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Virginia Key Beach Park Trust City of Miami Budget Template �(yya C a _ .��YE7l liSi�Y-s,.�°�. _ FY 2012-13 Actual FY 2013-14 Actual FY 2014-15 Actual FY 2015-16 Budget FY 2015-16 Projection FY 2016-17 Proposed Difference Notes ...;•.. ,. , .. ... ..y'....c.., .' dhv C., � u .;.w .v •e',' "" ... ._ .' 33 .. ryry}}}}.... % a. rw'@ ° 'F'.�,+r'Nx+,r�'fiv`+,.m a MIMEN "' 9h. ��^.' .we m '•' °^.''. w.'a ^3 m- _ ti r3a•r v.` p `z..': .0 M.�':, "7iaR�"fiL'kvd 5' .+�..�ei.:uA n...'�*'�. rt�}ui, .. Park Revenue $469,088 $527,658 $564,758 $590,000 $630,000 $627,000 +$37,000 Fund Balance carryover -$32,463 $25,109 $109,562 $146,000 $94,352 $100,000 -$46,000 CiW of Miami Contribution $16,216 $17,017 $19,747 $22,300 $20,000 $150,000 +$7,300 Retirement Contributions $13,250 +$13,250 Life and Health Insurance $18,358 $20,954 $23,179 $25,000 $25,000 $50,000 +$25,000 Unemployment $3,647 $2,500 $5,000 +$2,500 Professional Services - Legal Professional Services $320 $2,062 $245 $17,500 $30,000 $4,000 -$13,500 Accounting and Auditing $9,775 $7,800 $7,700 $9,500 $9,500 $10,000 +$500 Other Contractual Services $66,958 $55,623 $116,762 $102,000 $118,300 $141,000 +$39,000 Revenue Grand Total 1 $436,625 $552,767 $674,3201 $736,0001 $724,3521 $877,000 -$9,0001$0 �(yya C a _ .��YE7l liSi�Y-s,.�°�. _ .. .:... .� •:.a.. re y .� x,�yy,�r� .�,E�vk. � .... .m;�yft�w' h '.: �"w"G.%�1 : `, .. .. . �. � gb ��,`FE»4� 5. _ 1,;" �e€P. yi+Sa� 1'r"-� x" R {",�k•',mr s�i,��� �ca��fia��id'C+�7YT.13��'+�,i_ r.'d�EF"�&+ �L'�..e ,. '"�1' Regular Salaand Wages $143,781 $147,593 $178,446 $185,000 $160,260 $231,635 +$46,635 Other Salaries/Park $66,307 $77,879 $78,400 $132,600 $81,000 $155,461 Fringe Benefits FICA Taxes $16,216 $17,017 $19,747 $22,300 $20,000 $29,600 +$7,300 Retirement Contributions $13,250 +$13,250 Life and Health Insurance $18,358 $20,954 $23,179 $25,000 $25,000 $50,000 +$25,000 Unemployment $3,647 $2,500 $5,000 +$2,500 Professional Services - Legal Professional Services $320 $2,062 $245 $17,500 $30,000 $4,000 -$13,500 Accounting and Auditing $9,775 $7,800 $7,700 $9,500 $9,500 $10,000 +$500 Other Contractual Services $66,958 $55,623 $116,762 $102,000 $118,300 $141,000 +$39,000 Travel and Per Diem $2,805 $1,403 $3,2521 $3,000 $2,920 $10,000 +$7,000 Communications and Related $237 $1,000 $4,532 $4,000 +$3,000 Postage $337 $418 $484 $600 $437 $2,000 +$1,400 Rentals and Leases $70,947 $59,460 $55,729 $56,000 $50,000 $56,840 +$840 Repair and Maintenance Services $1,905 $6,818 $23,550 $43,000 $27,000 $35,000 -$8,000 Printing and Binding $1,781 $2,235 $7,115 $5,000 $4,000 $5,000 $0 Promotion Expense $2,661 $21,295 $25,812 $30,000 $28,000 $30,000 $0 Advertising and Related Costs $5,250 $4,800 $5,000 $1,008 $3,000 -$2,000 Other Current Charges $4,134 $4,968 $4,706 $3,000 $6,000 $8,000 +$5,000 Office Supplies $565 $1,890 $5,880 $5,000 $3,000 $5,000 $0 Operating Supplies $3,242 $6,085 $16,647 $45,000 $25,992 $35,000 -$10,000 Motor Fuel $15 $1,000 $23 -$1,000 uniforms/clothing $2,500 $2,500 $3,214 +$714 Subscriptions, Memberships, and Licenses $1,188 $797 $965 $2,500 $2,680 $4,000 +$1,500 Interfund Transfer Equipment and Furniture $37,000 $22200 $36,000 1 -$11000 All Other Expenditures $6,534 Budget Reserve