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Home My WebLink AboutR-16-0444Vop City of Miami Legislation < U R �O Resolution: R-16-0444 File Number: 16-01215 City Hall 3500 Pan American Drive Miami, FL 33133 www.miamigov.com Final Action Date: 9/20/2016 A RESOLUTION OF THE MIAMI CITY COMMISSION, WITH ATTACHMENT(S), ADOPTING A FINAL BUDGET AND MAKING APPROPRIATIONS RELATING TO CITY OF MIAMI ("CITY") OPERATIONAL AND BUDGETARY REQUIREMENTS FOR THE FISCAL YEAR BEGINNING OCTOBER 1, 2016 AND ENDING SEPTEMBER 30,2017; RATIFYING, APPROVING, AND CONFIRMING CERTAIN NECESSARY ACTIONS OF THE CITY MANAGER AND DESIGNATED CITY DEPARTMENTS IN ORDER TO UPDATE THE RELEVANT FINANCIAL CONTROLS, PROJECT CLOSE-OUTS, ACCOUNTING ENTRIES, AND COMPUTER SYSTEMS IN CONNECTION THEREWITH AND FOR GRANTS IN PROGRESS; PROVIDING FOR AN EFFECTIVE DATE. WHEREAS, the City Manager prepared and submitted to the Miami City Commission ("City Commission") a proposed budget of the estimated expenditures and revenues of all City of Miami ("City") Departments, Offices and Boards for the Fiscal Year beginning October 1, 2016 and ending September 30, 2017 ("Fiscal Year 2016-17"); and WHEREAS, on September 6, 2016, the City held a public hearing, as required pursuant to Section 200.065(2)(b), Florida Statutes (2016), whereat the City Commission adopted the proposed budget, as amended, as the tentative budget of the City pursuant to Resolution 16-0396; and WHEREAS, a copy of the proposed budget has been posted on the City website and is on file in the Office of the City Clerk, with any and all amendments thereto being adopted as part of the tentative budget and incorporated therein; and WHEREAS, the General Fund Budget for Fiscal Year 2016-17 is $669,698,6 $670,198,600 and the total Budget for all non -capital funds is $Q78,557,400 $979,057,400; and WHEREAS, the final general operating millage of the City is 7.6465; and WHEREAS, the major source of revenue for the General Fund is derived from the category identified as "Property Taxes" in the amount of $303,610,200; and WHEREAS, the name of the Office of Communication and Protocol was changed to Office of Communications; and WHEREAS, Office of Capital Improvements and Transportation Program ("CITP") was changed to the Office of Capital Improvements, removing those duties pertaining to transportation initiatives and services; and WHEREAS, the Office of Transportation Management was created to address, manage, plan, coordinate and implement the City transportation and transit program previously included as part of CITP; and City of Miand Page 1 of 7 File Id. 16-01215 (Version: 2) Printed On: 5/25/2018 File Number: 16-01215 Enactment Number: R-16-0444 WHEREAS, the Office of Resilience and Sustainability was created to develop and implement a Resiliency Strategy and supporting programs on behalf of the City, and manage City efforts as it relates to sustainability initiatives, sea level rise and hazard mitigation; and WHEREAS, the ten percent (10%) of gross dockage monies, dedicated in part to fund necessary capital repairs and capital related improvements to City marinas and mooring facilities pursuant to Section 50-344 of the Code of the City of Miami, Florida ("City Code"), and ticket surcharge revenues imposed on boats operating out of Miamarina at Bayside pursuant to Section 53-1 of the City Code, which were previously transferred to Special Revenue Public Facilities and thereafter to Capital, will now be transferred directly to Capital Project Funds; and WHEREAS, it is in the best interest of the City to authorize the City Manager to make any necessary changes to adjust, amend, and appropriate the City Operating Budget, Five -Year Financial Plan, Strategic Plan, and Multi -Year Capital Plan, for the purposes set forth in this Resolution; and WHEREAS, it is in the best interest of the City to ratify, approve and confirm certain necessary actions of the City Manager and designated City Departments in order to update the relevant financial controls, project close-outs, accounting entries, and computer systems in connection therewith and for grants in progress; NOW, THEREFORE, BE IT RESOLVED BY THE COMMISSION OF THE CITY OF MIAMI, FLORIDA: Section 1. The recitals and findings contained in the Preamble to this Resolution are adopted by reference and incorporated as if fully set forth in this Section. Section 2. The tentative budget is hereby adopted as the final budget of the City and is incorporated herein by reference; it is further amended to include all of the applicable changes contained in the memorandum entitled "Information for Second Budget Hearing - Fiscal Year 2016-17 Tentative Budget", as well as any floor amendments. Section 3. The following appropriations are made for the municipal operations of the General Fund for Fiscal Year 2016-17: GENERALFUND Departments, Boards & Offices: Mayor Commissioners City Manager Agenda Coordination Independent Auditor General Capital Improvements City Attorney City Clerk Civil Service Boards Code Compliance APPROPRIATIONS ADOPTED BUDGET $ 1,128,000 $ 1,128,000 3,231,000 3,231,000 3,578,400 3,578,400 356,200 356,200 1,282,700 1,282,700 2,824,600 2,824,600 8,164,800 8,164,800 1,697,400 1,697,400 453,400 453,400 5,816,000 5,816,000 City of Miand Page 2 of 7 File Id. 16-01215 (Version: 2) Printed On: 5/25/2018 File Number: 16-01215 Enactment Number: R-16-0444 Communications (Change of Department Name) 1,160,700 1,160,700 Equal Opportunity and Diversity Programs 396,800 396,800 Film and Entertainment 422,700 422,700 Finance 9,170,200 9,170,200 Grants Administration 1,566,000 1,566,000 Human Resources 4,416,800 4,416,800 Information Technology 9,102,000 9,102,000 Management and Budget 2,535,600 2,535,600 Neighborhood Enhancement Teams 5,'^v 100 5,800,400 Resilience and Sustainability (New Department) 139,800 139,800 Procurement 2,364,800 2,364,800 Building 10,242,600 10,242,600 Planning and Zoning 6,111,300 6,633,900 General Service Administration 22,526,000 22,526,000 Public Works 21,70- 21,242,600 Transportation Management (New Department) 0 0 Solid Waste 31,484,800 31,484,800 Fire -Rescue 125,451,500 125,451,500 Police 231,534-900- 231,648,100 Real Estate and Asset Management 12,391,400 12,391,400 Parks and Recreation 41,653,700 41,653,700 Risk Management 3,098,000 3,098,000 Community and Economic Development 3,482,500 3,482,500 Non -Departmental Accounts 45,QTu 9322,,8800 45,806,300 Transfers - OUT 48 5000 48,928,900 TOTAL GENERAL FUND $ 669,698,600 $ 670,198,600 Reserves Based on Financial Integrity Principles: (Included in General Fund - NDA) Contingency Reserves $ 5,000,000 Undesignated Reserves - TOTAL RESERVES $ 5,000,000 Section 4. The above appropriations for the municipal operations of the General Fund are based on the following sources of revenues for Fiscal Year 2016-17: GENERALFUND Property Taxes Franchise Fees and Other Taxes Interest Transfers -In Fines and Forfeitures Intergovernmental Revenues REVENUES ADOPTED BUDGET $ 303,610,200 $ 303,610,200 106,503,600 106,503,600 1,700,000 1,700,000 7,'', � 7,768,900 13,443,900 13,443,900 65,936,900 65,936,900 City of Miand Page 3 of 7 File Id. 16-01215 (Version: 2) Printed On: 5/25/2018 File Number: 16-01215 Enactment Number: R-16-0444 Licenses and Permits 56,947,100 56,947,100 Other Revenues 3,800,200 3,800,200 Charges for Services 110,487,800 110,487,800 TOTAL GENERAL FUND $ 669,698,600 $ 670,198,600 Section 5. The following appropriations are made for the municipal operations of Debt Service Funds for Fiscal Year 2016-17: DEBT SERVICE FUNDS Special Obligation Bonds General Obligation Bonds TOTAL DEBT SERVICE FUNDS APPROPRIATIONS $ 27,266,700 48,162,700 $ 75,429,400 Section 6. The above appropriations for the municipal operations of Debt Service Funds are based on the following sources of revenues for Fiscal Year 2016-17: DEBT SERVICE FUNDS Property Taxes Transfers In & Other Revenues TOTAL DEBT SERVICE FUNDS REVENUES $ 27,266,700 48,162,700 $ 75,429,400 Section 7. The following appropriations are made for the municipal operations of Special Revenue Funds for Fiscal Year 2016-2017: SPECIAL REVENUE FUNDS City Clerk Services Community Development Real Estate and Asset Management Services Departmental Improvement Initiative Economic Development (SR) Emergency Funds Fire -Rescue Services General Special Revenue Homeless Program Law Enforcement Trust Fund Miami Ballpark Parking Facilities Parks and Recreation Services Planning Services Police Services Public Works Services APPROPRIATIONS $ 788,800 51,307,500 5,537,400 12,412,600 188,000 100,000 1,814,900 835,800 2,923,200 2,225,000 6,598,400 1,271,500 13,613,500 9,063,600 7,358,000 City of Miand Page 4 of 7 File Id. 16-01215 (Version: 2) Printed On: 5/25/2018 File Number: 16-01215 Enactment Number: R-16-0444 Solid Waste Recycling Educational Trust Fund 179,400 Transportation and Transit 23,330,300 Tree Trust Fund 3,939,900 UASI-Fire-Rescue 5,485,300 TOTAL SPECIAL REVENUE FUNDS $ 148,973,100 Section 8. The above appropriations for the municipal operations of Special Revenue Funds are based on the following sources of revenues for Fiscal Year 2016-17: SPECIAL REVENUE FUNDS REVENUES All Sources $ 148,973,100 TOTAL SPECIAL REVENUE FUNDS $ 148,973,100 Section 9. The following appropriations are made for the municipal operations of Internal Service Funds for Fiscal Year 2016-17: INTERNAL SERVICE FUND APPROPRIATIONS Life and Health Insurance 48,874,300 Workers' Compensation 15,700,000 Others 19,882,000 TOTAL INTERNAL SERVICE FUND $ 84,456,300 Section 10. The above appropriations for the municipal operations of Internal Service Funds are based on the following sources of revenues for Fiscal Year 2016-17: INTERNAL SERVICE FUND REVENUES All Sources $ 84,456,300 TOTAL INTERNAL SERVICE FUND $ 84,456,300 Section 11. This Resolution is a resolution of precedent and all other resolutions in conflict with it are held null and void insofar as they pertain to these appropriations; however, no provision contained in this Resolution shall be construed to violate the Anti -Deficiency Act, as set forth in Sections 18-500 through Sections 18-503 of the City Code, as amended. The appropriations are the anticipated expenditure requirements for the City, but are not mandatory should efficient administration of City Departments, Offices and Boards or altered economic conditions indicate that a curtailment in certain expenditures is necessary or desirable for the general welfare of the City. The City Manager is specifically authorized to create awards and transfer funds between accounts and awards, and withhold any of these appropriated funds from encumbrance or expenditure should such action appear advantageous to the economic and efficient operation of the City. The City Manager is also authorized to transfer any excess unrestricted monies from other funds to the General Fund provided that those are appropriated monies which are no longer needed to implement the original purpose of the appropriation, which are legally available at the time of such transfer, and whose expenditure is not limited to use for any other specified purpose. Section 12. The City Manager is authorized to make any necessary changes to adjust, City of Miand Page 5 of 7 File Id. 16-01215 (Version: 2) Printed On: 5/25/2018 File Number: 16-01215 Enactment Number: R -I6-0444 amend and appropriate the City Operating Budget, Five -Year Financial Plan, Strategic Plan, and Multi -Year Capital Plan, with transfers in and/or out, as necessary and applicable, of legally available funds; and to designate projects, services, components, values, amounts, and uses, as necessary and applicable, for the purposes set forth in this Resolution. Section 13. All departments and the number of employees designated therein provided for in this budget either by position summary or by the organizational chart are deemed approved by the City Commission. Any permanent change regarding same shall require City Commission approval. Section 14. The City Manager is authorized to administer the executive pay plan and benefit package, to disburse the funds appropriated herein for said purpose in a manner he deems appropriate. The City Manager is also authorized to administer and disburse the City Commission benefit package. With the exception of those positions in which the salary is established by City Commission action, the City Manager is further authorized to establish the salaries of those employees in executive and staff positions in accordance with the executive and staff pay plan. These employees may receive any salary increases given in Section 16. Section 15. The City Manager is authorized to disburse any funds that may be designated by the City Commission as cost -of -living or other pay adjustments to Civil Service, executive and staff employees as may be approved by the City Manager. Section 16. Nothing contained in this Resolution shall be construed as to prohibit or prevent the City Manager, the administrative head of the City, who is responsible for the efficient administration of all Departments, from exercising the power granted to and imposed upon him/her in the Charter of the City of Miami ("Charter") to fix, adjust, raise, or lower salaries, and to create, abolish, fill or hold vacant, temporary or permanent positions whenever it has been determined by the City Manager to be in the best interest of efficient and economical administration of the City and all its Departments. The authority contained in this Section shall also be applicable whenever the City Manager shall cause a Department to reorganize itself to perform its services more efficiently; such reorganization may include reduction of budgeted positions, reclassification of positions, and/or alteration of the number of budgeted positions in any given classification. Section 17. The transfer of funds between the detailed accounts comprising any separate amount appropriated by the above sections hereof is approved and authorized when such transfer shall have been made at the request of the City Manager and when such transfer shall have been made of any part of an unencumbered balance of an appropriation to or for a purpose or object for which the appropriation for the herein fiscal year has proved insufficient. Section 18. The transfer of funds between the detailed accounts comprising any separate amount appropriated by the above sections hereof is approved and authorized when such transfer of funds is made at the request of the City Manager and when such transfer is to be made between the detailed accounts appropriated to the same office, department, or division. Section 19. To effect salary adjustments, the City Manager is further authorized to make departmental and other transfers from any reserve accounts established in the General Fund, and is authorized to approve transfers for any unforeseen requirements of all appropriated funds as may be required so long as such transfer is consistent with the provisions contained in Chapter 18, Article IX of the City Code, as amended. Section 20. To facilitate effective budgetary control and sound fiscal management, the City Manager is further authorized to transfer funds from departmental budget reserve accounts to the City of Miand Page 6 of 7 File Id. 16-01215 (Version: 2) Printed On: 5/25/2018 File Number: 16-01215 Enactment Number: R-16-0444 Emergency Account of Non -Departmental Accounts to other Funds, and to departmental budget reserve accounts from the Emergency Account of Non -Departmental Accounts to other Funds. Section 21. The Emergency Account is dlared to be appropriated to meet emergency expenses and is subject to expenditure by the City Manager for any emergency purpose. Section 22. Except as herein provided, transfers between items appropriated shall be authorized by resolution amendatory hereto, except that transfers from the Non -Departmental Accounts may be made by resolution. Section 23. The City Manager is authorized to invite or advertise for bids for the purchase of any material, equipment, physical improvement, or service provided by the aforementioned appropriations or which may be provided for in accordance with Chapter 18 of the City Code, for which formal bidding is required. Such bids to be returnable to the City Commission or City Manager in accordance with Charter or City Code provisions. Section 24. Further, expenditure of the herein appropriated funds is authorized in the procurement of goods and services by award or contract for the same by the City Commission following the use, if applicable, of competitive negotiations unless the award of such contract by the City Manager is expressly allowed under City Code provisions. Section 25. Certain necessary actions by the City Manager and the designated City Departments in order to update the relevant financial controls, project close-outs, accounting entries, and computer systems in connection therewith and for grants in progress are hereby ratified, approved, and confirmed. Section 26. This Resolution shall become effective immediately upon its adoption and signature of the Mayor. {1} Footnotes: {1} If the Mayor does not sign this Resolution, it shall become effective at the end of ten (10) calendar days from the date it was passed and adopted. If the Mayor vetoes this Resolution, it shall become effective immediately upon override of the veto by the City Commission. City of Miami Page 7 of 7 File Id. 16-01215 (Version: 2) Printed On: 5/25/2018