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HomeMy WebLinkAboutExhibitU.S. Department of Justice Office of Justice Programs Office of the Assistant Attorney General WaShh?gton, D.C. 20531 August 22, 2016 Ms. Lillian Blondet City of Miami 3500 Pan American Drive Miami, FL 33133 Dear Ms, Blondet: On behalf of Attorney General Loretta Lynch, it is my pleasure to inform you that the Office of Justice Programs has approved your application for funding under the FY16 Paul Coverdell Forensic Science Improvement Grants Program in the amount of 592,086 for City of Miami. This funding is for the project titled, TY 2016 Paul Coverdell Forensic Science Improvement Grants Program." Enclosed you will find the Grant Award and Special Conditions documents, This award is subject to all administrative and financial requirements, including the timely submission of all financial and programmatic reports, resolution of all interim audit findings, and the maintenance of a minimum level of cash -on -hand. Should you not adhere to these requirements, you will be in violation of the terns of this agreement and the award will be subject to termination for cause or other administrative action as appropriate. If you have questions regarding this award, please contact: - Proa am Questions, Alan Spanbauer, Grant Manager at (202) 305-2436; and - Financial Questions, the Office of the Chief Financial Officer, Customer Service Center (CSC) at (800) 458-0786, or you may contact the CSC at ask.ocfo@usdoj.gov. Congratulations, and we look forward to working with you._ Sincerely, Karol Virginia Mason Assistant Attorney General Enclosures "sky OFFICE FOR CIVIL RIGHTS *� Office of Justice Programs U.S. Department of Justice 610 7th Street, NW Washington, DC 20531 Tel: (202) 307-0690 TTY: (202) 307-2027 E-mail: askOCR@usdoj.gov AA7ebsite:,Arwv.ojp.usdoj.gov/ocr August 22, 2016 Ms. Lillian Blondet City of Miami 3500 Pan American Drive Miami, FL33133 Dear Ms, Blondet; Congratulations on your recent award. In establishing financial assistance programs, Congress linked the receipt of federal funding to compliance with federal civil rights laws. The Office for Civil Rights (OCR), Office of Justice Programs (OJP), U.S. Department of Justice (DOJ) is responsible for ensuring that recipients of financial assistance from the OJP, the Office of Community Oriented Policing Services (COPS), and the Office on Violence Against Women (OVAAq comply with the applicable federal civil rights laws. We at the OCR are available to help you and your organization meet the civil rights requirements that come with DOJ funding. Ensuring Access to Federally Assisted Programs Federal laws that apply to recipients of financial assistance from the DOJ prohibit discrimination on the basis of race, color, national origin, ___religion sea, or disability in funded _ro ams or activities, not only in employment but also the delivery of sen�ipes or benefits._Afederal_ p— — law also prohibits recipients from discriminating on the basis of age in the delivery of services or benefits. In March of 2013, President Obama signed the Violence Against Women Reauthorization Act of 2013. The statute amends the Violence Against Women Act of 1994 (VAWA) by including a nondiscrimination grant condition that prohibits discrimination based on actual or perceived race, color, national origin, religion, sex, disability, sexual orientation, or gender identity. The new nondiscrimination grant condition applies to certain programs funded after October 1, 2013. The OCR and the OVAAT have developed answers to some frequently asked questions about this provision to assist recipients of VAAA7A funds to understand their obligations. The Frequently Asked Questions are available at littp:Hojp,gov/about/ocr/vaA,afags.litin. Enforcing CIA] Rights Laws All recipients of federal financial assistance, regardless of the particular funding source, the amount of the grant award, or the number of employees in the workforce, are subject to prohibitions against unlawful discrimination. Accordingly, the OCR investigates recipients that are the subject of discrimination complaints from both individuals and groups. In addition, based on regulatory criteria, the OCR selects a number of recipients each year for compliance reviews, audits that require recipients to submit data showing that they are providing services equitably to all segments of their service population and that their employment practices meet equal opportunity standards. Providing Services to Limited English Proficiency (LEP) Individuals In accordance with DOJ guidance pertaining to Title VI of the Civil Rights Act of 1964, 42 U.S.C. § 2000d, recipients of federal financial assistance must take reasonable steps to provide meaningful access to their programs and activities for persons with limited English proficiency (LEP). See U.S, Department of Justice, Guidance to Federal Financial Assistance Recipients Regarding Title VI Prohibition Against National Origin Discrimination Affecting Limited English Proficient Persons, 67 Fed, Reg, 41,455 (2002). For more information on the civil rights responsibilities that recipients have in providing language services to LEP individuals, please see the website http://,Am-�,,.I ep. gov, Ensuring Equal Treatment for Faith -Based Organizations The DOJ regulation, Equal Treatment for Faith -Based Organizations, 28 C.F.R. pt. 38, requires State Administering Agencies (SAAB) to treat faith -based organizations the same as any other applicant or recipient, The regulation prohibits SAAB from making awards or grant administration decisions on the basis of an organization's religious character or affiliation, religious name, or the religious composition of its board of directors. The regulation also prohibits faith -based organizations from using financial assistance from the DOJ to fund inherently (or explicitly) religious activities. )While faith -based organizations can engage in non -funded inherently religious activities, they must hold them separately from the program funded by the DOJ, and recipients cannot compel beneficiaries to participate in them. The Equal Treatment Regulation also makes clear that organizations participating in programs funded by the DOJ are not permitted to discriminate in the provision of services on the basis of a beneficiary's religion. For more information on the regulation, please see the OCR's website at hnp://www.ojp.usdoj.gov/about/ocr/equal-fbo.htm. SAAB and faith -based organizations should also note that the Omnibus Crime Control and Safe Streets Act (Safe Streets Act) of 1968, as amended, 42 U.S.C. § 3789d(c); the Victims of Crime Act of 1984, as amended, 42 U.S.C, § 10604(e); the Juvenile Justice and Delinquency Prevention Act of 1974, as amended, 42 U.S.C. § 5672(b); and VAWA, Pub, L. No, 113-4, sec. 3(b)(4), 127 Stat. 54, 61-62 (to be codified at 42 U.S.C. § 13925(b)(13)) contain prohibitions against discrimination on the basis of religion in employment. Despite these nondiscrimination provisions, the DOJ has concluded that it may construe the Religious Freedom Restoration Act (RFRA) on a case-by- case basis to permit some faith -based organizations to receive DOJ funds while taking into account religion when hiring staff, even if the statute that authorizes the funding program generally forbids recipients from considering religion in employment decisions. Please consult with the OCR if you have any questions about the regulation or the application of RFRA to the statutes that prohibit discrimination in employment. -Using Arresfand-COI1N7cticm Records In 117aking Employment Decisions --- - The OCR issued an advisory document for recipients on the proper use of arrest and conviction records in making hiring decisions_. See Advisory for Recipients of Financial Assistance from the U.S. Department of Justice on the U.S. Equal Employment Opportunity Commission's Enforcement Guidance: Consideration of