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Home My WebLink AboutExhibitFUND TITLE: Department of Homeland Security-FEMA- USAR-Cooperative Agreement Fiscal Year 2016 RESOURCES- Federal Emergency Management Agency ("FEMA") APPROPRIATIONS- $1,216,082.00 Award Letter U.S. Department OfHomeland Security Washington, D.C.2O472 Grant Musser []tyofMimmi-HohdaTeakFnrceU 444SVV2ND Avenue, 10hFloor Miami. FL3313O - Re: Grant No,EK8VV-2O1G-CA-0O01B Dear Grant Musser: Congratulations, onbehalf ofthe Department ofHomeland Security, your application for financial assistance submitted under the Fiscal Year (FY) 2016 National Urban Search & Rescue (US&R) Response System Readiness Cooperative Agreement has been approved in the amount of $1,216,082.00. You are not required to match this award with any amount of non -Federal funds. Before you request and receive any of the Federal funds awarded to you, you must establish acceptance of the award. By accepting this award, You acknowledge that the terms of the following documents are incorporated into the terms of your award: ~ Agreement Articles (attached tothis Award Letter) ~ Obligating Document (attached tothis Award Letter) � ^ FY2O1SNational Urban Search & Reacue(UB&R)ReoponseSystem Readiness Cooperative Agreement Notice of — - Funding Opportunity. Please make sure you read, understand, and maintain a copy of these documents in your official file for this award. In order to establish acceptance of the award and its terms, please follow these instructions: Step 1: Please log in to the ND Grants system at httpa://porta|.fema.gov. Step 2: After logging in, you will see the Horne page with a Pending Tasks menu, Click on the Pending Tasks menu, select the Application sub -menu, and then click the link for "Award Offer Review" tasks. This link will navigate you to Award Packages that are pending review. Step 3: Click the Review Award Package icon (wrench) to review the Award Package and accept ordecline the award. Please save or print the Award Package for your records. System for Award Management (SAM): Grant recipients are to keep all of their information up to date in SAM, in particular, your organization's name, addneee. DUNS number. E|N and banking information. Please ensure that the DUNS number used in SAM is the same one used to apply for all FEMA awards, Future payments will be contingent on the information provided in the SAM; therefon*, it is imperative that the information is correct. The System for Award Management is located otht.p2Y If you have any questions or have updated your information in SAM, please let your Grants Management Specialist (GMS) know as soon as possible. This will help use to make the necessary updates and avoid any interruptions in the payment process. BRIAN Agreement Ai-ticles Article III Article IV Article Article VI Article VI Article VIU Article |X Article Article XI Article XII Article XIII Article XIV Article XV Article XVI Article XVII Article XVIII Article XIX Article XX ArbcleXX| ArcleXXU Article XXIII US. Department OfHomeland Security Washington, D.C.20472 AGREEMENT ARTICLES Cdyuf[Niami-FlohdaToskFormeU National Urban Search & Rescue (U8&R)Response System Readiness Cooperative Agreement EK4VV-2016-CA-00019'SO1 DHS Specific Acknowledgements and Assurances Assurances, Administrative Requirements, Cost Principles, and Audit Requirements Whistleblower Protection Act Use of DHS Seo|. Logo and F|oQm USA Patriot Act of2OO1 Universal Identifier and System of Award Management Reporting of Matters Related to Recipient Integrity and Performance Rehabilitation Act of 1973 Trafficking Victims Protection Act of2OOO Education Amendments of1972(Equal Opportunity |n Education Act) - Title |X Terrorist Financing 8AFECOM Procurement ufRecovered Materials Notice ofFunding Opportunity Requirements Patents and |nie||aotua| Property Rights Non'oupp|entingRequirement Lobbying Prohibitions Limited English Proficiency (Civil Rights Act of 1964, Title VI) Hotel and Motel Fire Safety Act of 1990 Fly America Act of1Q74 Federal Leadership onReducing Text Messaging while Driving Federal Debt Status False Claims Act and Program Fraud Civil Remedies ArtideXX|V Reporting Subawardaand Executive Compensation ArtideXXV Energy Policy and Conservation Act Artio|eXXV| Duplication ofBenefits Article XXV|| Drug -Free Workplace Regulations Article XXV||| Debarment and Suspension Article XX|X Copyright Article XXX Civil Rights Act of 1968 ArtideXXX| Civil Rights Act of1gG4-Title V| Artic|eXXXU Beat Practices for Collection and Use of Personally Identifiable Information (PU) Article XXXU| Americans with Disabilities Act of 1990 Artic|eXXX|V Age Discrimination Act of 1975 Artic|eXXXV Activities Conducted Abroad Artio|eXXXV| Acknowledgment ofFederal Funding from DHS Article XXXV|| Cooperative Agreement Article XXXVi|| Program Income Artio|eXXX|X Acceptance ofPost Award Changes Article XL Prior ,Approval for Modification ofApproved Budget - ArtidaXL| NAMR11111111001111 ArticeXLU| I 1111:11111111111, 11!11 �11 111 !111 111111111 !11111111 11 !11 Disposition of Equipment Acquired Under the Federal Award National Environmental Policy Act Nondiscrimination in Matters Pertaining toFaith-based Organizations All recipients, sub -recipients, successors, transferees, and assignees must acknowledge and agree to comply with applicable provisions governing DHS access to records, accounts, dooumonta, informaUon, feci|itiee, and staff. 1. Recipients must cooperate with any compliance reviews or compliance investigations conducted by DHS. 2. Recipients must give DHS access to, and the right to examine and copy, records, accounts, and other documents and sources of information related to the award and permit access to facilities, personnel, and other individuals and information as may be necessary, as required by DHS regulations and other applicable laws or program guidance. 3. Recipients must submit timely, complete, and accurate reports to the appropriate DHS officials and maintain appropriate backup documentation to support the reports. 4. Recipients must comply with all other special reporting, data ooUection, and evaluation requirements, as prescribed by |mx ordetailed inprogram guidance. 5. If, during the past three yeum, the recipient has been accused of discrimination on the grounds of race, color, national origin (including limited English pm5oiency), aex, age, dimabi|ity, ua|igion, or familial status, the recipient must provide o |io1 of all such prooeedinga, pending or completed, including outcome and copies of settlement agreements tothe DHS financial assistance office and the DHS Office of(CRCL)bya-mai|s� orbymail atU.S. Department ofHomeland Security Office for Civil Rights and Civil Liberties Building 410, Mail Stop #O1QOWashington, D.C. 20528. G. In the evert any court oradministrative agency makes a finding of discrimination on grounds of race, color, national origin settles a case or matter alleging such discrimination, recipients must forward a copy of the complaint and findings to the DHS financial assistance office and the CRCL office by e-mail or mail at the addresses listed above. The United States has the right to seek judicial enforcement of these obligations, DHS financial assistance recipients must complete either the OMB Standard Form 42-4-B Assurances -- Non -Construction PIog[a[ps.or as applicable. Certain assurances inthese documents may not beapplicable toyour program, and the DHS financial assistance office may require applicants tncertify additional assurances, Applicants are required to fill out the assurances applicable to their program as instructed by the awarding agency. Please contact the financial assistance office ifYou have any questions. DHS financial assistance recipients are required to follow the applicable provisions of the Uniform Administrative Requiremenia, Cost Principles, and Audit Requirements for Federal Awards located at and adopted by OHS at2C,F.R. Part 3002. Article |U -WUhisdeb|ovverProtec±imn Act All recipients muot comply with the statutory requirements for whistleblower protections (if applicable) at U.S.CL-4712,and . and43�0. Article |V~Use of DHS Sdaf'Logo and Flags All recipients must obtain permission from their financial assistance office, prior to using the DHS aeo|(a). |ogoa, onasto or reproductions of flags or likenesses of DHS agency officials, including use of the United States Coast Guard seal, logo, crests orreproductions offlags orlikenesses ofCoast Guardofficials. Article V - USA Patriot Act of 2001 All recipients must comply with requirements ofthe Act), which Article VI~Universal Identifier and System mfAward Management All recipients are required to comply with the requirements set forth in the Aovemment+wideAwurd Tenn regarding the System for Award Management and Universal Identifier Requirements located at . the full text of which is incorporated here by reference in the terms and conditions of your award, If the total Value Of Your Currently active grants, cooperative agreements, and procurementcontracts from all Federal assistance office exceeds $10,000,000 for any period of time during the period of performance of this Federal award, you must comply with the requirements set forth in the government -wide Award Term and Condition for Recipient Integrity and Performance Matters located atit, the full text ofwhich iaincorporated here byreference inthe terms and conditions ofyour award. All recipients muatoumplywbhthenequirementeofSeodon5O4oftheRahabilitabonAdofYQ73. 29 as amended, which provides that no otherwise qualified handicapped individual in the United States will, solely by reason of the handicap, be excluded from participation in, be denied the benefits of, or be subjected to discrimination under any program or activity receiving Federal financial assistance. All recipients must comply with the requirements of the government -wide award term which implements Section 106(g) of the Trafficking Victims Protection Act of2OOO.(TVPA)eeamended (22U.S.C. §7104). The award term ielocated at2CFR § 175� 15, the full text of which is incorporated here by reference in the terms and conditions of your award. All recipients must comply with the requirements of Title IX of the Education Amendments of 1972 1 elj. which provide that no person in the United States will, on the basis of sex, be excluded from participation in, be denied the benefits of, or be subjected to discrimination under any educational program or activity receiving Federal financial assistance. DHS implementing regulations are codified at and Article X| -Termohst Financing All recipients must comply with 1E,�l_1_3_2_2_4 and U.S. law that prohibit transactions vvith, and the provisions of resources and support to, individuals and organizations associated with terrorism. |tiethe legal responsibility ofrecipients toensure compliance with the Order and laws. Article X11 ~SAFEC@M All recipients who receive awards made under programs that provide emergency communication equipment and its related activities must comply with the -SAFE-Ci�M. Guidance for Emergency Communication Granta, including provisions on technical standards that ensure and enhance interoperable communications. Article X\;| ~ Procurement mƒRecovered Materials All recipients must comply with Section GOO2Vfthe .aeamended bythe RQJ., very -Act. The requirements of Section 6002 include procuring only items designated in guidelines of the Environmental Protection Agency (EPA) otthutoontain the highest percentage ofrecovered materials practicable, consistent with maintaining o satisfactory level of competition. Article XIV ~ Notice ofFunding Opportunity Requirements All of the instructions, guidance, limitations, and other conditions set forth in the Notice of Funding Opportunity (NOFO) for this program are incorporated here by reference in the terms and conditions ofyour award. All recipients must comply with any such requirements set forth inthe program NDFO. Article XV~ Patents and Intellectual Property Rights Unless otherwise provided by |evv, recipients are subject to the. as omended, and codified in etoeq. All recipients are subject to the specific requirements governing the development, naportinq, and disposition of rights to inventions and patents resulting from financial assistance awards located at and the standard patent rights clause located ot37C.F.R�§4O1.14, Article XVI ~Non -supplanting Requirement All recipients who receive awards made under programs that prohibit supplanting by law must ensure that Federal funds do not replace (supplant) funds that have been budgeted for the same purpose through non -Federal sources. Article XVII -Lobbyin# Prohibitions All recipients must comply with . which provides that none ofthe funds provided under anaward may be expended by the recipient to pay any person to influence, or attempt to influence an officer or employee of any agency, a Member of Congress, an officer or employee of Congress, or an employee of a Member of Congress in connection with any Federal action concerning the award nrrenewal. Article XVIII - Limited English Proficiency (Civil Rights Act of 1964, Title VI) All recipients must comply with the Title VYofthe Civil Rights Act mf1QU4 (Title VI) prohibition against discrimination on the basis of national oriAin, which requires that recipients of federal financial assistance take reasonable steps to provide meaningful access to persons with limited English proficiency (LEP) totheir programs and services. For additional assistance and information regarding language access obligations, please refer to the DHS Recipient Guidanceht 88m Ahs! V and additional resources on Article XIX ~Hotel and Motel Fire Safety Act mf1Q90 In accordance with Section 6 of the Hotel arid Motel Fire Safety Act ofYQD0. eU recipients must ensure that all conference, meeting, oonmantion, or training space funded in whole or in part with Federal funds complies with the fire prevention and control guidelines of the Federal Fire Prevention and Control Act of 1974, as amended, . All recipients must comply with Preference for U.S. Flag Air Carriers: (air carriers holding certificates under ) for international air transportation of people and property to the extent that such service is available, in accordance with the /nbernationa/Air Transportation Fair Competitive Practices Act uf1374 )and the interpretative guidelines issued by the Comptroller General of the United States in the March 91. 1981. a[nendmeOtLn Comptroller General Decision B-138S42� ArtideXX| ~Fmdera1 Leadership on Reducing Text Messaging while Driving All recipients are encouraged to adopt and enforce policies that ban text messaging while driving as described in E.0' 135, 11 including conducting initiatives described in Section 3(a) of the Order when on off icial Government business or when performing any work for orunbehalf ofthe federal government. /\rtic)eXX|i ~ Federal Debt Status All recipients are required 'to be non -delinquent in their repayment of any Federal debt. Examples ofrelevant debt include delinquent payroll and other taxes, audit disallowances, and benefit overpayments. See . Article yCX!|| - False Claims Act and Program Fraud Civil Remedies All recipients must comply with the requirements of -3733which prohibits the Submission offalse or fraudulent claims for payment tothe Federal Government. See which details the administrative remedies for false claims and statements mode. Article XX|y-Reporting Subawardmand Executive Compensation All recipients are required to comply with the requirements set forth in the government -wide Award Term on Reporting �Subavvandaand Executive Compensation located mt ' the full text ofwhich iaincorporated here � byreference inthe terms and conditions ofyour award. ArticleXXV-EmergyPo|icyand Conservation Act p>A|| recipients must comply with the requirements of which contain policies relating to energy efficiency that are defined inthe state energy conservation plan issued in compliance with this Act. Article XXVi~Duplication ofBenefits Any cost allocable tomparticular Federal award provided for in may not becharged toother Federal awards to overcome fund deficienoiea. to avoid restrictions imposed by Federal etatutes, regu|otione, or terms and conditions of the Federal owande, orfor other reasons. Hmwever, this prohibition would not preclude a recipient form shifting costs that are allowable under two or more Federal awards in accordance with existing Federal statutes, regulations, or the terms and conditions ofthe Federal award. Artic|eXXVH-Drug-FveeWorhpkmomRegu|atioma All recipients must comply with the Drug -Free Workplace Act ofYA88( .), which requires all organizations receiving grants frorn any Federal agency agree to maintain a drug-free workplace, DHS has adopted the Act's implementing regulations at . Article XXVH|^Debarment and Suspension All recipients are subject to the non -procurement debarment and suspension regulations implementing Executive Orders 125,49and 126@9,and 2 C,F.R Part 180. These regulations restrict awards, subawards, and contracts with certain parties that are debarred, suspended, or otherwise excluded from or ineligible for participation in federal assistance programs or activities, Article XX|X ~ Copyright All recipients must affix the applicable copyright notices of arid anacknowledgement ofGovemment sponsorship (including award number) to any work first, produced under Federal financial assistance awards, All recipients must comply with which prohibits recipients from discriminating in the sale, rental, DnancinQ, and advertising of dwellings, or in the provision of services in connection therewidh, on the basis of nama, co|*r, national origin, re|iginn, disability, familial status, and snxj' as implemented by the Department ofHousing and Urban Development et The prohibition ondisability discrimination includes the requirement that new multifamily housing with four or more dwelling Units—i,e., the public and common use areas and individual apartment units (all units in buildings with elevators and ground -floor unite in buildings without elevators)—be designed and constructed with certain accessible features (See Artio|eXXX! ~Qvi/ Rights Act mf1964~Title VI All recipients must comply with the requirements ofTitle V| of the Civil Rights Act mfYD64 ( j' which provides that no person in the United States will, on the grounds of race, co|or, or national origin, be excluded from participation in, be denied the benefits of, orbesubjected to discrimination under any program or activity receiving Federal financial assistance. DHS implementing regulations for the Act are found ot and Artic|eXXXU ~ Bust Practices for Collection and Use of Personally Identifiable Information (PN) DHS defines personally identifiable information (PII) as any information that permits the identity of an individual to be directly or indirectly infennd, including any information that is linked or linkable tmthat individual. All recipients who collect P11 are required to have a publically-avail able privacy policy that describes standards on the usage and maintenance of P11 they collect. Award recipients may also find as o useful resource the DHS privacy Impact Assessments: and respectively. Article XXX||!'Americans with Disabilities Act mf1998 All recipients must comply with the requirements of Titles {. ||. and ||| ofthe Americans with Disabilities Act, which prohibits recipients from discriminating on the basis ofdisability in the operation ofpublic entities, public and private transportation ayateme, places ofpublic accommodation, and certain testing entities. )- Article XXXA/~Age Discrimination Act of1975 All recipients must comply with the requirements of the Age Discrimination Act of 1975 ( ). which prohibits discrimination on the basis of age in any program or activity receiving Federal financial assistance. Adic3eXXXV ~Activitiee Conducted Abroad All recipients must ensure that project activities carried onoutside the United States are coordinated eeneceeesrywith appropriate government authorities and that appropriate licenses, permits, or approvals are obtained. Article XXXV|-Acknowledgment ofFederal Funding from DHS All recipients must acknowledge their use of federal funding when issuing statements, press releases, requests for proposals, bid invitations, and other documents describing projects or programs funded in whole or in part with Federal funds. Article XXXVH~Cooperative Agreement Program authority and responsibility under this cooperative agreement resides with FEMA. FEMA will work with the recipient to review and refine work plans to ensure program goals and objectives can be effectively accomplished. The recipient shall not develop or engage in the development of tasks not approved in recipient's application without post -award approval from the program of5oe, and the issuance of Grant Amendment from FEMA. FEMA will monitor the project on o continual basis by maintaining ongoing contact with the recipient and will provide input to the program's direction, in consultation with the recipient, eoneeded. Art|deXXXVU| ~ Program Income Per CFR Part 200.307, Grantees are encouraged to earn income to defray program costs where appropriate. Program income includes income from fees for services performed' from the use or rental of real or personal property acquired with grant funds, from the sale of commodities or items fabricated under a grant agreement, and from payments of principal and interest on loans made with grant funds. Program Income does not include interest on grant funds, rebatee, cnadita, diauounte, refunds, etc. and interest earned on any of them. When the grantee earns program income under this cooperative agreement. this prograrn income may be added to the funds committed to the grant agreement by the Federal agency and the grantee (as defined in 2 CFR Part 200.307(e)(2)). The program income shall be used for the purposes and under the conditions of the cooperative agreement. In the event FEMA determines that changes are necessary to the award documentafter anaward has been made, including changes to period of performance or terms and conditions, recipients will be notified of the changes in writing. Once notification has been made, any subsequent request for funds will indicate recipient acceptance of the changes to the award. Please call the FEK8A/BMDCall Center sd(8OO)027-5G48orvia e-mail 0z ASK 3NAD r hsqw ifyou have any questions. Before making any change to theDHS/FEMA approved budget for this award, you must request prior written approval from DHSIFEMA where required by2C,F.FlSection 2OO.3O8. For awards with anapproved budget greater than $150,0OO.you may not transfer funds among direct cost categories, programs, functions, oractivities without prior written approval from DHS/FEMA