HomeMy WebLinkAboutBack-Up DocumentsACCESSING COMPETED CO-OP and GOVERNMENTAL CONTRACTS
I CHECK LIST *
CONTRACT NO.: RFP 15-08 St. Lucie Public Schools
PROCUREMENT NT CONTRACTING OFFICER: Richard McLaren
DATE SUBMITTED: 05/02/2016
TITLE: GPS System and Installation of District Vehicles for Synovia Solutions, LLC
Accessing Co-oi)s and Governmental Contracts Packne
All Accessing of contacts must be reviewed and approved by the Department Director with signature below..
Procurement Documents — to be included in Approval Package
Award Summary Form for Director or City Manager (if applicable)
Agenda Item Summary Form (for Commission Approval — if applicable)
Resolution (for Commission Approval — if applicable)
Copy of this checklist signed by the Director
Co-op/Governmental Agency Documents — to be included in Approval Package
Copy of ally/Evaluation Results (score sheets, ranking or summary)
Copy of Contract's Advertisement & Distribution information
Copy of Contract/Solicitation Being Accessed
Copy of Award Sheet/Approval Documents
Copy of Proposal/Bid
NOTES:
0
'*APPROVE D as a contract which was entered into pursuant to a Competitive process in compliance with City laws,
policies and procedures.
13 NOT APPROVED as a contract which was entered into pursuant to a competitive process in compliance with City
laws, policies and procedures.
Annie Perez, CPPO,
Director, Department of Procurement
.10/8/14
Perez,. Annie
From: McLaren, Richard
Sent: Thursday, September 8, 2016 1.19 PM
To: Perez, Annie
Subject: FW: RFP 15-08
Respectfully,
Richard O, McLaren, C:P,M,.
Senior Procurement Contracting Officer
City ofMiami Procurement Department
444 SW 2nd Ave, 6th Floor
Miami, Florida 331.30
W: 305 416-1958 A: 305 400-5104
H: RMci.aren@miam!Rov.com
Website:. http;://www,miamigov Qom/procurement
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CONFIDENTIAL COMMUNICATION
The -information contained in this transmission may contain privileged acrd confidential information, It is Intended only for the use of the
person(s) named above, Ifyou are not the intended recipient, you are hereby notitred that any review, distribution, or
duplication of this communication is strictly prohibited: If you are not the Intended reclpient, please immediately contact the sendor by
reply email and destroy all copies of the original message: Thank you,
`I•'lease Note:
Que to r1orlda's very broad :public records law, most written communications to or from City of Miami employees regarding City
business are public reac'rds, available to the public and media upon request. Therefore, this e-mail communication may be subject to
public disclosure,
From: ALBRITTON, KIMBERLY S. [ma[Ito:l<IMBERLY,ALBRITTON@stiucieschools.org]
Sent: Thursday, May 5, 2016 8:07 AM
To: McLaren, Richard
Cc: BARGERON, TIMOTHY G.
Subject: Re: RFP 15-08
We use Demandstar to advertise, they are also posted to our website.
Kim Albritton
Coordinator of Business Services
St, Lucie School District
(772) 429-3972
From, McLaren, Richard <LN1cLaren@m1am1gov.co >
Sent: -rhursday, May 5, 20167:23 AM
To: ALBRITTONJIMBERLYS,
Cc: BARG ERONJI MOTHY G,
Subject: RE: RFP 15-08
Good Morning;
Sorry to bother you again, but my management wants to see how the solicitation was distributed/communicated,
Advertisements arid/or a system like BldSyn.c?
Respectfully; -
Richard D, McLaren, C.P,M,
Senior Procurement Contracting Officer
City of Miami Procurement Dapartment
4445W 2nd Ave, 6th Floor
Miami, Florida 33130
W -. 305 416-1958 A: 305 400-5104
L:9: RMcLaren@miaMJgovxom
Website, http/www,mlarn ov,corocurement
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CONFIDkWTIAL COMMUNICADON
The information contained In this transmission may contain prIvilogod and confidential information, It is intended only for the um of the
person(s) named above, If you are not the intended recipient, you are hereby notified that any review, dissemination, distribution, or
duplication of this communication is strictly prohibited, if you are not the intended reelplent, please Immediately contact the sender by
reply e. -mall and destroy all copies of the original message. Thank you,
Note:
Due to fflorlda's very broad public records low, most written communications to or from City of.Mlami employees regarding City
business are public records, available to the public and media upon request. Therefore, this e-rnal/ communication may be suh/ect to
public disclosure,
From: ALBRITTON, KIMBERLY S. [Ma !Ito: KI M BERLY.61-B RITIO N -@Stl uci%hools,org)
Sent: Monday, May 2, 2016 9,13 AM
To: McLaren, Richard
Cc- BARG ERON, TIMOTHY G,
Subject: Re.. RFP 15-08
Yes, feel free to use our RFP, I have attached all other pertinent Information for the RFP and award,
W
Thank you,
Kim Albritton
Coordinator of Business Services
St, Lucie School District
(772) 429-397:2
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From: McLaren, Richard <RMcLg.ren@miamlgov,com>
Sent: Monday, May 2, 2016 8:58 AM
To, ALBRIT'ON, KIMBERLY S.
Cc: BARGFRON, TIMOTHY G.
Subject: RFP 15-08
Good Morning;
The City of Miami is considering Synovia. Solutions to be the provider for our GPS -driven Fleet Tracking Solution. We are
- also exploring the possibility of piggybacking on your RFP 15-08. 1 downloaded several documents from your website
that relate to RFP 15-C8, Obviously the first question I have is, may we piggyback? If the answer is yes., then I have other
questions:
Can you provide a copy of this RFP's advertising and distribution Information
Is there more detailed scoring data available?
Copy of Synovia's response to the RFP?
I downloaded the RFP, Addendum 1, Award, Intent and Meeting 1, If there are any other documents in addition to the
answers to the above questions that you could send me I would appreciate it.
Do not hesitate to contact me with any questions or issues relating. to this procurement and the piggyback.
Respectfully;
Richard D. McLaren, C.P.M.
Senior Procurement Contracting Officer
City of Miami Procurement Department
44.4 SW 2nd Ave, 6th Floor
Miami, Florida 33130
W: 305 416-1958 fib: 305 400-5104
2: Mcl.aren:@rniamigov.com
Website: http J/\WN, miarr�l ov+com gcure e it.
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CONFIDENTIAL 000WONICATION
The Information contained In this transmission may contain privileged and confidential information, It Is intended only for the use of the
person(s) named above. If you are not the Intended reciplent, you are hereby notified that any review, dissemination, distribution, or
duplication of this communication is strictly prohibited, If you are not the Intended reciplent, .please immediately contact the sender by
reply e -mall and destroy all copies of the original message, Thank you,
'jea§e Nato
Glue to FlorlMs very broad public records law, most written communications to or from City of Miami employees regarding City
business are public records, available to the public and media upon request. Therefore, this email communication may bo subject to
public disclosure,