Arrest and Conviction Records in Employment Decisions Under Title VII of the -- Civil Rights Act of 1964 -(June -2 013),availablgov//abon't/ocr/pd"fs/ClseofConviction_Adviso—r}�£-Reoipients- ---- should be mindful that the misuse of arrest or conviction records to screen either applicants for employment or employees for retention or promotion may have a disparate impact based on race or national origin, resulting in unlawful employment discrimination. In light of the Advisory, recipients should consult local counsel in reviewing their employment practices. If warranted, recipients should also incorporate an analysis of the use of arrest and conviction records in their Equal Employment Opportunity Plans (EEOPs) (see below). Complying with the Safe Streets Act An organization that is a recipient of financial assistance subject to the nondiscrimination provisions of the Safe Streets Act, must meet two obligations: (1) complying with the federal regulation pertaining to the development of an EEOP (see 28 C.F.R. pt. 42, subpt. E) and (2) submitting to the OCR findings of discrimination (see 28 C.F.R. §§ 42.204(c), .205(c)(5)). Meeting the ESOP Requirement If your organization has less than fifty employees or receives an award of less than $25,000 or is a nonprofit organization, a medical institution, an educational institution, or an Indian tribe, then it is exempt from the EEOP requirement. To claim the exemption, your organization must complete and submit Section A of the Certification Form, which is available online at 13ttp://)Am,w,ojp.usdoj.gov/about/oc,r/Pdfs/cert.pdf. If your organization is a govemmnent agency or private business and receives an award of $25,000 or more, but less than 5500,000, and has fifty or more employees (counting both full- and part-time employees but excluding political appointees), then it has to prepare a Utilization Report (formerly called an EEOP Short Form), but it does not have to submit the report to the OCR for review. Instead, your organization has to maintain the Utilization Report on file and make it available for review on request. In addition, your organization has to complete Section B of the Certification Form and return it to the OCR. The Certification Form is available at http://,,Awr,A,,ojp.usdoj.gov/about/ocr/Pdfs/e,ert.pdf. If your organization is a government agency or private business and has received an award for $500,000 or more and has fifty or more employees (counting both full- and part-time employees but excluding political appointees), then it has to prepare a Utilization Report (formerly called an ESOP Short Form) and submit it to the OCR for review within sixty days from the date of this letter. For assistance in developing a Utilization Report, please consult the OCR's website at http://vA,"m,.ojp.usdoj,gov/about/ocr/eeop.litm. In addition, your organization has to complete Section C of the Certification Form and return it to the OCR. The Certification Form is available at http://vrytrw.ojp.usdoj.gov/about/ocr/pdfs/cert.pdf To comply with the EEOP requirements, you may request technical assistance from an ESOP specialist at the OCR by telephone at (202) 307-0690, by TTY at (202) 307-2027, or by e-mail at EEOsubmisson@usdoj.gov. Meeting the Requirement to Submit Findings of Discrimination If in the three years prior to the date of the grant award, your organization has received an adverse finding of discrimination based on race, color, national origin, religion, or sex, after a due -process hearing, from a state or federal court or from a state or federal administrative agency, your organization must send a copy of the finding to the OCR. Ensuring the Compliance of Subrecipients SAAs must have standard assurances to notify subrecipients of their civil rights obligations, written procedures to address discrimination -- — - --- - - ---coni "lams filed`a airist-subreci ents;hods o riot intoe subreci Tents' coni Nance with cavil rights re uirements, and a ro am to train P g P P P- g 4 P bn' subrecipients on applicable civil rights laws. In addition, SARs must submit to the OCR every three years written Methods of Administration_ (MOA) that summarize the policies and procedures_ that they have _implemented to _ensure the civil rights compliance of subrecipients, For more information on the MOA requirement, see http://w-,A,,A,,ojp.usdoj.gov/funding/other re quirements.htm, -------If�he-OC-Rcan-assist-you-in-any way in-fitlfilling�our�organization's-civil-rights responsitiilti�s as a recipient of"federal financial----"�—" assistance, please contact us. Sincerely, Michael L, Alston Director cc: Grant Manager Financial Analyst �5 U.S. Department of Justice ---- � �-_---—- -----Offce-of:TustisePrograms ----- --- Office of the Chief Financial Officer Washington, D.C. 20531 August 22, 2016 Ms. Lillian Blondet City of Miami 3500 Pan American Drive Miami, FL 33133 Reference Grant Number: 2016 -CD -BX -0055 Dear Ms. Blondet: I am pleased to inform you that my office has approved the following budget categories for the aforementioned grant award in the cost categories identified below: Category Budget Personnel s0 Fringe Benefits SO Travel $0 Equipment $92.086 Supplies $0 Construction $0 o Contractual $15,800 -------Other--- ------------ --$0 Total Direct Cost $107,886 Indirect Cost $0 Total Project Cost 5107,886 Federal Funds Approved: $92,086 Non -Federal Share: $15,800 Program Income: $0 Match is not required but necessary for the completion of the project. Therefore, the non-federal share that has been incorporated in the approved budget is mandatory and subject to audit. All individual consultant fees in excess of $650 per day or $81.25 per hour 8 hour day require prior approval of OJP, The line item labeled "Contractual' may include contracts, subawards, or consultants. If you have questions regarding this award, please contact: Program Questions, Alan Spanbauer, Program Manager at (202) 305-2436 - Financial Questions, the Office of Chief Financial Officer, Customer Service Center(CSC) at (800) 458-0786, or you may contact the CSC at ask.ocfo@usdoj.gov, Congratulations, and we look forward to working with you. Sincerely, Leigh Benda Chief Financial Officer U.S. Dep_amirent of Justice A . Office of Justice Programs C PAGE 1 OF 13 €� National Institute of Justice Grant 1, RECIPIENT NAME AND ADDRESS (Including Zip Code) 4. AWARD NUMBER: 2016-CD-BX-0055 City of Miami 3500 Pan American Drive S. PROJECT PERIOD: FROM 01/01/2017 TO 12/31/2017 Miami, FL 33133 BUDGET PERIOD: FROM 01/01/2017 TO 12/31/2017 6. AWARD DATE 08/22/2016 8. SUPPLEMENT NUMBER 7. ACTION Initial 2a, GRANTEE IRS/VENDOR NO. 596000407 00 2b. GRANTEE DUNS N0. 9. PREVIOUS AWARD AMOUNT 0 072220791 3. PROJECT TITLE 10. AMOUNT OF THIS AWARD $ 92,086 Paul Coverdell Forensic ScieneeImprovement Grants Program 11. TOTAL AWARD $ 92,086 12, SPECIAL CONDITIONS THE ABOVE GRANT PROJECT IS APPROVED SUBJECT TO SUCH CONDITIONS OR LIMITATIONS AS ARE SET FORTH ON THE ATTACHED PAGE(S). 13. STATUTORY AUTHORITY FOR GRANT This project is supported under FYI6(NIJ - Coverdell Forensic Science Improvement) 42 USC 3797j-37970; 28 USC 530C 14. CATALOG OF DOMESTIC FEDERAL ASSISTANCE (CFDA Number) 16.742 - Paul Coverdell Forensic Sciences Improvement Grant Program 15. METHOD OF PAYMENT GPRS AGENCY APPROVAL GRANTEE ACCEPTANCE 16, TYPED NAME AND TITLE OF APPROVING OFFICIAL 18. TYPED NAME AND TITLE OF AUTHORIZED GRANTEE OFFICIAL --.Karol-VirginiaNdason_ __.