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HomeMy WebLinkAboutExhibitMiami Parking Authority (Department of Off -Street Parking) •11111!1, : Fiscal Year 2016-17 (Submitted to the City of Miami Commission For Approval) (Approved by the Off -Street Board of Directors July 13, 2016) MIAMI PARKING AUTHORITY Schedule of Revenue and Expenses Proposed FY 2017 Operating Budget Operating Revenue Off -Street Facilities Parking Lots On -Street Management Fees Other Total Operating Revenue Operating Expenses Salaries, Wages & Fringe Benefits Repairs, Maintenance, Cleaning & Landscape Security Utilities Insurance Assessment Expenses Rental - Building/Land Revenue Sharing Parking Meter Parts & Installation Legal and Professional Bank Charges Supplies & Miscellaneous Other Expenses Advertising & Promotion Total Operating Expenses Operating Results Before Depr & Amort Depreciation & Amortization Operating Results Non -Operating Revenues (Expenses): Interest Income Gain. (Loss) on Disposal Property Interest Expenses Excess Revenue Distribution to City Budgeted Reserves Total Non -Operating Net Revenue In Excess of Expenses FY 2015 FY 2016 FY 2017 Requested Budget 2017 Approved Proposed Actual Budget Budget 5,301,316 4,858,023 5,444,264 8,207,772 7,700,398 8,067,381 16,783,353 15,256,000 16,199,850 935,337 858,344 943,922 424,088 297,125 460,922 31,651,866 28,969,890 31,116,339 6,834,571 6,933,622 7,380,449 1,3 05,458 1,298,932 1,390,514 1,049,389 895,996 1,098,766 700,679 681,010 714,080 458,821 497,198 483,284 484,334 444,160 454,815 982,609 1,064,082 1,083,135 762,721 608,710 772,893 92,610 154,150 124,950 1,038,532 912,325 948,351 1,390,241 1,402,000 1,700,000 181,387 186,721 236,470 215,507 250,679 255,079 449,660 406,000 443,500 15,946,519 15,735,585 17,086,286 vs. FY 2015 Actual Budget 2016 Increase/(Decrease) 142,948 586,241 (140,391) 366,983 (583,503) 943,850 8,585 85,578 36,834 163,797 (535,527) 2,146,449 545,878 446,827 85,056 91,582 49;377 202,770 13,401 33,070 24,463 (13,914) (29,519) 10,655 100,526 19,053 10,172 164,183 32,340 (29,200) (90,181) 36,026 309,759 298,000 55,083 49,749 39,572 4,400 (6,160) 37,500 1,139,767 1,350,701 15,705,347 13,234,305 14,030,053 (1,675,294) 795,748 (3,609,461) (3,393,622) (3,131,472) 477,989 262,150 12,095,886 9,840,683 10,898,581 (1,197,305) 1,057,898 (10,563,859) (10,987,730) (10,887,352) 1,454 10,000 10,000 576,476 - - (3,441,789) (3,497,730) (3,397,352) (7,700;000) (7,200,000) (7,200,000) - (300,000) (300,000) (10,563,859) (10,987,730) (10,887,352) 1,532,027 (1,147,047) 11,229 8,546 - (576,476) - 44,437 100,378 500,000 - (300,000) - (323,493) 100,378 (1,520,798) 1,158,276 Requested Budget 2017 vs. FY 2015 Actual Budget 2016 Increase/(Decrease) 2.70 12.07 (1.71) 4.77 (3.48) 6.19 0.92 9.97 8.69 55.13 (1.69) 7.41 7.99 6.44 6.52 7.05 4.71 22.63 1.91 4.86 5.33 (2.80) (6.09) 2.40 10.23 1.79 1.33 26.97 34.92 (18.94) (8.68) 3.95 22.28 21.26 30.37 26.64 18.36 1.76 (1.37) 9.24 7.15 8.58 (10.67) 6.01 (13.24) (7.72) (9.90) 10.75 587.76 - (100.00) #DIV/0! (1.29) (2.87) (6.49) - #DIV/0! - 3.06 (0.91) (99.27) (100.98) MIAMI PARKING AUTHORITY Schedule of Revenue and Expenses Proposed FY 2017 Operating Budget FY 2015 FY 2016 FY 2017 Requested Budget 2017 Requested Budget 2017 Approved Proposed vs. vs. Actual Budget Budget FY 2015 Actual Budget 2016 FY 2015 Actual Budget 2016 $ $ $ Increase/(Decrease) Increase/(Decrease) Operating Revenue Off -Street Facilities 5,301,316 4;858,023 5,444,264 142,948 586,241 2,70 12.07 Parking Lots 8,207,772 7,700,398 8,067,381 (140,391) 366,983 (1.71) 4.77 On -Street 16,783,353 15,256,000 16,199,850 (583,503) 943,850 (3.48) 6.19 Management Fees 935,337 858,344 943,922 8,585 85,578 0.92 9.97 Other 424,088 297,125 460,922 36,834 163,797 8.69 55,13 TWO Operating Revenue 31,651,866 28,969,890 31,116,339 (535,527) 2,146,449 (1,69) 7.41 Operating Expenses Salaries, Wanes & Fringe Benefits Salaries -Regular 5,000,921 5,293,643 5,719,479 718,558 425,836 14.37 8.04 Salaries - Overtime 130,902 158,274 - (130,902) (158,274) (100.00) (100,00) Salaries - Sick & Vacation 499,049 362,245 416,316 (82,733) 54,071 (16.58) 14,93 Social Security 345,853 358,340 387,343 41,490 29,003 12.00 8.09 Health Insurance 384,069 311,571 340,718 (43,351) 29,147 (11.29) 9.35 Retirement 289,409 305,205 377,467 88,058 72,262 30.43 23.68 Benefits - (Auto, LTD, STD) 139,649 144,344. 