HomeMy WebLinkAboutSummary FormAGENDA ITEM SUMMARY FORM
16-00836
FILE FILE 1D:
Date: 05/23/2016 Requesting Department: Police
Law Department
Commission Meeting Date: 07/29/2016 District Impacted: All Matter ID No.
Type: F� Resolution ❑ Ordinance ❑ Emergency Ordinance ❑ Discussion Item
❑ Other
Subject: Invitation for Bid (1176) No. 601382: Helicopter Maintenance, Repair Services, and Parts
Purpose of Item:
The nature of this item is to authorize a resolution of the City of Miami Commission accepting the bid
received May 16, 2016, pursuant to IFB No. 601382, from Rotortech Services, Inc., the responsive and
responsible bidder, to provide Helicopter Maintenance, Repair Services, and Parts, for a contract term
of two (2) years with the option to renew for two (2) additional two (2) year periods, allocating funds
from various sources of funds and from the user departments and agencies, subject to the availability
of funds and budgetary approval at the time of need. Authorizing additional suppliers to be added to
the contract as deemed in the best interest of the City of Miami (City), and further authorizing the City
Manager to execute any amendments and modifications to the contract, after consultation with the City
Attorney.
Background Information:
The City's Police Department has a need for Helicopter Maintenance, Repair Services, and Parts. On
April 29, 2016, the Procurement Department (Procurement) issued IFB No. 601382. As required by
the Procurement Code, the IFB was advertised and issued online. On May 16, 2016, at the bid
opening, two (2) bidders responded. One (1) bid was deemed non-responsive as price was not
submitted in accordance with Section 2.7, Method of Award of IFB 601382. The other bid was
tabulated. Procurement is recommending award to Rotortech Services, Inc., the responsive and
responsible bidder per bid specifications. The estimated annual contract amount is $100,000.00. The
estimated contract amount is $600,000.00 in the aggregate for all six years.
Budget Impact Analysis
NO Is this item related to revenue?
YES Is this item an expenditure? If so, please identify funding source below.
General Account No .,. tr. a= :,
Special Revenue Account No:
CITP Project No:
NO Is this item funded by Homeland Defense/Neighborhood Improvement Bonds?
Start Up Capital Cost:
Maintenance Cost:
Total Fiscal Impact: $600,000.00 (estimated over 6 Years)
Final Approvals
(SIGN AND DATE)-
CITP
Grani
Proct
Chief
Bu a
Risk Management N/A
rpt.Director Aq
ity Manage
)f 1