Expenditure Grand Total $411,5171 $443,1941 $579,9681 $736,000 $624,3521 $877,000 L_$118,1391$0 Revenues Minus Expenditures $25,1081 $109,5731 $94,352 $0 $100,000 $0-$127,139 $0 Printed: 814/201612:18 PM Page 1 of 1 • rt • A 'a c ■ $ 877,000.00 2016.2017 ProposedBud Virginia Key Beach Park Trust et Comments 2016/2017 Projected Revenue $ 627,000.00 City of Miami Contribution $ 150,000.00 Carryover Fund Balance $ 100,000.00 2016-2017 Total Revenue $ 877,000.00 Object Code 2016-2017 Projected Expenditures Budget Amount Budget Details Executive Director, Finance, Administrative Aide, 512000 Administration Salaries $ 231,635.00 Education/Outreach Coordinator 513000 Park Salaries $ 155,461.00 1 Park Supervisor, 3 Cashiers, 4 Park Attendants, 2 YMCA 521000 FICA $ 29,600.00 522000 Retirement contributions $ 13,250.00 5 Positions 523000 Health & Dental Insurance $ 50,000.00 Employees Medical, Dental - 5 position Unemployment Compensation $ 5,000.00 Mini Train & Carousel Annual State inspections and 531000 Professional Services $ 4,000.00 operating License 532000 Auditors $ 10,000.00 2015/2016 External Independent Audit Aerial Photography, Parking Crew, Website Maintenance, Janitorial Services, Payroll, Seasonal Security, Event Consultant, Development/Special Projects Consultant, 534000 Other Contractual Services $ 141,000.00 Ticket Counter, Rickenbacker Causeway tolls for all employees and 540000 Travel per Diem - $ 10,000.00 interns, training, seminars, travel miles 541100 Postage $ 2,000.00 Events and fundraising mailings 541000 Communications & Related $ 4,000.00 Hot Spot-Wireless,phoneStipend Office Lease, Event Tents, events Porta Restrooms, COM 544000 Rent & Lease $ 56,840.00 Copier, Light Towers Train & carousel quarterly maint,, Parking Lot Lights, Fire Inspection, Pest Control, Concession Stand and Bathrooms Sanitizing, Lift Station, Maintenance of Playground , Picnic tables, Cabanas, Deck, Locksmith 546000 Repair and Maintenance $ 35,000.00 Services, Entrance/ amusement rides tickets, event flyers, park maps tour brochures, Volunteer Flyers, Disc Golf Maps, 547100 Printing and Binding Outsource $ 5,000.00 Park Signs VKBPT DVDs, souvenirs, catering for events, T-shirt, 548000 Promotional Expenses $ 30,000.00 Activity books & Fee for promoting events, banners, flyers 548100 Advertising $ 3,000.00 Various RFP, media promoting events Damage Deposit refund, Cancelation refund, meeting Other current charges and obligation $ 8,000.00 supplies, Volunteer Appreciation Picnic, 551000 Office Supplies $ 5,000.00 Office supplies Janitorial supplies, lumber, faucets, tools, water hose, extension cords, Grassroots Community Project, water, 552000 Operating Supplies $ 35,000.00 sunscreen, Insect repellant, Tarp, Paint & Stain, brushes 552200 Uniforms $ 3,214.00 Vehicle registration renewal, DERM annual Fee, Miami Dade Chamber of Commerce, Greater Miami Convention and Visitors Bureau, COM computer license, Constant Contact, America Association of Grants, American Assoc. 554000 Licenses, Subscriptions and Memberships $ 4,000.00 of Museum. 