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HomeMy WebLinkAboutAgenda Item Summary Form",A1' UF..4y AGENDA ITEM SUMMARY FORM File ID: #1108 Date: 10/17/2016 Requesting Department: Department of Parks and Recreation Commission Meeting Date: 10/27/2016 Sponsored By: District Impacted: All Type: Resolution Subject: IFB - Fences at City Parks Purpose of Item: The nature of this item is to authorize a resolution of the Miami City Commission accepting the bid received on August 15, 2016 pursuant to Invitation for Bid (IFB) No. 616404, from Golden Fence Company (primary) and Louminel General Contractor, LLC (secondary), to Furnish and Install Fences at Various City Parks, on an as needed basis, for an initial contract period of three (3) years, with the option to renew for one (1) additional one (1) year period; allocating funds from the various sources of funds from the end user department, subject to availability of funds and budgetary approval at time of need; further authorizing the City Manager to negotiate and execute all other documents, including any amendments, and modifications to said contract, in a form acceptable to the City Attorney, as may be necessary for said purpose. Background of Item: The City of Miami (City) has identified a need to furnish and install fences at various City Parks. On July 21, 2016, the Department of Procurement (Procurement) issued IFB No. 616404 to Furnish and Install Fences at Various City Parks. As required by the Procurement Code, the IFB was advertised in three (3) newspapers of general circulation and issued on-line. On August 15, 2016, at the bid opening, two (2) bids were received. Procurement is recommending award to Golden Fence Company (primary) and Louminel General Contractor, LLC (secondary), the two (2) responsive and responsible Bidders. The total estimated fiscal impact for the term of the contract, including option to renew years, is $170,493.00. Budget Impact Analysis Item is NOT Related to Revenue Item is an Expenditure Item is NOT funded by Bonds Total Fiscal Impact: $170,493.00 (Approximately $42,623.25 per year for four (4) years). General Account No: 00001.296001.534000 There is more than $50K in the FY 2016-17 General Fund budget for fencing. Reviewed By Department of Parks and Recreation Kevin M Kirwin Office of Management and Budget Pedro Lacret Office of Management and Budget Christopher M Rose Department of Procurement Lydia Osborne City Manager's Office Nzeribe Ihekwaba Legislative Division Valentin J Alvarez City Manager's Office Daniel J. Alfonso Office of the City Attorney Valentin J Alvarez Office of the City Attorney Victoria M6ndez City Commission Nicole Ewan Office of the Mayor Mayor's Office Office of the City Clerk City Clerk's Office Department Head Review Completed Budget Analyst Review Completed Budget Review Completed Procurement Review Completed Assistant City Manager Review Completed Legislative Division Review Completed City Manager Review Completed Deputy City Attorney Review Skipped Approved as to Form and Correctness Meeting Completed Signed by the Mayor Completed Signed and Attested by the City Clerk Completed 10/17/2016 3:30 PM 10/18/2016 10:13 AM 10/18/2016 10:17 AM 10/18/2016 10:56 AM 10/18/2016 3:45 PM 10/18/2016 4:26 PM 10/18/2016 4:27 PM 10/18/2016 4:27 PM Completed 10/27/2016 9:00 AM 11/04/2016 4:52 PM 11/04/2016 6:09 PM A RESOLUTION OF THE MIAMI CITY COMMISSION ACCEPTING THE BIDS RECEIVED AUGUST 15, 2016, PURSUANT TO INVITATION FOR BID NO. 616404, FROM GOLDEN FENCE COMPANY, INC. (PRIMARY), AND LOUMINEL GENERAL CONTRACTOR LLC (SECONDARY), THE TWO (2) RESPONSIVE AND RESPONSIBLE BIDDERS, TO FURNISH AND INSTALL FENCES AT VARIOUS CITY PARKS, ON AN AS NEEDED BASIS, FOR AN INITIAL CONTRACT PERIOD OF THREE (3) YEARS, WITH THE OPTION TO RENEW FOR ONE (1) ADDITIONAL ONE (1) YEAR PERIOD; ALLOCATING FUNDS FROM VARIOUS SOURCES OF FUNDS FROM THE END USER DEPARTMENT, SUBJECT TO THE AVAILABILITY OF FUNDS AND BUDGETARY APPROVAL AT THE TIME OF NEED; AUTHORIZING THE CITY MANAGER TO NEGOTIATE AND EXECUTE ALL OTHER DOCUMENTS, INCLUDING ANY AMENDMENTS AND MODIFICATIONS TO SAID CONTRACTS, IN A FORM ACCEPTABLE TO THE CITY ATTORNEY, AS MAY BE NECESSARY FOR SAID PURPOSE. WHEREAS, the Department of Parks and Recreation ("Parks") has a need to furnish and install fences at various City Parks; and WHEREAS, the City of Miami ("City") issued Invitation for Bid ("IFB") No. 