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HomeMy WebLinkAboutAgenda Item Summary Form",A1' UF..4y AGENDA ITEM SUMMARY FORM File ID: #1117 Date: 10/11/2016 Requesting Department: Department of Resilience and Public Works Commission Meeting Date: 10/27/2016 Sponsored By: District Impacted: All Type: Resolution Subject: Sole Source - Scavenger 2000 Purpose of Item: The nature of this item is to authorize a resolution of the Miami City Commission, with attachments, by a four-fifths (4/5ths) affirmative vote, pursuant to Section 18-92 of the Code of the City of Miami, Florida, as amended, after an advertised public hearing, ratifying, approving and confirming the City Manager's finding of a sole source, waiving the requirements for competitive sealed bidding procedures, and approving the request to enter into a term contract with Water Management Technologies, Inc., the sole source authorized service provider for the Scavenger 2000 Depollution Boat, for one (1) year, with the option to renew for two (2) additional, one (1) year periods. Allocating funds from the Public Works Department, subject to the availability of funds and budgetary approval at the time of need. Background of Item: The Public Works Department (Public Works) would like to establish a term contract with Water Management Technologies, Inc. for the utilization of its Scavenger 2000 Depollution Boat. This vessel will continue to reduce the contamination and pollution of all navigable canals, outfalls, and Biscayne Bay waters. It is a surface collector that utilizes proprietary technology, with a Patent No. US 7,517,459 B2 and US 7,947, 172 B2, due to its uniqueness, for a decontamination and oxygenation process that has proven to be beneficial to all navigable waterways by deep injection of pure oxygen. In addition, 262 outfalls will be cleaned as part of the National Pollutant Discharge Environmental System (NPDES) Permit requirements. Pursuant to Section 18.92 (a)(1), Sole Source Contracts of the City's Procurement Code; a sole source is recommended for the above mentioned reasons. Budget Impact Analysis Item is NOT Related to Revenue Item is an Expenditure Item is NOT funded by Bonds Total Fiscal Impact: $250,000.00 annually ($750,000.00 is the aggregate over three (3) years, including the option to renew periods) General Account No: 00001.208000.534000.0000.00000 Reviewed By Department of Resilience and Public Works Review Completed 10/11/2016 7:38 PM Office of Management and Budget Luis Hernandez -Torres Office of Management and Budget Christopher M Rose Department of Procurement Annie Perez City Manager's Office Nzeribe Ihekwaba Legislative Division Valentin J Alvarez City Manager's Office Daniel J. Alfonso Office of the City Attorney Barnaby L. Min Office of the City Attorney Victoria Mendez City Commission Nicole Ewan Office of the Mayor Mayor's Office Office of the City Clerk City Clerk's Office Juvenal Santana Department Head Budget Analyst Review Completed Budget Review Completed Procurement Review Completed Assistant City Manager Review Completed Legislative Division Review Completed City Manager Review Completed Deputy City Attorney Review Completed Approved as to Form and Correctness Meeting Completed Signed by the Mayor Completed Signed and Attested by the City Clerk Completed 10/12/2016 9:22 AM 10/17/2016 8:57 AM 10/17/2016 9:18 AM 10/17/2016 4:24 PM 10/17/2016 5:23 PM 10/18/2016 2:47 PM 10/18/2016 7:29 PM Completed 10/27/2016 9:00 AM 11/04/2016 4:54 PM 11/04/2016 6:11 PM A RESOLUTION OF THE MIAMI CITY COMMISSION BY A FOUR-FIFTHS (4/5THS) AFFIRMATIVE VOTE, PURSUANT TO SECTION 18-92 OF THE CODE OF THE CITY OF MIAMI, FLORIDA, AS AMENDED, AFTER AN ADVERTISED PUBLIC HEARING, RATIFYING, APPROVING AND CONFIRMING THE CITY MANAGER'S FINDING OF A SOLE SOURCE; WAIVING THE REQUIREMENTS FOR COMPETITIVE SEALED BIDDING PROCEDURES AND APPROVING THE REQUEST TO ENTER INTO A TERM CONTRACT WITH WATER MANAGEMENT TECHNOLOGIES, INC., THE SOLE SOURCE AUTHORIZED SERVICE PROVIDER FOR THE SCAVENGER DEPOLLUTION BOAT, FOR ONE (1) YEAR, WITH THE OPTION TO RENEW FOR TWO (2) ADDITIONAL ONE (1) YEAR PERIODS, FOR AN ESTIMATED AMOUNT OF $250,000.00 ANNUALLY; ALLOCATING FUNDS FROM THE PUBLIC WORKS DEPARTMENT, SUBJECT TO THE AVAILABILITY OF FUNDS AND BUDGETARY APPROVAL AT THE TIME OF NEED; AUTHORIZING THE CITY MANAGER TO NEGOTIATE AND EXECUTE ALL OTHER DOCUMENTS, INCLUDING ANY AMENDMENTS AND MODIFICATIONS TO THE CONTRACT, IN A FORM ACCEPTABLE TO THE CITY ATTORNEY, AS MAY BE NECESSARY FOR SAID PURPOSE. WHEREAS, the Public Works Department has a need for the procurement of maintenance services to reduce the contamination and pollution of all navigable canals, outfalls, and Biscayne Bay waters; and WHEREAS, pursuant to Section 18-92 of the Code of the City of Miami, Florida, as amended ("City Code"), the Chief Procurement Officer has adopted a finding that Water Management Technologies, Inc., is the sole