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HomeMy WebLinkAboutAgenda Item Summary FormAGENDA ITEM SUMMARY FORM File ID: #1103 fJ kt \ ♦0 Date: 10/12/2016 Requesting Department: Office of Transportation Management Commission Meeting Date: 10/27/2016 Sponsored By: District Impacted: All Type: Resolution Subject: RFP - Municipal Trolley Operation Srvcs. Purpose of Item: The nature of this item is to seek City Commission's approval, authorizing the City Manager to execute Amendment No. 1 to increase the capacity of RFP Professional Services Agreement No. 256244 ("PSA") between the City of Miami ("City") and Limousines of South Florida, Inc. ("LSF"), for the provision of municipal trolley operations services, by a one-time expenditure amount not to exceed $343,990.00 for the full implementation of an advanced public transit management technology, inclusive of real-time global positioning system ("GPS") capabilities for the purpose of outfitting the City's existing fleet of thirty-four (34) trolley vehicles with such technology. The newly ordered ten (10) trolley vehicles include factory installation of the upgraded technology; and an additional annual expenditure amount not to exceed $76,539.00 for the supporting platform and maintenance services necessary for such upgraded technology, within all forty-four (44) City trolley vehicles. Funds are to be allocated from the City's share of the Transit Surtax, for said purpose. Background of Item: On January 12, 2012, pursuant to Resolution No. 12-0010, the City Commission authorized the execution of PSA No. 256244 with LSF for the provision of Municipal Trolley Operations Services in accordance with the compensation schedule set forth in Article V of the PSA. As the City prepares to negotiate the renewal terms of its trolley operations agreement in support of its expanded municipal transportation infrastructure, the City finds it operationally necessary to upgrade its current computer aided dispatch and automatic vehicle locator system, by implementing an advanced public transit management technology, inclusive of real-time GPS capabilities which will track the location of each trolley vehicle, provide continuous live views of the interior and exterior of each vehicle, as well as digitally record and download video and data, furnish high accuracy contactless passenger counter, and deliver audio visual annunciator system with voice and board display triggered by GPS location of each trolley, in compliance with Title IV, 23 CFR Part 200. As part of the recommended technology upgrade, a smart phone application will be developed exclusively for the City's Trolley System, and the public website will be enhanced and reconfigured. The upgraded technology will provide the City, as well as LSF, with advanced management and analytical tools to track a multitude of performance service goals and outcomes, including but not limited to: ❑ Trolley vehicle speed and location; ❑ Headway analysis capabilities; ❑ Route planning tool; ❑ Estimated time of arrival ("ETA") at next route stop(s); and, ❑ Customized reports, as requested by local, state and federal transportation administrators, and in support of quantifying services and funds utilized. The smartphone application will serve as an interactive tool, by which trolley riders will access dynamic route maps, stops, and continuous ETA for each stop. The application will interface with both Apple iOS, as well as Android platforms, and will be available free of charge in the respective application center. Overall, the City's intent, by upgrading to public transit technology, is to improve system reliability and positively transform how residents and visitors interact with its transit system. The City, through its contractual authority, has fully engaged LSF in the strategic planning of the technology upgrade, and will hold LSF, as the City's municipal trolley operations service provider, responsible for such implementation of additional services, which is mission critical to the operations of the transit system. This path ensures the efficient operation and maintenance of equipment while maintaining the City's rights to impose performance penalties in accordance with Section 4.24 of existing PSA, with LSF. The City shall own the technology elements described herein, as well as retain ownership of all equipment purchased and installed in the trolleys and all smart phone application software and site license for the software use. Amendment No. 1 to PSA, incorporates all additional services requirements and authorizes the one-time, not to exceed expenditure amount of $343,990.00 for the full implementation, which includes acquisition and installation of all equipment, hardware, licensing, as well as, system inspection, testing, and training services. Additionally, an annual expenditure for the hosting platform and maintenance services necessary to support the upgraded public transit management technology on all forty-four (44) trolley vehicles, will not exceed $76,539.00. Budget Impact Analysis Item is an Expenditure Item is NOT Related to Revenue Item is NOT funded by Bonds Total Fiscal Impact: $420.529.00 for full imalementation of uaaraded technoloav on all existina trollev fleet. and one (1) year of supporting platform and maintenance services, for existing and newly purchased trolley vehicles. General Account No:15600.402000.531000.0000.00000 Reviewed By Office of Transportation Management Sandra Harris Department Head Review Completed 10/14/2016 3:54 PM Office of Management and Budget Yvette Smith Budget Analyst Review Completed 10/17/2016 1:01 PM Office of Management and Budget