____ Director, Grants Administration Assistant Attorney General 17, SIGNAA-TURE OF APPROVINGOFFICIAL 19. SIGNATURE OF AUTHORIZED RECIPIENT OFFICIAL 19A. DATE AGENCY USE ONLY 20, ACCOUNTING CLASSIFICATION CODES 21, RCDSGT0053 FISCAL FUND BUD. DIV. YEAR CODE ACT. OFC. REG. SUB. POMS AMOUNT X B CD 60 00 00 92086 OJP FORM 4000/2 (REV. 5-87) PREVIOUS EDITIONS ARE OBSOLETE. OJ? FORM 4000/2 (REV. 4-88) U.S. Department of Justice_— Office of Justice Programs AWARD CONTINUATION National Institute of Justice SHEET PAGE 2 of 13 �- Grant , PROTECT NUMBER 2016 -CD -BX -0055 AWARD DATE 08/22/2016 SPECIAL CONDITIONS 1. Applicability of Part 200 Uniform Requirements The Uniform Administrative Requirements, Cost Principles, and Audit Requirements in 2 C,F,R, Part 200, as adopted and supplemented by the Department of Justice (DOJ) in 2 C.F.R. Part 2800 (together, the "Part 200 Uniform Requirements") apply to this 2016 award from the Office of Justice Programs (OJP). The Part 200 Uniform Requirements were first adopted by DOJ on December 26, 2014. If this 2016 award supplements funds previously awarded by OJP under the same award number (e,g., funds awarded in 2014 or earlier years), the Part 200 Uniform Requirements apply with respect to all funds under that award number (regardless of the award date, and regardless of whether derived from the initial award or a supplemental award) that are obligated on or after the acceptance date of this 2016 award. For more information and resources on the Part 200 Uniform Requirements as they relate to OJP awards and subawards ("sub grants"), see the Office of Justice Programs (OJP) website at http://ojp. gov/funding/P aTt200UnifonnRequiremelits.htm. In the event that an award -related question arises from documents or other materials prepared or distributed by OJP that may appear to conflict with, or differ in someway from, the provisions of the Part 200 Uniform Requirements, the recipient is to contact OJP promptly for clarification. 2. Compliance with DOJ Grants Financial Guide The recipient agrees to comply with the Department of Justice Grants Financial Guide as posted on the OJP website (currently, the "2015 DOJ Grants Financial Guide"), including any updated version that may be posted during the period of performance, 3. Required training for Point of Contact and all Financial Points of Contact Both the Point of Contact (POC) and all Financial Points of Contact (FPOCs) for this award must have successfully completed an "OJP financial management and grant administration training" by 120 days after the date of the - recipient'ss accep a—frheatard-Successful completion of such a training on or affer January 1-2015, willsatisfy this condition, In the event that either the POC or an FPOC for this award changes during the period of performance, the new POC or FPOC must have successfully completed an "OJP financial management and grant administration training" by 120 calendar days after -- (1) the date of OJP's approval of the "Change Grantee Contact" GAN (in the case of a new POC), or (2) the date the POC enters infonnation on the new FPOC in GMS (in the case of a new FPOC). Successful completion of such a training on or after January 1, 2015, will satisfy this condition, A list of OJP trainings that OJP will consider "OJP financial management and grant administration training" for purposes of this condition is available at http://wta,\,�,.ojp.gov/training/fints.htm. All trainings that satisfy this condition include a session on grant fraud prevention and detection The recipient should anticipate that OJP will immediately withhold ("freeze") award funds if the recipient fails to comply with this condition. The recipient's failure to comply also play lead ON to impose additional appropriate conditions on this award. OJP FORM 4000/2 (REV. 4-88) U.S. Depamnent of.Justire- Office of Justice Programs s National Institute of Justice AWARD CONTINUATION SHEET PACE 3 of 13 b ` Grant PROJECT NUR4BER 2016-CD-BX-0055 AWARD DATE 08/22/2016 SPECIAL CONDITIONS 4. Requirements related to "de minimis" indirect cost rate A recipient that is eligible under the Part 200 Uniform Requirements and other applicable law to use the "de minimis" indirect cost rate described in 2 C.F.R. 200,414(f), and that elects to use the "de minimis" indirect cost rate, must advise OJP in writing of both its eligibility and its election, and must comply with all associated requirements in the Part 200 Uniform Requirements. The "de minimis" rate may be applied only to modified total direct costs (MTDC) as defined by the Part 200 Uniform Requirements, 5, Requirement to report potentially duplicative funding If the recipient currently has other active awards of federal funds, or if the recipient receives any other award of federal funds during the period of perfonriance for this award, the recipient promptly must determine whether :funds from any of those other federal awards have been, are being, or are to be used (in whole or in part) for one or more of the identical cost items for which funds are provided under this award. If so, the recipient must promptly notify the DOJ awarding agency (OJP or OVA/, as appropriate) in writing of the potential duplication, and, if so requested by DOJ awarding agency, must seek a budget-modification or change-of-project-scope grant adjustment notice (GAN) to eliminate any inappropriate duplication of funding. 6. Requirements related to System for Award Management and Unique Entity Identifiers The recipient must comply with applicable requirements regarding the System for Award Management (SAM), currently accessible at http://w,,Aw.sam.gov. This includes applicable requirements regarding registration with SAM, as well as maintaining the currency of information in SAM. The recipient also must comply with applicable restrictions on subawards "subgrants) to first-tier subrecipients (first-tier "subgrantees"), including restrictions on subawards to entities that do not acquire and provide (to the recipient) the unique entity identifier required for SAM registration, The details of the recipient's obligations related to SAM and to unique entity identifiers are posted on the OJP web site at http://ojp.goy,/funding/Explore/SAM.litm (Award condition: System for Award Management (SAM) and Universal ------Identtfier Requirennerits) aniane incorporate y reference here. --- -- — This special condition does not apply to an award to an individual who received the award as a natural person (i.e,, unrelated to any business or non-profit organization that he or she may own or operate in his or her name). 7. All subawards ("subgrants") must have specific federal authorization The recipient, and any subrecipient ("subgrantee") at any tier, must comply with all applicable requirements for authorization of any subaward. This condition applies to agreements that -- for purposes of federal grants administrative requirements -- OJP considers a "subaward" (and therefore does not consider a procurement "contract"). The details of the requirement for authorization of any subaward are posted on the OJP web site at litgD:Hojp.gov/funding/Eaplore/Subam,ardAutliorization.litm (Award condition: Award Condition: All subawards ("subgrants") must have specific federal authorization), and are incorporated by reference here. OR FORM 4000/2 (REV. 4-88) U.S, Department of Justice - - - Office of Justice Programs AWARD CONTINUATION L" National Institute of Justice SHEET PAGE 4 OF 13 Grant PROJECTNUMBER 2016 -CD -BX -0055 AWARD DATE 08/22/2016 SPECIAL CONDITIONS 8. Specific post-av,ard approval required to use a noncompetitive approach in any procurement contract that would exceed $150,000 The recipient, and any subrecipient ("subgrantee") at any tier, must comply with all applicable requirements to obtain specific advance approval to use a noncompetitive approach in any procurement contract that would exceed the Simplified Acquisition Threshold (currently, $150,000). This condition applies to agreements that -- for purposes of federal grants administrative requirements -- OJP considers a procurement "contract" (and therefore does not consider a subaward). The details of the requirement for advance approval to use a noncompetitive approach in a procurement contract under an OJP award are posted on the OJP web site at http://ojp,gov/funding/Explore/NoncompetitiveProcurainent.litm (Award condition: Specific post -award approval required to use