664000 1 Equipment and Furniture $ 36,000.00 Utility Truck, Riding Mower, Pick Up Truck $ 877,000.00 • 2016-2017 Detail Proposed Budget Virginia Key Beach Park TrL 2015-2016 Adopted Budget 2016-2017 Proposed Budget Comments 2016/2017 Projected RevenUE $ 590,000.00 $ 627,000.00 Carryover Fund Balance $ 100,000.00 City of Miami Contribution $ 146,000.00 $ 150,000.00 2016-2017 Total Revenue $ 736,000.00 $ 877,000.00 Object Code 2016-2017 Projected Expenditures 2015-2016 Adopted Budget 2016-2017 Proposed Budget Budget Difference Amount Proposed Amount Detail 2016-2017 Propsed Budget Details 512000 Administration Salaries $ 185,000.00 $ 231,635.00 $ 46,635.00 Add Education -Outreach Coordinator & staff Salary increase Executive Director $ 107,417.00 $101,336. x6%1$107,416. Finance $ 55,578.00 $26,72x40hrsx52wks/$55,578. Administrative Aid $ 31,200.00 $15,x40hrsx52wks/$31,200. Education/Outreach Coordinator $ 37,440.00 $18.x40hrsx52wks/$37,440. 513000 Park Salaries $ 132,600.00 $ 155,461.00 $ 22,861.00 Add Extra Cashier, Seasonal Park Attendant Supervisor $ 33,280.00 $16.x40hrsx52wks1$33,280. Cashier 1 $ 20,020.00 $1lx35hrsx52wks/$20,020. Cashier 2 $ 20,020.00 $11 x35hrsx52wks/$20,020. Cashier 3 $ 10,400.00 $10.x20hrsx52wks/$10,400. Park Attendant 1 $ 20,966.00 $13.44x30hrsx52wks/$20,966. Park Attendant 2 $ 18,065.00 $11.58x30hrsx52/$18,065.. Park Attendant 3 $ 13,650.00 $10.50x25x52/$13,650. Park Attendant 4 $ 10,660.00 $10.25x20hrsx52wks/$10,660. YMCA Attendant $ 4,200.00 $10.X35hrsxl2wks/$4,200. YMCA Attendant $ 4,200.00 $10x35hrsxl2wks1$4,200. 521000 FICA $ 22,300.00 $ 29,600.00 $ 7,300.00 increase in staff 522000 Retirement contributions - 5 positions $ 13,250.00 $ 13,250.00 5 positions, Director, Finance, Outreach, Park Supervisor- Match Contribution 523000 Health & Dental Insurance - 5 positions $ 25,000.00 $ 50,000.00 $ 25,000.00 Medical, Dental + 3 new employees 525000 Unemployment Compensation $ 2,500.00 $ 5,000.00 $ 2,500.00 increase in staff 531000 Professional Services $ 17,500.00 $ 4,000.00 $ (13,500.00) Mini Train & Carousel Annual State inspections and operating License 532000 JAuditors $ 9,500.00 $ 10,000.00 $ 500.00 2014/2015 External Independent Audit 534000 Other Contractual Services $ 102,000.00 $ 141,000.00 $ 39,000.00 Special Project Consultant $ 1,200.00 Aerial Photography $ 3,000.00 Event Parking Crew $ 15,600.00 Website Maintenance $ 4,000.00 Payroll Services $ 7,000.00 Seasonal & Holidays Janitorial Services $ 8;000.00 Seasonal Security & Holiday $ 47,520.00 Special Event Consultant $33.x120 hrsx12months $ 51,600.00 Development/Special Project Consultant $43.x100hrs $ 3,080.00 Complete Ticket Solution - $616. x 5 events 540000 Travel per Diem - $ 3,000.00 $ 10,000.00 $ 7,000.00 Rickenbacker Causeway tolls for all employees and interns, training, seminars, travel miles 541.100 Postage $ 600.00 $ 2,000.00 $ 1,400.00 Events and fundraising mailings 541000 Communications & Related $ 1,000.00 $ 4,000.00 $ 3,000.00 Hot Spot -Wireless, phone Stipend 544000 Rent & Lease $ 56,000.00 $ 56,840.00 $ 840.00 Light Towers needed for Trust night Events $ 48,000.00 Mod Space $ 840.00 COM Copier $ 3,000.00 Equipment $ 2,000.00 Porta Restrooms $ 1,500.00 Event Tents $ 1,500,00 Light Towers 546000 Repair and Maintenance $ 43,000.00 $ 35,000.00 $ (8,000.00) Over Estimate 15/16 budget $ 4,000.00 Train & carousel Maintenance-quarterly maint. $ 8,000.00 Amusement Rides Repairs $ 1,200.00 Locksmith Services $ 1,500.00 Pest Control $ 