where the cumulative amount of such transfers exceeds or is expected to exceed ten percent (10%) of the total budget DHS/FEMA last approved. You must report any deviations from your DHS/ FEMA approved budget in the first Federal Financial Report (SF -425) you submit following any budget deviation, regardless of whether the budget deviation requires prior written approval. When original orreplacement equipment acquired under this award bythe recipient orits sub -recipients isnolonger needed for the original project or program or for other activities currently or previously supported by DHS/FEMA, you must request instructions from DHS/FEMA to make proper disposition of the equipment pursuant to 2 C.F.R. Section 200.313. All recipients must comply with the requirements ofthe and the Council on � Environmental Oue|ih/(CEQ) Regulations for Implementing the Procedural Pnovoions of NEPA, which requires recipients to use all practicable means within their uuthohty, and consistent with other essential considerations of national po|ioy, to create and maintain conditions Linder which people and nature can exist in productive harmony and fulfill the social, economic, and other needs ofpresent and future generations ofAmericans. Faith -based organizations are, under afforded certain protections as it relates to eligibility to receive financial assistance from DHS for social service programs, or to participate in social service programs administered or financed by DHS. Organizations that receive financial assistance from DHS fora social service program or participate in DHS social service programa have an obligation tocomply with the equal treatment policies and requirements contained in 6 C.F.R. Port 19, which, among other provisions, prohibit recipient organizations from discriminating against beneficiaries on the basis of religion or religious be|ief, a refusal to hold a religious be|ief, or refusal to attend or participate in o religious practice; and generally require recipients subject to the rule to provide certain protections, and notice of those protections, to their beneficiaries. Recipients must also comply with any other policies and procedures regarding the participation of faith -based organizations contained in applicable statutes, nsgu!otiuna. and guidance governing individual OHS programs. Personnel $630.890.00 Fringe Benefits $104.106.00 Travel $105.500.00 Equipment $205,086.00 Supplies $4.000.00 Contractual $156.700.00 Construction $0.00 Indirect Charges $0.00 Other $1 0,000M Obligating Docannent for Award/Arnendment 1a. AGREEMENT NO. 2, 3. RECIPIENT NO. 4, TYPE OF 5. CONTROL NO. EMW-2016-CA-00019-S01 AMENDMEN1596000375 ACTION W470987N NO. AWARD krk it 6. RECIPIENT NAME AND 7. ISSUING FEMA OFFICE AND 8. PAYMENT OFFICE AND ADDRESS ADDRESS ADDRESS Financial Services Branch City of Miami - Florida Task Grant Operations 500 C Street, S.W., Room 723 Force 11 245 Murray Lane - Building 410, SW Washington DC, 20472 444 SW 2ND Avenue, 10th Washington DC, 20528-7000 Floor POC: 866-927-5646 Miami, FL, 33130 - 9. NAME OF RECIPIENT PHONE NO, 10. NAME OF FEMA PROJECT COORDINATOR PROJECT OFFICER 3055694044 Central Scheduling and Information Desk Miroslava Del Campo Phone: 800-368-6498 Email: Askcsid@dhs.gov 11. EFFECTIVE DATE OF 12, 13. ASSISTANCE ARRANGEMENT 14. PERFORMANCE PERIOD THIS ACTION METHOD Cost Reimbursement From: To: 09/01/2016 OF 09/01/2016 08/31/2019 PAYMENT Budget Period PARS 09/01/2016 08/31/2019 15. DESCRIPTION OF ACTION a. (Indicate funding data for awards or financial changes) PROGRAM -- CFDA NO. ACCOUNTING DATA PRIOR AMOUNT CURRENT CUMULATIVE NON - NAME (ACOS CODE) TOTAL AWARDED TOTAL FEDERAL COMMITMENT ACRONYM XXYIX-XXX-XXXXYIX- AWARD THIS AWARD XXXXX_xXxx_xXxx_x ACTION + OR (-) National 97.025 Urban Search & Rescue (US&R) Response System Readiness Cooperative Agreement 2016-90-A312-D60D- $0.00 $1,216,082.00 $1,216,082.00 -4101-D TOTALS $0.00 $1,216,082.00 $1,216,082.00 .. . ..... ..... .............. .. . ...... b. To describe changes other than funding data or financial changes, attach schedule and check here. N/A See Totals Eml 16 a. FOR NON -DISASTER PROGRAMS: RECIPIENT IS REQUIRED TO SIGN AND RETURN THREE (3) COPIES OF THIS DOCUMENT TO FEMA (See Block 7 for address) National Urban Search & Rescue (US&R) Response System Readiness Cooperative Agreement recipients are not required to sign and return copies of this document. However, recipients should print and keep a copy of this document for their records, 16b. FOR DISASTER PROGRAMS: RECIPIENT IS NOT REQUIRED TO SIGN This assistance is subject to terms and conditions attached to this award notice or by incorporated reference in program legislation cited above. 17. RECIPIENT SIGNATORY OFFICIAL (Name and Title) IS. FEMA SIGNATORY OFFICIAL (Name and Title) NIKOLE DUPPINS, DATE Wed Aug 10 18:07:45 GMT 2016 The Department of Homeland Security Notice of Funding Opportunity National Urban Search & Rescue Response System NOTE: If you are going to apply for this funding opportunity and have not obtained a Data Universal Numbering System (DUNS) number and/or are not currently registered in the System for Award Management (SAM), please take immediate action to obtain a DUNS Number, if applicable, and then to register immediately in SAM. It may take 4 weeks or more after you submit your SAM registration before your registration is active in SAM, then an additional 24 hours for Grants.gov to recognize your information. Information on obtaining a DUNS number and registering in SAM is available from Grants.gov at: LILt p.//,,vw w. grants/w�,',b/ Eqljj�t�r LiLr Lif Detailed information regarding DUNS and SAM is also provided in Section D of this NOFO, subsection, Content and Form of Application Submission. Issued By U.S. Department of Homeland Security (DHS), Federal Emergency Management Agency, Office of Response and Recovery, Response Directorate, Operations Division, Urban Search and Rescue Branch Catalog of Federal Domestic Assistance (CFDA) Number 97.025 CFDA Title National Urban Search & Rescue Response System Notice of Funding Opportunity Title FY 2016 National Urban Search & Rescue Response System Readiness Cooperative Agreement NOFO Number DHS -16 -DOD -025-00-01 Authorizing Authority for Program Section 503(b)(2)(G) of the Homeland Security Act of 2002 (Pub. L. No. 107- 296), as amended (6 U.S.C. § 313(b)(2)(G)); Section 634 of the Post -Katrina Emergency Management Reform Act of 2006 (Pub. L No, 109-295)(6 U.S.C. § 722). Appropriation Authority for Program Department of Homeland Security Appropriations Act, 2016 (Pub. L. No. 114- 113) Page I of 15 Prograin Type New Program Overview, Objectives, and Priorities The National Urban Search and Rescue (US&R) Response System (the Systern) provides funding for 28 national task forces staffed and equipped to conduct around-the-clock search -and -rescue operations following earthquakes, tornadoes, floods, hurricanes, aircraft accidents, hazardous materials spills and catastrophic structure collapses. When deployed, these task forces, support state and local emergency responders' efforts to locate Survivors and manage recovery operations. This program supports Mission 5, Goal 5.1: "Enhance National Readiness", as provided in the Quadrennial Homeland Security Review. The objective of this Cooperative Agreement is to provide for the sustainment and readiness of the System and their local jurisdictions, through the funding of: administration and management, training, equipment and storage and maintenance. Program Priorities are as -follows: 1. Ensure that System Sponsoring Agency Administrative Organizations manage and administer task force affairs and activities consistent with Best Practices; Make available training and exercises to enable task force personnel to safely perform assigned duties in accordance with established. FEMA and System approved standards and guidance. 2. Further a state of readiness and enhance operational effectiveness by acquiring and maintaining equipment and tools in accordance with the System's current approved FEA11,4 Equi])ment Cache List. 3. Provide leased space to meet the office, training site and storage requirements of the System, 4. Optimize standby activities by making available resources to enable catastrophic event planning, mobilization exercises and technical assistance, 5� Provide forums to enable FEMA and System Sponsoring Agency senior leadership interaction and discussion on System strategic issues. B. Federal Award Information Award Amounts, Important Dates, and Extensions Available Funding for the NOFO: $34,132,296 Projected number of Awards: 28 Period of Performance: 36 months Details of funding amounts can be found in Appendices C - G. Extensions to the C, period of performance will not be permitted unless the recipient has a compelling justification. Recipients shall follow the steps identified in Section H of this document to obtain an extension to the period of performance. Projected Period of Performance Start D, W Projected Period of Performance End Date(s). OWNi9 Funding Instrument Cooperative Agreement Program authority and responsibility under this Cooperative Agreement reside with FEMA. FEMA retains the right to terminate all or part of the Cooperative Agreement and may conduct site visits and monitoring throughout the Period of Performance. FEMA will work with. the recipient to develop and refine the details of executing Zn this award, for example, including work plans, goals and objectives, timelines, deliverables and effectiveness measures, selection of key players, development of any outreach or educational materials, coordination of multi state efforts, as well as define eligible and ineligible tasks to ensure that program is effectively implemented. The recipient shall not develop or engage in the development of tasks not approved. in the recipients' application without prior approval and the issuance of an amendment to the award by FEMA. Details for implementing this Cooperative Agreement are provided in Appendix A, Statement of Work. C. Eli ibilitv Information Eligible Applicants FEMA designated Urban Search & Rescue Task Force Sponsoring Agencies (28 total). Eligibility Criteria FEMA designated Urban Search and Rescue Task Force Sponsoring Agency. Other Eligibility Criteria Applicants are to Submit a, complete application, including a budget plan that is in accordance with the items outlined in the Statement of Work. Maintenance of Effort N/A Maintenance of effort is NOT required under this program. Cost Share or Match There is no Cost Match or Cost Share requirement for this cooperative agreement. Page 3 of 15 D. ARL).fication and Submission Information Date Posted to Grants.gov: 0412612016 Initial Application Submission in Grants.gov (SF -424): 0512012016 Application Submission Deadline: 0610112016 at 11:59:59PMET Anticipated Funding Selection Date. 0610112016 Anticipated Award Date: 0910112016 Applications that are not submitted within the stated Application Submission Deadline will not be reviewed or considered for funding. Issues with the Grants.gov or ND Grants system and/or other unforeseeable circumstances that are out of the applicants control will be taken into consideration with regards to the stated Application Submission Deadline of this NOFO. Other Key Dates Event Suggested Deadline For Completion Obtainin6 DUNS Number Four weeks before actual submission deadline Obtaining a valid BIN Four weeks before actual submission deadline Updating SAM registration Four weeks before actual submission deadline Starting application in Grants.gov One week before actual submission deadline Submit final application in ND Grants One week be -fore actual submission deadline June 1, 2016 Address to Request Application Package Application forms and instructions are available at Grants.gov. To access these materials, go to )v select "Applicants" then "Apply for Grants," read the registration requirements and register if necessary (Allow up to 7-10 business days after you submit before your registration is active in SAM, then an additional 24 hours for Grants.gov to recognize your information). In order to obtain the application package select "Download a Grant Application Package." Enter the CFDA and/or the funding opportunity number located on the cover of this NOFO, select "Download Package," and then follow the prompts to download the application package. For a hardcopy or email of the full NOFO, please email a request to: Catherine Deel, C,atherine. Dee I QJerna.dh S.%!L/ In addition, the following Telephone Device for the Deaf (TDD) and/or Federal Information Relay Service (FIRS) number available for this Notice is: Catherine Deel, 202-212-3796 Initial Applications will be processed through the Grants.gov portal and the complete application will be processed through the ND Grants System Content and Form cif .Application Stabinission Applying for an award under this program is a multi -step process and requires time to complete. To ensure that an application is submitted on time applicants are advised to start the required steps well in advance of their subrylission. Please review the table above under "Submission Dates and Other Key Dates and Times" for estimated deadlines to complete each of the steps listed below. Failure of an applicant to comply with any of the required steps before the deadline for submitting their application will automatically disqualify their application from funding. The steps involved in applying for, an award under this program are: 1. Applying for, updating, or verifying their DUNS Number 1 Applying for, updating, or verifying their ETN Number 3. Updating or verifying their SAM Number 4. Submitting an initial application in Grants.gov, and 5. Submitting the complete application in ND Grants In ND Grants applicants will be prompted to submit all of the information contained in the following forms. Applicants should review these forms before applying to ensure they have all the information required. Forms are located at httr)://www.c-,rants.Ezov/web/grants/forms/sf-424-mandatot-y-famiIv.html#sortby= I * Budget Information for Non -Construction Programs (SF -424A); * Assurances for Non -Construction Programs (SF -42413); * Grants.gov Lobbying Form (SF -LLL). Applicants will also be prompted to assure compliance with all Standard and Special Terms and Conditions before being eligible to receive an award under this program. In addition, applicants must submit, copies of the following in ND Grants: 1. A completed US&R Budget Narrative Workbook, FEMA Form 089-0-10 (Appendix B) 1 Latest Single Audit (per 2 CFR Part 200, Subpart F) 3. Any requests & approvals received for pre -award costs (if applicable) 4. Indirect Cost Rate Agreement (if applicable) 5. If one or more vehicle purchases is/are included in the budget narrative, include the following: Page 5 of 5 a. Vehicle specifications of the vehicle(s) the applicant intends to purchase b. A completed Vehicle Support Unit Purchase/ Replacement/Disposal Justification Form, FEMA Form 089-0-26 Employer Identification Number (EIN) DHS/FEMA requires both the EIN and a DUNS number prior to the issuance of a financial assistance award and for grant award payment; both EIN and DUNS are also required to register with SAM (see below). The EIN base for an organization is the Internal Revenue Service (IRS) Tax ID number, for individuals it is their social security number, (both. the EIN and social security number are nine -digit numbers). Organizations and individuals submitting their applications must correctly differentiate the EIN from the DUNS since both are nine -digit numbers. Please differentiate your EIN number from your DUNS number or this may result in a delay in the issuance of the funding award or incorrect payment to a recipient organization may result Organizations applying for an EIN should plan on a minimum of two full weeks to obtain an EIN. For assistance in registering an EIN please contact the IRS helpline. DHS/FEMA cannot assist applicants with questions related to obtaining a current EIN. k. 03111M, MT ''Mm" Before you can apply for a DHS grant at grants.gov, you must have a DUNS number, be registered in SAM, and be approved as an Authorized Organizational Representative (AOR). Applicants are encouraged to register early. The registration process can take four weeks or more to be completed. Therefore, registration should be done in sufficient time to ensure it does not impact your ability to meet required submission deadlines. DUNS number. Instructions for obtaining a DUNS number can be found at the following website: Lij�,n,//�NivLgrantsgo�///,web/qtants/,.tp licqnts/organization- L_ --p— — reg sti:�.ti2ii/st"p-i-obtaia-�iLLns unil2�gr.litml. The DUNS number must be ,.�L - — – — - _ _lLn included in the data entry field labeled "Organizational DUNS" on the Standard Forms (SF) -424 forms submitted as part of this application. System for Award Management (SAM). In addition to having a DUNS number, applicants applying electronically through Grants.gov must register with SAM. Step-by-step instructions for registering with SAM can be found here: hitp //yvwLZLgD!Lqov/N vebL,2 /gppitLant,loi q�!�z ition p � ,�JsterwLt li-sayn.html. Failure to register with SAM will result in your application being rejected by Grantsgov during the submissions process. 011� f Authorized Organizational Representative. The next step in the registration process is creating a username and password with Grants.gov to become an AOR.. AORs will need to know the DUNS number of the organization for which they will be submitting applications to complete this process. Applicants must register the individual who is able to make legally binding commitments for the applicant organization as the AOR; this step is often missed and it is crucial for valid submissions, To read more detailed instructions for creating a profile on Grants.gov visit:ti�s/a icar�LLamnization- ---ppj— La Ee,g jstat �i otj/step- 3 -username -password Jitrn L AOR Authorization. After creating a profile on Grants.gov, the E -Biz Point of Contact (POC), who is a representative from your organization listed as the contact for SAM, will receive an email to grant the AOR permission to submit applications on behalf of their organization. The E -Biz POC will then log in to Grants.gov and approve an individual as the AOR, thereby giving him or her permission to submit applications. After you have been approved as an AOR YOU will be able to submit your application online. To learn more about AOR Authorization, visit: aij�t_pLjQLgg Littp://,,vEjK.g_rarijs,gov/web/gs/ap igants/�nizafion- , _ __L_ — — re,-istratioii,lsteg-4L-,ior--atiLhori.7-,tt.ion. Litmi. To track AOR status, visit: i 'ad -/ 11-Lwy . -5- .�a,vgrants. trach.-aor-StatUS.htM1, Electronic Signature. Applications submitted through Grants.gov constitute a submission as electronically signed applications. When you submit the application through Grants.gov, the name of your AOR on file will be inserted into the signature line of the application. C) If you experience difficulties accessing information or have any questions please call the gjq- , _LtsX2y customer support hotline at (800) 518-4726 or email grants.gov at SLIDL Z-21rtL11T( The Federal awarding agency may not make a Federal award to an applicant until the applicant has complied with all applicable DUNS and SAM requirements and, if an applicant has not fully complied with the requirements by the time the Federal awarding agency is ready to make a Federal award, the Federal awarding agency may determine that the applicant is not qualified to receive a Federal award and use that determination as a basis for making a Federal award to another applicant. An intergovernmental review may be required. Applicants must contact their State's Single Point of Contact (SPDC) to comply with the State's process under Executive Order 12372 (see httv:llvii4)w.fws,zoili?olicvllibrarvlreeo]2372.vdf). Name and addresses of the SPOCs are maintained at the Office of Management tn and Budget's home page at hga.