139,126. .(523) (5,218) (0.37) (3.61) Tuition 7,505 - - (7,505) - (100.00) - Miscellaneous Pay 37,214 (37,214) (100.00) 6,834,571 6,933,622 7,380;449 545,878 446,827 7.99 6.44 Repairs, Maintenance, Cleanine.& Landseane Maintenance -Property 99,674 134,900 133,100 33,426 (1,800) 33.54 (1.33). Maintenance - Landscaping 137,661 153,002 214,989 77,328 61,987 56.17 40.51 Maintenance- Elevators 65,060 41,500 44,000 (21,060). 2,500 (32.37) 6.02 Maintenance - A/C 24,807 23,500 16,500 (8,307) (7,000) (33.49) (29.79) Maintenance -Computers 77,446 61,600 63,250 (14,196) 1,650 (18.33) 2.68 Maintenance -Garage Equipment 203,662 171,030 184,200 (19,462) 13,170 (9.56) 7.70 Maintenance -Alarms 22,125 17,400 13,400 (8,725) (4,000) (39,44) (22.99). Maintenance - TV Surveillance 17,003 17,800 22,000 4,997 4,200 29.39 23.60 Repairs -Equipment 10,609 19,000 18,500 7,891 (500) 74.38 (2,63) Motor Pool 143,230 231,900 209,580 66,350 (22,320) 46.32 (9,62) Cleaning & Housekeeping Supplies 315,938 237,000 246,447 (69,491) 9,447 (22.00) 3.99 Expendable Tools 7,105 - - (7,105) - (100.00) - Clothing. 49,204 43,700 49,200 (4) 5,500 (0,01) 12.59 Signs 92,062 82,900 103,345 11,283 20,445 12.26 24.66 Small Equipment 30,806 60,000 69,000 38,194 9,000 123.98 15.00 Maintenance - Other 9,066 3,700 3,003 (6,063) (697) (66,88) (18,84) Cleaning 1,305,458 1,298,932 1,390,514 85,056 91,582 6.52 7.05 Security Security 1,033,387 882,196 1,083,062 49,675 200,866 4.81 22.77 Armored Car Services 16,002 13,800 15.,704 (298) 1,904 _ (1,86) 13.80 1,049,389 895,996 1,098,766 49,377 202,770 4.71 22,63 Utilities Telephone 282,276 298,360 292,420 10,144 (5,940) 3.59 .(1.99) Light &Power 382,118 358,542 371,600 (10,518) 13,058 (2.75) 3.64 Water 36,285 24,108 50,060 13,775 25,952 37.96 107.65 700,679 681,010 714,080 13,401 33,070 1.91 4,86 Insurance Property & Gen Liability Insurance 413,531 435,728 436,375 22,844 647 5,52 0.15 Workers Compensation Insurance 45,290 61,470 46,909 1,619 (14,561) _ 3.57 (23,69) 458,821 497,198 483,284 24,463 (13,914) 5.33 (2.80) Assessment Exnenses Assessment Expenses - Repairs & Maintenance 146,520 117,670 117,670 (28,850) - (19.69) - AssessmentExpenses- Utilities 7,381 5,408 5,408 (1,973) (26,73) - Assessment Expenses - Office Supplies 4,212 3,986. 3,986 (226) - (5.37) - AssessmentExpenses- Management Fee 41,554 41,567 41,567 13 - 0.03 - Assessment Expenses - Insurance 195,368 196,184 196,184 816 - 0.42 - Assessment Expenses - Security 89,299 79,345 90,000 701 10;655 0.79 13.43 484,334 444,160 454,815 (29,519) 10,655 (6.09). 2,40 Rental - Buildine/Land Rental- Building/Land 982,609 1,064,082 1,083,135 100,526 19,053 10.23 1.79 Revenue Sharing Revenue Sharing 762,721 608,710 772,893 10,172 164,183 1.33 26.97 MIAMI PARKING AUTHORITY Schedule of Revenue and Expenses Proposed FY 2017 Operating Budget Parking Meter Parts & Installation Equipment Rental Parking Meter Parts & Installation Leaal and Professional Property Surveys, Platting Legal Services Trustee Fees Audit Fees Other Consultants Bank Chanes Bank Charges 6unnlies & Miscellaneous Postage & Courier Services Printing Office Supplies Office Equipment Computer Supplies Computer Software Other Epeases Property Taxes Licenses & Permits Miscellaneous Entertainment Travel Training Meetings and Conventions Cashier - Overage/(Shortage) Parking Refunds Uncollectible Accounts Publications Membership Dues Claims Settlement Bad Debt Expense Penalties & Interest Advertising & Promotion Promotional Public Relations Advertising Total Operating