a noncompetitive approach in a procurement contract (if contract would exceed S 150,000)), and are incorporated by reference here. 9. Requirements pertaining to prohibited conduct related to trafficking in persons (including reporting requirements and OJP authority to terminate award) The recipient, and any subrecipient ("subgrantee") at any tier, must comply with all applicable requirements (including requirements to report allegations) pertaining to prolribited conduct related to the trafficking of persons, whether on the part of recipients, subrecipients ("sub grantees"), or individuals defined (for purposes of this condition) as "employees" of the recipient or of any subrecipient, The details of the recipient's obligations related to prohibited conduct related to trafficking in persons are posted on the OJP web site at littp:Hojp.gov/funding/Explore/ProhibitedConduct-Trafficking.htin (Award condition: Prohibited conduct by recipients and subrecipients related to trafficking in persons (including reporting requirements and OJP authority to terminate award)), and are incorporated by reference here. 10. Compliance with applicable rules regarding approval, planning, and reporting of conferences, meetings, trainings, and - other events The recipient, and any subrecipient ("subgrantee") at any tier, must comply with all applicable laws, regulations, policies, and—official-DW guidance in�uding specs c cost limits, prior approval and reporting requirements, where applicable) governing the use of federal funds for expenses related to conferences (as that tern is defined by DOJ), including the provision of food and/or beveVages at such conferences, and costs of attendance at such conferences. Information on the pertinent DOJ definition of conferences and the rules applicable to this award appears in the DOJ Grants Financial Guide (currently, as section 3.10 of "Postaward Requirements" in the "2015 DOJ Grants Financial Guide"). 11, Requirement for data on performance and effectiveness under the award The recipient must collect and maintain data that measure the performance and effectiveness of activities under this award. The data must be provided to OJP in the manner (including within the timeframes) specified by OJP in the program solicitation or other applicable written guidance, Data collection supports compliance with the Government Performance and Results Act (GPRA) and the GPRA Modernization Act, and other applicable laws. 12. OJP Training Guiding Principles Any training or training materials that the recipient -- or any subrecipient ("subgrantee") at any tier -- develops or delivers with OJP award funds must adhere to the OJP Training Guiding Principles for Grantees and Subgrantees, available at http://ojp,gov/funding/ojptrainingguidingprinciples.litm. OJP FORM 4000/2 (REV. 4-88) U.S, Department of Justice t Office of Justice Programs AWARD CONTINUATION National Institute of Justice SHEET PAGE 5 OF 13 Grant PROJECT NM4BER 2016 -CD -BX -0055 AWARD DATE 08/22/2016 SPECIAL CONDITIONS 13. Effect of failure to address audit issues The recipient understands and agrees that the DOJ awarding agency (OJP or WA7, as appropriate) may withhold award funds, or may impose other related requirements, if (as determined by the DOJ awarding agency) the recipient does not satisfactorily and promptly address outstanding issues from audits required by the Part 200 Uniform Requirements (or by the terms of this award), or other outstanding issues that arise in connection with audits, investigations, or reviews of DOJ awards. 14. The recipient agrees to comply with any additional requirements that may be imposed by the DOJ awarding agency (OJP or 0"7, as appropriate) during the period of performance for this award, if the recipient is designated as "high- risk" for purposes of the DOJ high-risk grantee list. 15. Compliance with DOJ regulations pertaining to civil rights and nondiscrimination - 28 C.F.R. Part 42 The recipient, and any subrecipient ("subgrantee") at any tier, must comply with all applicable requirements of 28 C.F.R. Part 42, specifically including any applicable requirements in Subpart E of 28 C.F.R. Part 42 that relate to an equal employment opportunity program. 16. Compliance with DOJ regulations pertaining to civil rights and nondiscrimination 28 C.F.R. Part 38 The recipient, and any subrecipient ("subgrantee") at any tier, must comply with all applicable requirements of 28 C.F.R. Part 38, specifically including any applicable requirements regarding written notice to program beneficiaries and prospective program beneficiaries. Part 38 of 28 C.F.R,, a DOJ regulation, was amended effective May 4, 2016. --------Among other things,-28-GF:R.-Part 38 -includes -rules that prohibit-specifie-fonns-of-discrimination on the-basis-of----- religion, he-basis-of --- religion, a religious belief, a refusal to hold a religious belief, or refusal to attend or participate in a religious practice. Part 38 also sets out rules and requirements that pertain to recipient and subrecipient ("subgrantee") organizations that engage in or conduct explicitly religious activities, -as ,�V ell as rales and' requirements that pertain to recipients -and - subrecipients that are faitli-based or religious organizations, The text of the regulation, now entitled "Partnerships with Faith -Based and Other Neighborhood Organizations," is available via the Electronic Code of Federal Regulations (currently accessible at http:/hN�w,eefr.gov/cgi- bin/ECFR?page=browse), by browsing to Title 28 -Judicial Administration, Chapter 1, Part 38, under e -CFR "current" data. 17. Restrictions on "lobbying" Federal funds may not be used by the recipient, or any subrecipient ("subgrantee") at any tier, either directly or indirectly, to support or oppose the enactment, repeal, modification or adoption of any law, regulation, or policy, at any level of government. Should any question arise as to whether a particular use of Federal funds by a recipient (or subrecipient) would or might fall within the scope of this prohibition, the recipient is to contact OJP for guidance, and may not proceed without the express prior Written approval of OJP. OJP FORM 4000/2 (REV. 4-88) U.S. Department of Justice f Office of Justice Programs National Institute of Justice ANNIARD CONTINUATION SHEET Grant PAGE 6 OF 13 PROJECT NUMBER 2016 -CD -BX -0055 AWARD DATE 08/22/2016 1 SPECIAL CONDITIONS 18. Compliance with general appropriations -law restrictions on.the use-offederal`funds (FY 2016) The recipient, and any subrecipient ("subgrantee") at any tier, must complywith all applicable restrictions on the use of federal funds set out in federal appropriations statutes. Pertinent restrictions, including from various "general provisions" in the Consolidated Appropriations Act, 2016, are set out at http://ojp.gov/funding/Explore/FY2016- AppropriationsLawRestrictions.htm, and are incorporated by reference here. Should a question arise as to whether a particular use of federal funds by a recipient (or a subrecipient) would or might fall within the scope of an appropriations -law restriction, the recipient is to contact OJP for guidance, and may not proceed without the express prior written approval of OJP. 19. Reporting Potential Fraud, Waste, and Abuse, and Similar Misconduct The recipient and any subrecipients ("subgrantees") must promptly refer to the DOJ Office of the Inspector General (OIG) any credible evidence that a principal, employee, agent, subrecipient, contractor, subcontractor, or other person has, in connection with funds under this award -- (1) submitted a claim that violates the False Claims Act; or (2) committed a criminal or civil violation of laws pertaining to fraud, conflict of interest, bribery, gratuity, or similar misconduct. Potential fraud, waste, abuse, or misconduct involving or relating to funds under this award should be reported to the OIG by-- (1) mail directed to: Office of the