HomeMy WebLinkAboutAgenda Item Summary FormAGENDA ITEM SUMMARY FORM
File ID: #3622
Date: 01/31/2018 Requesting Department: Department of
Public Works
Commission Meeting Date: 03/08/2018 Sponsored By:
District Impacted: All
Type: Resolution
Subject: Accept Bids - Landscape Maintenance on US -1
Purpose of Item:
The nature of this item is to establish a resolution of the Miami City Commission,
pursuant to IFB 717381 for US -1 Landscape Maintenance for the Public Works
Department ("PW'), on an as needed basis, with SFM Services, Inc. ("SFM") as the
Primary vendor, and Superior Landscaping & Lawn Service, Inc. (Superior) as the
Secondary vendor, for an initial contract term of three (3) years, with the option to renew
for two (2) additional one (1) year periods. Authorizing the City Manager to add
suppliers and services to the contract, as deemed necessary by the City of Miami
("City"). Further authorizing the City Manager to negotiate and execute all other
documents, including any amendments, renewals, extensions and modifications to the
contract, in a form acceptable to the City Attorney, as may be necessary for said
purpose, allocating funds from the FDOT Mural Program Special Revenue Account and
various other sources of funds, subject to the availability of funds and budgetary
approval at the time of need.
Background of Item:
On November 08, 2017, the Procurement Department ("Procurement") issued IFB No.
717381. As required by the Procurement Code, the IFB was advertised and issued
online. On December 06, 2017, at the bid closing, three (3) bids were received. The bid
submitted by one bidder, Aquatic Landscaping Design Inc., did not meet the minimum
qualification requirements pursuant to the IFB, and was deemed non-responsive. The
remaining two bids were evaluated, and tabulated. Procurement is recommending
award to SFM, the lowest responsive and responsible bidder as the Primary vendor,
and Superior, as the Secondary vendor, per bid specifications.
Budget Impact Analysis
Item is an Expenditure
Item is NOT funded by Bonds
Item is NOT Related to Revenue
Total Fiscal Impact:
$277,562 annually (Estimated at $1,387,810 in the aggregate for the five (5) years)
General Account No: FDOT Mural Program Special Revenue Account 13000.201100.534000
and various fundina sources as available.
Reviewed By
Department of Public Works Juvenal Santana
Office of Management and Budget Donovan Dawson
Office of Management and Budget Christopher M Rose
Department of Procurement
Lydia Osborne
City Manager's Office
Nzeribe Ihekwaba
City Manager's Office
Nzeribe Ihekwaba
Legislative Division
Valentin J Alvarez
Office of the City Attorney
Barnaby L. Min
Office of the City Attorney
Victoria Mendez
City Commission
Joyce Jones
Office of the Mayor
Mayor's Office
Office of the City Clerk
City Clerk's Office
Office of the City Clerk
City Clerk's Office
Department Head Review
Completed
Budget Analys Review
Completed
Budget Review
Completed
Procurement Review
Completed
Assistant City Manager Review
Completed
City Manager Review
Completed
Legislative Division Review
Completed
Deputy City Attorney Review
Completed
Approved Form and Correctness
Completed
Meeting
Completed
Signed by the Mayor
Completed
Signed and Attested by the City Clerk
Completed
Rendered
Completed
02/20/2018 12:26 PM
02/23/2018 11:50 AM
02/26/2018 9:24 AM
02/26/2018 9:57 AM
02/26/2018 12:51 PM
02/26/2018 12:51 PM
02/26/2018 12:55 PM
02/26/2018 2:28 PM
02/26/2018 5:44 PM
03/08/2018 9:00 AM
03/19/2018 2:39 PM
03/19/2018 3:50 PM
03/19/2018 3:50 PM
City of Miami
City Hall
* innonr wile
'® an 3500 Pan American Drive
Legislation
Miami, FL 33133
It "� Resolution www.miamigov.com
Enactment Number: R-18-0094
File Number: 3622 Final Action Date:3/8/2018
A RESOLUTION OF THE MIAMI CITY COMMISSION ACCEPTING THE BIDS
RECEIVED DECEMBER 6, 2017 PURSUANT TO INVITATION FOR BID ("IFB") NO.