Christopher M Rose Budget Review Completed 10/17/2016 3:09 PM Department of Procurement Annie Perez City Manager's Office Alberto N. Parjus Legislative Division Valentin J Alvarez City Manager's Office Daniel J. Alfonso Office of the City Attorney Valentin J Alvarez Office of the City Attorney Victoria M6ndez City Commission Nicole Ewan Office of the Mayor Mayor's Office Office of the City Clerk City Clerk's Office Procurement Review Completed Assistant City Manager Review Completed Legislative Division Review Completed City Manager Review Completed Deputy City Attorney Review Skipped Approved as to Form and Correctness Meeting Completed Signed by the Mayor Completed Signed and Attested by the City Clerk Completed 10/17/2016 4:14 PM 10/17/2016 4:40 PM 10/17/2016 5:18 PM 10/18/2016 2:46 PM 10/18/2016 2:59 PM Completed 10/27/2016 9:00 AM 11/04/2016 5:29 PM 11/04/2016 6:44 PM -,IV ov . City of Miami IIS°°1 il°4I° *01\ °° °° Legislation Resolution Enactment Number: R-16-0521 File Number: 1103 City Hall 3500 Pan American Drive Miami, FL 33133 www.miamigov.com Final Action Date:10/27/2016 A RESOLUTION OF THE MIAMI CITY COMMISSION, WITH ATTACHMENT(S), AUTHORIZING AN INCREASE TO PROFESSIONAL SERVICES AGREEMENT ("PSA") NO. 256244, WITH LIMOUSINES OF SOUTH FLORIDA, INC. ("LSF"), FOR THE PROVISION OF MUNICIPAL TROLLEY OPERATIONS SERVICES, FOR THE OFFICE OF TRANSPORTATION MANAGEMENT ("OTM"), IN A ONE-TIME EXPENDITURE AMOUNT NOT TO EXCEED $343,990.00 FOR THE IMPLEMENTATION OF AN ADVANCED PUBLIC TRANSPORTATION MANAGEMENT TECHNOLOGY SYSTEM WHICH INCLUDES REAL-TIME GLOBAL POSITIONING SYSTEM ("GPS") CAPABILITIES IN THE CITY OF MIAMI'S ("CITY") EXISTING FLEET OF THIRTY-FOUR (34) TROLLEY VEHICLES, WITH AN ADDITIONAL ANNUAL EXPENDITURE AMOUNT NOT TO EXCEED $76,539.00 FOR THE HOSTING PLATFORM AND MAINTENANCE SERVICES SUPPORTING THE UPGRADED TECHNOLOGY ON THE EXISTING FLEET; ALLOCATING FUNDS FROM THE CITY'S SHARE OF THE TRANSIT SURTAX; AUTHORIZING THE CITY MANAGER TO EXECUTE AMENDMENT NO. 1 TO THE PSA, IN SUBSTANTIALLY THE ATTACHED FORM; AND FURTHER AUTHORIZING THE CITY MANAGER TO NEGOTIATE AND EXECUTE ALL OTHER DOCUMENTS, INCLUDING ANY AMENDMENTS, RENEWALS, AND/OR MODIFICATIONS TO THE AGREEMENT, IN A FORM ACCEPTABLE TO THE CITY ATTORNEY, AS MAY BE NECESSARY FOR SAID PURPOSE. WHEREAS, pursuant to Resolution No. 12-0010, adopted on January 12, 2012, the City Commission authorized the execution of Professional Services Agreement ("PSA") No. 256244 with Limousines of South Florida, Inc. ("LSF"), for the provision of Municipal Trolley Operations Services, on an as needed contractual basis, pursuant to the compensation schedule set forth in Article V of the PSA; and WHEREAS, the City of Miami's ("City") Office of Transportation Management ("OTM") has identified the operational need to equip the City's existing fleet of thirty-four (34) trolley vehicles, with upgraded public transit management technologies, inclusive of real-time Global Positioning System ("GPS") capabilities, which will improve the overall accuracy and reliability of the City's trolley system; and WHEREAS, it is therefore necessary to execute Amendment No. 1 to the PSA with LSF, increasing the contract capacity by a one-time not to exceed amount of $343,990.00 for the implementation of outfitting the City's existing trolley fleet of thirty-four (34) vehicles, with such capabilities, and allocating an additional annual expenditure amount not to exceed $76,539.00 for the hosting platform and maintenance services necessary to support the upgraded technologies, as well in the ten (10) newly purchased trolley vehicles; and WHEREAS, funds are to be allocated from the City's share of the Transit Surtax; NOW, THEREFORE, BE IT RESOLVED BY THE COMMISSION OF THE CITY OF MIAMI, FLORIDA: Section 1. The recitals and findings contained in the Preamble to this Resolution are adopted by reference and incorporated as if fully set forth in this Section. Section 2. A capacity increase to the PSA with LSF of a one-time expenditure amount not to exceed $343,990.00, for the acquisition and implementation of an advanced public transit management technology inclusive of real-time GPS capabilities, and the allocation of an additional annual expenditure amount not to exceed $76,539.00, for the hosting platform and maintenance services necessary to support the upgraded technology within the existing thirty- four (34) trolley vehicles, as well in the ten (10) newly purchased trolley vehicles, is authorized. Section 3. Funds to be allocated from the City's share of the Transit Surtax. Section 4. The City Manager is authorized' to execute Amendment No. 1 to the PSA between the City and LSF, in substantially the attached form, for said purposes. Section 5. The City Manager is further authorized' to negotiate and execute all other documents, including any amendments, renewals, and/or modifications to the agreement, in a form acceptable to the City Attorney, as may be necessary for said purposes. Section 6. This Resolution shall become effective immediately upon its adoption and signature of the Mayor.2 APPROVED AS TO FORM AND CORRECTNESS: 1 i ria i . ndez, City Attor ey 10/1812016 ' The herein authorization is further subject to compliance with all requirements that may be imposed by the City Attorney, including but not limited to those prescribed by applicable City Charter and Code provisions. 2 If the Mayor does not sign this Resolution, it shall become effective at the end of ten (10) calendar days from the date it was passed and adopted. If the Mayor vetoes this Resolution, it shall become effective immediately upon override of the veto by the City Commission.