-#www, ivhilehotisegoilonibILrants s,?oc to j ensure currency. Funding Restrictions Federal funds made available through this award may only be used for the purpose set forth in this award and must be consistent with the statutory authority for the award. Award funds may not be used for matching funds for any other Federal grants/cooperative agreements, lobbying, or intervention in Federal regulatory or adjudicatory proceedings. In addition, federal funds may not be used to sue the federal government or any other government entity. Per 2 CFR Part 200.458, Pre -award costs are those incurred prior to the effective date of the Federal award directly pursuant to the negotiation and in anticipation of the Federal award where such costs are necessary for efficient and timely performance of the scope of work. Such costs are allowable only to the extent that they would have been allowable if incurred after the date of the Federal award and only with the written approval of the Federal awarding agency. To apply for pre -award costs so that they may incur costs prior to the beginning of the Period of Performance, the recipient shall submit a justification as to why the pre -award cost approval is needed, along with a detailed estimate of costs, to the US&R Branch. The US&R Branch will review and forward to the Grant Programs Directorate point of contact for approval. The recipient will then be instructed to include their request and the approval with their application package submission. Once the cooperative agreement is awarded, the recipient may then draw down this funding to cover the pre -award expenses at that time, Fri, INITIVII=I .Planning: Planning related costs are allowed under this program. Training: Training related costs are allowed under this program. Exercises: Exercise related costs are allowed under this program, Equipment: Equipment costs are allowed under this program. Travel Domestic Domestic travel costs are allowed under this program. Page 8 of 15 International International travel is not an allowable cost under this program unless approved in advance by the managing Federal agency. Construction and Renovation: Construction and renovation costs are NOT allowed under this program. Other Cost Requirements Environinental Planning and Historic Preservatioh (EHP) Compliance As a Federal agency, FEMA is required to consider the effects of its actions on the environment and/or historic properties to ensure that all activities and programs funded by the agency, including grants -funded projects, comply with Federal EHP regulations, laws and Executive Orders as applicable. Recipients and sub- recipients proposing projects that have the potential to impact the environment, including but not limited to construction of communication towers, modification or renovation of existing buildings, structures and facilities, or new construction including replacement of facilities, must participate in the FEMA EHP review process. The EHP review process involves the submission of a detailed project description that explains the goals and objectives of the proposed project along with supporting documentation so that FEMA may determine whether the proposed project has the potential to impact environmental resources and/or historic properties. In some cases, FEMA is also required to consult with other regulatory agencies and the public in order to complete the review process. The EIIP review process must be completed before funds are released to carry Out the proposed project. FEMA will not fund projects that are initiated without the required EHP review. Management and Administration (M&A) Management and Administration costs are allowed Linder this program, as outlined in 44 CFR Part 208.23. Management and Administration costs are activities directly related to implementing the award. Funding levels for M&A costs, if proposed, will be negotiated on a per -applicant basis. Indirect (Facilities & Administrative (F A)) Costs Indirect costs are allowable under this program as described in 2 CJ, R. § 200.414. With the exception of recipients who have never received a negotiated indirect cost rate as described in 2 C.F.R. § 200.414(f), recipients must have all approved indirect cost rate agreement with their cognizant Federal agency to charge indirect costs to this award. A copy of the approved rate (a fully executed, agreement negotiated with. the applicant's cognizant federal agency) is required at the time of application and must be provided to FEMA before indirect costs are charged to the award. Page 9 of 15 N/A E. Application Review Information Application Evaluation Criteria Prior to making a Federal award, the Federal awarding agency is required by 31 U.S.C. 3321 and 41 U.S.C. 2313 to review information available through any OMB -designated repositories of government -wide eligibility qualification or financial integrity information. Therefore application evaluation criteria may include the following risk based considerations of the applicant: (1) financial stability; (2) quality of management systems and ability to meet management standards; (3) history of performance in managing federal award; (4) reports and findings from audits; and (5) ability to effectively implement statutory, regulatory, or other requirements. Applications will be reviewed to ensure conformance with the Eligibility Criteria in Section C of this NOF® and Application and Submission Information in Section D. Applicants that do not meet eligibility and application submission requirements will be removed from consideration. Review and Selection Process FEMA staff, professionally and technically qualified in the System will evaluate applications and select applicants for funding. Applicants will be evaluated and selected for funding based on the following: * The applicant demonstrates expertise and qualifications necessary to support Emergency Support Function 99 (ESF 49) activities Linder the National Incident Management System and the National Response Framework. * The applicant's proposed work plan is consistent with the US&R Task Force FY 2016 Readiness Cooperative Agreement Statement of Work, Appendix A. * The applicant proposes costs that are allowable, reasonable and allocable in relation to proposed projects and tasks. For those US&R awards with a total amount of Federal share greater than the simplified acquisition threshold, currently $150,000 (see 2 CFR §200.88), DHS, prior to making the award will: i. Review and consider any information about the applicant that is in the designated integrity and performance system accessible through SAM (currently FAPIIS). ii. An applicant, at its option, may review information in the designated integrity and performance systems accessible through SAM and comment on any information about itself that a Federal awarding agency previously entered and is currently in the designated integrity and performance system accessible through SAM. iii. DHS will consider any comments by the applicant, in addition to the other information in the designated integrity and performance system, in making a judgment about the applicant's integrity, business ethics, and record of perforinance C� under Federal awards when completing the review of risk posed by applicants as described in 2 CFR §200.205 Federal. awarding agency review of risk posed by applicants. F. Federal Award Administration Information Notice of Award Notification of award approval is made through the ND Grants system through an automatic e-mail to the awardee point of contact (the "authorized official") listed in the initial application. The date FEMA approves the award is the "award date." The awardee should follow the directions in the notification to accept the award. Recipients must accept their awards no later than 90 days from the award date. The recipient shall notify the awarding agency of its intent to accept and proceed with work under the award, or provide a notice of intent to decline through the ND Grants system, For Instructions on how to accept or decline an award in the ND Grants system, please see pages 40 — 43 in the ND Grants Grantee Training Manual ND Grants Grantee Training Manual. Funds will remain on hold until the recipient accepts the award through the N.D Grants system and all other conditions of award have been satisfied, or the award is otherwise rescinded. Failure to accept the grant award within the 90 day timeframe may result in a loss offunds. All successful applicants for all DHS grant and cooperative agreements are required to comply with DHS Standard Administrative Terms and Conditions, which are available online at: DHS Standard ]"sans and Conditions, The applicable DHS Standard Administrative Terms and Conditions will be those in effect at the time in which the award was made. Before accepting the award the AOR should carefully read the award package for instructions on administering the grant award and the terms and conditions associated with responsibilities under Federal Awards, Recipients must accept all Page 11 of 15 conditions in this NOFO as well as any Special Terms and Conditions in the Notice of Award to receive an award Linder this program. Reporting Awardees are required to submit various financial and programmatic reports as a condition of their award acceptance. Future awards and fund drawdowns may be withheld if these reports are delinquent. Federal Financial Reporting Requirements The Federal Financial Reporting Form (FFR) is available online at: y2, cLL(Lr ui F - 1 cLf, SF -425 OMB 400348-006 , Awardees are responsible for providing updated performance reports using the FEMA Form 089-0-11 on a Semi -Annual basis through ND Grants. The FEMA Form 089-0-11 is due within 30 after the end of the reporting period recipients must complete the FEMA Form 089-0-11 and submit it as an attachment to the ND Grants system. Financial and Program Reporting Periods and Due Dates Z9 The following reporting periods and due dates apply: Report Reporting Report Due Period Date Quarterly Financial October I — January 30 Report (SF -425) December 31 Semi -Annual October I — January 30 Report December 31 —Performance Quarterly Financial January I — April 30 Report (SF -425) March 31 Semi -Annual January I — June July 30 Performance Report 30 Quarterly Financial April I —June July 30 Report (SF -425) 30 Page 12 of 15 Quarterly Financial July I — October 30 Report (SF -4,25) September 30 Semi -Annual July I — January 30 Performance Report _ December 31 Close Out Reporting Requirements Within 90 days after the end of the period of performance, or after an amendment has been issued to close out a grant, whichever comes first, recipients must submit a final FFR and final performance report detailing all accomplishments and a qualitative summary of the impact of those accomplishments throughout the period of performance. If applicable, an inventory of all construction projects that used funds from this program has to be reported using the Real Property Status Report (Standard Form SF 429) available at - 429.T3,l After these reports have been reviewed and approved by the Urban Search and Rescue Branch, a close -011t notice will be completed to close out the grant. The notice will indicate the period of performance as closed, list any remaining funds that will be deobligated, and address the requirement of maintaining the grant records for three years from the date of the final FFR. The recipient is responsible for returning any funds that have been drawn down but remain as unliquidated on recipient financial records. TZ tiu Ito, Wklltwttll"it%llmll*gtt`IIL#Jlgk� For Program Questions About Applying for an Award The Centralized Services Information Desk (CSID) is a non -emergency comprehensive management and information resource developed by DHS for grants stakeholders. CSID provides general information on all FENIA grant programs and maintains a comprehensive database containing key personnel contact information at the Federal, State, and local levels. When necessary, recipients will be directed to a Federal point of contact who can answer specific programmatic questions or concerns. CSID can be reached by phone at (800) 368- 6498 or by e-mail at askcsicLO,'L92YVis, , Monday through Friday, 8:00 a.m. — 5:30 p.m. EST. For Financial and Administrative Questions About Applying for an Award GPD's Grant Operations Division Business Office provides financial support and technical assistance, such as for password resets and registration requests, questions regarding Form 1.199A, payment status, amendments, closeOLItS, and Page 13 of 1.5 tracking de -obligation and award amounts. Additional guidance and information can be obtained by contacting the FEMA Call Center at (866) 927-5646 or via e- mail to ASK-GIMD(Rdffis Office of Environmental Planning and Historic Preservation (OEHP) OEHP provides guidance and information about the EHP review process to FEMA programs and its recipients and sub- recipients. All inquiries and communications about EHP compliance for FEMA grant projects or the EHP review process should be sent to Extensions to the initial period of performance identified in the award will be considered only through formal, written requests to FEMA and must contain specific and compelling justifications as to why an extension is required. All extension requests must address the following: 1. FEMA Form 089-0-012 — Amendment Form shall be submitted as an attachment to this request. All extension requests must address the following: a. Brief status of ongoing activity under this Cooperative Agreement; b. Outline of remaining funds available and necessary to finish activity during extension; and c. Explanation of why activity could not be completed within the Period of Performance Awardees should submit all proposed extension requests to DHS/FEMA for review and approval no later than 60 days before the end of the Period of Performance. Payment FEMA utilizes the Payment and Reporting System (PARS) for financial reporting, invoicing and tracking payments. Additional information can be obtained at https://isource.fema.2ov/sf269/execute/Loaln?sawContentMessave--irue . DHS/FEMA uses the Direct Deposit/Electronic Funds Transfer (DD/EFT) method of payment to Recipients. To enroll in the DD/EFT, the Recipient must complete a Standard Form I 199A, Direct Deposit Form. Grant Award recipients will be monitored programmatically and financially on an annual and as needed basis by FEMA staff to ensure that the activities and project goals, objectives, performance requirements, timelines, milestone completion, budgets, and other related program criteria are being met. Monitoring may be accomplished through either a desk -based review or on-site monitoring visits, or both. Monitoring will involve the review and analysis of zn the financial, programmatic, performance, compliance and administrative processes, policies, activities, and other attributes ofeach Federal assistance award and will identify areas where improvement is needed and provide technical assistance. APPENDICES: A. National Urban Search and Rescue Response System (US&R),rask Force FY 2016 Readiness Cooperative Agreement Statement of Work B. US&R Response System Task Force Narrative Workbook (FEMA Form 089-0- 10) C. Cooperative Agreement Funding — Recommended Allocations D. Task Force Allocations and Budget Totals E. Administration Budget F. Special Cache Allocations (HEPP, IST, Medical) G. List of US&R Advisory Organization Leadership H. Summary of Deliverables page 15 of 15 Appendix A National Urban Search and Rescue Response Systerr US&R Task Force FY 2016 Readiness Cooperative Agreement Statement of Work The 4. S. Department of Homeland Security (DHS) and the Federal Emergency Management Agency (FEMA) are accountable to provide support and funding for the maintenance and readiness of the National Urban Search and Rescue (US&R) Response System (the System), The purpose of this Readiness Cooperative Agreement is to support the continued development and maintenance of a national urban search and rescue capability. Specifically, this agreement provides a mechanism for distribution of Cooperative Agreement funding for certain purposes in preparation of a Federal US&R capability f disaster response. This Cooperative Agreement allows each Sponsoring Agency of a System US&R task force the opportunity to maintain a high standard and condition of operational readiness and includes guidance on key areas for task force managemen to focus on continued preparedness efforts. I ---- - -------- FEMA, in cooperation with other federal, state and local agencies created the System to provide a national rescue capability that provides lifesaving resources to survivors of structural collapse. When the System was developed in 1990, there was limited capability in only a few states to perform this mission and no resources were available for a coordinated national response. In 1992, the Federal Response Plan (FRP) was published by FEMA and coordinated activities with 26 federal agencies. The federal government's response to disasters was classified into 12 Emergency Support Functions (ESFs). ESF #9 (Search and Rescue) was established with FEMA as the Primary Agency. FEMA maintains a national consensus on standard operating procedures, organizational structure, equipment, training and exercise requirements. Currently, 28 state and local Sponsoring Agencies in 19 states participate in the System by making their task forces available for national disaster response. FEMA had no organic heavy rescue capability of its own and realized the best sources for US&R knowledge and skills reside at the state and local level. 'The System was developed and continues as a federal—state—local partnership, based on a Memorandum of Agreement (MCA) and individual Response and Readiness 1111:111111 IIIIIIIII;y! Jill III 11111111111:11 Jill 1�11 11 111 1111 Approval for activities or expenditures not identified in the task force narrative and budget, but are allowable within the scope of work for this Cooperative Agreement (i.e., budget changes); Requests for extension of the Period of Performance for this Cooperative Agreement. (The Period of Performance for this Cooperative Agreement is 36 months to allow sufficient time to complete and execute the budget. Extensions beyond this period of time will not be approved without a compelling reason.) Requests for spending Cooperative Agreement funds prior to the beginning of this period of performance ("pre -award costs") ...... ..... ��YA NMI 11111"Roillill _110 This award is subject to the laws and regulations of the United States. This Cooperative Agreement incorporates the terms and requirements of any applicable Agency policies and ail US&R Program Directives issued by the US&R Branch, including those issued during the term of this Cooperative Agreement. Any inconsistency or conflict in terms and conditions specified in the award will be resolved according to the following order of precedence: public laws, regulations (including the US&R Interim -Final Rule at 44 CFR Part 208), applicable notices published in the Federal Register, Executive Orders, OMB Circulars, agency award conditions, the terms and conditions of the Sponsoring Agency's Memorandum of Agreement with FEMA, applicable DHS and FEMA policies, US&R Program Directives attillill! US&R General Mertorandurts. Some of the terms and conditions contained herein may contain, by reference or suNstance, a summary of the pertinent statutes, regulations, Executive Orders, or OMB Circulars. To the extent that it is a summary, such provision is not in derogation of, or an amendment to, any such statute, regulation, Executive Order, or OMB Circular. EM The FY 2016 Cooperative Agreement basic total for each task force is $1,158,582. Tht US&R Branch recommended allocations are outlined in Appendix C of this document. Additional funds allocated to specific task forces are provided by the US&R Branch in Appendices D, E, and F Each task force can apply for up to the amount allocated to their agency as shown in Appendix D. All Sponsoring Agencies must submit supporting documentation with each application. The Period of Performance for the FY 2016 US&R Readiness Cooperative Agreement funding is 36 months. Each task force should submit budget plans covering only 12 months for daily operation, such as salary expenses and lease costs within the period of performance. However, the 36 month performance period is available for internal acceptance of funds, cost to conduct training, and procurement of equipment and supplies. Should a continuing resolution impact the System's appropriation within the FY 2016 Cooperative Agreement period of performance, a waiver may be given by FEMA to allow task forces to submit a budget change to cover daily operation such as salary expenses and lease costs for more than a 12 month period. Review, approve, and adopt US&R-related products, including technical manuals, operational procedures, training curriculum and supporting manual meeting agendas and other requirements for the System. I 2. Coordinate and support meetings relating to System activities, to develop an* implement policies, procedures and System documents. 3. Establish and disseminate policy and Program Directives for the System based on 44 CFR Part 208 and with substantial involvement and input from the partner sponsoring agencies and their members. 4. In cooperation with the System's Strategic Group, determine annual funding levels for readiness activities, 5. Purchase equipment and deliver to System task forces, based on need and available funding. 6. Review and/or approve expenditure reports, performance reports, personnel records, training records, task force self-evaluation documents, equipment cache and excess property inventories and other deliverables required by the US&R traick. 7. Review and approve/disapprove in writing, in conjunction with the Grants Assistance Officer, any cost deviations or budget revisions from those prescribed in this agreement or -from other FEMA established policies. MM 8. Implement the policy, criteria and procedure for task force evaluations. Distribute an annual Task Force Self -Evaluation survey with 45 -day submission suspense, for completion by the task forces. Conduct a cooperative peer -based Readiness Assessment Program (RAP), to include administrative readiness evaluations (AREs) and operational readiness exercise evaluations (OREEs), 9. Track, disseminate, and consistently update the status of recommendations generated from the Advisory Organization to all System components. 10. Based on various planning factors, the US&R Branch may alert or activate System resources for activities associated with scheduled NSSEs. Task forces activated under this section will be notified in advance, through written activation orders that will provide authorization for travel and to carryout activities of the required operations. Prior to any activities under this section, the US&R Branch will request cost estimates from identified task forces. This item would be funded separately from annual Readiness Cooperative Agreement funding, but could be either an amendment to this Cooperative Agreement or the Response Cooperative Agreement. IN"W-11 0 WIMM, Provide sufficient staff for management and administration of task force day-to- day activities. This staff shall be responsible for program management, grants management, financial management, administrative support, training coordination and instruction, logistics management and property accountability. These management responsibilities include, but are not limited to, task force salaries and expenses coordination; record-keeping; inventory and maintenance of the US&R equipment caches; communicating with task force members and parties who support task force activities; and similar management and administrative tasks. M M $n MINI 10[$212gimms.14 ma" M -M 11 1,1111p 11111 111111111 1 1 Purchase equipment necessary to administer the task force. These items may include but are not limited to, laptop and desktop computers, cellular telephones/wireless tablets, personal communication devices (e.g., smart phones), printers, scanners, copy machines, office furniture, video conference capability, etc. 4. Recruit, train and maintain a roster of personnel to enable complete staffing of Type I US&R task force. Positions shall be staffed from within the task force organization, unless prior approval is given by the US&R Branch. The rosteredl staffing level shall be a maximum 210 personnel, plus up to 10% allowable 't staffing overage, to address attrition, Incident Support Team (IST) members, e The task force shall pursue the goal to roster the minimum of 140 deployable personnel; two deep at each of the 19 functional positions required for a Type I configuration. 5. The task force shall procure and maintain the required Hazardous Materials (Hazmat) preparedness and response equipment and supplies and train personnel according to current System policy. Doing so will allow the task force to perform rescue operations in a contaminated environment, as defined in the System's Hazardous Materials (Hazmat) Concept of Operations. 6. Ensure each task force member meets the necessary license, certification or other professional qualification requirements of their assigned position at time of deployment. Further ensure that the task force has the documentation on file to verify Currency. 