717381 FROM SFM SERVICES, INC., THE LOWEST RESPONSIVE AND
RESPONSIBLE BIDDER ("PRIMARY VENDOR"), AND SUPERIOR LANDSCAPING &
LAWN SERVICE, INC., THE SECOND LOWEST RESPONSIVE AND RESPONSIBLE
BIDDER ("SECONDARY VENDOR"), FOR THE PROVISION OF LANDSCAPE
MAINTENANCE ON UNITED STATES ROUTE 1 ("US 1") ON AN AS NEEDED BASIS
FOR AN INITIAL PERIOD OF THREE (3) YEARS, WITH AN OPTION TO RENEW
FOR TWO (2) ADDITIONAL ONE (1) YEAR PERIODS; ALLOCATING FUNDS FROM
THE PUBLIC WORKS OPERATING BUDGET AND AS REQUIRED FROM OTHER
END-USER DEPARTMENT FUNDS, SUBJECT TO THE AVAILABILITY OF FUNDS
AND BUDGETARY APPROVAL AT THE TIME OF NEED; AUTHORIZING THE CITY
MANAGER TO ADD SUPPLIERS AND SERVICES TO THE CONTRACT AS DEEMED
NECESSARY BY THE CITY OF MIAMI ("CITY"); FURTHER AUTHORIZING THE CITY
MANAGER TO NEGOTIATE AND EXECUTE ANY AND ALL OTHER DOCUMENTS,
INCLUDING ANY CONTRACTS, AMENDMENTS, RENEWALS, EXTENSIONS, AND
MODIFICATIONS, IN A FORM ACCEPTABLE TO THE CITY ATTORNEY, AND IN
COMPLIANCE WITH ALL APPLICABLE REGULATIONS, AS MAY BE NECESSARY
FOR SAID PURPOSE.
WHEREAS, the Department of Public Works ("Public Works") has a need for Landscape
Maintenance on United States Route 1 ("US 1"); and
WHEREAS, the Department of Procurement issued Invitation for Bid ("IFB") No. 717381
for the provision of US 1 Landscape Maintenance on an as needed basis; and
WHEREAS, award of the contract is on a Primary and Secondary basis;
NOW, THEREFORE, BE IT RESOLVED BY THE COMMISSION OF THE CITY OF
MIAMI, FLORIDA:
Section 1. The recitals and findings contained in the Preamble to this Resolution are
adopted by reference and incorporated as if fully set forth in this Section.
Section 2. The bids received December 6, 2017 pursuant to IFB No. 717381 from SFM
Services, Inc., the lowest responsive and responsible bidder ("Primary Vendor"), and Superior
Landscaping & Lawn Service, Inc., the second lowest responsive and responsible bidder
("Secondary Vendor"), to provide Landscape Maintenance on US 1 on an as -needed basis for
an initial period of three (3) years, with an option to renew for two (2) additional one (1) year
periods are accepted.
Section 3. Funds are to be allocated from the Public Works operating budget and as
requested from other end-user department funds, subject to the availability of funds and
budgetary approval at the time of need.
Section 4. The City Manager is authorized' to add suppliers who meet the requirements
of IFB No. 717381 and services to the contract as deemed in the best interest of the City.
Section 5. The City Manager is further authorized' to negotiate and execute any and all
other documents, including any contracts, amendments, renewals, extensions, and
modifications to the contract, in a form acceptable to the City Attorney, and in compliance with
all applicable regulations as may be necessary for said purpose.
Section 6. This Resolution shall become effective immediately upon its adoption and
signature of the Mayor.2
APPROVED AS TO FORM AND CORRECTNESS:
1
i ria i t-ndez, ity Attor ey 2/2612018
' The herein authorization is further subject to compliance with all requirements that may be imposed by
the City Attorney, including but not limited to, those prescribed by applicable City Charter and City Code
provisions.
2 If the Mayor does not sign this Resolution, it shall become effective at the end of ten (10) calendar days
from the date it was passed and adopted. If the Mayor vetoes this Resolution, it shall become effective
immediately upon override of the veto by the City Commission.