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AGENDA ITEM SUMMARY FORM
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Date: 08/03/2016 Requesting Department: Procurement-'
-- Law Department
Commission Meeting Date: 09/22/2016 District Impacted: All Matter ID No.
Type: E Resolution ❑ Ordinance ❑ Emergency Ordinance ❑ Discussion Item
Other
Subject: Invitation for Bid (IFB) No. 616407 for Forklift and Other Hydraulic Lifts Maintenance and
Repairs
Purpose of Item:
The nature of this item is to establish term contracts for forklift and other hydraulic lifts maintenance
and repairs, with Sudden Service, Inc., and National Lift Truck Service, Inc., the two (2) responsive
and responsible bidders under IFB No. 616407, on an as needed contractual basis, for a period of
two (2) years, with the option to renew for two (2) additional, two (2) year periods. Allocating funds
from various City Departments, subject to the availability of funds and budgetary approval, at the time
of need. Authorizing additional vendors to be added to the contract, and further authorizing the City
Manager to negotiate and execute all other documents, including any amendments and modifications
to the contract, in a form acceptable to the City Attorney, as may be necessary for said purpose.
3ackaround
Various City Departments have identified a need for forklift and other hydraulic lifts maintenance and
repairs. On June 27, 2016, the Procurement Department (Procurement) issued IFB No. 616407. As
required by the Procurement Code, the IFB was advertised and issued online. On July 26, 2016, at
the bid closing, two (2) bids were submitted, and both bids were tabulated. Procurement is
recommending award to the two (2) responsive and responsible bidders, on a group by group basis,
per bid specifications (Primary Vendor: Sudden Service, Inc.; Secondary Vendor: National Lift Truck
Service, Inc.). The estimated annual contract amount is $230,000.00 with $1,380,000.00 in the
aggregate, for all six (6) years, including the option to renew periods.
Budget Impact Analysis
NO is this item related to revenue?
YES Is this item an expenditure? If so, please identify funding source below.
General Account No
Special Revenue Account No:
CITP Project No:
NO Is this item funded by Homeland Defense/Neighborhood Improvement Bonds?
Start Up Capital Cost:
Maintenance Cost:
Total Fiscal Impact: $230,000.00 annually ($1,380,000.00 is the aggregate over six (6 years,
including the option to renew periods)
Final Approvals
nn (SIGN AND DATE)
CITP Budge,'
n ' r or receiving clpitat fiends
Grants Risk Management
Procurement Dept.Director
Chief City Manage
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