7. The task force may use funds to cover salary and travel for product research and development efforts, when authorized by the US&R Branch who will coordinate with the Grant Programs Directorate. f, a 0 ��IMW•1 �WNWVACXIIII -1 ------ 9. Ensure the task force is prepared for AREs by completing an internal self- evaluation operational readiness and preparedness survey (Phase I Evaluation) as provided by the US&R Branch, The completed electronic copy of the self- evaluation shall be submitted as directed by the annual Program Directive. 10. Submit to the US&R Branch the following items on one password -protected compact disk (CD) by January 31st: a. A Current task force US&R equipment cache database in a Microsoftl Access -compatible database format, This database shall include bo equipment caches. i N= bA current Time -Phased Force Deployment Data (TPFDD) form ("Aircraft Loading Data"), in a format provided by the US&R Branch, c. A transportation plan including all vehicles and trailers for both a Type I and Type III over -the -road configuration. d. For the three task forces that maintain one of the Incident Support Team (IST) equipment caches, submit an Annual Maintenance and Inventory Log, e. For the seven task forces that maintain one of the Hazmat Equipment Push Packages (HEPP) caches, submit an Annual Maintenance and Inventory Log. 11 Ensure funds are properly allocated, accounted for, and reported for those task force members who serve as Sponsoring Agency Chief Representatives, Advisory Group Chair, Deputy Advisory Group Chair, IST Representative, Legal Representative, Functional Group Leaders, Deputy Functional Group Leaders, Subgroup Leaders, National and Divisional Task Force Representatives, Incident Support Team leadership as appropriate and authorized by the US&R Branch. These funds are intended to defray personnel salary, backfill, travel and other administrative costs associated with these positions for assigned task forces in accordance with Sponsoring Agency policies and Appendices D, E, F and G. 12. Ensure timely reporting of expenditures for readiness activities carried out under this agreement and timely delivery of Cooperative Agreement reporting. Refer to Section IX, Reporting, 13. As funding allows, ensure personnel salaries and expenses relating to task force and Incident Support Team administration, development and training preparedness activities are paid in accordance with established Sponsoring and Participating Agency policies/practices and in a timely manner, but no later than 120 days after completion of a training exercise, Appropriate personnel records shall be kept in accordance with 2 CFR Part 200, 14Compliance with the National Incident Management System (NIMS) is a condition for award of this Cooperative Agreement as outlined in Homeland Security Presidential Directive 5, Managing Domestic Incidents. Sponsoring Agencies must comply with the NIMS Implementation Activities established annually by FEMA. Sponsoring Agencies must report NIMS compliance activities in accordance with state and local NIMS guidance. Additionally, a certificate of completion for each required course in accordance with current the Position Descriptions must be located in each System task force member's personnel file. State offered NRF, NIMS, or equivalent certificates may be substituted for those courses offered on the FEMA NIMS website provided they meet federal NIMS standards, For further information on compliance and guidance, refer to the following website: httos://www.fema.aov/national-incident-manaciement- U�item. 15, Attend FEMA -sponsored or FEMA -approved System meetings, conferences, and training sessions, or, other events as directed by the US&R Branch as they relate W."M to the System. Other activities include on-site peer AREs, OREEs, quality assurance oversight of FEMA -sanctioned training courses, training with other task forces, grants management training, non-federal search and rescue meetings/activities (e.g., State Urban Search and Rescue (SUSAR) Alliance), and research & development for equipment, as directed by the US&R Bra,ch. The US&R Branch is recommending allocation of certain funds as identified in Appendix C for travel. All travel funds shall be accounted for under Management and Administration and/or Training at the task force level. '16. Provide complete medical evaluations and immunizations to task force members as defined by the System's Medical Subgroup. Medical screening should be conducted, at a minimum, on a triennial basis for each task force member. Each task force member must have a Current Fit for Deployment form signed by the examining physician on file. This document along with the medical evaluation shall become part of each member's personal medical record. Please refer to the Most Current Program Directive. 17. Expend at least 98% of the Cooperative Agreement funds for which the task force has budgeted, Provide System -related or System -required training for task force personnel, including the delivery of local US&R training courses or other courses specifical required by the System's Position Descriptions or authorized by the US&R Branch, This should include equipment specific training provided by the manufacturer and authorized repair technician certification training to allow task forces to have members certified to conduct manufacturer approved repairs in- kouse. 2. As funding permits, conduct at least one task force mobilization or deployment exercise during the Cooperative Agreement period of performance. The task force is encouraged to exercise as many task force members as possible during this Cooperative Agreement. federal task force deployment is defined as a task force arriving at a point of assembly during -the period of performance and would satisfy th requirement, as long as the Activation Order is filed with this Cooperati, v greement Period of Performance. b. Non-federal task force deployments could satisfy this requirement, but IS1 A request to do so must be submitted to the US&R Branch for review and approval. If a task force is deployed, those funds originally set aside for a deployment exercise may then be used for other System approved item within the same budget category. This change must be addressed in th Semi -Annual Performance Report. A budget change is only required when funds are moved to another program budget category. I q The task force should notify the US&R Branch of mobilization or full-scale exercises as soon as the exercise is scheduled, but not later than 60 days before the exercise begins. Notification should be brief, but include dates, scope of -exercise, number of participants, and other agencies involved. The intent of this notification is to provide the US&R Branch planning information for AREs and scheduling joint exercises with other DoD/federal Agencies. It does not take the M lace of, and should not be confused with sanction request letters to obtain FEMA approval of task force sponsored training and exercises in accordance with the Training Program Administration Manual (TPAM), dated February 2013 (issued as US&R Program Directive 2013-005), or most current training manual. 4. Submit an after -action report within 90 days of the completion of a mobilization or full-scale exercise, or a training activity with duration of more than 24 consecutive hours. Send the report to the attention of the US&R Branch Chief and written in a format where lessons learned may be shared with other task forces in the System, 5. Ensure training and exercise activities of the task force meet System standards, requirements and certifications. Ensure training records for all task force M ersonnel are kept in a central, secure location. 6. Provide funding for expenses related to the acquisition, maintenance, training and cercation of Canine Search Teams. This statement is not related to the funding provided to host canine evaluations. 7The task force is authorized 'to fund the acquisition, maintenance, training and certification of Canine Search Teams - Human Remains Detection, This allows the task force the ability to have this resource within the task force. Task force support of this resource is volRuDnLtary. 8. When authorized, ensure funds are distributed in support of hosting a System Canine Search Team Certification Evaluation or Preparation, as identified in Appendix E. When funding provided for the canine evaluations exceeds actual costs, the excess allocated funds may be redirected to other System activities that support the task force's canine program under Items 6 & T If remaining funds are used to cover costs under Items 6 and/or 7, provide this information and the associated cost(s) in their Semi -Annual Performance Report submission. 9. Provide third party grants management training to assigned task force Grant Managers and Assistants who have not previously attended training. Grant management training is mandatory for all task force Grants Managers and Assistants. Grant management training is optional, but highly recommended, for task force Program Managers and other key personnel assigned to System administrative duties. Personnel should attend training from a facility that provides a "Grants Certificate Program" and/or the US&R Grant Manager course, The US&R Branch and/or Grants Assistance Officer may be contacted for further information on classes offered, Examples of some grants management courses are: N= jiligim II I !!111 11 1!111 1 111 1 111 1 1 111 1 - a . 111pi 1 11 , 111 !111 !!!1 !111 11 1 a. Managing Federal Grants and Cooperative Agreements for Recipients, b. Uniform Administrative Requirements, Cost Principles, and Audit Requirements for Federal Awards: 2 CFR Part 200 c, Applying for Federal Grants and Cooperative Agreements dHow to Prepare the Application Budget e. Business Management Systems for Recipients f. Audit of Federal Grants and Cooperative Agreements. Every effort shall be made to attend continuing education by task force Grant Managers and Assistants during the Cooperative Agreement to stay current with regulation Updates/changes. 10. Provide appropriate database and systems training, as needed to task force logistics and program management personnel to maintain personnel, equipment, grant, financial and accountability records. The Sponsoring Agency is authorized to purchase equipment as listed in the System's most current approved FEMA Approved Equipment Cache List. Ta force personnel are reminded and directed not to exceed the current mamlfactuLe�s sugp�t�d re�taij ice L RP _pL_ M3___Lunless prior approval is received in writing from the US&R Branch. Task force must follow Sponsoring Agency procurement regulations, which are in accordance with 2 CFR Part 200, to ensure reasonable prices are obtained. Special consideration is given to task forces to purchase other equipment items in support of training, administrative, and warehouse/maintenance needs. Any other equipment not specified above can only be purchased after receiving written approval from the US&R Branch. I 2. Specific task forces are identified and provided funds to cover maintenance costs of the IST "A", "B" and "C" caches and medical kits. Cooperative Agreement regulations apply to these funds and shall not be transferred -to a Participating Agency (See Appendix F). 3. Specific task forces are also identified and provided funds to cover maintenance costs of the seven HEPP caches in accordance with the Most Current version of the System's HEPP Concept of Operations, (See Appendix F). Cooperative Agreement regulations apply to these funds and shall not be transferred to a Participating Agency. These task forces are also required to submit an annual HEPP maintenance cost estimate by October 30th of each year to the US&R Branch's Program Management Section Chief to assist with the budgeting for future Cooperative Agreements, subjectto the availability of funds. This cost estimate shall be based on actual expenses incurred from the previous year and any additional costs anticipated for the following year, as funding allows. 4. Task forces are to ensure that the full complement of Communications capability that meets the requirements, per the current FEMA Approved Equipment Cache List or any subsequent or interim cache list, has been purchased arid/or identified .. ........... . . ...... . ...... . ........ - --- -- Page 10 ; I: jlq�i LAM womaragall, within the Sponsoring Agency for immediate deployment. This Communications capability shall be maintained in a state of readiness for response. Service agreements, as required, shall be in place for immediate use of equipment upon activation. Communications capabilities shall be addressed in the following priority order: a. Satellite capability including satellite data via transportable .98-1.2M dish system, mobile satellite data systand handheld and mobile satellite Mhones; b. Radio UHF, VHF, 80OMHz, Marine, and Air frequency capability, to include the required quantities of portable handheld radio units; portable base station(s), mobile and converti-com unit(s), and portable repeater(s); and mobile radio units installed and operational in all task force prime mover vehicles; CeIlUlar-based data and phone capability to include wireless mobile hotspots and wireless phones. 5"Ourchase equipment necessary to conduct operations within the disciplines of— the task force (e.g., COMM Lin ications, Search & Logistics). These items may include but are not lirnited to, wireless tablets, personal communication devices (e.g., smart phones), printers, etc. 6. All equipment must be tracked as to its orn. Equipment that is procured with this Cooperative Agreement funding shall be identified with the source, cache list number and Cooperative Agreement number, in accordance with 2 CFR Part 200. Additionally, federal equipment shall be properly identified as to the ownership and funding source (including Agency name and Cooperative Agreement number or Disaster/contract number). The tracking can be accomplished through procurement documents, through fields in a database, or spreadsheet. It is the responsibility of each task force to develop a method of tracking in accordance with this section. However, it should be a system that will easily and quickly identify the information. Additionally, all procurernent records and receipts should be cross-referenced and coded with the Cooperative Agreement number, cache list item number, Statement of Work section, or source of origin, or a system to easily and quickly identify the information. 7Transportation equipment is authorized for purchase as part of this Cooperative Agreement with prior approval from the US&R Branch in writing, 8. Equipment and prime mover vehicles purchased with federal funds or provided by FEMA shall be for the use of the System and shall not be used for normal �Laj 2f for purposes that do not directly support the task force. However, this requirement does not preclude the Sponsoring Agency from using this equipment or vehicles on a local, regional or state disaster response or under other extraordinary circumstance. The US&R Branch Chief shall be notified immediately in writing of Page 11 pig! 11 IIIIIIIIqII 11 1 111 1111111111111 111 !!!1 gli 1111 1 11 # R -P any exceptional use of the two US&R equipment caches that diminish the response capability of the task force. The Sponsoring Agency is responsible for replacement, re -supply and or repair of equipment used or consumed during activities not associated with the System and immediate return to a state of readiness, 9. Title for the original cache, vehicles, and all equipment purchased under t1i Cooperative Agreements reside with the task forces (2 CFR Part 200). 10. Title to the FEMA (i.e., "Second Cache") equipment cache, as well as the IST and HEPP Caches, which were purchased and distributed to their respective task forces by FEMA, resides with FEMA. 11. Title for any equipment purchased under this Cooperative Agreement directly by a task force shall reside with the task force, 11 Should the task forces transfer, sell, or scrap any of the equipment and/or vehicles, they are required to first ask for prior written approval and disposition instructions from the US&R Branch and Grants Assistance Officer for all federally-fUrnished equipment and all grant -purchased equipment with a single item value over $5,000 (in accordance with 2 CFR Part 200 and FEMA Manual 119-7-1, or current edition at time of disposition). 13. For the purpose of accountability and safety, System task force is authorized to purchase an identification (ID) system, as long as they meet the requirements outlined in US&R Program Directive 2006-019 — Accountability and Medical Inform.?tion C.?-rds. Maintain an accountability of property acquired under Cooperative Agreement funding, distributed federal property and acquired federal excess property. Provide an annual report to FEMA on the status of federal property on January 31st of each year, as part of the database submittal to the US&R Warehouse. Conduct an inventory of federal property and property acquired under Cooperative Agreement funding, in accordance with 2 CFR Part 200. 2. Provide manufacturer's recommended maintenance and repair to US&R equipment acquired and specifically identified on the Stter. current FEMA Approved Equipment Cache List, Also, provide maintenance and repair to any supplemental equipment as approved by FEMA, which was purchased with FEMA funding and delivered to the task forces, purchased during a federal System response, or was acquired with FEMA approval through the Federal Excess Property Program. Task forces are expected to perform routine maintenance of equipment to maintain a state of readiness. a 11 '1 111 1 Jill 1!111 1 1 111 1111111 3. As part of the operational readiness of each task force, all US&R equipment shall be maintained in an immediate state of readiness in a cache storage facility or facilities. This may include planning and engineering and other costs for development, maintenance, and/or lease of storage facilities and associated equipment for US&R equipment and supplies. Any costs for upgrades to existing warehouse facilities associated with this funding must be included in the budget narrative or submitted as a budget change and be approved by the US&R Branch and the Grants Assistance Officer prior to the start of any work, Task force personnel are reminded, if they are relying totally on the Cooperative Agreement for funding leased warehouse space, they are not permitted to enter into agreements for longer than the Period of Performance of the Cooperative Agreement, However, contracts can be written with an available funds clause or Iloption" years for protection. This Cooperative Agreement may not be used for funding new capital construction. However, costs associated with leasing, upgrading, minor renovations and modifications of existing warehouse facilities that do not change the footprint of the structure are permitted. 4. The day-to-day repair, maintenance, storage and administrative costs for all equipment purchased or provided by FEMA will be accomplished via this Cooperative Agreement funding provided and in accordance with the cost principles (2 CFR Part 200). Refer to 2 CFR Part 200, Subpart E for specific guidance on purchasing insurance. I Task Force Self -Evaluation: as identified in Section VIII, Subsections A.9 of this document is due when directed by the US&R Branch, using the National US&R Response System Task Force Self -Evaluation Scoresheet (FEMA Form 089-0-14). 2. Equipment Database CD submittal: as identified in Section VIII, Subsections A. 10 and D. 1. Provide FEMA with an updated database of the task force US&R equipment cache (both federally -owned and grant purchased). Also provide a current TFPDD form, in a format provided by the US&R Branch and a transportation plan including all vehicles and trailers for both a Type I and Type III over -the -road configuration. Copy files onto one CD and forward the disk to the US&R Branch by overnight carrier. This CD shall be submitted with a cover letter addressed to the US&R Branch directed in Appendix H by January 31st. Those task forces who have been identified to maintain one of the three ISTs and/or one of the seven HEPP caches are also required to submit the inventory of these caches as well. HEPP Maintenance Annual If Estimates: Those task forces who have been identified to maintain one of the seven HEPP caches are required to submit an annual HEPP maintenance cost estimate by October 30th of each year to the US&R Branch's Program Management Section Chief. This information will be used to assist with the budgeting for future Cooperative Agreements, subject to the availability of funds. This cost estimate shall be based on actual expenses incurred from the previous year and any additional costs anticipated for the following year, as funding allows. 4. The Semi -Annual Performance Report is due to the US&R Branch for the duration of this agreement and is a written report providing a narrative and expenditures, as explained below. a. The Sponsoring Agency shall electronically send a report semi-annually by January 30th (covering the time period of July 1st through December 31st) and by July 30th (covering the time period of January 1st through June 30th) of each year until the Cooperative Agreement is closed. b. The Performance Report shall include task force accomplishments and the total budgeted, expenditures and balance for the Cooperative Agreement funding within the following areas: Administration/Management, Training, Equipment, and Maintenance/Storage, c. Performance Narrative and Funds Report (FEMA Form 089-0-11) shall be used. d. Completed Performance Report shall be uploaded into the NDGrants System, or as otherwise directed. e. All changes, whether requiring prior approval or not, shall be noted in the Performance Fund Reports and subsequent closeout documents. f. The Final Performance Reports shall be included in the completed closeout package and emailed to the US&R Branch and FEMA Grant Programs Directorate, unless otherwise directed. 5. The Federal Financial Report (FFR) SF -425, also referred to as the quarterly financial report, is due within 30 days after each quarter ends. Each task forc will complete and submit a quarterly SF -425 through the Payment and Reporti System (PARS). Future awards and fund drawdowns may be withheld if these reports are delinquent. The quarters areseparated as follows: October throug ecember, January through March, April through June, and July throug ptembh Seer, D Reporting periods and due dates: • October 1 — December 31; Due January 30 • January 1 — March 31; Due April 30 • April 1 — June 30; Due July 30 • July 1 — September 30; Due October 30 a 1,1 � I 1111! 1111 111111111 111!11, 1!!! � 11111 11 11111 11111111 11! J! 1!! 