HomeMy WebLinkAboutMemo - Award RecommendationCITY OF MIAMI, FLORIDA
INTER -OFFICE MEMORANDUM
TO: Daniel J. Alfonso,
City Manager
FROM: Annie Perez, CPPQ9_
Director, Procurement
Recommendation
DATE: July 11, 2016FILE:
SUBJECT: Recommendation for Approval to
Award Contracts to establish a General Appraisal
Services Pool
REFERENCES: RFQ498330
ENCLOSURES:
Based on the findings below, the Procurement Department ("Procurement") hereby recommends
approval for the award of contracts to establish a General Appraisal Services Pool (Pool) for the City of
Miami (City), pursuant to Request for Qualifications (RFQ) No. 498330. These awards will establish a
pool of pre -qualified firms, who will provide general appraisal services on a non-exclusive, and as
needed basis, in conjunction with the requirements of the Department of Real Estate and Asset
Management (DREAM).
Establishment of a pre -qualified pool provides the City with an expedited selection of firm(s) with the
requisite expertise to assist the City in general appraisal services. Once the pool is established, as the
need arises, the City, through a competitive work order process amongst pool members, will select a
firm from the pool for each transaction on the basis of their qualifications for the particular transaction.
The term of the contract is for two (2) years, with three (3) additional one (1) year option to renew
periods.
Background
On April 26, 2016, Procurement issued a solicitation under full and open competition to obtain
proposals from qualified firms to establish a pool of Pre -Qualified General Appraisers. On May 31,
2016, five (5) proposals were received in response to the solicitation; all proposals were deemed
responsive.
The Review Team (Team) has completed the review and evaluation of the proposals following the
guidelines published in the solicitation. The Team decided not to hold oral presentations, as the
proposals did not require further clarification.
P fa t t . `) ,) I
The evaluation criteria was given respective weights for a maximum cf one hundred (100) points per
Team-member.—The-average-scores-of-the-three (3) Team - members -were -then =calculated.-The-final
scores are listed below in order of ranking:
Ranking
Proposers
Total Technical Score
(Max 300)
1
Investors Research Associates, Inc.
292 �(tie)
2
Joseph J. Blake & Associates, Inc.
292 (tie)
3
Armada Appraisal & Consulting Company
284.5
4
Slack, Johnston & Ma enheimer, Inc.
273
5
AppraisalFirst Real Estate Appraisers, LLC
201
The Team determined that firms scoring 264 points and above, and have the necessary qualifications,
relevant overall qualifications and experience, ability to provide Real Estate Appraisals, and who
proposed the best approach to providing services to meet the needs of the City, will be offered
participation in the Pool. Four (4) proposers met this threshold. Negotiations will not be held since this
is a pool. Proposers will be offered the pool contract for signature, in accordance with the method of
award specified in the solicitation.
Due diligence was conducted to determine proposer's responsibility, including verifying corporate
status, and that there are no performance or compliance -issues. There were no adverse findings
related to any of the proposer's responsibility. Due diligence will also be conducted during the work
order process.
Vendors Recommended for Inclusion in the Pool
The Committee recommended the following proposers be considered for participation in the Pool:
1. Investors Research Associates, Inc.
2. Joseph J. Blake & Associates, Inc.
3. Armada Appraisal & Consulting Company
4. Slack, Johnston & Magenheimer, Inc.
Notwithstanding the foregoing, the City does not guarantee the number of transactions, if any, issued
during the contract period, or the number of transactions in which an individual member of the pool will
participate.
�•
Approved: Date:
Daniel J. AI so, 0Y Manager
cc: Fernando Casamayor, Assistant City Manager/Chief Financial Officer
Alberto Parjus, Assistant City Manager
Daniel Rotenberg, Director of DREAM
Lydia Osborne, CPPO, Assistant Director, Procurement
Rafael Suarez -Rivas, Assistant City Attorney
o,A re nn 1