HomeMy WebLinkAboutExhibit - Cost Reimbursement AgmtCOST REIMBURSEMENT AGREEMENT
BETWEEN
THE FEDERAL BUREAU OF INVESTIGATION (FBI)
CHILD EXPLOITATION TASK FORCE
AN D
CITY OF MAIMI POLICE DEPARTMENT
TASK FORCE FILE # 62 -MM -A!14171
Pursuant to Congressional appropriations, the FBI receives authority to pay
overtime for police officers assigned to the formalized Child Exploitation Task
Force as set forth below for expenses necessary for detection, investigation, and
prosecution of crimes against the United States. It is hereby agreed between the.
FBI and City of Miami, by and through its department, City of Miami Police
Department, located at 400 NW 2'd Avenue, Miami, FL 33128, Taxpayer Identification
Number: 59-6000-375, Phone Number: (305) 603-6370 that:
1) Commencing upon execution of this agreement, the FBI will, subjEct.:to
availability of the required funding, reimburse the City of Miami Police Department
for overtime payments made to the officers assigned full-time to The Child
Exploitation Task Force.
2) Requests for reimbursement will be made on a monthly basis and should be
forwarded to the FBI Miami Field Office as soon as practical after the first of
the month which follows the month for which reimbursement is requested. Such
requests should be forwarded by the Supervisor of the City of Miami Police
Department to the FBI Task Force Squad Supervisor and Special Agent in Charge for
their review, approval, and processing for payment.
3) Overtime reimbursements will be made directly to the City of Miami Police
Department by the FBI. All overtime reimbursement payments are made by electronic
fund transfer (EFT). An ACH Vendor/Miscellaneous Payment Enrollment Form must be
on file with the FBI to facilitate EFT.
4) Overtime reimbursements will be calculated at the usual rate for which the
individual officer's time would be compensated in the absence of this agreement.
However, said reimbursement, per officer, shall not exceed monthly and/or annual
limits established annually by the FBI. The limits, calculated using Federal pay
tables, will be in effect for the Federal fiscal year running from October 1st of
one year through September 30th of the following year, unless changed during the
period. The FBI reserves the right to change the.rei?nbursement limits, upward or
downward, for subsequent periods based on fiscal priorities and appropriations
limits. The FBI will notify the agency of the applicable annual limits prior to
October 1st of each year.
5) The number of City of Miami Police Department officers assigned full-time
to The Child Exploitation Task Force and entitled to overtime reimbursement by the
FBI shall be approved by the FBI in advance of each fiscal year. Based on the needs
of The Child Exploitation Task Force, this number may change periodically, upward
or downward, as approved in advance by the FBI.
Cost Reimibursement Agreement
Page 2
6) Prior to submission of any overtime reimbursement requests, the City of
Miami Police Department must prepare an official document setting forth the
identity of each officer assigned full-time to The Child Exploitation Task Force,
along with the regular and overtime hourly rates for each officer. Should any
officers change during the year, a similar statement must be prepared regarding
the new officers prior to submitting any overtime reimbursement requests for the
officers. The document should be sent to the FBI Miami Field Office for FBI review
and approval.
7) Each request for reimbursement will include the name, rank., ID number,
overtime compensation rate, number of reimbursable hours claimed, and the dates
of those hours for each officer for whom reimbursement is sought. The request must
be accompanied by a certification, signed by an appropriate Supervisor of the City
of Miami Police Department, which the request has been personally reviewed, the
information described in this paragraph is accurate, and the personnel for whom
reimbursement is claimed were assigned full-time to The Child Exploitation Task
Force.
8) Each. request for reimbursement will include an invoice number, invoice
date, taxpayer identification number (TIN), and the correct banking information
to complete the electronic fund transfer. The necessary banking information is
the Depositor Account Title, Bank Account Number, Routing Number, and Type of
Account (checking, savings, or lockbox). If the banking information changes, a
new ACH Vendor/Miscellaneous Payment Enrollment Form must be submitted to the FBI.
9) Requests for reimbursement must be received by the FBI no later than
December 31st of the next fiscal year for which the reimbursement applies. For
example, reimbursements for the fiscal year ending September 30, 2016, must be
received by the FBI by December 31, 2016. The FBI is not obligated to reimburse
any requests received after that time.
10) This agreement is effective upon signature of the parties and will remain
in effect for the duration of the City of Miami Police Department's participation
in The Child Exploitation Task Force, contingent upon approval of necessary
funding, and unless terminated in accordance with the provisions herein. This
agreement may be modified at any time by written consent of the parties. It may
be terminated at any time upon mutual consent of the parties, or unilaterally upon
written notice from the terminating party to the other party at least 30 days prior
to the termination date.
Cost Reimbursement Agreement
Page 3
FOR THE CITY OF MIAMI:
FOR THE FEDERAL BUREAU OF INVESTIGATION:
Rodolfo Llanes Date George L. Piro
Chief Special Agent in Charge Date
Hal P. Anderson, III
Contracting Officer
Federal Bureau of Investigation
S-8-701
Contracting Officer Da;e
FBI Headquarters
Federal Bureau of Investigation
Cost Reimbursement Agreement
Child Exploitation Task Force
CITE OF MIAMI, a Florida Municipal Corporation
In
Daniel J. Alfonso, City Manager
Attest:
Date:
By: Date:
Todd B. Hannon, City Clerk
Approved as to Form and Correctness:
By: Date:
Victoria Mendez, City Attorney
Approved as to Insurance Requirements:
By: Date:
Aim -Marie Sharpe, Director of
Risk Management