contained in the Preamble to this Resolution are adopted by reference and incorporated as if fully set forth in this Section. Section 2. The bids received August 30, 2016, pursuant to IFB No. 635380, from Seamar Divers, LLC (the Primary Vendor), and Dock & Marine Construction, Inc. (the Secondary Vendor), the two (2) lowest responsive and responsible bidders for the provision of scheduled and emergency underwater visual inspection reporting/repair services, on an as - needed contractual basis, for an initial term of three (3) years, with one (1) additional, three (3) year option to renew term, are accepted. Section 3. Funds are to be allocated from DREAM, subject to the availability of funds and budgetary approval, at the time of need. -,IV ov . City of Miami City Hall IIS iit A4to �. � „1,l ,a Legislation 3500 Pan American Drive r Miami, FL 33133 �—R � _- Resolution www.miamigov.com Enactment Number: R-16-0536 File Number: 1059 Final Action Date:11/17/2016 A RESOLUTION OF THE MIAMI CITY COMMISSION ACCEPTING THE BIDS RECEIVED AUGUST 30, 2016, PURSUANT TO INVITATION FOR BID NO. 635380, FROM SEAMAR DIVERS, LLC (THE PRIMARY VENDOR) AND DOCK & MARINE CONSTRUCTION, INC. (THE SECONDARY VENDOR), THE TWO (2) LOWEST RESPONSIVE AND RESPONSIBLE BIDDERS FOR THE PROVISION OF SCHEDULED AND EMERGENCY UNDERWATER VISUAL INSPECTION REPORTING/REPAIR SERVICES, ON AN AS -NEEDED CONTRACTUAL BASIS, FOR AN INITIAL TERM OF THREE (3) YEARS, WITH ONE (1) ADDITIONAL, THREE (3) YEAR OPTION TO RENEW TERM; ALLOCATING FUNDS FROM THE DEPARTMENT OF REAL ESTATE AND ASSET MANAGEMENT, SUBJECT TO THE AVAILABILITY OF FUNDS AND BUDGETARY APPROVAL, AT THE TIME OF NEED; AUTHORIZING THE CITY MANAGER TO ADD SERVICE SUPPLIERS TO THE CONTRACT AS DEEMED IN THE BEST INTEREST OF THE CITY; AND FURTHER AUTHORIZING THE CITY MANAGER TO NEGOTIATE AND EXECUTE ALL OTHER DOCUMENTS, INCLUDING ANY AMENDMENTS, RENEWALS AND MODIFICATIONS TO THE CONTRACT, IN A FORM ACCEPTABLE TO THE CITY ATTORNEY, AS MAY BE NECESSARY FOR SAID PURPOSE. WHEREAS, the Department of Real Estate and Asset Management ("DREAM") has a need for the procurement of scheduled and emergency underwater visual inspection reporting/repair services; and WHEREAS, the City of Miami ("City") issued Invitation for Bid ("IFB") No. 635380, to establish a contract for scheduled and emergency underwater visual inspection reporting/repair services; NOW, THEREFORE, BE IT RESOLVED BY THE COMMISSION OF THE CITY OF MIAMI, FLORIDA: Section 1. The recitals and findings contained in the Preamble to this Resolution are adopted by reference and incorporated as if fully set forth in this Section. Section 2. The bids received August 30, 2016, pursuant to IFB No. 635380, from Seamar Divers, LLC (the Primary Vendor), and Dock & Marine Construction, Inc. (the Secondary Vendor), the two (2) lowest responsive and responsible bidders for the provision of scheduled and emergency underwater visual inspection reporting/repair services, on an as - needed contractual basis, for an initial term of three (3) years, with one (1) additional, three (3) year option to renew term, are accepted. Section 3. Funds are to be allocated from DREAM, subject to the availability of funds and budgetary approval, at the time of need. Section 4. The City Manager is authorized' to add service suppliers to the contract as deemed in the best interest of the City. Section 5. The City Manager is further authorized' to negotiate and execute all other documents, including any amendments, renewals and modifications to the contract, in a form acceptable to the City Attorney, as may be necessary for said purpose. Section 6. This Resolution shall become effective immediately upon its adoption and signature of the Mayor.2 APPROVED AS TO FORM AND CORRECTNESS: 1 Una ndez, City At#or iey 11/5/2016 ' The herein authorization is further subject to compliance with all requirements that may be imposed by the City Attorney, including but not limited to those prescribed by applicable City Charter and City Code provisions. 2 This Resolution shall become effective as specified herein unless vetoed by the Mayor within ten (10) days from the date it was passed and adopted. If the Mayor vetoes this Resolution, it shall become effective immediately upon override of the veto by the City Commission or upon the effective date stated herein, whichever is later.