Inspector General, U.S, Department of Justice, Investigations Division, 950 Pennsylvania Avenue, N.W. Room 4706, Washington, DC 20530; (2) e-mail to: oig.hotline@usdoj.gov; and/or (3) the DOJ OIG hotline: (contact information in English and Spanish) at (800) 869-4499 (phone) or (202) 616-9881 (fax). -- Additional information is"available from the DOJ 0I0website at http:://WiX4 usdoj gov/big: --- - — - OJP FORM 4000/2 (REV. 4-88) U.S. Department of Justice Office of Justice Programs AWARD CONTINUATION National Institute of Justice SHEET PACE 7 of 13 Grant PROJECT NUMBER 2016 -CD -BX -0055 AWARD DATE 08/22/2016 SPECIAL CONDITIONS 20. Restrictions and certifications regarding non -disclosure agreements and related matters No recipient or subrecipient ("subgrantee") under this award, or entity that receives a procurement contract or subcontract with any funds under this award, may require any employee or contractor to sign an internal confidentiality agreement or statement that prohibits or otherwise restricts, or purports to prohibit or restrict, the reporting (in accordance with law) of waste, fraud, or abuse to an investigative or law enforcement representative of a federal deparhnent or agency authorized to receive such information. The foregoing is not intended, and shall not be understood by the agency making this award, to contravene requirements applicable to Standard Fonn 312 (which relates to classified information), Form 4414 (which relates to sensitive compartmented information), or any other form issued by a federal department or agency governing the nondisclosure of classified information, 1. In accepting this award, the recipient -- a, represents that it neither requires nor has required internal confidentiality agreements or statements from employees or contractors that currently prohibit or otherwise currently restrict (or purport to prohibit or restrict) employees or contractors from reporting waste, fraud, or abuse as described above; and b, certifies that, if it learns or is notified that it is or has been requiring its employees or contractors to execute agreements or statements that prohibit or othenvise restrict (or purport to prohibit or restrict), reporting of waste, fraud, or abuse as described above, it will immediately stop any further obligations of award funds, will provide prompt written notification to the federal agency making this award, and will resume (or permit resumption of) such obligations only if expressly authorized to do so by that agency, - .2.--If-the recipient does or isauthorized under this award to make subawards ("subgrants"), procurement contracts; -or- - - — both-- - — a- it represents that-- (whether hat- (whether through a subaward ("subgrant"), procurement contract, or subcontract under a procurement contract) either requires or has required internal conf dentiality agreements or statements from employees or contractors that currently prohibit or othenvise currently restrict (or purport to prohibit or restrict) employees or contractors from reporting waste, fraud, or abuse as described above; and (2) it has made appropriate inquiry, or otherwise Inas an adequate factual basis, to support this representation; and b. it certifies that, if it learns or is notified that any subrecipient, contractor, or subcontractor entity that receives funds under this award is or has been requiring its employees or contractors to execute agreements or statements that prohibit or otherwise restrict (or purport to prohibit or restrict), reporting of waste, fraud, or abuse as described above, it will immediately stop any further obligations of award funds to or by that entity, will provide prompt written notification to the federal agency making this award, and will resume (or permit resumption of) such obligations only if expressly authorized to do so by that agency. OJP FORM 4000/2 (REV. 4-88) U.S. Department of Justice Office of Justice Programs AWARD CONTINUATION National Institute of Justice SHEET PAGE R OF 13 Grant PROJECT NUMBER 2016 -CD -BX -0055 AWARD DATE 09/22/2016 SPECIAL CONDITIONS 21. Compliance with 41 U.S.C. 4712 (including prohibitions on reprisal; notice to employees) The recipient must comply with, and is subject to, all applicable provisions of 41 U.S,C. 4712, including all applicable provisions that prohibit, under specified circumstances, discrimination against an employee as reprisal for the employee's disclosure of information related to gross mismanagement of a federal grant, a gross Waste of federal funds, an abuse of authority relating to a federal grant, a substantial and specific danger to public health or safety, or a violation of law, rule, or regulation related to a federal grant. The recipient also must inform its employees, in Writing (and in the predominant native language of the workforce), of employee rights and remedies under 41 U.S,C. 4712. Should a question arise as to the applicability of the provisions of 41 U.S.C. 4712 to this award, the recipient is to contact the DOJ awarding agency (OJP or OVW, as appropriate) for guidance. 22, Encouragement of policies to ban text messaging while driving Pursuant to Executive Order 13513, "Federal Leadership on Reducing Text Messaging While Driving," 74 Fed, Reg, 51225 (October 1, 2009), DOJ encourages recipients and subrecipients ("subgrantees") to adopt and enforce policies banning employees from text messaging While driving any vehicle during the course of performing work funded by this award, and to establish workplace safety policies and conduct education, awareness, and other outreach to decrease crashes caused by distracted drivers, 23. The recipient agrees to comply with applicable requirements to report first-tier subawards of $25,000 or more and, in certain circumstances, to report the names and total compensation of the five most highly compensated executives of the recipient and first-tier subrecipients of award funds. Such data will be submitted to the FFATA Subaward Reporting Systeiil (FSRS). The details of recipient obligations, which derive from the Federal Funding Accountability and Transparency Act of 2006 (FFATA), are posted on the Office of Justice Programs web site at httpalojp.gQN,/funding/Explorc/�­EATA.hhm_(Award _ condition:_Reporting_SubaA,ards-and-Executive.-Compensation), and.-..-- are nd._._are incorporated by reference here. This condition, and its reporting requirement, does not apply to grant awards made to an individual who received the award as a natural person (i.e,, unrelated to any business or non-profit organization O.1P FORM 4000/2 (REV. 4-88) • U.S. Department of Justice g Office of Justice Programs AWARD CONTINUATION �. ar National Institute of Justice SHEET PAGE 9 OF 13 Grant PROJECTIQUMBER 2016 -CD -BX -0055 AWARD DATE 08/22/2016 SPECIAL CONDITIONS 24. A. Generally Accepted Laboratory Practices. The recipient shall ensure that any forensic laboratory, forensic laboratory system, medical examiner's office, or coroner's office that will -receive any portion -of the award uses - generally accepted laboratory practices and procedures as established by accrediting organizations or appropriate certifying bodies. B. External Investigations. The recipient shall ensure that requirements associated with 42 U.S.C. section 3797k(4) (which relate to processes in place to conduct independent external investigations into allegations of serious negligence or misconduct by employees or contractors) are satisfied with respect to any forensic laboratory system, medical examiner's office, coroner's office, law enforcement storage facility, or medical facility in the State that will receive a portion of the grant amount. C. Use of Funds; No Research. Funds provided under this award shall be used only for the purposes and types of expenses set forth in the fiscal year 2016 program solicitation Funds shall not be used for general law enforcement functions or non -forensic investigatory functions, and