1 11 11 Jill 11111111 Willing 7110AW 6. Financial and Compliance Audit Report. Recipients that expend $750,000 or more of federal funds during their fiscal year are required to submit an organ izatio n -wide financial and compliance audit report. The audit must be perfM4 rmed in accordance with the U.S. General Accountability Office, Government Auditing Standards, located at LLttp,Z,�LiL 1gLjo , i�fl <()I.A Ln�?, and 2 CFR Part 200, Subpart F, ,_2Zq_ _ZyhL Requirements. Audit reports are currently due to the Federal Audit Clearinghouse no later than nine months after the end of the recipient's fiscal year. In addition, the Secretary of Homeland Security and the Comptroller General of the United States shall have access to any books, documents, and records of recipients of FY 2016 Cooperative Agreement assistance for audit and examination purposes, provided that, in the opinion of the Secretary or the Comptroller, these documents are related to the receipt or use of such assistance. The grantee will also give the Sponsoring Agency or the Comptroller, through any authorized representative, access to, and the right to examine all records, books, papers or documents related to the Cooperative Agreement. The scope of work identified in the task force's approved budget plan for the Cooperative Agreement must be completed within the Period of Performance. The task force will have 90 days after the Period of Performance to complete the final payments, and prepare the closeout documents. If unable to complete the closeout process by the due date, the task force must contact the Grant Programs Directorate and US&R Branch to request an extension of the closeout period. At a minimum the following closeout documents must be submitted: 1 Cover Letter — Should address the closeout of the Cooperative Agreement and the number. Please note any items that are not applicable. If the equipment and/or supplies are maintained by the task force then they will need to include a stYtement that the equipment/supplies will be used for their intended purpose of the Cooperative Agreement, over the life cycle of the equipment/supplies. 2. Final Performance Report should include a summary of qualitative accomplishments that the Cooperative Agreement has made for the duration of the grant period. Quantitative data shall be used to support any impact statements. The report should be broken out into the four program categories: Administrative/Management, Training, Equipment, and Storage/Maintenance, with a total amount spent, by category, 3. Final Federal Financial Report (FFR): A standard government -wide FFR (SF - 425) is required. 4. Equipment Inventory: This form is required if items purchased with federal grant funds has a current fair market value of $5,000 or higher, per single item must be reported, If the task 'force does not have any items to report that meet the threshold, provide a copy of the form noting such or provide a statement in a ZAI ira'76'*' 11 1111 1!11111 � ;11;1 1 !111 1 !111 1111!P 1111 111 ;111 JAC! the Performance Report or Cover Letter to indicate the same information. Provide a statement expressing the intent to continue use of federally - furnished Property for the System, as noted in the most recent equipment 0 D s Ovit i 5. Inventory of Unused or Residual Supplies purchased with federal grant funds, which in the aggregate exceed $5,000 must be reported. If the task -force does not have any residual supplies in the aggregate that exceeds $5,000, provide a copy of the form noting such or provide a statement in the Performance Report or Cover Letter to indicate the same information. 6, Patentfl nvention Disclosure: Provide a copy of the completed form if applicable. If the task force does not have any patents or inventions provide a copy of the form noting such or provide a statement in the Performance Report or Cover Letter to indicate such. 7. Refund Checks: If appropriate, a check should be made payable to FEMA to return any federal funds drawn under the Cooperative Agreement but not expended. This may also include interest earned in excess of the allowable $100 for state, local, and Indian Tribal Governments, or $250 for all others that are allowable for administrative expenses, or any other appropriate financial adjustment due FEMA, including Audit adjustments. 8. Record Keep! nglRetentlon: Retain records pursuant to X Agreement conditions. Cooperative Agreement records should include a copy of the award document, Cooperative Agreement articles, ledgers, documentation of expenditures, documentation -copies of cancelled checks, paid invoices, payrolls, time and attendance records, contract records, etc. As a reminder, all Single Audits must be completed covering the period of performance for the grant and all Single Audit Findings must be resolved prior to the final closeout of the Cooperative Agreement. Upon completion of all required actions, the submission of all required items, and any appropriate financial adjustments and payments, FEMA will advise the task force in writing when the award can be considered closed out. This information must be kept for three years after the date of suN mission of the final closeout documents or later date if the Sponsoring Agency requires a longer record retention period. See 2 CFR Part 200.333 through 337 for further information about the items in this paragraph. C. TIMELINES Task Force Self -Evaluation: Submitted as directed by the 11S&Ot Branch, by way of a US&R Program Directive 2. Equipment Database CD, due January 31st of each year, including: a. Inventory of Federally -owned equipment, b. Inventory of HEPP and IST Caches (when applicable). c. A current Task force Deployment Data Form (Aircraft Loading Data), FEMA Form 089-0-15. lo 1:01 111 11 , I I III I III I I I III I III I � � I III I ; I I I I I I I I I III I " I I 111 111 1 1 1111 1111 1111111 1 AIL �11 �� V-11 d. A current transportation plan including all vehicles and trailers for both a Type I and Type III over -the -road configuration, 3. HEPP Maintenance Annual Cost Estimates: due from those task forces who have been identified to maintain one of the seven HEPP caches, submit an annual HEPP maintenance cost estimate by October 30th of each year, 4The Semi -Annual Performance Report: due by January 30th and July 30th each year during the Period of Performance. 5. The Quarterly Federal Financial Report (FFR) — SF -425: due within 30 days after the end of each quarter: January 30th, April 30th, July 30th, October 3 oth. 6. Final Cooperative Agreement Closeout Package: due to FEMA within 90 days after the Period of Performance expires. This package includes the following items: a. Final Performance Report b. Final Federal Financial Report (FFR), SF -425 c. Equipment Inventory and Inventory of Unused or Residual Supplies and Tangible Personal Property Report (SF -428) d. Final Payment/Unexpended Funds Task forces must be current with all reports at the time of award of this Cooperative Agreement. X. TIME IS OF THE ESSENCE FEMA is providing an annual Readiness Cooperative Agreement and it is strongly recommended that the Sponsoring Agency seek expedited approval for the acceptancV, and management of the Cooperative Agreement. The US&R Branch and Grant Programs Directorate acknowledge the time -sensitive nature of processing and awarding the Cooperative Agreement and will make every effort to expeditethe process. The U.S. Congress closely scrutinizes the timely spending of Readiness Cooperative Agreement funds and failure to meet necessary requirements and time frames may result in the loss of funding for this and future Cooperative Agreement periods. The US&R Branch will ensure all necessary documentation is provided to all eligible task forces: B US&R Response System Task Force Narrative Workbook (FEMA Form 089-0-10) C Cooperative Agreement Funding — Recommended Allocations D Task Force Allocations and Budget Totals E Administration Budget F Special Cache Allocations (MEPP, IST, Medical) G List of US&R Advisory Organization Members H Summary of Deliverables Page 17 Federal Emergency Management Agency -117, URBAN SEARCH AND RESCUE RESPONSE SYSTEM 31, 2018 Task Force Narrative Workbook I 1-il 0111, I'll FIRMA Form 089.010 Public reporting burden for this data collection is estimated to average 4 hours per response The burden estimate includes the time for reviewing instructions, searching existing clata sources, gathering and ma(ntaining the data needed, and completing and submitting this form. This collection of information is required to obtain or retain benefits. You are not required to respond to this collection of information unless a valid OMB control number is displayed on this form Send comments regarding the accuracy of the burden estimate and any suggestions for reducing the burden to: Information Collections Management, Department of Homeland Security, Federal Emergency Management Agency, 500 C Street, SW, Washincitrin SO 20472-3100 Paperwork Reduction Project f 1660-0073) NOTE: Do riot send Your completed form to this address The U.S. Department of oineland Security `DHS) and the Fedeial Emergency Management Agency (FEMA) are accountable to provide support and funding for tire maintenance and readiness of the National Urban Search and Rescue (US&R) Response System. The purpose of the Readiness Cooperative ,agreement isto support the Continued development rami maintenance of a national urban search and rescue capability. Specifically, the, agreement providos it mechanism for distribution ofCooperrilive Agreement funding, for certain purposes in preparation for US&R disaster response. The Cooperative Agreement allows each Sponsoring Agency of US&R task force the opportunity to maintain a high standard and condition ot7operational readiness and includes guidance on key ai-Qas for task force management to favus on continued preparedness efforts. The Cooperative Agreement provides direction to the US&R task force Sponsoring Agency for the rise of funding to provide: administrative and program managernen training, support, equipment cache procurement, maintenance and storage. This workbook is designed for use by the Span sornigAge nines of all current task forces within the US&R Response System when applying for the US&R Readiness Cooperative Agieenrent solicitation, For more specific inforination and instructions for ubmission, refer to the applicable Notice of unding Opportunity (NOFO) package and Statement ol`Woflt Urban Search & Resene (US& R).Readiness Cooperative Agreement Tash Force NarrativeWorkbook ('ONTENTS PLIrPOSe......................... -- ........... ................. -- ......... ........ _ i Contents................. ................ .......................... - I Sample Cover Letter .......... .... — ........................... -.- ............... ....... 2 Preparer & Contact Information (FEMA Form 089-0-1 OA) ........................... 3 Budget Suinniary (Detailed) (FEMA Form 089-0-1013)... .................... 4 Sample of "Purpose of Cooperative Agreement" from Task Force ...... .............. 5 Administration and Managerrient JTMA Form 089-0-1 OC). ....... 6 Training (FEMA Forin 089-0-10-1010 ... -.1 ...... ......... ... ............... ......... 7 Equipment (FEMA Form 089-0-1 OE) .............. ............. ........................ 8 Storage & Maintenance (FEMA Forin 089-0-1 OF) ........................ .......... — Q BudgetTotals .......... ......... ................ ............................ ...... — 10 Position Descriptions (FEMA Form 089-0-1011) ... ............... ................. — 11 Form for Additional BLidget Clarification Information (FEMA Form 089-0-10[),., 12 LETTER FOR COPERATIVE AGREEMENT APPLICATION May 24, 2016 US Department of Homeland Security Federal Emergency Management Agency Grants Management Branch Attn: Ms. Tawana Mack, 800 K Street NW - Rni: 5430-5 Washington, DC 20472 Dear Ms. Mack: Enclosed is the LJS&R application of Ciiy of Mianfl Frc-Rcscue for the year 201.6 Department of Homeland Security/FEMA, Urban Search & Rescue Cooperative Agreement for a total of $ t,216,082.00 The following items have been completed electronically within ND Grants: ❑ 1, Application for Federal Assistance, SF 424 —7 2. Budget Information -Non Construction Programs FEMA form SF 424A Ei I Summary sheet for Assurances and Certifications, SF 424 B E:j 4. SF ('.!G/SF LLL - I-obbying Activities The following are included in the Narrative Statement (FEMA Wkbk 089-0-10) and attached with the Application: [:1 5. Preparer & Contact Information Sheet 6. Budget Narrative (Budget Summary Sheet, four cost categories and Budget Totals) D 7. Position Descriptions for all Staff paid by the Cooperative Agreement The following are submitted as additional attachments: —7 8. Single Audit Report for 20X /Corrective Action Plan El 9. Indirect Cost Rate Agreement D 10. Specifications for all rolling transportation [:1 11. Pre -Award Cost Request and Approval Please call Capt. Grant Musser at (786) 877-9882 or email at usarpin@rniamigov,corn or Miroslava Del Campo at ('105) 569-4004 or email at iiidetcafiipo@iiiiaiiiigov.com 17or any other information that you may need. Sincerely, GRANT MUSSLR, CAPTAIN US&F? PROGRAM MANAGER (",'ITY r)F M4AMI F RIE I 2EGCUE URBAN SEARC HAND I �ESCLJE FLORIDATA';K, F ORCE 11 Preparer Prefix Ms. First Name Miroslava Middle Name Scott Last Name Del Campo Title Grants Manager Agency/Organization City of Miami Florida Task Force 2 Address 1 444 S.W. 2nd Avenue Address 2 10th Floor City Miami State Florida Zip 33130 Phone 305-416-4044 Fax 305-416-5475 E-mail ,Point of Contact Prefix Captain First Name Grant Middle Name Scott Last Name Musser Title Program Manager Agency/Organization City of Miami Florida Task Force 2 Address 1 444 S.W. 2nd Avenue Address 2 10th Floor City Miami State Florida Zip 33130 Phone 786-877-9882 Fax 305-416-5475 E-mail APPLICANT INFORMATION Applican Task Force Florida Task Force 2 Organization Name City of Miami Employer Identification Number 59-6000375 DUNS Number 72220791 Address 1 444 S,W, 2nd Avenue Address 2 10th Floor City Miami County Miami -Dade State Florida Task Force 2 Zip 33130 Country United States Submission Date Type of Applicant Congressional District Applicant Congressional District Project Authorized Representative First Name Authorized Representative Middle Name sentatiye Last Name ,AuthqjLiztq Authorized Representative Title Authorized Representative Phone Number Applicant Identifier (if applicable) State Applicant Identifier (if applicable) Organizational Unit: Section 3 FEMA Form 089-0-10A Preftafer Contact Information Page I of 2 Department: Division: Made available for EO1237l(Answer YmN) Date Reviewed Ifa phoable) "Y" for not covered "N" for not selected BUDGET SUMMARY Grant Program Function or Activity (a) Catalog of Federal Domestic Assistance Number (b) Estimated Unobligated Funds New or Revised Budget Federal (c) Non -Federal (d) Federal (e) Non -Federal (f) Total (g) 1. US&R Readiness Cooperative Agreement 97.025 0.00 0.00 1,216,082.00 $ 1,216,082.00 2. 0.00 1 0.00 4. 0.00 5. Totals 1 $0-001 Mod $1,216,082.001 $0.001 $1,216,082.00 BUDGET CATEGORIES 6. Object Class Categories GRANT PROGRAM, FUNCTION OR ACTIVITY Total (5) (I)Admin. & Mgmnt. (2) Training (3) Equipment (4) Storage & Maint. a, Personnel $630,690.00 $0.00 $0.00 $0.00 $630,690.00 b. Fringe Benefits 104,106.00 0.00 0.00 0.00 104,106.00 c. Travel 39,000.00 66,500.00 0.00 0.00 105,500.00 d. Equipment 15,000.00 0.00 190,086.00 0.00 205,086.00 e. Supplies 4,000.00 0,00 0.00 0.00 4,000.00 f. Contractual 63,800.00 2,400.00 0.00 90,500.00 156,700.00 g- Construction N/A N/A N/A N/A N/A h. Other 0.00 10,000.00 0.00 0.00 10,000.00 i. Total Direct Charges (sum of 6a -6h) 856,596.00 78,900.00 190,086.00 90,500.00 1,216,082.00 j. Indirect Charges 0.001 0.001 0.00, 0.00 0.00 k. TOTALS (sum of 6i and 61) $856,596.001 $78,900-001 $190,086.001 32.00 7. Program Income I$ $__ I$ Section 4 FEMA Form 089-0-108 Budget Summary Page 1 of 2 NON-FEDERAL RESOURCES (a) Grant Program (b) Applicant (c) State (d) Other Sources (e) TOTALS 8- $ $ $ $0.00 9. 0,00 10. 0.00 11. 0.00 12. TOTAL (sum of lines 8-11) 1 $0-001 $0.001 $0.00, $0,00 FORECASTED CASH NEEDS 13- Federal Total for 1st Year 1st Quarter 2nd Quarter 3rd Quarter 4th Quarter $0.00 $ $ $ $ 14. Non -Federal 0-00 15. TOTAL (sum of lines 13 and 14) 1 KOO $0.00, $0.001 $0.00 $000 BUDGET ESTIMATES OF FEDERAL FUNDS NEEDED FOR BALANCE OF THE PROJECT (a) Grant Program FUTURE FUNDING PERIODS (Years) (b) First (c) Second (d) Third (e) Fourth 16. $ $ $ $ 17. 8. 19. 20. TOTAL (sum of lines 16-19) $0.00 $0.00 $0.00 $0.00 OTHER BUDGET INFORMATION 21. Direct Charges: 122. Indirect Charges: 123. Remarks: Section 4 FEMA Form 089-0-I0B Budget Summary Page 2 of 2 National Urban Search & Rescue Response System US&R Task Force Readiness Cooperative Agreement Budget Narrative Purpose of Agreement The purpose of this Readiness Cooperative Agreement is to continue the development and maintenance of National Urban Search and Rescue (US&R) Response System resources to be prepared for mission response and to provide qualified personnel. in support of Emergency Support Function -9 (ESF-9) activities Linder the National Incident Management System (NIMS) and the National Response Framework (NRF). Our Task Force agrees to manage the continued development and maintenance of this National US&R Response System resource. We -will be prepared to provide qualified., competent US&R personriel in support of ESF-9 activities under the National Response Framework. Specifically, the FY2016 L)`5�z-1,,Z c�f 'MAy and the accompanying budget narrative provides our plan to accomplish our objectives identified by DHS/FEMA. This work plan identifies the key areas that our Task Force will focus its co-ritinued readiness efforts. These key areas are adinistiative and program management, training, Support, equipment cache preparedness, maintenance and storage. These key areas are detailed. in the Grant Guidance/ Statement of Work. This Cooperative Agreement will allow our Task Force to maintain a high standard and condition of operational readiness. It is the intent of our Task Force to comply with the US&R.Response System F".x,` 20'16 throughout the duration of this agreement. While portions of the are included in. the budget narrative, we acknowledge compliance with. the FY)11-,) (DIC in its entirety. Section 7 Purpose of Agreement ADMINISTRATION & MANAGEMENT . ....... . .......... ur Task Force will acisooplish the goals set forth In the Dil state, ent of ,i guidance, and directives provided by the Urban Search &Rescue Program Office. The sects for the Administration & planagromett portion of this ,tiger;/narrative:will be addressed I,, this Section and will cover costs for a maximum amount of tine, of 12 months, and the Costs Will OCCUr within the 36 month period of performance:. 'rhe cost details will be provided In top object closes(thin this frograll, Category, To, Ad inistnatwe/plairagerient personnel under this Readiness Corporative kireeetwort Is rtniponsole let the day-to-day operations of tire Task Force and will be responsible to crania that all manargientint, luflillstaition and operational racitfloament, .,a aoc—pilsbLd. (Diir'rask Force will attempt so maintain the pireinteduess of the Task Finite ands, this Readiness, Coopenstiye Agreement, in older to provide critical emergency response n'Icas as one of a,,r 28 unions far the fill Urban Search and issiti Response Systeal order the Response. Cooperative Agreement, Funding for any deployments will be handled order tire Response Cooperative Agreement. - — — -- — --------- M .. garrosirt Cast ersonnel Salaries & Fringe Benefits h* I,. 1 a,.k F—a , I s. x. 'vid IN? ["i, I ov:' d"'i ." ;l:q ' Cu' ' "T' 4,:,,,,�, 1,,lit tq vtd .<t d d,A"�' ,I, ii"�i �)I""r' r'; M"rt'-d �iltl mll,, v't'd In, ttitdiuil; " "I'lld, .... . ... .. rit ""d I 'v !, �n";nrcb t'ly. ih "I" 4. rut htwr.i m' "u'jo,", r'dIlltl'ra lo r"'k tlu".i"ittiel' a�id rtan,:�rqn=,f �; rv-c,f,tip'n" "�6 ir'nO_Ir" of di't iji",R Eq"Jpjvis',' ( adic'; "irt jnk F.,cv n_mn,x, s5,vi pmr':5 v'l"' i+: ,...re zdlwlel, "r,"Ing wl'41' ":rd `i,Mdt, thhcM11ri, r)"'Itlbf':'tpe",.'Clt "i'd srv,"xt) jr=! fl"M l'ttii1wxt't h, Rett(E,,„ C,,:,p,fe�nv,Aq,,3talhci" i 'Ip lo"n ,f. vary "bdt r", n"Ll"d :r cdd"'skPa, p'llpli's", prvvdi�ti Ii"_'m' awl "'nii, in ho L,,, w riiy'4"' tUr"', co',t' nr "Y'l; vl'tr' K, m':tWh �'tr n„).of M p” ""'t, , Itu. ai"';e 11-t" le,- Put dr, i'mi e,ul uIrl'!! "i UIA, li" t1n,"jil "t'. i, "n", StaffPosition^^Name Full/ Pa'rt Time Overtime Hours Salary Dates (Current) Salary Cut(Prior) I Fringe Benefts Salary Total Proslram ",art Moister Falli -Adonlrrlstvaflve'.`e' 016 to 8/31/2017 9/30/15 Co 8/31/16 -v 53fJ,903 51'16,691 5147,394 alist Gynay. Arall.no Full -Tru -it, IL2016W /31/2017 9 301 to $99,868 $26,447 $1M,316 ,AdIdnistrative Specialist Eril, Stitches Full -Time I—E 9/112016 to 8/3112017 9/30/15 to 8/31/16 9 / i �10_1 15 ILL—IS $25,288 $95,490 r,,,q,, upilt I Cal C-2. Full -Time 9/l/2016 to 8/31/2017 T�3 15 to 6 � I _0 6 ____$l20,7M $14,868 $56,141 V1,009 0 i TIjsvel /it/2oed gackr I 167,.So647056,600 $37,500 ILI, LO 0 Part-time a Staff 50.0i 404o 0,00tt) 001ir 1200,000 1 $200,000 1 525,000 $25,000_ r.._..._.__. $0 'olft"'nl_ T, In't I h, N;ur,i, ,A i A u th- f, F, r I) Staff Officers (Administrative Specialists) are responsible for the day-to-day adrunistradjon and support of the Task Force. Codes include procurement, personnel t a manage !,it, o—Ume carnolsida- ti, anti 2dqut ,,,might. Giant slanage, Is respxisible for an grant and financial requirements in support of Task Force acIvitied. For a breakdown of part time staff and funcaons, please see Position Descriptions attachment. All funded full-time poiltions spend t00% of their dare on astykies vvfthm the scope of this agreement. HEPP iisaintenaiice/inventory/ratibratiofi is included under Personnel Salaries and Fringe Spriefits, Salary rates are based upon contractual agreements set forth by the City of Miami and the respective Unions involved. no, Included under fringe 5,oefia are mealcill iJerxtal,Workers Collypendostrow. Taa/ percentage is 4824 is narrative box has character limitations. For additional clarification use tab 12 AQ,, i,,, wu' OtylifourtylOrgintstion Negotiated Agee en N M HatoncalLiosto Costs are in Comparison ty/ other TF.5 fie, Si /p, Task, or Items Other (Cast here): Unhor Agreements fity1rouM110qxrozation U Historical Data M B'delQued" O Cost, are in Comparison wl other TFis for 5Inigar 7a.5k, or Iteirs on" (List here): Travel MA-1;*,111,1 i" app""("i Y;iiR mcolT,,is, n,,r,-,'eI ', ar"d U'ln"" sesia.'n it '1'h' f'' ri" I, 7o" 'I Ad,!!,,/ C,, n mirIi ,,,AAI 'w G""' I s, an, I ,o wo," in ('.