source, authorized service provider for the Scavenger 2000 Depollution Boat; and WHEREAS, the findings of the Chief Procurement Officer have been approved and adopted as the finding of the City Manager; and WHEREAS, the City Manager and the Chief Procurement Officer recommend that the requirements for competitive sealed bidding procedures be waived and that the procurement of the above service, as specified, be approved; NOW, THEREFORE, BE IT RESOLVED BY THE COMMISSION OF THE CITY OF MIAMI, FLORIDA: Section 1. The recitals and findings contained in the Preamble to this Resolution are adopted by reference and incorporated as if fully set forth in this Section. Section 2. By a four-fifths (4/5ths) affirmative vote, pursuant to Section 18-92 of the Code of the City of Miami, Florida, as amended, after an advertised public hearing, the City Manager's finding of a sole source, is ratified, approved and confirmed, the requirements for -,IV ov . City of Miami City Hall isS ill it A4to �. � „ ,a Legislation 3500 Pan American Drive r Miami, FL 33133 �—R � _- Resolution www.miamigov.com Enactment Number: R-16-0512 File Number: 1117 Final Action Date:10/27/2016 A RESOLUTION OF THE MIAMI CITY COMMISSION BY A FOUR-FIFTHS (4/5THS) AFFIRMATIVE VOTE, PURSUANT TO SECTION 18-92 OF THE CODE OF THE CITY OF MIAMI, FLORIDA, AS AMENDED, AFTER AN ADVERTISED PUBLIC HEARING, RATIFYING, APPROVING AND CONFIRMING THE CITY MANAGER'S FINDING OF A SOLE SOURCE; WAIVING THE REQUIREMENTS FOR COMPETITIVE SEALED BIDDING PROCEDURES AND APPROVING THE REQUEST TO ENTER INTO A TERM CONTRACT WITH WATER MANAGEMENT TECHNOLOGIES, INC., THE SOLE SOURCE AUTHORIZED SERVICE PROVIDER FOR THE SCAVENGER DEPOLLUTION BOAT, FOR ONE (1) YEAR, WITH THE OPTION TO RENEW FOR TWO (2) ADDITIONAL ONE (1) YEAR PERIODS, FOR AN ESTIMATED AMOUNT OF $250,000.00 ANNUALLY; ALLOCATING FUNDS FROM THE PUBLIC WORKS DEPARTMENT, SUBJECT TO THE AVAILABILITY OF FUNDS AND BUDGETARY APPROVAL AT THE TIME OF NEED; AUTHORIZING THE CITY MANAGER TO NEGOTIATE AND EXECUTE ALL OTHER DOCUMENTS, INCLUDING ANY AMENDMENTS AND MODIFICATIONS TO THE CONTRACT, IN A FORM ACCEPTABLE TO THE CITY ATTORNEY, AS MAY BE NECESSARY FOR SAID PURPOSE. WHEREAS, the Public Works Department has a need for the procurement of maintenance services to reduce the contamination and pollution of all navigable canals, outfalls, and Biscayne Bay waters; and WHEREAS, pursuant to Section 18-92 of the Code of the City of Miami, Florida, as amended ("City Code"), the Chief Procurement Officer has adopted a finding that Water Management Technologies, Inc., is the sole source, authorized service provider for the Scavenger 2000 Depollution Boat; and WHEREAS, the findings of the Chief Procurement Officer have been approved and adopted as the finding of the City Manager; and WHEREAS, the City Manager and the Chief Procurement Officer recommend that the requirements for competitive sealed bidding procedures be waived and that the procurement of the above service, as specified, be approved; NOW, THEREFORE, BE IT RESOLVED BY THE COMMISSION OF THE CITY OF MIAMI, FLORIDA: Section 1. The recitals and findings contained in the Preamble to this Resolution are adopted by reference and incorporated as if fully set forth in this Section. Section 2. By a four-fifths (4/5ths) affirmative vote, pursuant to Section 18-92 of the Code of the City of Miami, Florida, as amended, after an advertised public hearing, the City Manager's finding of a sole source, is ratified, approved and confirmed, the requirements for competitive sealed bidding procedures are waived, and the term contract for one (1) year, with the option to renew for two (2) additional one (1) year periods, for the sole source authorized service provider of the Scavenger 2000 Depollution Boat, from Water Management Technologies, Inc., is approved. Section 3. Funds to be allocated from the Public Works Department, subject to the availability of funds and budgetary approval at the time of need. Section 4. The City Manager is further authorized' to negotiate and execute all other documents, including any amendments and modifications to the contract, in a form acceptable to the City Attorney, as may be necessary for said purpose. Section 5. This Resolution shall become effective immediately upon its adoption and signature of the Mayor.2 APPROVED AS TO FORM AND CORRECTNESS: r i ria i "ndez, City Attar ey 10/1812016 ' The herein authorization is further subject to compliance with all requirements that may be imposed by the City Attorney, including but not limited to those prescribed by applicable City Charter and Code provisions. 2 This Resolution shall become effective as specified herein unless vetoed by Mayor with ten (10) days from the date it was passed and adopted. If the Mayor vetoes this Resolution, it shall become effective immediately upon override of the veto by the City Commission or upon the effective date stated herein, whichever is later.