shall not be used for research or statistical projects or activities. Use of award funds for construction of new facilities is restricted by statute. Any questions concerning this provision should be directed to the NIJ program manager prior to incurring the expense or commencing the activity in question. D. Performance measures, To ensure compliance with the Government Performance and Results Act (Pub. L. No. 103-62) and the GPRA Modernization Act of 2010 (Pub. L. No, 111-352), program performance under this fiscal year 2016 award is measured by the following: (1) percent reduction in the average number of days from the submission of a sample to a forensic science laboratory to the delivery of test results to a requesting office or agency (calculated by reporting the average number of days to process a sample at the beginning of the grant period versus the average number of days to process a sample at the end of.the grant period); (2) percent reduction in the number of backlogged forensic cases (calculated by reporting the number of backlogged forensic cases at the beginning of the grant period versus the number of backlogged forensic cases at the end of grant period), if applicable to the award; and (3) the number of forensic_ science ormedical-examiner/coroner':s office -personnel -who completedappropriatetrainingor--- --- educational opportunities with fiscal year 2016 Coverdell funds, if applicable to the award. Recipients are required to collect and report data relevant to these measures. 25. The recipient understands and agrees that gross income (revenues) from fees charged for forensic science or medical used, and documented in accordance with the provisions of 2 C.F.R. 200.307, including as applied in the Department of Justice (DOJ) Grants Financial Guide, as it may be revised from time to time. The recipient further understands and agrees that both program income earned during the award period and expenditures of such program income must be reported on the quarterly and final Federal Financial Reports (SF 425) and are subject to audit. The recipient understands and agrees that program income earned during the award period may be expended only for permissible uses of funds specifically identified in the solicitation for the FY 2016 Paul Coverdell Forensic Science Improvement Grants Program. The recipient further understands and agrees that program income earned during the award period may not be used to supplant State or local goverment funds, but instead may be used only to increase the amount of funds that would, in the absence of Federal funds or program income, be available from State or local government sources for the permissible uses of funds listed in the FY 2016 program solicitation, The recipient understands and agrees that program income that is earned during the final ninety (90) days of theaward period may, if appropriate, be obligated (as well as expended) for permissible uses during the ninety -day (90 -day) period following the end of the award period. The recipient further understands and agrees that any program income earned during the award period that is not obligated and expended within ninety (90) days of the end of the award period must be returned to OJP. OJP FORM 4000/2 (REV. 4-88) s U.S. Department of Justice Office of Justice Programs AWARD CONTINUATION ;? ti National Institute of Justice SHEET PAGE 10 OF 13 W. Grant PROJECT NT n4BER 2016 -CD -BX -0055 AWARD DATE 09/22/2016 SPECIAL CONDITIONS 26. The recipient understands and agrees that, throughout the award period, it must promptly notify NIJ if it either starts or stops charging fees for forensic science or medical examiner services,—orif it revises its method -of allocating -fees - - received for such services to program income. Notice must be provided in Writing to the NIJ program manager for the award within ten (10) business days of implementation of the change. 27. The recipient agrees that it will submit quarterly financial status reports to OJP on-line (at https:Hgrants.ojp.usdoj,gov) using the SF 425 Federal Financial Report form (available for viewing at ,A.,A-,A,.whitehouse.gov/omb/grants/standard_forms/ff report.pdo, not later than 30 days after the end of each calendar quarter. The final report shall be submitted not later than 90 days following the end of the award period. 28. The recipient shall submit semiannual progress reports. Progress reports shall be submitted within 30 days after the end of the reporting periods, which are June 30 and December 31, for the life of the award. These reports will be submitted to the Office of Justice Programs, on-line through the Internet at https://grants.ojp,usdoj.gov/. 29. The recipient agrees to submit a final report, at the end of this award, documenting all relevant project activities during the entire period of support under this award. This report will include the following: (1) a summary and assessment of the program carried out with the fiscal year 2016 grant, which shall include a comparison of pre -grant and post -grant forensic science capabilities (and shall cite the specific improvements in quality and/or timeliness of forensic science or medical examiner/coroner's office services); (2) the average number of days between submission of a sample to a forensic science laboratory or forensic science laboratory system in that State operated by the State or by a unit of local government and the delivery of test results to the requesting office or agency; and (3) an identification of the number and type of cases currently accepted by the forensic science laboratory or forensic science laboratory system. The recipient is required to collect data necessary for this report. This report is due no later than 90 days following the close of the award period or the expiration of any extension periods. The report can be filed online through the Internet at: --------- 30. The recipient acknowledges that, as stated in the solicitation for the FY 2016 Paul Coverdell Forensic Science Jmprovemem Urams grogram, JNij assumes tnai recipients (ana suorecipients) or uoveroeu Tunas win mase use or mf process referenced in their certification as to external investigations and will refer allegations of serious negligence or place to conduct independent external investigations, such as the government entity (or entities) identified in the grant application. The recipient shall submit the following information as part of its final report: (1) the number and nature of any allegations of serious negligence or misconduct substantially affecting the integrity of forensic results received during the 12 -month period of the award; (2) information on the referrals of such allegations (e.g„ the government entity or entities to which referred, the date of referral); (3) the outcome of such referrals (if known as of the date of the report); and (4) if any such allegations were not referred, the reason(s) for the non -referral. Should the project period for this award be extended, the recipient shall submit the above information as to the first twelve months of the award as part of the first semi-annual progress report that comes due after the conclusion of the first twelve months of the project period, and shall submit the required information as to subsequent twelve-month periods every twelve months thereafter (as part of a semi-annual progress report) until the close of the award period, at which point the recipient shall submit the required information as to any period not covered by prior reports as part of its final report. The recipient understands and agrees that funds may be withheld (including funds under future awards), or other related requirements may be imposed, if the required information is not submitted on a timely basis. OJP FORM 4000/2 (REV. 4-99) U.S. Department of Justice ' Office of Justice Programs AWARD CONTINUATION - a National Institute of Justice SHEET PAGE 11 OF 13 Grant PRO.]ECT 