�"Ir f'1wp-"L !, T J; horf " "f A[ 5' m m', Iry av" USF R I a I, lfr o .o i"' I .b' "If'I I YR Rdw ,,I pm a'm,'ffvc. E,,�,,,. ,,n (ARt ) Ix (IrI 1,;' 11, 11, 1 ,,, (,, 'i,hl ae' R MA-`MMlfjl5r I, ". if pnmq 't r,,1 I r,m fri Prlh u�t,,, I ,'c'k I ol"Irl"I I 1M UdI"'I' lout " w'Ia h a: If id rC..,I u, A Ic':rr l 1, 'Y I ,'Q l1Sfl"R' fl")gM, (,Af ", w"'d C,IIPPr',l i Ili,, (iY"D Pf"I' 'mil O�ifio 4nd 'mr'lu, rl Off'j, i ""I r e Aw m c"'rs"'f f" imxi,x r I is— ch m'o d'cvf tqfl',."I c'N' Omminy I, i h'Iiif )III, l ,rd 14 C A,, q 1'edh[ I,t,ry fi,r a' iT0l:,I(! I IIYMsy":a I, TI" " m I "'i" p"Iscdl r.lvn," ti,g Rio I i [I,In 0". dp,811b- '1q I 'rNi:o'lc 'n "", pm,,Id,-,d fcjI I, r,/ Is p I, c :u -d a q" C, 'is, 'h" I f" . "I {mit no "f, „IrI "N' r"Infi, dh"q 10i hn"r hf"' "d K 01" I, Inter TI -P a— Ijt,,J rI , r, v'lt"t 'I Nwown "t th , Onfo 0 1,, us', on, UIff, M,"' ccs we g'in'f!'hV uIod on d::11"'�'e I, 'Irip tk""n vv!,rr.,al r. rkdtk and v,:I; oft idd uih(Ir,i that ni, In 14.,fUh lh�I sl;,,cr,oft cr wo,k, lh, N,j) dum, nvim IN H", '4rI'trm 'ek", mduf le, jl f' ,Mng yot Lli. RIx,bUj fl, t ," Y'Iiur tn"d costI in f l If n .i,, :r4" n! n" I Y '' d w ("m mI I' r," P" T. j I,' - , "(ft'hf Ind A, Ir N I , A, ln'Tr I/I t, Fi-i "'d f, a": v, I r,i �'q� 1� �f I lud"t:' "'iJ ", i �' I f, I I H, -,c I, Vfch,,I, I C t I, ,It illiu I:il','JO "v � I tjr:. ch'rV"� 1, Imp -.1 Travel breakdowns are approximatlars based on previous values (airfare and lugguige - $600, hotel ta Union Apsneemets $150 per day for average 3 day trip $450; per clai, - $50 per day for 3 days $150, car rental - $50 per day for 3 days $150, parking - $50, foal $IOD), Travel expenses are figured at a cost of $1500 for actual travel 0 UWCovnd,1Cirganjzatkn lVagotsioadAis—nests and $1500 per day (24 hour) backfill (line fter, under Staff RcAitions). Backfill for students is figued at a rate of $62.50 per hour (see salaries). Additional TFL meeting, East Coast TFL/Log meetings and Other 0 HalorIcal Date Authorized Travel are included under Travel heading. Other authorized travel covers unfunded dieselogs sorbiting throughout the budget period. Work, gno,p meetings an, also hold at the rnegstal level as part of 0 5'd'1Q'ct'!q the East Coast TFL/Log meetings. Other authorized travel covers meetings that are requested in the rindst of a budget cycle that were riot planned or anticipated by FEMA. Examples of other travel night include: State level IJS&R mactings and conferences, HR Canine Workshops, East Coast Logistics Meetings and [I Cost, are in Gempifisov, w1o0w TFr, As, .5owla, Tasha orltioms Slare MastliMs Such as TF4, Loc islies . ADSAR and FASAR. Thi, narrative box has character limitations, For additional clarification use tab 12 (L'sl here): . ....... . . . ...... . . .... .. Equipment These are the Items nor task Force a btfickdo,; req n d rog for this Coci t strive Agreement r far the eqtj I I) f nerI t object class under the Adm rat Prr.)gram Category. Ho—ver, due to the dynamic program, the rIqUi-ements for these items (within the urra""t approved at time of w -'d for this r1hpft [.a) may cheuge. Any changes to listed iters MR be reflected In the Performance Reports, with the reason for the change Iifl�d And rhe T. Fn,- will riot he crrurred to xubruit a b irinet charm, If fiern, are or, the asci—ed cache lists, connorited by .,,,.,a. ould—o or dre,11ses, -- 7--- —.— — — -Itemascription Cache # Unit cast No. of Units lotal Co., I Mix cell.neors Office Funn't �IiId Eq'rP s15,000 I s so 0 so - -- — -------------- $0 so Sa . . ...... . ..... so s 0 $0 to I. Total $15#000 I: M� 'wl w poH q , �,sc:aMnuous Office Furniture triclEquip,Tnt might:Include desks, bookhelves, conference table, composers, computer nombols, copy macs, lapops, etc,. for our new office and warehouse, Cfnio, Ayre--ts Citylt,"o,ntylOoyan,Hsatkin Ncs,,)bybkdAg,,son-1, O H&t i"'' /.,7,tl 6hj'1Q'ot's ❑ Cbst, ,,,2 In C -y-8- w/either 7Fsfix Sunlia, 7ash, orItems This narrative box has char acter limitations. Far additional clarification, use tab 12, 001", ICist here): lrle. are the items we anticipate requiring for this Cooperative Agreement. However, doe to the dynamic program, requirement of these items may change and any changes will be reflected in the Performance Reports, with the reason for the chance, noted. Item Cache # 7 Unit Cost '000 No. f Units, Total cast 4,000 50 so- . ..... . ..... .. .. .... — ----------- $0 $0 — - — — ---- ----- or/ other TFis for S/ Me, TdAs or Items 0 Oth, SO ]EE$0 i rate/ $4,000, office supplies might Include paper, pens, folders, printer ink, at(:. us narrative box has character limitations. For additional clarification, use tab 12, ConfiractUal Not" as f" Contractual Section L/ U , OP, Uric, Agreements Cty1C,,nty1Otsa,1,atccn axgttatedAgP,,mmct5 Historical Dol kposlQuotes, 0 Costs are in Comparison iv/ otluo 7Fs for Similar Tasks or Items 0 Other (List here): Medical screening line item will be utilized Lip to a cost of $250. This cost will cover dedLictibles, and specia retsnot c"veied by Insurance or sponsoring agencies for compliance with tcain madical physical requ , anc,", ,official personnel cellipho— (see wacharents as to flail -time and part -dere earn) SerAce for cache satellite phones Maki, remain with the cache, for emergency rise only (deployments), Contracti.ja[ Service period will be rom January 1st, 2017 through December 31st, 2017. his narrative box has character limitations. For additional clarifications use tab 12, ta Lft- Am--rnanot M 0t11Ccun1y1Oganbm1,o Nee tcatadAie ants fd bficto"Cal Card M Cost, are c) Comperl.son or/ other TFis for S/ Me, TdAs or Items 0 Oth, (List here); "I 1 v M c nd i a'� '-� a w I "'n, 1 km; �� 1� 1 h I r 11 Vk UN Agreements Gty1CmiIy1C?qqa,iation Nego0,VdAgeem&?t5 H1.1;tOrIcIl Data CoSt5 a,, in C—p-,O, w/ od- TFs for Si Ag, inks nr Items narrative box has character limitations. For additional clarification, use tab 12. Q Other (LISt here): lire I ' I 'w ", � C4i10' um a, 11, br fl.k&d �� ?m- on Cr„:i �n llnll lm'v! I h'f� pi -d bj � cogmmN F""",J A :,� y o( M C,),� I d '� -�"w g'',an pM 1 N'., -"teq'rp' jlimt",..v .<t�.b! ,n, j,, c'q" N, . Th, 'n po P" N J,e r-- ti ml 'IWIUI!"zll < " 17 a.u,u p '.r':vM h, ", ,141 ml -d rhe �'hw "c"f l'n; Mdll' o'I r" Aq, 11 Union Agreements E3 City/County/Organization NegotiatedAgreement., Historical Date Bidsl()'Ote' 0 (,osls are /, Comparison n,/ other Tr, f,, 51 0, I -Ms o, Items 0 Other (List here): ,is narrative bex has character {imitations. Far additlanal clarification, as. tab 12. Program Category covers the cost, for the training pcotion of this Readiness Cooperative Agreement The training portion of this budget/narrative will cover costs for a MaXtrUrn amount of tune Of 12 norms, and will be. nashed within the 36 month period of ptifornnance. 'this -Task Force Intends to maintain a dolocryable Task Force and will provide the required training to insurer mission readiness, safety, and maragecient of the Task i. The training will be accomplished In accordance with the Urban Search & Rescue Program Office statement of work, program guidance, directives, and will also include. training to meet the NIMS compliance rernents. The training cost details will be provided in the betow object classes under this Program Category. Our Task force will attempt to maintain the preparedness of the task Force under this Readiness Cooperative 2nnent, In order to provide critical emengency response services as one of the 28 teams far I National Urban Search and Rescue Response System. Funding for any deployments will be handled under the Activation enative Agreement. The below list of training and costs covers what is anticipated for this Readiness Cooperative Agreernent. Due to tire dynamic program), training scheduling and requirement charges, some of the ng listed may require revisions. Any change, will be noted within the Performance Reports, and will Include the change and the reason for the change. It will not require a budget adjustment as long as the change Is n the Program Category total as noted at time,, of award, and is an approved training requirement within the shaternent of work,, program guidance, and cliKthcs. 'i'he only exception to this is the movement of travel between the Administration/Managment Program Category and the Training Program Category, which can ins, accomplished without requirl j a budget chang,,, however, It rnurf he noted in the Performance Reports, the chance and the reason for the moveluent of funds, TOWI TEaLlrfln Cost Personnel Salaries & The 'c"Cc in u�r�e 1'f. ca"-egor/ :'� a'+ourt fix th" W 1%1„k F,,,,r,: Memr' af"nr, d' US7,11, iC'!T'C'I' Mid tl";t'n'ri wei rs s (c r. i mrnq Plrd�'rr' b' " IS P"' rnved to, fury mob!Pzheu nrining fcr th"', ii�r�nrrq, ,ffi cillr'�r �Ek c"�ce"' �md 6;r�ek�mnn� o' "rc, ["H";f -M'r aor 1, 01 to '2"p,ir "no-I)f � ot �11(7 Uf:dl AS 'Ipprc'd pr-".mnr Y mjhx!;. img 4';M ex'j 'rl',er k�' In", r 0 Alhj , I, r IN .ski ov,n, r e.silalcd -'a!&)' h"w" a:ld avi Irp" say h dl'v-", rtdui. r i A Nm,ram.:, (e,g- I drV � ff Gvcfnmhour" j) ' c oiCIP Ur,r1r) is 1.1'v' H- I," Staff -Pqiitik—[jnall On Eln% IFull/PartT!me Overtime Hours Eej�Lolp iq�nSalary Date Salary Charged Fri e Beriefits (IF AppEiCahie� Total t 0 -- - — -------------------- . . . . . . . . . . . . . . . $0 .50 --------- ........... . ... . 2 -so 0 I i w 'j '1 be ,'j d.ii 'i r „ ,iCw 1)( 1, e"r 'he r 'f`: r I r itive box hw character limitations. For additional clarification use tab 12 m i� ) !; r) dd , i39',) M, )r, F, h �ut (if :Mbre) 2wrf lis tnc fi-eri'5 (,:: C" '1111 11, wo,kr5roe r) tj,or "n, nd Vcon Agieemcrua, Coy/Cicuntyl0igarl7ation rVegonatedAer6efriolht'; I I(Stortcal Oats ads,'Quote5 0 Ce5c5 arc, in Cornpareon wl otter TFc for Similar Tasks or Items 0 Gflior (List hero), it Union.Aqreenients 0 OtylCoano,10,garczatlovi NeGotlatedAcreeireno; Hiltall"al Data Hnsa'('�Uoae, 0 CosL5 are in Comparison w/other Fir for Similar T-as4or or Isone, 0 other (List here): S—,,n 7 FEMA F-OoM Wo 0.10D I I""., 1 dr 5 V ', I cl U' iI i 'MA li isi,um,' x I A il,, i 54,\ pI mvi I i 8� �wr� o id . i , 1 q 'ir% is I im ii de I Nrn. I ,Iv W", I h -I A( wr,, i imr 1, If So�hpot t I r' III ��i n -,i AI,ef'� ii, �y iin, I,�,f I �,i� I� �,V W�ri 1 0 t� �, (),olf wo ;'�fIR 1�,,,A(�' I r I,t� I z o,/;M,S �n, f,!i , r", 1, 1, /'Il� ki�, ifI 1�� nru Q i,'NY r, .rCu2liio,IM l,p,t i:, fP r. Nf� ri)� r�� , i I 'l n� i,,�! I �un, i f,1 Irl I o d I I "'i Ch �md Ah,,�t I, Mk jy h of3 a /,W'ii, ,f, 7,,�l aV '1 l,., t" I(, Pte. "I Ii I, l", d Nt til" l-2,(, .W niAU"q gI ±... .q iv"s", l,.,flint v, lj',l dlafm Cf,� t!, !:rI, brJ.-G�I'I i .i jil Wp f C, L,,, I of flh, shi,,f:(f kl.Ii tm il i, /00 Xlr,,U�i M tj.q ti�p lh., le¢lrd l J,v ""i sIoifs ar, �rY,OMI ol tl,,, rvail, "l li'l 1� �,,, -, ei, 11 ;s qnfn v" 5 11i, I) or i:r) (1,P)I) Fri q, in " of mloAl, I &�j % 'eind y, )1) �d, I (Ah 2's i'ioi I I f, In � I I I f.-, n (A vxI in, P, on -1 MrOW "I", o (I J *� �cl ;�,�. I hv, M I Vcm yci, j �%l fl�,,,A�ft �y to 'i, ,,I Yl" i I tl cw3l C)IN ,, � i:�,,� li l -i "m rq'} C', /1�!i nii "i 11"Ifw`eelii.lfi La„o I I,;! I ,&dr i oIr iI N e,f[ Wrlzn, � 1w i "'If �;, I, ", ix "",!I I I 1'11,fj.:11�rr,rj� if) is'lli drrlf i ,r I i,j "'It! r,'l I uwlj,�l di i q m iiin ;�' I ln, 'o, w, I �Mrf MWtU:lzlll 4rl jIli ''r, wav, I "llh ., i -,d oPf° t r iNII 'm r la . " Travel _TW _R_ TL�mp -s-m, I Event Title , , — Personnel Per Person Task Force loader 2 $3,000 Cown nuonLciltkqn sSLL. d a list Grants Manager , jainir =pf FT 2 Lac lsClcs_Syxlallst: __ 441,500 Technical Search Specialist 2 $1,500 $1,500 $1,500 $1,500 $3,000 - - ----- S61000 $3,000 Canine _Search 1peflalist 43,000 Other Authorized Travel 25 $10,000 =11 Fl76 3637M Y7s1 F81757— 7 135,500 $32,500 ,LLCVtL&r1._./yS/` holeso . . ...... . . ...... If citl7e" I'st hale $0 If othavl_l(L( here$0 [if Otl)ec Ist m If otoer, list hero If 0C/]Cf $0 P'OMsv' (lstheve Li_fqme!,_Il� -Total $0 $0 $645,500 iMy d ,"iba ti,. cn,vn f) It "w" I( i PrIV16 f �V it OIf-'N"ve,0 Ovon Arjreeffieiite Travel breakdowns are, appr0fdo2trOuS based on previous values, (airfare andluggage-$500, hotel $150 per day for avg 3 day trip $450, per diem $50 per day for 3 days $150, car rental R COICountylOrlpar(zedon Negootrned Agreements $50 for 3 day $150, parking $50, fuel $100). Travel expenses are figured at a cost of $1,500 for actual travel and $1,500 per day. Other autherized travel would cover sending TF 0 Houtioncal Cati) members to attend the Swiftwater Operations, Technidan, and Boat Operators course. The cost of the hotel is included in the price of the Swiftwater/Bout COUseS and there is no airane. 1 0 6051(2uotas 0 CC.sN are in Compallsor, wlobhsir TT'S for 51,11ilar FaurAls Or Ref"s 0 Otjw, (11st hels): sPor,ar, 7 FEMA 111om M114.10D r rainm9 2 .15 Idles for Eauloment Section 'LJ! of cn, �,pr!cifir J!y tuirr, !C" ift "c';-% ii airlp'q m4nr rl r 11:1"' rin'rc' th 1, Me rosf'; jf, r' S 'I ' �,r n 'i q," I 'ff . olry mr-, I ',,il i Fit, r� e, I!."; MM CC t, �, I 1, va! , 1 i,� i r'� �r k rii u, ol �i,' r'� r '( c �'f � J ;rt. JP�n ir, Wh id I �d i� �j i zrrll -, r it 1 ictlj 'i 1 rrij 'A '�J roily hit C'f m 0,', c' ( R 1-011jwxi"^.nr' eW 5i, �w� of mriry havi U"'�ful Hc CC ;'�';'? ''Iimi �re yc�tr rm" an ",crli 'C" Co- rh r -"u" di r i Lh', c L'Hir'ir 1 y 'M" gui� mni""Aa'0 a t), or These are the items our Task Force anticipates requiring under this Cooperative Agreement for the equipment object class under the Training Program Category, However, due to the dynamic program, the requirements for these items (within the amount approved at time of award for this object class) may change, Any changes to listed items will be reported in the Performance Reports, noting the reason for the change and the Task Force will not be required to submit a budget change if items are on the approved cache lists, authorized by program guidance or directives. Rolling or floating equipment requires the specifications to be submitted to the Program Office/Grants Assistance Officer for prior approval Equipment Cost Basis: orc'mc any im-miMion I(ir 0 Union Agreements It City/County/Organization Negaflaces/Agreements it Hi5torical Data 0 5lideRlQuote5 0 Costs are In Comparison wl other TFs tor Similar Tasks or Items E3 other (L Ist here): This narrative box has character limitations. For additional clarification use tab -12 ti Section 7 Is— FOR. 7113--ci 7 a,rrinq Fccp 3 M 8 - —1 ----------- ---- - -- -------- - - - ----- ----- - -------- qtixLfQ!Sul pl!es Section ts Ifo or (i"A M I (i 1.,1 m. 1, 1 n flflt ,fwrtOW,7 N, r Ion UW,).,c, rJ sod R.i. 'Peps,I. j 0 u," c/ 1i mc r ai g p-, I or 1 0, n r3iri W, c a, it T, m /eu r 0 , q 1 0 i0 "0 fcl:1 € o),fs ov 'L -------- -- Thea .ar1e the Item; our Task Force, anflldpato.", requiring undor this C,;{nJperat9vr Flgreelrrent. lc,.,rver,due tgthe dy,,ar,,cr the rsqulo ir, to, Lliese Items may clban%and any charges w[V be reflected in the Perfornairce Reports, with the reason for the change noted. A budget change is not required to be submitted If the rosts In this category if costs refrialn the same and items are allowable under the Grant Guidance, current Cache Lot and official documentation from the US&R BraunCn. -7— —7— item 67 ------ - che Ut nit Cas - -E; , - —So ...... — --------------------------- i—O $0 $0 do - $0 $0 . . .... . ...... so $0 $0 $0 --------------------- SU $0 This narrative box has character limitations. For additional clarification use tab 12 ri,r—+—[ Union Agteramevtg CitylCountylOiganiostion NefdotlatcVAtIrseements a Historical Data 0 5(aslourotes 0 cisso; are In Comparison ivl other TF.5 for SYrmlar Tasks or Items cl Other (List here): Crane rental Qllentity 2 Unit Cast $1,200 TaniCOSI $2,400 $0 SU $0 $0 .. . . ...... ..0 SO SO $0 $0 $0 $0 rami_..._..__-------_--- —. _-__-- sz,aa Con be rental would he used during Collapse, and Heavy Rigging In-house training. The cost would be for an 8 -hr equipment rental that Includes the crane operator. Slitwaser Tech and the Boat Operators course is an approximate cost to hire a repurtable company in -order to train us in those skills. ,as narrative box has character Iffintations. For, add,tonal ciniffication use tab 12 11 Union Agreements 0 (ityl(,'ot,,itylO,1,7anization NegotbrtedA.G,*Pernsrst5 111vtonc-171 DstI7 Birls,'Quotes 0 COSrs Ofe In COIPPar,5011 Pyl other TFs forSioblar Tasks or Items, 5 Offier (List ber&): S -,,,n 7 FEMA FORM 41114{i-16+0 Training A nl 4 N_ -t -a for _0th -I Section ',3 1 or I ;s 3i:" , is til .r n N, o md a a!77777 1-1 ul "r (A' h1c"It r IIA .n ur P o�u das, 5, Dci ..ar),lx it Oi.r su [.,Y orUf I rifo,,tarri f !-b� ew Task Force TrairTraining/ExerciseIII be used to upgrade task force preparedness to respond to 0 Union Agreements all types of events. Task Force Training/Exercise covers the cost for instructors associated with putting on in-house mandatory 40hr training for each TF member. Each discipline is M City/County/Organization Negotiated Agreements required to put on training for each year for all it's discipline members. Examples of training are: Forklift Operations, Confined Space in the Collapsed Enviornment, Base -of -Operations Set M Historical Data up; Cutting Torch Operations, Metal Cutting and Burning, etc, B1051QUOtes Costs are in Comparison wl other Tis for Similar Tacks or Items This narrative box has character limitations. For additional clarification Other (List here): totes for Indirect Costs Section ccsiz9 C i on!" l:v if mere n, I r,Ct Ccs Floh. Aprr,„fi t Mat h� U ay r a J , k,Te,-,Gy, A co, 'Y f f)d;I ll Ag r C r�, cac, C-I,C wh,,r,�gcxnll 0, :Ft,^"'m,cs th'-, Cw,-,, em -2 On lr,�, tIi�f e. -fF.�?n Ymauon )""Y Sku'u:,, , s:el, qch r trrs,',J, ,l�e �,a (r, (Oal mrc rfa%lmu wl) ";m ir,cm- o,� y S,)l("Moc rlomfa'! )if aril-: 'a.o',” ;Idvic; is c", n 1 rd If ""C"',rKy d i 1 1,� e7- of Union Agreements 0 City/County/Organization NegotlatedAgreenrents c) Historical Data In tho'slQuotas M Costs are In Cocriparlson rp/other TT5 for Similar Tasks or fterns 13 Other (List Here): This narrative box has character limitations. For additional clarification Use, tab 71_�_ ffat 7 FEMA FnRM 089-00 Train's P- 5.r9 This Prcx)rarn Category covers the costs for the equipment portion of the Readiness Cooperative Agreement for our Task Force, The period of performance covers a 36 month period to accomplish the work in this area, Gur Task Force intereis to maintain a depicryabre Task Force and will provide the required equipment to inswe mission readiness, safety, and management ofthe Task Force, Tile equipment will be purchased in accordance with the requirements of the Urban Search & Rescue Program Office statement of work, current cache list, and official guidance from the JS&R Program Office. rhe equipment and supporting cost details will be provided in the below object classes under this Program Category. Ow Task Force will attempt to maintain the preparedness of tire "Fask Force tinder this Readiness Cooperative Agreement, it) Order to provide critical emergency response services as one of the 28 teams for the National Urban Search and Rescue Response System. The below list of equipment arid costs covers what is anticipated for this Readiness Cooperative Agreement Due to the dynamic program, training scheduling and requirement changes, some of the equipment listed may require revisions. Any changes will be rioted within the Performance Reports, and will include the change and the reason for the change. It will not require a budget adjustment as long as the change is within the Program Category total as noted at time of award, and is an approved equipment requirement within the statement of work, current cache list, and official guidance from the US&R Program Office. Total Eartioment Cost Personnel Salaries & Fringe Benefits Notes for Personnel Salaries and Firinae Benefits Sectio r, l„,e, (:,j[i rir r tirt 1f" th"', �rk)i rTA4':n'L-i Mn pe�N”" imu, dutm �"i7b--d �ql�Fnanc"' or s'v!pn)rrr( nd v� d,l,� H iyr,4n, vh C. Ydll C""'e rout r, ii r Jnkmw'n' mcc� ��rlary� �v'� � 6'lz FaIr" n h� i ), it ",�Wre ��Cur5 A" "kn un, Staff Position Ey1!LEAq1jMe Overtime Hours Date Salary ChaEqgd f!jn a Benefit f Applicable) Salary ITotals ai!] ind " r""im!:' I d,rrcj !to Union Agreements City,/County/Organization Negotiated Agreements $0 Historical Dato $0 El $0 El Costs are in Comparison wl other 7s for Smiler Tasks or Items $0 13 $0 This narrative box has character limitations. For additional clarification use tab 12 $0 $0 Totals $0 $0 $0 6'� " " � " P � .:Ir , l/ 1, hm Union Agreements 13 CltylCeuntylOrgawlsation Negotiated Agreements ❑ Historical Data Costs are s7 Comparison wl other TFs for Similar Tasks of Items 13 Other (List here): use tab 12 frjgag_Benefits (Sf Applicable) Cost Basisl ai!] ind " r""im!:' I d,rrcj FJ Union Agreements City,/County/Organization Negotiated Agreements Historical Dato El Bre5lQuotes, El Costs are in Comparison wl other 7s for Smiler Tasks or Items 13 Other (List here),, This narrative box has character limitations. For additional clarification use tab 12 nur, 8 FEMA FORM 08930406' P.p 1 of 1, 1 J t rhf , cG, -,.; c�)� ii, "if UI ty a" � !I, Mrr! ',Yi I 'P�M,5t "A,;y ,, r, c r I fo CkI'll M n 7'ri" .VII 0 01 D-, M"', I ;e vi oxg Vh"Y'va experums be is"5z,-Ar."d vAh,�n th (""r Tmin,,f ti,, i iei cabuKyvy hzs�Cnzd, ilo,-d "I rip rs };:.1 tr ct: m tf"� Wj iho, I ,Olj .rt I he, H I t �J.�C.,, r !,:rray,Q,, 6o,', M rrare( J1,11 T+: 'Y'Xi N th�; !,,me 1; N d! ^, i I,r) "AH �,, I i ffId � ol, ,)I I GL' r" 5 r", A r,�uNn of '�rr I k Travel Cost Basis: ill i- „r:, d cjer,on r:c, 0 Union Agreements COICauntylOrganimnon Negotiated Agreements Historical data ❑ Costa are in Comparison wl other TFs for similar Tasks or Items Other (List here): This narrative box has character limitations. For additional clarification use tab 12 S2ioi- B FEMA rop.m oaq.o-ioE Epip t,ni, P.fg, 2 uY 6 Equipment , t; •r ,,, r„r' , .. ?7a= �, `a,S.,)I„., :(� Yom. f"i'fl'1 .lf r,:i l',,,, ';! '2d: �3�rr ,i. .i f7 ,..G Lr � :I ;. ,rr,�,, v, dai�rn r��. yrr-i ..r.rr ,,rr it .r,,I .rt:r nr,i, :i,t ,. r, ,(,dP.. ir.^, �,ai ri rdrrd �t r^r.t aM ... .t„cr ,_,�,.,':;/r lJr i.Jr9, ,i, r.r .f(,^: l� �.�I e.�r.I •� 'ilrvr �.c!. it i:2rhi or ,.!trrr ,r •,. ., r.. ,,p (, ,. r'nSl rt. i,.itr II. J,. „<7i ';' I,/a„ `r 1. r .. tin.. . i ... .. . . in.,, if ,r,.r c. .. „r^C.; rr ['`nil i.. ,"'W , a,t,,..;r,.xf '1trl ,r„ ries,. rp,r, r.. r. d11 ul r.ran .a;rf'.r r.;, `.,.r ,;ar TI” lao( U-1 .< iiri _ ,. 