Expenses Operating Results Before Depr & Aanor Depreciation & Amortization Operating Results Non -Operating Revenues (Expenses): Interest Income Gain (Loss) on Disposal Property Interest Expenses Excess Revenue Distribution to City Budgeted Reserves Total Non -Operating Net Revenue In Excess of Expenses FY 2015 FY 2016 FY 2017 Approved Proposed Actual Budget Budget Requested Budget 2017 Requested Budget 2017 VS. vs. PY 2015 Actual Budget 2016 FY 2015 Actual Budget 2016 Increase/(Decrease) Increase/(Decrease) 31,119 54,150 44,950 13,831 (9,200) 44.45 (16.99) 61,491 100,000 80,000 _ 18,509 (20,000) 30.10 (20,00) 92,610 154,1.50 124,950 32,340 (29,200) 34.92 (18.94) 14,168 5,000 5,000 (9,158) - (64.71) - 116,400 117,624 117,624 1,224 - 1.05 - 20,000 25,000 25,000 5,000 - 25.00 - 135,912 135,000 140,000 4,088 5,000 3,01 3.70 752,052 629,701 660,727 (91,325) 31,026 (12,14) 4.93 1,038,532 912,325 948,351 (90,181) 36,026 (8.68) 3.95 1,390,241 1,402,000 1,700,000 309,759 298,000 22.28 21.26 9,032 6,900 6,900 (2,132) - (23.60) - 70,609 87,221 86,250 15,641 (971) 22.15 (1,11) 26,517 29,900 29,500 2,983 (400) 11.25 (1,34) 12,135 7,400 9,020 (3,115) 1,620 (25.67) 21.89 4,734 9,000 8,500 3,766 (500) 79.55 (5.56) 58,360 46,300 96,300 37,940 50,000 65.01 107.99 181,387 186,721 236;470 55;083 49,749 30,37 26.64 105,729 99,234 99,234 (6,495) - (6.14) - 15,152 1,075 3,575 (11,577) 2,500 (76.41) 232.56 17,814 14,850 14,600 (3,214) (250) (18,04) (1.68) 41 - - (41) - (100.00) - 15,796 14,000 15,000 (796) 1,000 (5.04) 7.14 5,245 39,600 39,500 34,255 (100) 653.10 (0.25) 35,977 58,350 59,350 23,373 1,000 64.97 1.71 2,346 100 100 (2,246) - (95,74) - 21 - (21) (100.00) 96 - - (96) - (100.00) - 50 1,300 1,300 1,250 2,500.00 - 16,047 22,170 22,420 6,373 250 39.71 1,13 1,073 - - (1,073) - (100.00). - 120 (120) (100.00) 215,507 250,679 255,079 39,572 4;400 18,36 1.76 14,701 20,000 52,500 37,799 32,500 257.12 162,50 367,470 235,000 240,000 (127,470) 5,000 (34.69) 2.13 67,489 151,000 151,000 83,511 123.74 449,660 406,000 443,500 (6,160) 37,500 (1.37) 9.24 15,946,519 15,735,585 17,086,286 1,139,767 1,350,701 7.15 8.58 15,705,347 13,234,305 14,030,053 (1,675,294) 795,748 (10.67) 6.01 (3;609,461) (3,393,622) (3,131,472) 477,989 262,150 (13.24) (7.72) 12,095,886 9,840,683 10,898,581 (1,197,305) 1,057,898 (9,90) 10.75 1,454 10,000 10,000 8,546 - 587.76 - 576,476 - - (576,476) - (10000) - (3,441,789) (3,497,730) (3,397,352) 44,437 100,378 (1:29) (2.87) (7,700,000) (7,200,000) (7,200,000) 500,000 - (6.49) - (300,000) (300,000) (300,000) (10,563,859) (10,987,730) (10,887,352) (323,493) 100,378 3,06 (0.91) 1,532,027 (1,147,047) 11,229 (1,520,798) 1,158,276 (99.27) (100.98) MIAMI PARKING AUTHORITY Schedule of Revenues and Expenses Proposed FY 2017 Operating Budget — Line Item Descriptions Description of Line Items; Operating Revenue Off -Street Facilities - Revenue collected at parking garages, including daily customer revenue, monthly cardholder revenue and revenue derived from special events Parking Lots Revenue collected at parking lots, including daily customer revenue, monthly decal -holder revenue and revenue derived from special events / rental of lots On -Street — Revenue collected from single space and Pay and Display meters located on -street as well as revenue derived from rental of metered spaces (production events, valet, etc) Management Fees — Fees charged to third parties (i.e. Miami -Dade County, Florida FDOT and City of Miami) for the administration of various parking / non -parking facilities Other — Majority of line item represents fees remitted by towing companies that assist in towing illegally parked vehicles from parking facilities / on -street spaces Operating Expenses Salaries, Wages & Fringe Benefits Salaries — Regular - Base salaries for all full time / part-time Authority personnel Salaries — Overtime — Overtime funds paid to hourly personnel Salaries — Sick & Vacation — Sick and vacation time