1\q A4BER 2016 -CD -BX -0055 AWARD DATE 08/22/2016 SPECIAL CONDITIONS 31. To assist in information sharing, the award recipient shall provide the NIS program manager with a copy of publications (including those prepared for conferences and other presentations) resulting from this award, prior to or simultaneous with their public release. NIS defines publications as any written, visual or sound material substantively based on the — - -- project, formally prepared by the award recipient for dissemination to the public. Submission of publications prior to or simultaneous with their public release aids NIJ in responding to any inquiries that may arise. Any publications - excluding press releases and newsletters - whether published at the recipient's or government's expense, shall contain The following statement: "This project was supported by Award No. , awarded by the National Institute of Justice, Office of Justice Programs, U.S. Department of Justice. The opinions, findings, and conclusions or reconuriendations expressed in this publication/program/exhibition are those of the author(s) and do not necessarily reflect those of the Department of Justice." This statement shall appear on the first page of written publications, For audio and video publications, it shall be included mmnediately after the title of the publication in the audio or video file. 32. The recipient shall transmit to the NIJ program manager copies of all official award -related press releases at least ten (10) working days prior to public release. Advance notice pennits time for coordination of release of information by NIJ where appropriate and to respond to press or public inquiries. 33. The recipient acknowledges that the Office of Justice Programs (OJP) reserves a royalty -free, non-exclusive, and irrevocable license to reproduce, publish, or otherwise use, and authorize others to use (in whole or in part, including in connection with derivative works), for Federal purposes: (1) any work subject to copyright developed under an award or subaward; and (2) any rights of copyright to which a recipient or subrecipient purchases ownership with Federal support. The recipient acknowledges that OJP has the right to (1) obtain, reproduce, publish, or otherwise use the data first produced under an award or subaward; and (2) authorize others to receive, reproduce, publish, or otherwise use such data for Federal purposes. "Data" includes data as defined in Federal Acquisition Regulation (FAR) provision 52.227- 14 (Rights in Data - General). It is the responsibility of the recipient (and -of each subrecipient, if applicable) to ensure that this condition is included- -- - in any subaward under this award. data necessary to fulfill the recipient's obligations to the Government under this award. If a proposed subrecipient, contractor, or subcontractor refuses to accept terms affording the Government such rights, the recipient shall promptly bring such refusal to the attention of the OJP program manager for the award and not proceed with the agreement in question without further authorization from the OJP program office. 34. Approval of this award does not indicate approval of any consultant rate in excess of $650 per day. A detailed justification must be submitted to and approved by the Office of Justice Programs (OJP) program office prior to obligation or expenditure of such funds. OR FORM 4000/2 (REV. 4-88) r U.S, Department of Justice t Office of Justice Programs .` National Institute of Justice r AWARD CONTINUATION SHEET Grant PAGE 12 OF 13 PROJECT NUMBER 2016 -CD -BX -0055 AWARD DATE 08/22/2016 1 SPECIAL CONDITIONS 35. Patents and Inventions. The clauses at 37 CY R, section 401.14 (together, the'Tatents- Rights -Clause") are incorporated -by -reference, ,Aith-the-- following modifications. (1) Where italicized, the ternis "contract," "contractor," and "contracting officer" are replaced, respectively,. by the terns "award," "award recipient," and "OJP program manager"; (2) Patent Rights Clause paragraph (f) is modified by adding the following at the end: "(5) The award recipient agrees to provide a report prior to the close out of the award listing all subject inventions or stating that there were none. (6) The award recipient agrees to provide, upon request, the filing date, patent application number and title; a copy of the patent application; and patent number and issue date for any subject invention in any country in which the award recipient has applied for a patent."; (3) Patent Rights Clause paragraph (g) is modified to read as follows: "(g) Subawards and Subcontracts "The award recipient will include this Patent Rights Clause, suitably modified to identify the parties, in all subawards and subcontracts, regardless of tier, for experimental, developmental, or research work. The subaward recipient or subcontractor will retain all rights provided for the award recipient in this clause, and the award recipient will not, as a part of the consideration for awarding the subaward or subcontract, obtain rights in the subaward recipient's or - -- --,subcontractor's- subject .mventi ons. ";-and -- --- - ---- - -- - - - -- -- - — - - -- - - - - --- - -. ._ - (4) Patent Rights Clause paragraph (1) is modified to read as follows: "(1) Communications "Communications on matters relating to this Patent Rights Clause should be directed to the General Counsel, Office of Justice Programs, United States Department of Justice,". With respect to any subject invention in which the award recipient, or a subaward recipient or subcontractor, retains title, the Federal government shall have a nonexclusive, nontransferable, irrevocable, paid-up license to practice or have practiced for or on behalf of the United States the subject invention throughout the world. OJP FORA4 4000/2 (REV. 4-88) U.S. Department of Justice p Office of Justice Programs A\3'ARD CONTINUATION r` K National Institute of Justice SHEET PAGE 13 OF 13 Grant PROJECT NUMBER 2016-CD=BX-0055 AWARD DATE 08/22/2016 SPECIAL CONDITIONS 36. The recipient agrees to comply with all Federal, State, and local environmental laws and regulations applicable to the development and implementation of the activities to be funded under this award. _ Categorical Exclusion: Based upon the information provided by the recipient in its application for these funds, NIJ has determined and the recipient understands that the proposed activities meet the definition of a categorical exclusion, as defined in the Department of Justice Procedures for Implementing the National Environmental Policy Act found at 28 CFR Part 61 (including Appendix D). A categorical exclusion is an action that because of the proposed activities' very limited and predictable potential environmental impacts, both on an individual and a cumulative basis, does not have a significant impact on the quality of the human enviromnent. Consequently, no farther enviromnental impact analysis is necessary under the requirements of the National Environmental Policy Act, 42 U.S.C. 4321, for these categorically excluded activities. Modifications: Throughout the term of this award, the recipient agrees that for any activities that are the subject of this categorical exclusion, it will inform NIJ of-- (1) any change(s) that it is considering making to the previously assessed activities that may be relevant to the environmental impacts of the activities; or (2) any proposed new activities or changed circumstances that may require assessment as to enviromnental impact, such as new activities that involve the use of chemicals or involve construction or major renovation, The recipient will not implement a proposed change or new activity until NIJ, with the assistance of the recipient, has completed any applicable environmental impact review requirements necessitated by the proposed change or new activity (or changed circumstances) and NIJ has concurred in the proposed change or new activity. This approval will not be unreasonably witlilaeld as long as any requested modification(s) is consistent with eligible program purposes and found acceptable under an NIJ-conducted environmental impact review process. 