616404, to establish a contract to furnish and install fences; NOW, THEREFORE, BE IT RESOLVED BY THE COMMISSION OF THE CITY OF MIAMI, FLORIDA; Section 1. The recitals and findings contained in the Preamble to this Resolution are adopted by reference and incorporated as if fully set forth in this Section. Section 2. The bids received August 15, 2016, pursuant to IFB No. 616404, from Golden Fence Company, Inc. (Primary), and Louminel General Contractor LLC, (Secondary), the two (2) responsive and responsible bidders, to furnish and install fences at various City Parks, on an as needed basis, for an initial contract period of three (3) years, with the option to renew for one (1) additional one (1) year period, is accepted. Section 3. Funds to be allocated from the various sources of funds from the user department, subject to the availability of funds and budgetary approval at the time of need. Section 4. The City Manager is authorized' to negotiate and execute all other documents, including amendments and modifications to said contract, in a form acceptable to the City Attorney, as may be necessary for said purpose. ' The herein authorization is further subject to compliance with all requirements that may be imposed by the City Attorney, including but not limited to those prescribed by applicable City Charter and Code provisions. -,IV ov . City of Miami City Hall IIS iit A4to � „1,l ,a Legislation 3500 Pan American Drive r —R �� Miami, FL 33133 Resolution www.miamigov.com Enactment Number: R-16-0508 File Number: 1108 Final Action Date:10/27/2016 A RESOLUTION OF THE MIAMI CITY COMMISSION ACCEPTING THE BIDS RECEIVED AUGUST 15, 2016, PURSUANT TO INVITATION FOR BID NO. 616404, FROM GOLDEN FENCE COMPANY, INC. (PRIMARY), AND LOUMINEL GENERAL CONTRACTOR LLC (SECONDARY), THE TWO (2) RESPONSIVE AND RESPONSIBLE BIDDERS, TO FURNISH AND INSTALL FENCES AT VARIOUS CITY PARKS, ON AN AS NEEDED BASIS, FOR AN INITIAL CONTRACT PERIOD OF THREE (3) YEARS, WITH THE OPTION TO RENEW FOR ONE (1) ADDITIONAL ONE (1) YEAR PERIOD; ALLOCATING FUNDS FROM VARIOUS SOURCES OF FUNDS FROM THE END USER DEPARTMENT, SUBJECT TO THE AVAILABILITY OF FUNDS AND BUDGETARY APPROVAL AT THE TIME OF NEED; AUTHORIZING THE CITY MANAGER TO NEGOTIATE AND EXECUTE ALL OTHER DOCUMENTS, INCLUDING ANY AMENDMENTS AND MODIFICATIONS TO SAID CONTRACTS, IN A FORM ACCEPTABLE TO THE CITY ATTORNEY, AS MAY BE NECESSARY FOR SAID PURPOSE. WHEREAS, the Department of Parks and Recreation ("Parks") has a need to furnish and install fences at various City Parks; and WHEREAS, the City of Miami ("City") issued Invitation for Bid ("IFB") No. 616404, to establish a contract to furnish and install fences; NOW, THEREFORE, BE IT RESOLVED BY THE COMMISSION OF THE CITY OF MIAMI, FLORIDA; Section 1. The recitals and findings contained in the Preamble to this Resolution are adopted by reference and incorporated as if fully set forth in this Section. Section 2. The bids received August 15, 2016, pursuant to IFB No. 616404, from Golden Fence Company, Inc. (Primary), and Louminel General Contractor LLC, (Secondary), the two (2) responsive and responsible bidders, to furnish and install fences at various City Parks, on an as needed basis, for an initial contract period of three (3) years, with the option to renew for one (1) additional one (1) year period, is accepted. Section 3. Funds to be allocated from the various sources of funds from the user department, subject to the availability of funds and budgetary approval at the time of need. Section 4. The City Manager is authorized' to negotiate and execute all other documents, including amendments and modifications to said contract, in a form acceptable to the City Attorney, as may be necessary for said purpose. ' The herein authorization is further subject to compliance with all requirements that may be imposed by the City Attorney, including but not limited to those prescribed by applicable City Charter and Code provisions. Section 5. This Resolution shall become effective immediately upon its adoption and signature of the Mayor.2 APPROVED AS TO FORM AND CORRECTNESS: 1 Un ndez, City Attor ey 10/1812016 2 If the Mayor does not sign this Resolution, it shall become effective at the end of ten (10) calendar days from the date it was passed and adopted. If the Mayor vetoes this Resolution, it shall become effective immediately upon override of the veto by the City Commission.