for full-time Authority personnel Social Security — Social security taxes paid to the federal government for Authority personnel Health Insurance — Insurance premiums paid by MPA for full-time Authority personnel Retirement — Employer portion of annual pension obligation paid to the MPA's pension plan for full-time Authority personnel Other Benefits — Insurance premiums paid by MPA on behalf of full-time administrative and operations personnel for auto, short-term disability and long term disability Page 1 of 6 Tuition — MPA provides educational assistance for regular full-time employees who have completed 365 calendar days of service in an eligible employment classification. The amount of assistance paid by the Agency is 100% of tuition costs up to a maximum of $3,000 in a calendar year providing the employee earns grade of "C" or better Miscellaneous Pay — Payment for the use of temporary labor for special events and special employee assignments Repairs, Maintenance, Cleaning & Landscape Maintenance — PropertX — Contractual expenses incurred in connection with the maintenance of parking facility structural components, excluding items detailed below Maintenance — Landscaping — Contractual expenses incurred in connection with the maintenance of parking facility landscaping Maintenance — Elevators — Contractual expenses incurred in connection with the maintenance of parking facility elevators Maintenance — A/C — Contractual expenses incurred in connection with the maintenance of parking facility, operations and administrative office air conditioning units Maintenance — Computers — Contractual expenses incurred in connection with the maintenance of parking facility / administrative office computer equipment Maintenance — Garage Equipment — Contractual expenses incurred in connection with the maintenance of parking facility revenue control equipment Maintenance — Alarms — Contractual expenses incurred in connection with the maintenance of parking facility revenue alarm / security systems Maintenance — TV Surveillance — Contractual expenses incurred in connection with the maintenance of TV surveillance cameras located in garage facilities Repairs Equipment — Non -contractual repairs associated with parking facilities Motor Pool — Expenditures associated with Agency vehicles including gas, repairs and lease payments for leased Agency vehicles Cleaning / Cleaning & Housekeeping�Supplies — Contractual expenses and cleaning supplies purchases for the maintenance of parking facilities / administrative offices Expendable Tools / Small Equipment - Maintenance tools and maintenance / office equipment purchases that do not exceed $1,000 and therefore are not considered a capital asset Page 2 of 6 Clothing — Uniforms for operations personnel Signs — Maintenance and purchase of signage for both off-street and on -street parking facilities Maintenance — Other — Annual contractual maintenance fee incurred for Authority telephone system Securit Security — Contractual expenses incurred for security personnel who perform surveillance of parking facilities Armored Car Services — Brinks services for the pickup of cash at specified locations Utilities Telephone — Expenses paid to telephone carriers for the usage of telephone lines and cellular phone lines (i.e. AT&T, Sprint) Light & Power — Electricity expense for all parking facilities / administrative offices (FPL) Water — Water expense for all parking facilities / administrative offices (Miami -Dade Water and Sewer) Insurance Property and General Liability Insurance — Insurance premiums related to property, general liability, and directors and officers liability coverage Workers Compensation Insurance — Workers compensation premiums for Authority personnel Rental — Building /Land Rental Building/Land — Fixed, contractual lease payments paid for the rental of parking lots managed and not owned by the Authority Assessment Expenses Assessment Expenses — The expenses for the Courthouse Center Garage condos that are accumulated and paid to the condo association. The items in this category include but are not limited to: repairs and maintenance, utilities, office supplies, management fees, property insurance and security Page 3 of 6 Revenue Sharing Revenue Sharing — Payments made to lessors of parking lots that are managed by the Authority. These payments are based on a % of either gross or net revenue derived by the parking lot Parking Meter Parts & Installation Equipment Rental — Rental of golf carts for security personnel to roam facilities, rental of office copiers Parking Meter Parts & Installation — Purchases of parking meter supplies / parts to replace defective parking meter equipment Legal and Professional Property Surveys, Platting — Expenditures incurred related to property surveys and platting of prospective parking facility acquisitions Legal Services — Legal fees paid to City of Miami for City Attorney services Trustee Fees - Fees paid to Trustee of Authority bonds Audit Fees — Fees paid in connection with the annual audit of the Authority's financial records Pay and Display Fees — Service contract fees paid to parking meter vendors, parking consultants, payroll processing fees, website redesign fees, rating agency fees in connection with the Authority's bonds Bank Charges Bank Charges — Bank fees and credit card processing charges associated with the Authority's parking facilities Supplies and Miscellaneous Postage & Courier Services — Postage expense for Authority's mailings Printing — Printing of tickets and decals for parking facilities and customer service pamphlets Office Supplies — Desk supplies (i.e. paper) for all Authority facilities / administrative offices Office Equipment — Office equipment purchases that do not meet threshold for capitalization Page 4 of 6 Computer Supplies Computer supply purchases for all Authority facilities / administrative offices Computer Software — Computer software purchases for all Authority facilities / administrative offices Other Expenses Licenses & Permits - Miscellaneous licenses and fees Miscellaneous — Payment for medical exams and back ground check for employees (new hire and worker comp cases) and mystery shopper program Travel - Business travel expenses incurred for parking related conferences Training -Training expenses for all employees Meetings and Conventions - Business meeting expenses for all employees Publications — Miscellaneous business publication subscriptions Membership dues — Membership dues for various parking related organizations and professional associations Advertising & Promotion Promotional — Promotional materials distributed to customers at special events / customer appreciation week Public Relations — Contractual expenditures related to public relations consultant services and sponsorships of various charities and non-profit organizations Advertising — Media advertising expenses (i.e. radio, television, and printed media) Page 5 of 6 Non -Operating Revenues / (Expenses) Depreciation & Amortization — Depreciation related to parking facilities, including building and structures, leasehold improvements, furniture and fixtures, and parking equipment Interest Income — Interest and gain/losses on Authority investments Interest Expenses — Interest expenses and amortization of bond issuance costs incurred in connection with the Authority's bond issue. Excess Revenue Distribution to the City of Miami — Operating revenues in excess of: (a) operating expenses; (b) debt service payments; and (c) renewal and replacement capital requirements and reserves for working capital needs. Budgeted Reserves — Funds that are based on sound fiscal principles designed to allow the Authority to maintain continuity of operations in adverse conditions while being mindful of our fiduciary reasonability to residents and visitors, both current and future generations.. Page 6 of 6