37. The recipient may not obligate, expend, or draw down any funds under this award until: (1) the recipient has submitted a completed attachment regarding external investigations using the template (entitled; "Attachment: External --- — — - — Investigations") providedin the FY -2016 Paul-Coverdell Forensic Science -Improvement Grants program solicitation -(or - - - - has provided an adapted version of the template that provides all of the required information), and (2) a Grant Adjustment Notice has been issued removing this special condition. 38. The recipient and any subrecipients must comply with all applicable federal laws and regulations, including those ---i i ntifiedinthe foams entitled-"Standaar Assurances" -an Elie-"Celi if cations egafdiiigZobbying Debamrent an Suspension and Other Responsibility Matters and Drug-Free'Workplace Requirements," currently posted at http://ojp.gov/funding/Apply/Fonns,htm. OJP FORM 4000/2 (REV. 4-85) �4'� U.S. Department of Justice I, C -5 K' Office of Justice Programs National Institute of Justice Washington, RC. 20533 Memorandum To: Official Grant File From: Alan C.-Spanbauer, Program Manager - Subject: Categorical Exclusion for City of Miami The recipient agrees to comply with all Federal, State, and local environmental laws and regulations applicable to the development and implementation of the activities to be funded raider this award. Categorical Exclusion: Based upon the information provided by the recipient in its application for these funds, NIJ has determined and the recipient understands that the proposed activities meet the definition of a categorical exclusion, as defined in the Department of Justice Procedures for Implermenting the National Enviromnental Policy Act found at 28 CFR Part 61 (including Appendix D). A categorical exclusion is ari action that because of the proposed activities' very limited and predictable potential environmental impacts, both on an individual and a.cumulative basis, does not have a significant impact on the quality of the human environment. Consequently, no further environmental impact analysis is necessary under the requirements of the National Environmental Policy Act, 42 U.S.C. 4321, for these categorically excluded activities. Modifications: Throughout the term of this award, the recipient agrees that for any activities that are the subject of this categorical exclusion, it will inform NIJ of- (1) any change(s) that it is considering making to the previously assessed activities that may be relevant to the environmental impacts of the activities; or (2) any proposed new activities or changed circumstances thatmay require assessment -as to environmental impact, such as new activities that involve the use of chemicals or involve construction or major renovation. The recipient will not implement a -- proposed change or nett -activity until-NIJ, witli the assistance of the ecipient—lias complied any applicable -- enviromnental impact review requirements necessitated by the proposed change or new activity (or changed circumstances) and NIJ has concurred in the proposed change or new activity. This approval will not be unreasonably withheld as long as any requested modification(s) is consistent with eligible program purposes and found acceptable under an NIJ-conducted environmental impact review process. .4 US, Department of Justice Office of Justice Programs ,t National Institute of Justice w GRANT MANAGER'S MEMORANDUM, PT. I: PROJECT SUMMARY Grant z PROTECT NUMBER 2016 -CD -BX -0055 This project is supported under FYI6(IdIJ - Coverdell Forensic Science Improvement) 42 USC 3797j-37970; 25 USC 530C 1. STAFF CONTACT (Name & telephone number) Christine Torres (202)305-1975 3a. TITLE OF THE PROGRAM Paul Coverdell Forensic Science Improvement Grants Program 4. TITLE OF PROJECT Paul Coverdell Forensic ScienceImprovement Grants Program 5. NAME & ADDRESS OF GRANTEE City of Miami 3500 Pan American Drive Miami, FL 33133 PAGE 1 OF 1 2. PROJECT DIRECTOR (Name, address & telephone number) Lillian Blondet Director, Grants Administration 444 S.W. 2nd Avenue 5th Floor Miami, FL 33130-1910 (305) 416-1536 3b. POMS CODE (SEE INSTRUCTIONS ON REVERSE) 6. NAME & ADRESS OF SUBGRANTEE - - -7, PROGRAM PERIOD- - - - -- - S. BUDGET PERIOD f FROM: 01/01/2017 TO: 12/31/2017 FROM: 01/01/2017 TO 12/31/2017 1 - i 4 9. AMOUNT OF AWARD 10. DATE OF AWARD --- - -----------$ 92,056 {-- —---------- --05/22/2016 11. SECOND YEAR'S BUDGET 13. THIRD YEAR'S BUDGET PERIOD 12, SECOND YEAR'S BUDGET AMOUNT 14. THIRD YEAR'S BUDGET AMOUNT 15. SUMMARY DESCRIPTION OF PROJECT (See instruction on reverse) In 2015, The City of Miami's Police Department (MPD), Crime Scene Investigation Unit (CSI) responded to over 11,500 requests for forensic services. Of these requests, there are approximately 260 crime scenes for Part I crimes and vehicular crashes, which require a complete hand -drawn sketch at the scene. The current sketching process is supported by an outdated 24 -year old AutoCAD program that takes from 45-90 days to accurately complete a crime scene sketch before it can be released to an investigator for his case fi le, interrogation of witnesses or suspects or presentation for court purposes or civil litigation. Due to the complexity of many crime scenes, the current sketching process can be very difficult, time consuming and subject to inaccuracy. Therefore, MPD is respectfully requesting finding under the Paul Coverdell Forensic Science Improvement Grants Program to implement a new state of the art forensic mapping measurement technology system including 3-0 scanner, software and its corresponding licenses, accessories and training, to enhance and improve over current operations, The total funding request in the amount of $92,056 will be used in the following manner and expected results: 1) A total of $92;056 will be allocated for procuring a 3-D laser scanner, its corresponding software and licenses and accessories. The equipment and software OJP FORM 4000/2 (REV. 4-55) reduces the hours required to capture evidence at the scene while generating photo -realistic images with greater accuracy. The software works with the scanner's point cloud technology to create panoramic 3-0 imaging, video and animations. In addition, this software will facilitate: precise on -scene measurements with +/- 2mm distance accuracy saving and accessing case files for future reference •diagramming accident and crime scenes and large/complex scale scenes scanning in all types of lighting 3-D reconstructions, snapshots R dynamic animations full-body 3-D reconstniction of injuries advanced calculations with measurement speeds up to 976,000 points/second sharing documentation (reports, animations) Improved accuracy of forensic mapping and reduced turnaround time 2) MPD will cover the training cost with a $15,800 cash match from the General Fund. All four CSI Supervisors in the Unit and six selected CSI Investigators will receive comprehensive training for the 3-D laser seamier and corresponding software, which will culminate in certification for a total of 10 CST personnel. This will ensure proper utilization of equipment and collection of data, The MPD gives the Office of .Justice Programs (OJP) permission to share its project abstract with the public. ca/ncf U. S. Department of Justice, Office of Justice Programs FY 16 Paul Coverdell Forensic Science Improvement Grants Program CITY OF MIAMI, a Florida Municipal Corporation By:- - - - Daniel J. Alfonso, City Manager Attest: Todd B. Hannon, City Clerk Approved as to Form and Correctness: By: Victoria Mendez, City Attorney Approved as to Insurance Requirements: No Ann -Marie Sharpe, Director of Risk Management -Date: - - - - -- - - - - Date: Date: Date: