HomeMy WebLinkAboutSummary FormAGENDA ITEM SUMMARY FORM
9141A �) :
q FILE ID: 16-01112
Date: 07/11/2016 Requesting Department: Procurement
Commission Meeting Date: 09/08/2016 District Impacted: ALL Law Department
Type: E Resolution ❑ Ordinance ❑ Emergency Ordinance ❑ Discussion Item Matter ID No.
❑ Other
Subject: Purchase of Trophies and Plaques, Invitation for Bid (IFB) 607388
Purpose of Item:
The nature of this item is to authorize a resolution of the Miami City Commission accepting the bid
received on June 7, 2016 pursuant to Invitation for Bid (IFB) No. 607388, from Starlap Trophies,
LLC, D/B/A Michelson's Trophies, Inc., for the purchase of trophies and plaques, Citywide, on an as
needed basis, for an initial contract period of three (3) years, with the option to renew for two (2)
additional one (1) year periods; allocating funds from the various sources of funds from the end user
department, subject to availability of funds and budgetary approval at time of need; authorizing
additional suppliers to the contract as deemed in the best interest of the City. Further authorizing the
City Manager to execute any amendments to the contract, in a form acceptable to the City Attorney.
Background Information:
The City of Miami (City) has identified a need to procure trophies and plaques. On May 16, 2016, the
Department of Procurement (Procurement) issued IFB No. 607388 for the purchase of trophies and
plaques. As required by the Procurement Code, the IFB was advertised in three (3) newspapers of
general circulation and issued on-line. On June 7, 2016, at the bid opening, one (1) bid was received.
Procurement is recommending award to Starlap Trophies, LLC, D/B/A Michelson's Trophies. Inc.,
the sole responsive and responsible Bidder. The estimated annual spend for the purchase of trophies
and plaques, is approximately $15,000. The total fiscal impact for the term of the contract, including
option to renew years is $75,000.
Budget Impact Analysis
NO Is this item related to revenue?
YES Is this item an expenditure? If so, please identify funding source below.
General Account No:
Special Revenue Account No: N/A
CITP Project No N/A
NO Is this item funded by Homeland Defense/Neighborhood Improvement Bonds?
Start Up Capital Cost: N/A
Maintenance Cost: N/A
Total Fiscal Impact: $75,000 Approximately $15,000 per year for five (5)years).
Final Approvals
(SIGN AND DATE) c
CITP N/A Bu -
If using or receiving capital funds
Grants N/A Risk Management N/A
Procurement Dept. Director
Chief 4 City Manager y
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