1,500.00 Quarterly Restrooms Sanitizing $ 3,500.00 Playground Repairs & Maintenance $ 2,000.00 Lift Station Monthly Services $ 2,000.00 Maintenance of picnic tables, cabanas, tiki, Decks, $ 1,650.00 Concession Stand maintenance -every other month $ 4,500.00 Maintenance Parking Lot Lights $ 1,500.00 Fire Equipment Inspection $ 3,650.00 1 Misc. repairs 1 $ 736,.000.00' $ 877,000.00 1 $ 141,000.00 1 Entrance/ amusement rides tickets. event Printing and Binding flyers, parts maps tour brochures, Volunteer 547100 Outsource $ 5,000.00 $ 5,000.00 Flyers, Disc Golf Maps, Park Signs VKBPT DVD's, souvenirs, catering for events, T-shirt, 548000 Promotional Expenses $ 30,000.00 $ 30,000.00 Activity books & Fee for promoting events, banners, flyers 548100 Advertising $ 5,000.00 $ 3,000.00 $ (2,000.00) media promoting events Damage Deposit refund, Cancelation refund, Other current charges and meeting supplies, Volunteer Appreciation obligation $ 3,000.00 $ 8,000.00 $ 5,000.00 Picnic, Employee Holiday Luncheon 551000 Office Supplies $ 5,000.00 $ 5,000.00 Office supplies Janitorial supplies, lumber, faucets, tools, water hose, extension cords, Grassroots Community Project, water, sunscreen, insect 552000 Operating Supplies $ 45,000.00 $ 35,000.00 $ (10,000.00) repellant, Tarp, Paint & Stain, brushes 552010 Motor Fuel $ 1,000.00 $ (1,000.00) Do not need 552200 Uniforms $ 2,500.00 $ 3,214.00 $ 714.00 Sun Protection hats, Uniform t -shirts Vehicle registration renewal, DERM annual Fee, Miami Dade Chamber of Commerce, Greater Miami Convention and Visitors Bureau, COM computer license, Constant Contact, Licenses, Subscriptions and America Association of Grants, American 554000 Memberships $ 2,500.00 $ 4,000.00 $ 1,500..00 Assoc. of Museum. FRPA 664000 1 Equipment and Furniture $ 37,000.00 $ 36,000.00 $ (1,000.00) Utility Truck, Riding Mower, Pick Up Truck $ 12,000.00 Utility Truck $ 6,000.00 Riding Mower $ 18,000.00 Pick Up Truck 1 $ 736,.000.00' $ 877,000.00 1 $ 141,000.00 1 Historic Virginia Key Beach Park FY 2016 EMCEE= - 2017 Revenue Projection I MEMO= 2016/17 Weekend/Holiday Entry 218,400 M-F Entry 34,200 Pavilion Rentals 43,750 Film Shoots 4,000 Soca Vivor, Fiji, VK Grassroots Festival, VK Grassroots Culture Camp, Fractal Beach, Cystic Fibrosis Great Strides, Easter Weekend Activities, VK Jouvert, Sizzle, 9-Mile Marley Festival, HOT105 Promotion, Miami Kidney Foundation Event, Purple Stride Event, Reggae.Music Festival, Graffitti Run, Wet Fete Water Party, July 4th BBQ Party, Love Burn, South Florida Boat Show Activities, 5k Parkfest, Returning Lar a Events Wanderlust 108 1 205,000 f 1 a l Fal V S k ',ki' 4 ds Commun> Reggae MusJcesf i alg. ` 4f�{" "1� Pi'�.ek�" 1 �°^z' �"''}^� "J h t +"2. Pro�ectio;'z t s d}f44' Pi1w� 4''"�e 5F, t 71 Yr �us�cyFes#,��iash.Do�+vra i✓vent,� ���,50 F'� 00� y�olida�,Po�i�L1�P�rt =r����JPA��p`�c�e��Y c�otfi�me�l � New Lar e Events ciurnarnentI�BCkRui®0T 42,000 Give Miami Day, (2) Dine-n-Dash, Musical Chairs Event & BBQ Fundralsing Events Fundraiser, 5k Parkfest 15,000 YMCA 18,000 Bisca ne Nature Center 1,500 Histo Miami 1,350 Summer Promotion 5,000 Fundraising Consultant . 15,000 VendIn"; 800 Drive In Moyes .::3;500 ConcesstonStand%Food .Vendor ;; .: = 10;400 Ice. Cream . . ;: 3,9,00 Cabana's 5;200 Total 627,000