71 . ,r "U ..i u+ . ta; cial .ill 'IL , Equipment These, are the items our Task Force anticipates requiring for this. Cooperative Agreement under, tire equipment object class within the Equipment Program Category. However, due to the dynamic prograrn, the requirements for these Items (within she amount ;approved at time; of award for Chis object class) may change. Any changes to listed Items will be reflected In the Performance Repcis, noting the reason for the change and the Task Force will not be required to submit a budget change if Items are on the approved cache lists, authorized by program guidance or directives. Polling or floating enuinment renulros the v anfirafir-, and NO -,f infnrmahrin to hn auhmitterl hn Phr, Prnnram Offre/Grants Asrdstanrw nfflcer fnr nrinr annrnval. Item Description �— Item # cache # '' `. Unit Cost No. of Units '< - Total cost Cash List Stems :1146,088 1 $146,086 Inflatable Boats and Motors _ $44,000 1 $44,000 Ciry/Cawnty/DryanioaiWn Negurvatedagreements hydraulic tool seals, chainsaws, medical equipment. Funds will be used in accommace with $0 forthcoming guldnace from the US&R Branch. The Inflatable Boats and Motors line item will 0 Hrstoncal Data cover the required amount we are obligated to spend on upgrading our Water Rescue cache. - - __.--- - -'--- m $0 — $0 —$a _-- ---- — -----'-- ------ _ ----- -------- — — — — -- — $ 0 $0 $0 $o $0 $o 0 Costs are in Com/aarlson w/ other TFs for Similar Tasks or Items ------ - ---- --- - $0 — -- $0 - --- --- -- ------ _ - ---_ _...__ 0 -_�—� __�� _—__� in t� b�.kAv' ix'md,, -,r, a r, proxi;'no-',, [i ling c' -Y I�up&n, lk, l.,p;y Iex,i� ha7 ui2ki b.,t si oi, I oow",r .n, i ',.'Cf, uipnvi I( Es f Wsit L'.,. ,pial oEq I, p"i'lent" ou, (.f tI1" C.FP fa,—,ion _i,r7. mngii1 !;. '�f m,cp,,rty I iv'c'- a ife" "i t!)x I i yc-ar and ;."n allo, nu�,,� on I by i h,,', gill im i:un it tnr r;,,'i , 3i, �': !'.J+. ilt, L!ie dpi trriis.,, N., i ei I I " ut V�i� 0. iiiii" d"et a n nmnt rppied al t',,,: �,f a .�tn i d i rn "Ji . t e'rft c i a ) ",a), Cr Ar'/ -1 lrn�Iet, 1 "" Uv. I � .� r's r I r IJ:r, Pei'- 'I ""j ce fir:: ' nz�i'd�og , 1;11,i:�.rf i" f h"" "Nf: I "�'z-'-' These are the items our Task Force anticipates requiring under this Cooperative Agreement. However, due to the dynamic program, the requirements for these items may change and any changes will be reflected in the Performance Reports, with the reason for the change noted. A budget change is not required to be submitted for approval if the costs in this object class remain as approved at tune of award and the items are allowable in accordance with the statement of work, program guidance and directives, Item Cache # Unit Cost No. of Units Total Cost $0 $0 $0 $0 $0 $0 $0 $0 $0 $0 $0 $0 $0 so Total - Supplies Cost Basis: ?�'eeinirnxl Desmhan acdincn-ji supporzing hfrrnatcn fix uppiy rc,',;,s D'&O"' Union Agreements City/County/Organization Negotiated Agreements Historical Data Cl Bids/Quotes Costs are in Comparison wl other 7Ty for,51mllar Tasks or Items Other (L.51- here): This narrative box has character limitations. For add ition a I clarification use tab 12 SErt!." 8 FEMA FORM 089-0-10E Equipment Paq. 4 of 6 tIv' e o'o I t 'n/ ro((ho , t,"rod i,.l o.v,N C","v " : o , f%nr 'P;Pro Service quantity Unit Cost tal cost $0 $0 $0 $0 $0 $0 Historical Data $0 %Quotes $0 Other (List hare): $0 $0 $0 $0 [To :t7a(-7— $0 Contractual Cost Basis: 'Please markap r Hate box(es) below, rr"ull f, "by' Union Agreements CitylCountylOrgarioation Negoeatea`Agraeirients Historical Data %Quotes Costs are if; Comparison wl other TFq for Similar Tasks or !terns Other (List hare): This narrative box has character limitations, For additional clarification use tab 12 Not forer section flhhar Steno- Quantity Unit Cost Total Cost $0 $0 $0 $0 $0 Total $0 Union Agreements o City/County lOrganizatibn Negotiated Agreements o Historical Data 12 SIdq1QU0te5 Costs are in Comparison wl other TFs fir Sir Ilar Tasks or Ite.rn-5 Otjtel (List here): narrative box has character limitations. for additional clarification use tab 12 Ser,Ron fid FEMA FORM 089.0-10E paqa 8 06 IndLqrA-LO-aU- h u 9 Co e�., t w)!/ is > � U co-" Cc,�� P �W- A�We�,N , ler", !Jot � I a p� : I �y , !� �rde? � I � gux� / �', ujr,,( ci �m-, 1.r,� '�r.t Cu,� .c rr:', � .r . jpjk-,,, ' I"( �. e Cs2 AI Ym. bac. ,,,;.::! o o, 11 , �a, Iy u w he 1 F,,; CUIAr� !'313 >, L I= . pit, ,ded bi�w. ncul, rF. t, ,rq;l?tit ti f l r,u,[ C" °, I'Ct �ne U1, ,fm,,dntu) wh!dh It's I,Yt I`o a""d zu%� vl�,, 'nk� oi' mm"U"t ap, Z'! th:j I of tm, ' g,. Irv'mt Y.di—t r—ta ....... . .. e jtgnn/CatejLory, Item Description Base Arnount PercenLagpe 'Total Cost _ Total $0 Indirect Costs Cost Basis: Please mark appropriate box _Lesj.Wgw, Deil�j N: any adw o:,A ulplpc„rig, rlff rt, 'Mf"pr i1 u rno.,i> t r _,.. ,id , ;e v,ho i,,,' the, Ccqnv�nl. i tziad Agerc,, a nd Chill tw r' appi ❑ Union Agreements CltylCauntylOrgafQadon Negotiated Agreements ❑ Historical Data BldslQuotes ❑ Costs are in Comparison w/other TF.5 for Similar Tasks or Items other (List here)., This narrative box has character limitations. For additional clarification use tab 12 ertian Z,. HMA FORM OM0,10E Np C, of 6 STORAGE & MAINTENANCE Task Fgrrri era I Comm "is Program Category covers the costs for the storageftnaintenance portion of this Readiness Cooperative Agreement The costs for the Storage/Martenance portion of this budget/narrative will )e addressed in this section and will covet, costs for a maximum amount of time of 12 months for any warehouse lease or maintenance costs for the equilarrient/vehicIps, and the costs will occur vithin the 36 month period of performance. Our Task Force Intends to provide the required storage and maintenance for the equipment to insure mission readiness, safety, and management of the 'ask Force. The storage and maintenance will be in accordance with the requirements of the Urban Search & Rescue Program Office statement of work, program guidance, and directives. The unnortirin rnqt details will he orOvided in the hPlow ohiprt rlaqses under this Prornern Cafeciorv, )ur Task Force will attempt to maintain the preparedness of the Task Force under this Readiness Cooperative Agreement, in order to provide critical emergency response services as one of tale 28 earns for the National Urban Search and Rescue Response System, The below list of costs covers what is anticipated for this Readiness Cooperative Agreement. Minor renovations are allowed or the warehouse and they will not change the. footprint of the facility. Total Storage & Maintenance Cost $90500 Personnel Salaries 1ha'T,�0, Fcxc, Carl u.setlli,', cateXr/ Lo ",rcountfor thr. aimif,,, rjfTak Nembe�, w1ro p,,,rfovri dudes rei,'Ud to 5boge N Tj*, ma/ nfso lnchldr. bo"fi'll ,, Pet ,^s W� Indivirkral(,a) who are wofl,'Wo l,,Ak relMe'd H 5pvoflc we 11rrrlvvrm, calor ;ais houls 'md erv�.rag,- ziar",� rai,r, U air, ,Pic datw; ire unknoorm, ii,,, ,.J,. Limll n6m,e ("",{;,L, I day per v-eklrrorth, etc, ), [r,tV��Mmu rnuS a fr,e �;SUd �,, J."r. ! mso nova 'hem as ea [are Et,.rn bek)v�. Put trtcU, , A arlount uo, NOWde ndrollvly raIn t,� dallk on, box, Staff Position Full/ Part Time Overtime Hours Date Salary Charged Fringe Benefits (If Salary Totals r14,.the: den(A, lv�,Jku.isconq-") lr.Ie dcd El 13 Usion Agreements CitylCountylOrqaw&ation Negotiated Agreements, $0 0 Historical Data 13 $0 0 Costs are in Comparison wl other TFs for Similar Tasks or Items 13 $0 This narrative box has character limitations. For additional clarification use tab -12 $0 $0 $0 $0 $0 $0 $0 Totals $0 $0 ,,, y D--,[ , ,Jd 101 J,&! Nj l I, 0 Union Agreements Oary ra,,,,-� ��ed r�, i,. Irth(-, 0 CitylCountylOrganizallon NegoPated Agreements ci Historical Data 0 516SIQUOto5 0 Costs are in Cornpanson wl other TTs for Similar Tasks or Items 12 other (List here): rrative box has character limitations. For additional clarification use tab 12 Jiertlon FEMA FORM 080-0-10F P�p t of 6 Cost Basis: Please mark Appropriatgbp?� 1V e Fire"', S ur S7, .e d i, Iotal ( g , 231kj fi, r the Firing, i e nellts (l r14,.the: den(A, lv�,Jku.isconq-") lr.Ie dcd El 13 Usion Agreements CitylCountylOrqaw&ation Negotiated Agreements, 0 Historical Data 13 Bids/Quotes 0 Costs are in Comparison wl other TFs for Similar Tasks or Items 13 Other (List here): This narrative box has character limitations. For additional clarification use tab -12 Jiertlon FEMA FORM 080-0-10F P�p t of 6 Notes for Travel Section! hi rcYrnr lrc t;tatrrur7cllni irl!<ilt rnt ilii Morar mid"Cx uqu tr t(te! n ;j Lr,) Ili lir, 1,he scnu(�cftii Li r,nrf NLO- canC w d"-:, ted kithntb czlnljjft inra ti r I nfr w hy llpccn v r of h, T,tcd n a rr i , rr mH h yoJ" r 1 lflwl .u1(rt �sznlj p, ol�kl,ot fn:A mui4f",Iiai � h r cnst.a, w grC.:liy yiro L,t.ri l ir, 10ine m,,, 1 ¢yrrr ti, ,, f t<ric rrili,, r;, sarl t : ill l nfr:, Nn tt l ,',xnmlcof MY , Travel (IfAoolicable) Event Title -----. - - --- %: No, of Personnel ' Cost Per. Person Number of:Trips ,Total Cost ': - _- _ .._ ._..._�.$0- -- -- - - -- - -- T $0 $0 $0 $0 $0 _ $0 Y _ $0 ❑ k0 If other, list here_ - - $0 If other, list here -_� - $0 £fother, listhere - -- $0 £fother, listhere _---- $0 If other, list here $0 Ifothe1 list he _ _ - $0 Total $0 Travel Cost Basis; Please mark awrooriate box(es) below. .fi ily t �","l Nealk c it of t,avel CwA per r`crf"Nl 14r11iel 1, w, or t n. r _ ii - i i selectf r ,+;a,"„ e O Union Agreements City/County/Organization Negotiated Agreements - ❑ Historical Data rJ BirlsfQuotes ❑ Costs are in Comparison w/ other 77s for similar Tasks or Items Oilier ([istliere); This narrative box has character limitations. For additional clarification use tab 12 S,,, Gtl, r, 9 FEMA FORM O9 h-1,MOF 'i!IPfi r;�gp M1, , I tt; n. n(,e Pxya 2 of 6 lNs r._oa';u; wq DO us,d,o I' d pm, hash{' mar I r,wI ^,,i of rluJp'3ii it a 116 e ,rptrl ✓dr"'/)i6ii-MA Ma ,0 �ri .f IMfl",I 1'lrrr'a. You rrvr,fr W'c, ,,:;.Pxs .i., o t:Ird i,. i. IlI] . f tri HAP in ,r .. aArpmw OH""/FU i, i7W !s li,'id 7 adk "'r, P r Ca(I r, 1 a;, o� airr a�tl i� i .,' ��.prl, �w r, t � �:;i i 'i,•::xil E;1r �,ir rnf. n 1-91'. Rx4i L, i,c wn(-'v l it. ,t'rirtded,m Icfi rl„ruu1� orr., I u3nkd, >i r.,.ur, a)'!w un ti s cr,( hr, i',. t '(ask Iico. nn„1f, t",^paI neM lir<<tirrr it rp, „r,r%aid rein .(rzr.t6wc'-'o .rr.h Y i'rt) h) t rt, a e r c„-'ir I ,rcr ,r r rs oI taIne9c”. r 1),,& f rrxrr 'm 041 r . r.1 ciro f mr�., C+ce ., r ffi'.m r'ir, "dp o r i', "mhe') i a. ., r,.ar + ,ibny deer . ,ii ,u lrrt; ii l i rc r,rrdriJ on a,p,i a ^CVr C"'( he I r, rk.f'„ ak lrc r r,,; w"I”, iir..i 1, iso I ;I [4rr„d, al C,ych'o' � e t i rdr.�d¢z' . ,, r pro, r, -, rr�'.n,1. 1;.^'r��r ,r i eCpljumK-.,t 0' owpin r r. sn0 „h.un,raariral YIs,,,g,,not" P:1`)'Os e.,g3. wcnmbe, sr. .,.ed,dth; r duadEqu4dr... t ca r,el.jovynn.Ae,nfl Item E7escription ; ' Item # cache # Unit Cost No. of Units Total Cost 0 Union Agreements Oty/County/Organlzatlon Negotiated Agreements --- ---- -�. - - -- $0 --- - -- -- -- ---- ---'---' to �.-- ----- -- $0 __.-_ .- - ----- ---- ------ $0 $0 -- - $0 - -- - ------ - $0 ------ - -- ---- $0 _.---_.-- - ---- ---------- $0 ---- ----- ---- ----- $0 -- ------- ---- - $0 --- --- ----- — ------- $0 $0 -- - -- - - --- — $0 Total Etjuipmeit — :: Cost 0asis: - Please mark aPRroRriate box(es�low ir.,.i a -any up r.rci lr .,ir c fr q, rcr r, l._."',. 0 Union Agreements Oty/County/Organlzatlon Negotiated Agreements ❑ Historical Data 13 erds/quotps M Costs are in Comparlson wl' o€her TF.s tar Similar Tasks or Items El Other (List here): This narrative box has character limitations. For additional clarification use tab 12 E»rar„vc,n 9 P`EMA ('4}qM 089al-i0F "vlof2,Pm Mao YI[FGt;plll Crf �'n17� 7 a4 H Supplies N I UN:' 1 l (N(f.I I I �N6Ig of ary I S'qAy t I lat '-ho) Jd I tfra �7i 'A w, cI '.1 Ih�a v( I l,Ipw(,M dc-r!T'Hcn sj'aaes S Nn ��cw'.,: -I Irt" rf I Out Of the CFR is; aw ar�:�dr" 0� I J, xlr,,, f-,L4vinij of mr'%� fl In I, ne 'fe�r apa eY� r,'-qu�, cry'A whedh "qua'ls 01- exce, Ids' of AM clpza'x,,n unJ tw fjwwid,,I 0" ",10'00 q—Oli— Item Cache # Unit Cost No. of Units Total cost $0 $0 $0 $0 $0- $0 $0 $0 $0 $0 $0 $0 $0 ... ............ . . . ...... $0 F—Total $0 Supplies Cost Basis. Please mark appropriate box es below. Descn;e "nv Idllnonai suppcg'mg wfom);-c'm ml 5uPiy (:"I:s 12 Union Agreements 1:1 CitylCountylOrganIzation hegotlaten(Agreeinents 0 Historical Data 13 Bids/Quotes 12 Costs are In Comparison wl other Ms for Similar Tasks or Items 11 other (List here}: This narrative box has character limitations. For additional clarification use tab 12 Sect— 9 FEMA FORM 089.0-10F st'-p Majwe,,a,— Pap 4 of 6 gtes Por Contractual Section I, r„¢.nria 11..., ,l,,,: ar„r,ai t,,Wrng 14,Sirr,^ r',,Ifon `: col!t4crual .d..„°, r.,C. lJrats, i 4,1. ,:rir, ,J., rtdi,t. tecnry,, .(Ia r... 4 tri .a.ltr,au.o oqi i , yn(�n} and II rar 01(: yq,f tAr ( Frr4 i r�usr. n r ude Me Si.4< . tocq r t' r`: v i� i r7�' l 1. , �i rC.i'nmr}' ong 4 `n, k r .,,, , ,Y_;r'1'R 1. r.r rr .t4 I -L': ai.r. Ci,.�....r ehtd r„ ..[ r .n r 4 dv-Ir,lrr+.n.,iniat,naf 4.ltrrrrMs,n,r1.,cLran,tr1,ie,r4°i,rrr�..�,v::.,,r,�rr.i"na,rJ4"ustn;,a'al .J ,S.t:',,,PUur, .n,'raht,t,irltuth'.1l I„ Praidonol:c,tsli47rU'rrooUnlr li.:,iii,s4,>. Any co f;` I i r,:,s- °t vv ar .i 4, as YaJ rl it , ,t'4:-::S,rlr ' w161 thr S to ding n r(st I . dud ,1 and N, htal.)l,44t rt'1 br dre, 4 r.t,i arr4 O fic a d r;,1. , If � t „, is of . Y ?., Srv, 1 iSr, f tc.,xt;ative t 1 'h f5, ( II7 Pue tf L,�F 71111 Arai ,c. n'nt 1.4 ,,, u1 t b,! 4.,,d a:r Mind Inca r ow cag 11"'r r.unslIr ararur. Contractual Service — : Prior Coverage Orates Lease End Date Quantity — Unit Cost - Total Cost — Watehouse/Office Lease 10.1 2016 1:1109-30-17 10/1/201.6.----. — — 9(20/2017 1 $49,500 $49,500 — -- Alarm Service — —.-, i $5,500 $5,500 Controlled Temperature Envoirnment$7,500 .._ .—. Tota/ $7,500 Fleet Repair Historical Data HazMat monitors, MRE's, medical cache, etc.) Fleet Repair Includes new tires, oil and fuel filter $28,000 $2A,000 changes, shock absorbers, replace, burned out lights and other wear consumables. Office Lease o Bids/Quotes costs $49,500 per annum; $33 per square foot, 1500 scare feet of space for US&R. ❑ Costs are in Comparison w/ other TFs for Similar Tasks or Items $0 -- This narrative box has character limitations„ For additional clarification use tab 12 $0 — — --- — --_ __. — $0 $0 -- - — -- — — —.. — --- $0 — — - --. --- - $0 ----- ------ - --$0 Total _ — -- $94,540 Contractual — _ _ ,;_._ _.. <Cost Basis: `-Please mark appropriate box es below any d.4r',riaiini ri.iP'c¢rfar(unii')ctr!, rosts icek,�, ltdudrss.,.¢s: $0 1. ml „1 per i -x any ally Ir es indud c Aceta, ❑ Union Agreements FL-TF2 facilities warehouse contains an overall area of 25,000 square feet. This area includes equipment storage, vehicle storage, training facility and administrative support. Alarm System ❑ City/County/organization Negotiated Agreements is for the security of cache items, and Controlled Temperature Enviornment is for the rental of .._ .—. Tota/ a trailer for the storage of temperature sensitive items (examples include computers, radios, © Historical Data HazMat monitors, MRE's, medical cache, etc.) Fleet Repair Includes new tires, oil and fuel filter changes, shock absorbers, replace, burned out lights and other wear consumables. Office Lease o Bids/Quotes costs $49,500 per annum; $33 per square foot, 1500 scare feet of space for US&R. ❑ Costs are in Comparison w/ other TFs for Similar Tasks or Items ❑ other (Lrst here)r This narrative box has character limitations„ For additional clarification use tab 12 Nk api aw'l[,r.4e6,4r�t:a ,iii, dvA are r.'u'r,orr„.<ir;ria .4 _.i fuui'%,IoYr.r,r,.on';at..,, .Sr,axi r. at.r.:u ,.r r<tr,i t a r.trm l Other (List minor renovation costs here)i Item -- — uantiUnit Cost ;..:Total Cost. ram ., mxlall i , i erUng fr 4 x_a c.r ., L k+wr. $0 ❑ Union Agreements $0 ❑ City/County/Organization Negotiated Agreements ❑ Historical Data .. .._ .—. Tota/ Cather — _ Cost Basis: Please mark appt'opiate box esry below. -- ram ., mxlall i , i erUng fr 4 x_a c.r ., L k+wr. ❑ Union Agreements ❑ City/County/Organization Negotiated Agreements ❑ Historical Data ❑ BidslQuotes ❑ Costs are in Corripanson wl other Ms for Similar Tasks or Items ❑ Other (Clsthere); This narrative box has character limitations, For additional clarification use tab 12 or~r.Cion J FEMA p'U4tM fl0!Y-0-7 (7F ,^",l�>rl9yc' M AlntcrianrJ:p Pn41c 5 oY 6 ij"07t .,U 00/, oC zn 1,�j ect C."N "NYC ha"; I a ppo"'d by �1 n I ", cc,.,j 'A: %f"(-, DvflV=r Y rR,e unt 1CMIMI-VIMI in," app,w,ton, fh,RWe y"D �,hrwd ocaml-o�,m,..,. dw, r'!m'I (""A!, �m h,""wd, :m, ea:! : � c, I D � i HM'10,�,fl ZK " Mw p,�qdkfl Movy �;h,mid k"t Juu(mp�mn cfldw,� fo� 'N�I tN�' m,��urd' on v�' -ch Us m, rx fln�! dh�� 'u"I","d, Hhe rjt,:�c, bm�e of dvnad will hitt IN! Nnn of tke Cooy itjve Tndirp.rt ('oqtq ReMNA-tP99ry � Item Description Base Amount Percentage Total Cost Total $0 Indirect Costs Cost Basis: Please me D�cl any cdm6ona� I)o"i foi Ir dwft rc,,As N(,asc )dvisf,, whu N (:ogNV,-,mt and 1:Y ( fl 1 of aporcva L El 13 Union 1�cyeements CitylCountylOtganizatton NegotlatedAgrepments El Hj5tonral Data 13 Bids/Quotes 0 Coats are In Comparison wl other TF5 for Similar Tasks or Items 4 El 1 Other (List h& -e),, - - - - - - - - - - - - - - - This narrative box has character limitations. For additional clarification use Ulb 12 FEMA FORM 089A-IOF S"-ge M—Ie".,—, Np 6 M 6 BUDGET TOTALS rrmry vvM bw poPk,0,�,,�4:ed Uased cm Hgw,et,� entered kilt other secbrins of thfl+,, narrative� fivily --Cqst, Ac Administration & Management $856,596M Training $78,900.00 Eguip(nent_ 190 086,�00 Storao,&.Maintenance Obie t Class c0I.A----.... _$90 5(LQ.(7_Q Personnel $630,690.00 Fringe Benefits _$104 106.00 Travel ---A105500-0-0 Equipagnt Q05,Qa6.00 Supplies_ $4 0_00 00 Contractual 115_670Q_00 Other $10,000.00 IndirecLChar_qes som Ob'prt Class Sum _q,216,082.001 sea,cm 10 FEMA FORM 08U-0 IQG Budpt Totals FNO OW Budget SOW ITEM UNIT Categories c OsT--- .. , 7,77,77, 77", , 7/777 . . . . . 'I'S �`Adj 000, M c"I","Y"T"'R c 066,6, da A thov, ;6r, ct '44, P "Red tness,, s �VmVJS QOO, h' 4 n, , rOA rod' AR A","Y 4 UVI, 1 ca 8 -StorageNaintenance $150,000 Cooperative Agreement Base Funding Subtotal S 1,158,582 (per Task Force): National Urban Search and Rescue FY2016 Readiness Cooperative Agreements APPENDIXD . .... iff=serun=9ng —Administrative —Special —Cache Total Cooperative onsorin 1 11, 1 enc 1(/Coo0erativ!A2L22M2nja2ci lents Amount Costs Costs A reement Amount City of Phoenix Fire Department (AZ -TF1) Attn: Todd Harms (Todd. a.harms@phoenix.gov) $1,158,582 $4,000 $0 $1,162,582 2430 S. 2nd Avenue Phoenix, AZ 85009 (602) 256-3149 City f Los Angeles Fire Department (CA -TF1) 2 Attn: Jeff Dapper (Jeff rey.Dapper@lacity.org) $1,158,582 $0 $0 $1,158,582 5021 N. Sepulveda Blvd. ,Sherman Oaks, CA 91403 818 756-9678 Los Angeles County Fire Department (CA -72) 3 3 Attn: John Boyle (John. Boyle@f ire, lacounty, gov) $1,158,582 $36,500 $0 $1,195,082 12605 Osborne Street Pacoima, CA 91331 � 890-5700 Menlo Park Fire Protection District (CA TF3) 4 Attn: Manny Navarro (mnavarro@MenloFire.org) $1,158,582 $0 $0 $1,158,582 170 Middlefield Road Menlo Park, CA 94025 (650) 688..8405 — City of Oakland Fire Services Age 5 Attn: Mark Hoffman/Robert, Lipp (rlipp@oaklandnet.com) $1,158,582 $111,000 $0 $1,269,582 150 Frank H. Ogawa Plaza, Suite 3354 Oakland, CA 94612-2007 (510) 615-5872 �Orange County Fire Authority (CA-TF5) 6 Attn: Richard Ventura (richardveritura@ofca.org) $1,158,582 $77,000 $0 $1,235,582 19811 Pauling Avenue Lake Forest, CA 92610 (714) 292-1613 City of Riverside Fire Department (CA -76) 7 Attn: Steve McKinster (smckinster@riversideca.gov) $1,158,582 $32,500 $78,000 $1,269,082 3085 St. Lawrence Street Riverside, CA 92504 (951) 351.6292 City of Sacramento (C - F7) Attn: Chris Costamagna (costamagna@sfd.cityofsacramento.org) 8 $1,158,582 $95,000 $25,000 $1,278,582 5770 Freeport Blvd, #200 Sacramento, CA 95822 (91-6) 808-1604 City of San Diego Fire -Rescue Department (CA-TF8) City of San Diego 9 Attn: Lane Woolery (Lwoolery@sandiego.gov) $1,158,582 $4,000 $0 $1,162,582 1010 Second Ave., Suite 400 San Diego, CA 92101 (619) 218-9718 West Metro Fire Protection District (CO -TF1) Attn: Rodney Tyus (rtytjs@westmetrofire.org) 10 433 S. Allison Street $1,158,582 $27,000 $25,000 $1,210,582 Lakewood, CO 80226-4332 (303) 274-0814 x11 Metro -Dade County Fire Department (FL TF1) 11 Attn: Alan Perry (alperry@miamidade.gov) $1,158,582 $10,000 $0 $1,168,582 9300 NW 41 St. Miami FL- (7-86) 331-4482 _33178 Pity of Miami Fire and Rascue (FL-TF2) ranMusser 12 A* t ' 1150, SW 22nd Street $1,158,582 $32,500 $25,000 =$1,216,082 Mrami''F`L 331�g `7e6 877-9$82r City of Indianapolis - DPS (IN -TF1) Attn: Tom Neal (Thomas.Neal@indy.gov) '13 8309 North Perimeter Road $1,158,582 $34,000 $25,000 $1,217,582 Indianapolis, IN 46241-3628 (317) 327-6762 City of Beverly Emergency Management Agency (MA -TF1) 14 Attn: Mark Foster (mfoster@beverlyma.gov) $1,158,582 $30,000 $0 $1,188,582 13 Morningside Drive Beverly, MA 01915 (978) 922-5680 — Montgomery County Fire and Rescue Service (MD -TF1) Dept. of Fire & Rescue Services 15 Attn: Mike Glazier (michael.glazier@montgomerycountymd.gov) $1,158,582 $4,000 $25,000 $1,187,582 101 Monroe St,, 12th Floor Rockville, MID 20850-2589 (240) 773-8901 2 of 12 4/27/2016 3:13 PM 3 of 12 4/27/2016 3:13 PM National Urban Search and Rescue FY2016 Readiness Cooperative Agreements APPENDIXD _1Base —Funding Administrative Special Cache Total —Cooperative qconsorin A enc /Cooloerative A reement Rec* ients Amount Costs Costs A reement Amount Boone County Fire Protection District (MO -TF1) 16 Attn: Scott Olsen (solsen@bcfdmo.com) $1,158,582 $32,500 $0 $1,191,082 1520 Business Loop, 70 West Columbia, MO 652012 (573) 447-5000 City of Lincoln, NE Fire and Rescue Department (NE TF1) 17 ATTN: Steve Dolezal (sdolezal@lincoln.ne.gov) $1,158,582 $14,000 $0 $1,172,582 1801 0 Street Lincoln, NE 68508 (402) 441-8799 New Jersey State Police (NJ -TF1) (PENDING FINAL ASSESSMENT) 18 Attn:, Lt. Douglas Lenianowicz $1,158,582 $0 $0 $1,168,582 Joint Base McGuire -' Ft. Dix - Lakehurst County Road 547, Lakehurst, NJ 08733 Clark County Fire Department (NV -TF1) 19 Attn: John Steinbeck (Nvtfl@clarkcounty.gov) $1,158,582 $4,000 $25,000 $1,187,582 575 East Flamingo Road -Las Vegas, NV 89119 (702) 455-8417 NYC Office ofEmergency Management (NY -TF1) 20 Attn: Joseph Gennusa agennusa@oem.nyc.gov) $1,158,582 $23,000 $0 $1,181,582 11 Water Street Booklyn, NY 11201 (347) 203-3429 Miami Valley Fire/EMS Alliance (OH -TF1) 21 Attn: Evan Schumann (eschumann@ohtfl.com) $1,158,582 $85,500 $0 $1,244,082 444 W. Third Street, Suite 20-231 Da ton, OH 45402-14610 (937) 512-2222 Philadelphia Fire Department (PA -TF1) 22 Attn: Craig Murphy (rnurphycr@paftl.org) $1,158,582 $64,000 $0 $1,222,582 1127 West Louden Street Philadelphia, PA 19,141-2202 (915 683-9247 Division of Fire Services (TN -TF1) 23 Attn: James Harvill (Jarnes.Harvill@memphistn,gov) $1,158,582 $35,000 $0 $1,193,582 4341 O.K. Robertson Rd Memphis , TN 38127 (901) 636-5713 Texas Engineering Extension Service (TX -TF1) 24 Attn: Chuck Jones (chuck.jones@teex.tamu.edu) $1,158,582 $73,500 $103,000 $1,335,082 John B. Connally Bldg, 301 Tarrow College Station, TX 77840 (979) 458-5670 Salt Lake Urban Sea - rcF & Rescue (UT -TF1) 25 Attn: Erik Sandstrom (Esandstrom@ufa-sico.org) $1,158,582 $227,000 $0 $1,385,582 6726 South Navigator Drive West Jordan, UT 84084 801 824-3706 Fairfax County Fire and Rescue Dept. Attn: Scott Schermerhorn 26 (scott.schermerhorn@fairfaxcounty.gov) $1,158,582 $0 $0 $1,158,582 4600 West Ox Road Fairfax, VA 22030 703) 968-2797 'Virginia Beach Fire Department --(V—A-TF2) Attn: Tracy Freeman (tfreeman@vbgov.com) 27 Special Operations,Municipal Center $1,158,582 $182,000 $78,000 $1,418,582 2408 Courthouse Drive, Building #21 Virginia Beach, VA 23456-9065 (757) 385-6681 Pierce County Dept, of Emerg. Mgmt (WA -TF1) 28 Attn: William Palmer (wpalmer@co.pierce,wa.us) $1,158,582 $45,000 $0 $1,203,582 2501 S 35th Street WA 98409 1951 313-1946 —Tacoma, Totals: $32,440,296 $1,283,000 $409,000 $34,132,296 3 of 12 4/27/2016 3:13 PM National Urban Search and Rescue Administrative Costs - FY2016 Readiness Cooperative Agreements APPENDD(E SACINati... U TER Spnrsorxng AgeneytCoo-peratire Agreement Ta Task rn ,nt G) & Sttxgir Geonp, Adrisary Group Leadership (Attaelsm Divisional 3ieeting s/Advisoty Canine Search 'sYatiana! Training Tafal Amonut Per Reripients Foree Natianai Meeting Hamel #'urease of F'inandai Facilitation Bep/Advisory Group GrouplSG Spec Natian.I Training tinning - Comrse N.— host SS Task Force al—to,r,(Fin... i.l M,,etiug/SAC Certification SS Facilitation S$ Meeting liust $S Exercise Unit Ldr- StevetYnlshire S 4,000.00 $ - City of Phoenix Fire Department AZTFI $4,000 S - City of Los Angeles Fire Department CA -TPI 5o Contnenutratians SG Ldr- Rirh Atvrood S 4,000.001 - 32500-00 S - Los :Angeles County Fire Department CA -TF' S S 536,500 Medio Pari: Fire Protection District CA-TF3 $ so Strategic Group Meeting {CY2017 (l)} S 1,000.00 $ - M,dmal Team 7 .ming S 75,000.00 Advisory Granp/Subgroup Meetings {CY2017 t1)) $ 35,000,00 Oakland Fire Department CA-TF4 5111,000 IST Leader- Rab NU-- S 6,000.00 Task Force 1—d—' Course S 30,000.00 P.1ky/Doeumentatimx SG Ldr - Kevin Fetterman $ 4,000.00 S - Orange County FireAuthority CA-TF' SAC Meeting {CY2018) S 15,000.00 $77,000 F.-Grp Ldr- Logistics - Richard V -tura S 12,000.00 IST Leader- Mak &oyte S 6,a00.tt0 De F.- Group Ldr - t:} s -Mike iiavte 3 3,000.00 $ 32,500.00 S - City of Riverside Fire Department CA-TF6 -32,500 TFR-I)(WV su- Chris Cosiam.gna S 15,000.00 S - HERS Connie S 20,1010.00 SACR—'Yest-iYatter Whit, S 10,000.00 Logistics So -Course 5 33,000.00 City of Sacramento Fire Department CA-TF7 Divisi.md Muhl -TF Tabte Top Eaereisc S utoo0.00 HERS Course(Add'I Funding sep 40-1) S 51000.00 $45,000 Safety Unit Ldr - Jim Colston $ 4,000.00 S City of San Diego Fire -Rescue Department CA-TF8 $4,000 National urban Search and Rescue Administrative Costs - FY2016 Readiness Cooperative Agreements APPENDIX E SAClNatian: U TFR Spausocing Organi.atianlCaaperative e8grecntent Task Strategic Graup, Advisory Graup Leaderst:ip (Attachment G) $ Divisional hiedingslAduisan Canine Search National T-hona Total Amount Per Recipientx Graup Farce Plationsi hieefiag Namei Purpose a(FinantieE Faeilitatian Rel—lo I Spec. National Training Flasting - Canrse Name 1insK SS Task F4F£e (Fni Aic�nherlFinaueial cetmg/SG MeefiaglSAC Certitzcatian $$ Facititatiou $$ Meeting MASS SACR— Centra! - Pon L—bardi S 10,000.00 $ y - TFR-u (Cc o -h- Rod T.vs $ 15,0woo S - x - West Metro Fire Protection District CO-TFI Strategic Groep Meeting (CY'2017 (2)) S 7,000.00 S _ $27,000 Adelson Graup Nteeting (CY2017 (2)) S 1,000.00 SACR - East - Dare Downey $ 10,000.00 $ Miami -Dade County Fire Department FL -TF1 3 Slo,oat S - S 32 500.00 5 - City of Miami Fire and Rescue FL-TF2 S - 532,500 Advisory Grp Chair - Bill Srann $ 30,000.00 S - S - Transpartatian SG Ldr- Mark Rapp S 4,0(10.00 S - Cite of Indianapolis - DPS LN-, Fl $ S34,ff00 DMis l Nlulti-TFT Ute Top Exercise S 10,000.00 S - Comm -N Course $ 20,000.00 City of Beverly EMA NIA-TFF S S $$30,000 Finance SG Ldr - Buddy Ey S 4,000,00 $ - S - Montgomery County Fire anti Rescue Service MD-TFI $4.000 S 32,500.00 $3'_,±00 Boone County Fire Protection District MO-TFi = Management SG Ldr- &rad Tttavenet 7-4,000 00 3 - Lincoln Fire &Rescue DiisinnatMulti-TF Table Top Exercise NE-TFl $ f0,000.t}U $74,000 N3 State Police NJ -TF1 $0 Puhdic A€lairs SG Ldr-Karl Lee S o.0n Clark County Fire Department Nv-TFI 34,000 National Urban Search and Rescue Administrative Costs - FY2O16 Readiness Cooperative Agreements APPENDO(E SACJN.u.-Hl TFR Sponsoring Org$niaationiCooperatiee AgreeFnent Task Strategic Group, idrisory Group Leadership (Attach—at G) & DMsinud MretiugslAdr'isory Canine Search National Training TOETH t Frr Rectptents ReptAOt'tsnYY Grpnp FnrFe lYstiaa$H i$2eting Namr! Furppsr p( Fxna2ici82 H'flFihtetinn GFpupiSG Spec. Natipna, Tfaknif}g Hlpsting- Co.,- ti2kmC Hun For Tash FnC€e Task (tiemher.rtnanciaH fdeeting/sAC C—diwmipn SS Farilitntinn $S MCctin H[nsE �� TFR-D (East) - Joe D.—ry s 15,000.00 - NYC Office OfE.m,g—cy Management NY-TFI Canine SG Ldr- Smtt lriateyaschuk S 4,000.00 Equipn}ent SG Ldr - Frau€is Fee s 4,000.00 S 5 Rescue SG Ldr - Steve Shupert S 4,000.00 S - s 32500.00 HERS Co.,. 3 35,000.00 Miami Valley Fire/EMS Alliance OH-TFI Training SG Ldr- Mike Cayse $ 4,000.00 HERS Cunrse WWI Funding sop 40-1} S 10,000,00 S&5 500 heedica2 SG Ldr- Mike Kurtz S 4,000.00 Medicsl Tram Training s 60,000.00 Philadelphia Fire Department P3 -TF1 I S64,003 3 S - S - Canine Search SpreiafiA (CSS)Course S 35,000,00 City of Memphis_ Fire Service Til'-TFI S 33>,000 Fnnc Grp Ldr - Ops - Jeff Saunders S 12,000.00 S - S 32,500.00 S - Texas Engitteering Extension Service Structures SG Ldr- Peter Keating S 4,000.00 TY -THF( Structures $73,500 Rep -Ri€k B -1-S 25,000.00 Four Grp Ldr - PI ... mg- Keith 11—. 5 23,000.00 PHanaing Team Training S 30,000.00 Task Force Rcpresrntatife'4teeting(CY?027) S 35,000.00 Grant Workshopfli raining W.rkshop (CY2017) S 5,000.00 Salt Lake Urban Search & Rescue Advisory' Grp Chair Deputy - Doug Nakama S 24,000,00 i I=rF1 32?1,000 PHanning F.—Grp IT Support (Beton) S 5,000.00 Dep Fnnc Grp Ldr-Ptug-YVade Russett S 9,000.00 IST Fiaau€W Facifitatian €nr Training S 100,000.00 Lc sl Re resenusd--Brian Rut}erts S 22,000.00 S Fairfax County Tire and Rescue Dept. VA-TFI $tl IST Reprexutative - Randy Journigas S 12,000.00 S - Te€hui€al Sear€h Speo.fist Course S 35,000.00 HST L—der- Randy Journigan $ 6,000.00 HST 5420 Course (CY2017) $ 40.000.00 Sear€h SG Ldr - Jim Ingtedue S 4,000.00 Virginia Beach Fire [Department VA-TF2 HaamaE SG Ldr-Mark Hundley S 4,000.00 $182,000 Four Grp Ldr -Fhe—&Admin - Pat Sigh S 12,000.00 Dep F. -Grp IA,Lngistirs-YVayne 131-1, S 4,000.00 IST Couxmand & General Staff - Fin Facilitator $ 15,000.00 S 5 - IST C—tinning Ed W.,kshop S 45,004.00 Pierce County Dept. of Emerg. Mgen tl[IS& R 1V.4 -TF1 595,000 Took S 457,000.00 S SOb,400.tMH S 295,000.00 S 533,000,00 5 1,2$3,000.00 �s+' • mak.:.- ��. Sponsoring Organization/Cooperative Agreement Tasic Force tIE1 P Cache Maintenance ISTCache .ache Maintenance IST Medical Cache Maintenance Total Amount Per TaskForce Recipients City of Phoenix Fire Department AZ-TF3 So City ofLos Angeles Fire Department CA-TFI so Los Angeles County Fire Department CA-TF2 $0 Menlo Park Fere Protection District CA -`['F3 $0 Oakland Fire Department CA-TF4 So Orange County Fire Authority CA-TF5 S _ s0 S 75,0W00 S 3,000.00 'sty of Riverside Fire Department CA-TF6 570,000 525,000 City of Sacramento Fare Department CA-TF7 $25,000 City of San Diego Fare-RescueDepartment CA-TF8 �0 Sponsoring Organization/Cooperative Agreement Recipients Task Force ]HETI' Cache Maintenance IST Cache Maintenance IST Medical Cache Maintenance Total amount Per Task Force $25,000 West Metro fire Protection District CO -TF1 $25,OQ0 Miami -Dade County Fire Department FL TF1 $0 $25,000 Cite of Miami Fire and fescue FL-TF2 $25,000 $25,000 City of Indianapolis - DPS AN -TF1 $25,000 City of Bev=erly FMA NIA -TF1 $0 $25,000 Montgomery County Fire and Rescue D-TFl $25,000 Service Boone County Fire Protection District MO -TF1 $0 Lincoln Fire & Rescue NE -TF1 $0 NJ State Police NJ-TFI $0 $25,000 Clark County Fire Department IVY -TF1 $25,000 City of Memphis Fire Service I TN-TFI 9 $ 9 $25,dI00 $ 75,000.00 $ 3,000.00 Texas Engineering Extension Service TX-TFI $103,000 Salt Lake Urban Search & Rescue UT-TFI $0 Fairfax County Fare and Rescue DepC NA -TF1 $0 $ 75,000.00 $ 3,000.00 Virginia Beach Fere Department VA-TF2 $78,000 Pierce County Dept. ofEmerg. WA, -TF] $0 9 $ 9 US&R RESPONSE SYSTEM ADVISORY GROUP/SUPPORT GROUP MEMBERS Advisory Grp Chair - C e it Dou Nakama gtig r rg� rr qj �.mqilxo i CA-TF8 TFR - WEST Division Chris Costa2ja�na ,s C a rjt.g CA-77 TFR -CENTRAL Division —Rod TFR - EAST Division Lus— Joe Downey 8k/ig0-2WN/e,,Wetro . re.LLua CO-TF1 NY-TF1 IST Representafive Legal Representative Randy Journigan Brian Roberts W OL r � %/b c, rn J u m'l C'ny !] brian. rollerts 0- sic DqjySgM VA-TF2 UT-TF1 Func Gr Ldr - erations Jeff Saunders ya r,, ,qjfzraX rQ 8 i I t 3 rn U ed t,i TX-TF1 Dep Func Mike BoyleM CA-TF7 Subp Ldr-Rescue Steve Shupert iail.con-t 01-1-71 Su r Ldr- Searoh Jim In ledue ;o r n Subp Ldr - Medical Mike Kunz __.YA-TF2 VA-TF2 PA-TF1 Sub grp Ldr - Structures Pete Keating TX-TF1 Subp Ldr- Canine Scott Mateyasdiuk scoto 'rnate,yj;')11 —aq NY-TF1 Func r dr annrn Keith Bevan kbeyan(r7l�ufa--r o o �,j. UT-TF1 Dep Func Grp Ldr - Planning Wade Russell wrusseQ!(r- �jtJ@-,5 UT TF1 Subg Ldr - Training Mike Ca se )mpa � qllLf t , 20 R], 01-1-71 Unit Ldr - Exercise Steve Walshire steyed..!,�ygj,,Lhire(( jhq rerr Tep,tir AZ-TF1 Subgrip Ldr-Polis lDoc Kevin Fetterman kevirrfhU:eu- L�( XrQ CA-75 Brad Thavenet vitt'�,'.',lyen tum�C�Lt NE-TF1 Unit Ldr - Sate !y_ Jim Colston cols tgn,-jinq'@qg1aH.00n1 CA-TF8 Func Grp Ldr - FinancelAdmin Pat Seigh\/A-TF2 LiILD�yl��r�aq� E, Not Filled Not Filled Not filled_ Sub r Ldr -Finance Budd E bucMy,a/( ryg,1�.'-!ntyg!qj MID-71 Sub r Ldr - Public Affaris __ Karl Lee NV-TF1 Func Grp Ldr - Logistics Richard Ventura CA-75 Dep Func Grp Ldr - Logistics �W�Black wrbl VA-TF2 Subp Ldr - Equipment Francis Fee feegft.Lrjy, NY-TF1 Subp Ldr-Trans ortation Mark Rapp mark,jjpL rtuti,f- IN-TF1 Subgrp Ldr - CommunicaUons Rich Atwood Richw-d.Almsm lqgq CA-72 EY 2016 COOPE1ZATIVE AGREEMENT STATEMENT OF WORK — SUMMARY OF DELRIERABLES APPENDLX 11 YEARLYREPQRTi4C REQUIREME,hTS tretix-eraIII. Due Hates tenead M afSuhiuittxt PalnC c ad Cautas As&fitiattat tniitrmnti{ut June I, 2016 Submit initially through through Catherine Deel/Rayna Bal/Shu-Alin Li - US&R Branch Use current template (FEMA Grants gov (wwVw.grant9.gov). Once Farm 089-0.10) detemtinial eligible, submit complete Grant Application t package through NDGranis System I € IAs directed via US&R Program Directive Email Andy Hubert National US&R Repmtse System Task Force Self-Evalummr. Task Force Self•E-1t ation Scoresheet (FEMA Form 034-0- 2 Id) January 31 st Equipment Database CD 3 -protected Compact Disc (CD) Please use express courier to Inventory of Federally Owned Equipment (2nd Cache, January 31st 4 ,HEPP & 1ST, where applicable), Current Copp of 18-4 password via t_osta' nai( Dallas Shaup avoid damage through postal system "f nue-Phase Force Deployment Ilam January 3 t at (TPFDD)P'Airvmft Loading Data" form (FEMA Form 5 089-0-15) October 30th This cost estimate shall be based 1HEPP on actual expenses incurred front Aiaintenance Annual Cost Estimates Submit via emafi Wanda Casey the previous year and any additional costs anticipated for the fallowing year. i J-anuary 30th Submit through NDGmin System Catherine DeeltRayna Bal - US&R Branch FEMA Farm 089-0-11 Semi -Annual Performance Report (FEMA Form 084-0 July 30th 11) 7 October 30th Submit SF425 through In, Payment and Tanana 42ack - Grant Proesams Directorate Most be submitted in PARS to Reporting System (PARS) continue to draw down funds January 30th Qua:ierly Financial Report (SF -42=) April 30th July 30th a No hater than 60 days before the eseioiso Email Dean Scott Notification should be brief, but begins include darns, scope of exercise, -Umber of participants, and other agencies i... Ned. (got take the Notification of Mobilization or Full -Scale Exercise place of, mid should not be confused witli sanction request letters to obtain FENIA, approval of TF sponsored training and 9 exercises) Within 90 days of floe conxpletion of a Postal or Email Dean Scott AAR should be written in a mobilization or full-scale exercise, ora format where lessons learned training activity with duration of more than may be shared with other task Exercise At Action Report 24 eimsecidive hours_ forces in the Natiottal US&R Response System. 10 CLOSEOUT REPORTING REQUIREMENTS- 11- sit days atter end of the C-Ir—atye Agreunent Penr l rf Pcrfarmauce EMAIL. i)etircrab3e Menala of&daoitu prints ntL2!!Ua Atdltianal Imran d— !USE CURRENT CLOSEOUT PACKAGE TEMPLATE (CONTAINS THE FOLLOWING FEMA-USR € ;i i c f;�—i 't,-- N/A U.S. Department of Homeland Security ITEMS Leith erre tion ofthe SF -425): GRANTS(`.fzmx.dhs.g— 202-646-1013 Federal Emergency Management Agency Dean Scott Performance Report (should show actual expenditures. by budget category) Email as a Microsoft Word or,PDF file ConsoSidates and sumatarizes allriot Catherine Deet �Finat 202-2-12-3796 Air.: (Appropriate name here) erformance reports I= -u.'='11 t' t_�- 3 u I Submit through the Payment and Rostra Fiat - €5=1{11 1 Final Financial Status Report (SF -425) Reporting System (PARS) and Email Andy Huber --.dr_ r ro;2:_ __ 202212-4896 that Submission as .pdf file with Federal Emergency Management Agency INVENTORY ITEMS (DATABASE CD) l.seoat Package US&,R Warehouse Dallas Slemp 540-203-9718 Payment of all unliquidated _ Financial Payment arc! Lnexaenda-i Funds {ii appiicah[e} Discuss specific method of repa4�ment Butidmtc 9 obligations for FEMA and report with Grants Office, at time ot""closeout GRANT PROGIUMNIS DIRECTORATE unexpended fiords to Assistance s CONTACT Officer U.S. Department of Homeland Security. hirventory Should include Items Federal Emergency Managemem Agency I`ass aur \fact_ + ., _.:=•i l,x_� 202-756-9863 purchased with Federal grant Equipment Inventory Emai( 1'awana Mack - Grant Proarams Directorate and funds, yvherc current fair nr rket 400 C Street, SW, 3N Rana Fla. (FEN A-USR-Grams;tz €ema.dhs, ors), t'S4.R ague is cclird to or creator than 4 Wash rrgm., D -C. 20472-3635 ADDRESS 1-0 RETURN REFUND C14ECRS Branch $5,000 per item Par nests seat vin rta r€er hag., UPS, D111, Feder) purchased with Federal grant FEMA (Make payable to the Federal Emergency Management FEMA funds, which the aggregate Agency) P.O. Bax 530217 Lockbox number 534217 exceeds $5000 er provide Inventory of unused or residual supplies (;f applicable) and Tamable € ersonal Properly Report Ental! ending u }' rtrecks, as this is subject to change. vraten statement (it, cover letter) t Atlanta, GA 30337-6002 that such supplies(if,my) J. art ! l exceed $5Q00. if rxrrt applicable, state sa in Cann 5 Lett - Include in Cofer letter statin__ the equipmendsupphas will be used Cover Letter, including statement of intent for future use of equipment Email far their intended purpose of tine i grant over the lifecycle oft! e 9 6 egmpment/stipphe, POC NANIE EMAIL. 1plaule A1)i3RE-ss USSR BRANCH CONTACTS GROUP EMAIL ACCOUNT € ;i i c f;�—i 't,-- N/A U.S. Department of Homeland Security y d C 4 - i d Wanda Casey 202-646-1013 Federal Emergency Management Agency Dean Scott 1)aaa. t ,cnisdt,.+ot _42046-4510 US&R Branch, ORbbOF-UB Catherine Deet Cahmnc - 202-2-12-3796 Air.: (Appropriate name here) Joe Hipenia I= -u.'='11 t' t_�- 3 u 202-64C-3511 500 C Street, SW Rostra Fiat - €5=1{11 1 202-646--793 lAraehingtoa, DC 20472 Andy Huber --.dr_ r ro;2:_ __ 202212-4896 US&R WAREHOUSE CONTACT - EQUIPMENT Federal Emergency Management Agency INVENTORY ITEMS (DATABASE CD) US&,R Warehouse Dallas Slemp 540-203-9718 13990 Park Center Road Butidmtc 9 Herndon, VA 20171 3222 GRANT PROGIUMNIS DIRECTORATE CONTACT U.S. Department of Homeland Security. Federal Emergency Managemem Agency I`ass aur \fact_ + ., _.:=•i l,x_� 202-756-9863 D€€S-FEMA-GPD Attn: Tawana Mach 400 C Street, SW, 3N Wash rrgm., D -C. 20472-3635 ADDRESS 1-0 RETURN REFUND C14ECRS All Checks and Aharer (Jyder,: Par nests seat vin rta r€er hag., UPS, D111, Feder) FEMA (Make payable to the Federal Emergency Management FEMA Bak of America _ Agency) P.O. Bax 530217 Lockbox number 534217 Naze: Please trur.`ae.rure orbit€.ss is crtrrent hefirrz Atlanta, GA 30353-0217 1075 Loop Road ending u }' rtrecks, as this is subject to change. Atlanta, GA 30337-6002 South Florida Urban Search and Rescue Excerpts ftom Strategic Plan (Position Descriptions) ADMINISTRATION FL-TF2 will maintain administrative staffing organized as a Division of the City of Miami Fire Rescue Department with. the following dedicated fall time personnel: • Program Manager: Captain Grant S. Musser: Establish, division goals and objectives; coordinate all task force grant goals to comply with cooperative agreements; oversee day-to-day task force operations. • Staff Lieutenant /Administrative Specialist: Lt. Erik Sanchez: Responsible for all Finance and Procurement activities within the organization. Provide supervisory assistance to the Program, Manager, • StaJf Lieutenant / Administrative Specialist. Lt. Gustavo Arellano: Responsible for all personnel issues within the organization. (Overtime reporting, time sheets, etc). Provides supervisory assistance to the Program Manager. • Grants [Van ager: Miroslava Del Campo: Daily oversight of grant and financial matters in support of task force activities. Part 'Time Personnel are also utilized as Discipline Coordinator positions. This allows for the most cost effective means of personnel allocation. They are utilized on an as needed basis and do not burden the organization with the cost of full time salaries. The following part time positions have been established within the Table of Organization: * Administrative Assistant: Capt. Yamilee Diaz: Responsible for the administrative support of the team and daily reconciliation of non- emergency paperwork; maintains personnel folders for all affiliated team members and track their individual information and qualification. * Training Coordinator: Frank Manaide: Responsible for the timely delivery of training in accordance with the requirements set forth by FEMA. (Approximately 30 courses delivered in a two year period); tracks and reconcile all TF related travel and education concerns. * Logistics Coordinator / Warehouse Manager: Capt, Brian Mitchell: Responsible for all response equipment contained within the organization (over 20,000 individual items). Also responsible for excess property and the day-to-day operations of the TF warehouse, * Fin ancialqfficer: Chief Julio Mestas: Responsible for the financial oversight of team activity. Assist with day to day financial support and management of grant goals and conducts all reconciliation of reimbursement paperwork and coordinates any After -Action Reports. a Medical Coordinator: Firefighter Ahmed Abousaleh: Responsible for the irnplementation and oversight of the Medical "fear. This responsibility includes response activities during deployments, readiness activities, and team welfare. Coordinates yearly medical exams and oversees the HIPAA related information within the TF personnel files. 0 Communications Coordinator: Brean Lopez: Responsible for the readiness and implementation of the communications plan. Ensures corrimurlications equipment is functional and deployable. Monitor and updates equipment and conducts training within his discipline on same. 0 Hazinat Coordinator: Firefighter Tony Prado: Responsible for the WMD component of the Task Force. (One fully stocked tractor trailer containing about 1.2 million dollars in equipment.) Oversees training and maintenance for all HazMat components and the new HazMat Equipment Push Package Cache stored at FL-TF2 warehouse. 0 Canine Coordinator: Chief Craig Radelman: Responsible for the readiness of the K-9 and search component of the Task Force. Ensures that all search team members are in compliance with requirements set forth by FEMA. Coordinates all training for TF members within his discipline as well as oversees the coordination and site maintenance of the FL-TF2 training prop located in Davie, Fl. 0 Public In.frination Of o ficer: Lt. Iggy Carroll: Ensures that the message released by this Task Force is in line with the position of the Department of Homeland Security and the Sponsoring Agency, The City of Miami Fire Department, Disseminates TF related information to the local media and coordinates the TF Media Policy as it relates to any and all media resources. 0 Rescue Team Coordinator: Lt. Carlo Soldevilla: Responsible for the oversight of all Rescue equipment. Assists with the institution of rescue methodology and the implementation and maintenance of light, medium and heavy rescue vehicles. Guarantees the readiness of the Rescue equipment cache and oversees training and skill testing for every TF member in his discipline. ® Task .1-orce Leaders: Chief Julio Mestas and Chief Joe Zahialban: Utilized on an as needed basis for special projects requiring management oversight with regard to higher level administrative duties. (example: hurricane reimbursements, audits) Additionally responsible to function as non - department member liaison and represents FL-TF2 at all local and national US&R meetings. 0 Transportation QJ .rtcer: Rene Gomez: Responsible for the entire task force fleet (4 tractors, 5 fifty foot trailers, 5 box trucks, 3 flatbeds, 2 SUV's, 5 F- 350, 1 F-550, I Excursion, 2 forklifts, 8 off road ATVs). Establishes and implements a transportation policy for active drivers and a transportation plan during deployments. Oversees the day-to-day operational readiness for the Transportation Cache, including but not limited to monthly maintenance, minor repairs, and modifications, yearly inspections, records, etc, 0 Personnel Support Coordinator: Chief David Duenas: Responsible for the administration of the Personnel Support Program, to include Critical Incident Stress Management, Employee Assistance, Assisting personnel and family with needs during times of deployment and coordinates CISD for the TF members and. their relatives after deployment and on an as -needed basis. Flood lSwiftwater Coordinator: Firefighter Greg Barhorst: Responsible for the Flood/Swiftwater cache, maintenance, and training in support of FEMA Directives, Oversees the continuing education and training for all TF members. ATTEST: Todd B. Hannon City Clerk APPROVED ASTO FORM AND CORRECTNESS: Victoria M6ndez City Attorney THE Cl'f.'Y OF MIAMI, a municipal Corporation of the State of Florida Daniel J. Alfonso City Manager APPROVED ASTO INSURANCE REQUIREMENTS: Ann -Marie Sharpe, Director Department of Risk Management